REVISED AGENDA

REGULAR BUSINESS MEETING OF CITY COUNCIL

Meeting #:
Date:
Monday, October 23, 2017
Time:
1:00 P.m. - 6:00 P.m.
Location:
Council Chamber, City Hall

2.CONFIRMATION OF AGENDAThis item has attachments
  1. That the Appointment of Acting City Manager be added to Unfinished Business and that the Personnel Sub-Committee provide a verbal report;
  2. That the letter from Donald Atchison dated October 23, 2017 indicating he would be available to respond to questions, be added to item 8.1.9;
  3. That the following be added to item 8.3.1:
    1. Memo from the A/General Manager, Asset & Financial Management Department dated October 23, 2017 providing supplemental information;
    2. Letter from Peggy Sarjeant dated October 20, 2017 submitting comments;
  4. That the letter from Cheryl Loadman, Executive Director, Saskatoon Services for Seniors dated October 23, 2017 submitting comments be added to item 8.3.7;
  5. That the following letters be added to item 9.4.2:
    1. James Polley, President/CEO, Allan's Landscaping Ltd. dated October 19, 2017 requesting to speak;
    2. Keith Moen, North Saskatoon Business Association, dated October 20, 2017 requesting to speak;
  6. That the agenda be approved as amended.
4.ADOPTION OF MINUTES

That the minutes of the Regular Business Meeting of City Council held on September 25, 2017, be adopted.

6.1Appointment of Acting City Manager
  1. That Jeff Jorgenson be appointed the Acting City Manager for the City of Saskatoon.  The term of the appointment shall be from January 1, 2018 until a permanent City Manager is appointed by City Council;
  2. That the terms and conditions of Mr. Jorgenson’s appointment shall be as follows:
    1. An annual Salary of $240,958;
    2. Continuation of other terms and conditions of employment as set out in Mr. Jorgenson’s current Employment Contract with necessary modifications to his duties, etc. to reflect his Acting City Manager appointment; and
  3. That the City Solicitor take appropriate steps to complete the Acting City Manager employment contract.
7.1Councillor R. Donauer - Watermain Lining on Churchill Drive

Councillor Donauer inquired about when the watermain lining project on Churchill Drive will be complete as residents have received conflicting completion dates.

A/General Manager, Transportation and Utilities Gardiner provided an update on the project.

7.2Councillor R. Donauer - Sidewalk and Paving Program - Frobisher Crescent

Councillor Donauer indicated he has received concerns from residents on Frobisher Crescent regarding the Sidewalk and Paving Program and if there has been a change in policy for surfacing.

A/General Manager, Transportation and Utilities Gardiner provided an explanation as to process in regards to microsurfacing.

7.3Councillor S. Gersher - Delineating Restricted Parking Areas on Streets

Councillor Gersher asked for past information on why painting of curbs where parking is restricted within 10 meters of intersections is not done.

A/General Manager, Transportation and Utilities Gardiner provided a response in regards to national standards and approximate costs for this to be done in Saskatoon.

7.4Councillor T. Davies - Response to Wind Event - Recycling Containers

Councillor Davies asked what the City is doing to respond to the recent wind event as it relates to pick up of recycling containers where residents did not put them out as a result of the wind.

A/General Manager, Corporate Performance Wallace indicated that the Administration is reviewing its process and protocol for waste and recycling pick up following events such as this.

7.5Councillor D. Hill - Demolition of Property on Avenue B

Councillor Hill inquired regarding access to property and timelines for completion of a demolition project.

General Manager, Community Services Grauer provided explanation for a typical situation and outlined timelines.

Councillor Hill asked a follow-up question in regards to focus of specific properties.  Mr. Grauer responded.

7.6Councillor D. Hill - Community Engagement Policy

Councillor Hill asked if there is a community engagement policy as it relates to a Saskatoon Light & Power infrastructure project replacing poles at the corner of King and Spadina, similar to the cell tower engagement policy.

A/General Manager, Transportation and Utilities Gardiner indicated that Saskatoon Light & Power does not have a formal communications or engagement policy and outlined process for projects.

As a follow-up, Councillor Hill confirmed with the Administration that Saskatoon Light & Power communicated with the Meewasin Valley Authority prior to this project.

8.CONSENT AGENDA

That the Committee recommendations contained in Items 8.1.1 to 8.1.6, 8.1.9; 8.2.1 to 8.2.3; 8.3.3, 8.3.4, 8.3.6; 8.4.2, 8.4.4; and 8.5.1 to 8.5.5 be adopted as one motion.

8.1.8Proposed Amendments to Bylaw No. 7860, The Animal Control Bylaw, 1999 and Bylaw No. 8176, The Dangerous Animal Bylaw, 2003 [File No. CK.151-15] This item has attachments
  1. That the proposed amendments to Bylaw No.7860, The Animal Control Bylaw, 1999 and Bylaw No. 8176, The Dangerous Animal Bylaw, 2003 as outlined in the October 2, 2017 report of the City Solicitor be approved; and
  2. That the City Solicitor be requested to make the necessary amendments to Bylaw No. 7860, The Animal Control Bylaw, 1999, and Bylaw No. 8176, The Dangerous Animal Bylaw, 2003.
8.1.10Parks, Maintenance and Design – Service Level [File No. CK. 116-2 x 4205-1]This item has attachments
  1. That the current service level for the Park Maintenance and Design service line be approved;
  2. That the service level and budget allocation be rationalized during the 2018 Business Plan and Budget Review, by considering options outlined in the October 2, 2017 report of the General Manager, Community Services Department;
  3. That the Administration provide a report on the side boulevard mowing service;
  4. That the Administration report further on possible options for irrigation optimization; and
  5. That Administration discuss with Meewasin Valley Authority how to work together on natural areas management.

6.  That Administration report back within three months on using raw water intakes for parks irrigation as a means to reduce water usage.

8.3.2Environmental Sustainability – Community Engagement Approach [File No. CK. 7830-5 and CP. 7542-006]This item has attachments
  1. That the update on the communications and engagement strategies for Waste Diversion and Climate Change be received;
  2. That the City enter into an extension of the current agreement with Ion Design Inc. for an additional sum of $40,000 in accordance with the terms set out in this report;
  3. That the City Solicitor be requested to prepare the appropriate agreement and that his Worship the Mayor and the City Clerk be authorized to execute the amending Agreement under the Corporate Seal; and
  4. That use of Reserves be considered as one of the financial options for any capital investment for the new waste service levels.
8.3.5Urban Forestry Cottony Ash Psyllid Response Plan [File No. CK. 4200-4 and PK. 4202-4]This item has attachments
  1. That the Capital Project and corresponding funding plan, as outlined in the report of the General Manager, Community Services Department, dated October 10, 2017, be forwarded to City Council for consideration during the 2018 Business Plan and Budget Review; and
  2. That the Administration report back regarding status of the 2018 program and funding options for 2019.
8.3.7Special Needs Garbage Collection Service [File No. CK. 7830-3 and PW. 7830-1]This item has attachments

Letter - Cheryl Loadman, Executive Director, Saskatoon Services for Seniors, dated October 23, 2017 providing comments

  1. That through the Waste Utility consultation, the Administration engage with relevant stakeholders such as senior and disability services organizations as well as the Saskatoon Accessibility Advisory Committee to address accessibility needs as well as any updates required to the Special Needs Garbage Collection Service; and
  2. That the report of the A/General Manager, Corporate Performance Department, dated October 10, 2017 be forwarded to the Saskatoon Accessibility Advisory Committee for information.
Recommendation

That the Administration report at 2018 budget deliberations outlining the potential for and impact of accepting new applicants to the Special Needs Garbage Collection Service for the interim term prior to the results of the Waste Utility consultation and resulting updated Waste Management and Services implementation.

8.4.1Infill Lane Paving Requirements [File No. CK. 6315-1 and TS. 6000-1]This item has attachments

That whereas infill development continues to lag behind the growth plan and the paving policy is likely to de-incentivize small and medium buildings:

    1. That, as part of permanent policy development, further study be done to investigate expanding the density bonus system to incentivize infill development in areas beyond the downtown district;
    2. That the Administration report back on the environmental impact of lane-paving as part of its climate change business plan; and
    3. That the Administration report back how the above will support the Growth Plan, as it pertains to infill.
8.4.3Saskatoon Transit – Charter Policy [File No. CK. 7300-1 and TR. 7301]This item has attachments

That the Saskatoon Transit Charter Policy and Rates be revised as outlined in the report of the A/General Manager, Transportation & Utilities Department dated October 10, 2017, effective February 1, 2018.

That, within one year of the rates taking effect, the appropriate committee receive a report detailing how revenues have been affected as a result of the change.

9.4Standing Policy Committee on Transportation

That item 9.4.2 be brought forward and considered prior to 9.4.1.

9.4.1College Drive Speed Limit [File No. CK. 6320-1 and TS. 6320-1]This item has attachments
  1. That a speed limit of 80 kph on College Drive, from a point 100 metres east of Preston Avenue to the end of the College Drive and McOrmond Drive interchange, be established; and
  2. That the City Solicitor be requested to prepare the appropriate amendment to Bylaw No. 7200, The Traffic Bylaw.
9.4.2Right-of-Way Temporary Use Fees [File No. CK. 6320-1 and TS. 6320-1]This item has attachments

Requests to Speak:

- James Polly, President/CEO, Allan's Landscaping Ltd., dated October 19, 2017

- Keith Moen, North Saskatoon Business Association, dated October 20, 2017

IN REFERRAL

That the matter be referred back to the Administration for further consultation with the stakeholders

9.5.12018 Preliminary Business Plan and Budget [File No. CK. 1700-1]This item has attachments
  1. That the meeting agendas for the Standing Policy Committees leading up to City Council’s Budget Deliberations include “2018 Preliminary Business Plan and Budget” as a standing agenda item to allow for discussion and comment;
  2. That the Administration report back on the current tax agreement with the Saskatoon Airport Authority and other potential options, including information on other municipalities;
Recommendation

3.  That the Administration report back for budget on the possibility of a Hiring Freeze for 2018.  Specifically, what would the impact be if we held the current line on FTE’s, with no increase for 1 year?  Please report on the impact this would have on the 2018 budget, the proposed 2018 tax increase, and the consequences and ramifications of such a hiring freeze; and

Recommendation

4.  That the Administration report back for budget on how our 2017, or proposed 2018, water rates compare to other western Canadian cities.  Please also report back on the proposed 2018 ROI from our water utility compared to the industry standard and/or municipal standards in western Canada?

9.5.2Review of The Procedures and Committees Bylaw, 2014 [File No. CK. 255-2]This item has attachments
  1. That The Procedures and Committees Bylaw, 2014 be amended to allow for scheduling of Acknowledgements at specific times and at the Public Hearing Meeting of City Council;
  2. That City Council, the Governance and Priorities Committee and the Standing Policy Committees continue to utilize the current rise and report process after each In Camera session;
  3. That The Procedures and Committees Bylaw, 2014 be amended to prevent the reintroduction by a member of a matter dealt with by Council or Committee in the previous 12 months (for issues which do not require a rescission motion);
  4. That The Procedures and Committees Bylaw, 2014 be amended such that the Organizational Meeting of City Council take place in September of each year of a Council term with the exception of the year of a general election;
  5. That the Leadership Team Governance Subcommittee and the Administration provide ongoing assistance to the Chairs of City Council, the Governance and Priorities Committee and the Standing Policy Committees respecting procedural matters and requirements at meetings;
  6. That the Leadership Team Governance Subcommittee provide additional procedural/governance training to members of Council at its next Strategic Planning Session;
  7. That the Leadership Team Governance Subcommittee bring back a report outlining options to amend The Procedures and Committees Bylaw, 2014 to allow for Council to meet in emergency situations during a general election period and to extend the exemption from meeting (except in emergency situations) to the date of the new City Council’s first meeting; and
  8. That the information outlined in the body of the report of the Leadership Team Governance Subcommittee dated October 16, 2017 be considered by City Council when making its appointments to the Standing Policy Committees and considered by the Standing Policy Committees conducting annual elections of Chairs and Vice-Chairs; and
  9. That the Leadership Team Governance Subcommittee report back within 6 months outlining the rationale, implications and options of triple bottom line reporting for Committee and Council reports, such as through inclusion of Social implications as a report heading.
9.11.1New Sewer Use Bylaw, Proposed Bylaw Nos. 9466 and 9467 [File No. CK. 7820-3] This item has attachments

That permission be granted to introduce Bylaw No. 9466, The Sewer Use Bylaw, 2017, and Bylaw No. 9467, The Waste Amendment Bylaw, 2017 and give same its FIRST readings.

That Bylaws No. 9466 and 9467 now be read a SECOND time.

That permission be granted to have Bylaws No. 9466 and 9467 read a third time at this meeting.

Recommendation

That Bylaws No. 9466 and 9467 now be read a THIRD time, that the bylaw be passed and the Mayor and the City Clerk be authorized to sign same and attach the corporate seal thereto.

9.12.1Report to City Council from Election Disclosure Complaints Officer Regarding Complaints Lodged Following the 2016 City of Saskatoon Municipal Election [File No. CK. 255-5-1]This item has attachments
  • Mayor C. Clark declared a conflict on this item. (Mayor Clark declared a conflict of interest on this matter due to being one of the candidates who was the subject of the complaint.)

That the information be received.

Recommendation
  1. That during the Administration's review of Bylaw No. 8491 The Campaign Disclosure and Spending Limits Bylaw, 2006, they interview Professor Courtney and Mr. Robertson to determine if the process utilized was fair for all parties and transparent to the public; and
  2. That, in the course of its review, the Administration report back as to whether it would be appropriate to disclose the name(s) of the complainant.
11.1Councillor C. Block - Property Assessment

The City Clerk reported that Councillor C. Block provided the following notice of motion at the Regular Business Meeting of City Council held on September 25, 2017.

"Whereas the province’s reassessment process has seen wide swings in property assessment contributing to large tax increases in some areas of our city, including but not limited to Nutana, Varsity View, Riversdale and Downtown, therefore be it resolved that His Worship, Mayor Clark, send a letter to SAMA on behalf of City Council to request a two-year reassessment cycle province-wide, and if that isn’t possible, to allow the City of Saskatoon to implement a two-year reassessment cycle on its own."

Recommendation

Whereas the province’s reassessment process has seen wide swings in property assessment contributing to large tax increases in some areas of our city, including but not limited to Nutana, Varsity View, Riversdale and Downtown, therefore be it resolved that His Worship, Mayor Clark, send a letter on behalf of City Council including the file to the Province (Minister of Government Relations and Premier) with a copy provided to SAMA,  SUMA, and City Mayors’ Caucus, to request a two-year reassessment cycle province-wide, and if that isn’t possible, to allow the City of Saskatoon to implement a two-year reassessment cycle on its own.

11.2Councillor Z. Jeffries - Parking Ticket Review - Incorrect License Plate Recorded

The City Clerk reported that Councillor J. Jeffries provided the following notice of motion at the Regular Business Meeting of City Council held on September 25, 2017.

"That Administration report back about creating an internal process to review parking tickets issued due to license plate entry typos without asking residents to dispute those tickets in court."

That Administration report back about creating an internal process to review parking tickets issued due to license plate entry typos without asking residents to dispute those tickets in court.

12.1Councillor D. Hill - Illegal Dumping

Councillor Hill gave the following Notice of Motion:

"TAKE NOTICE that at the next Regular Business Meeting of City Council I will move the following motion:

'That the Administration report on the potential of a reward for reporting illegal dumping, that leads to a bylaw conviction. The report should look at best practices and lessons learned in municipalities across North America and should highlight how any reward levels recommended, if any, would be recovered by the fine(s) imposed on the individual convicted.'"

12.2Councillor D. Hill - Construction and Demolition Timelines

Councillor Hill gave the following Notice of Motion:

"TAKE NOTICE that at the next Regular Business Meeting of City Council I will move the following motion:

'Would the Administration provide a report on the construction and demolition timelines, found in Provincial legislation, with a focus on areas where they could be tightened up?  An extra effort on residential demolition should be included.'"

12.3Councillor D. Hill - Development of a Community Engagement Policy for Saskatoon Light & Power

Councillor Hill gave the following Notice of Motion:

"TAKE NOTICE that at the next Regular Business Meeting of City Council I will move the following motion:

'Would the Administration report on the development of a community engagement policy for Saskatoon Light and Power to follow when they are replacing or installing new infrastructure.  The policy should be similar to, but not limited to, to the community engagement policy used for cell tower installations.  One particular focus should include a process to minimize the visual impact of major infrastructure in residential neighborhoods.'"

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