AGENDA
REGULAR BUSINESS MEETING OF CITY COUNCIL

Wednesday, December 20, 2023

9:30 A.m. - 5:00 P.m.

Council Chamber, City Hall

Submissions providing comments and/or requesting to speak will be accepted for public meetings using the online form at saskatoon.ca/writetocouncil. If your submission includes a request to speak, you will be contacted by a representative from the City Clerk’s Office with further information. Submissions will be accepted no later than 5:00 p.m. on the Monday the week of the meeting.

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1.

NATIONAL ANTHEM AND CALL TO ORDER

The Chair will call the meeting to order on Treaty 6 Territory and the Traditional Homeland of the Métis People and confirm roll call. 

2.

CONFIRMATION OF AGENDA

• Recommendation

  ​That the agenda be confirmed as presented.

3.

DECLARATION OF CONFLICT OF INTEREST

4.

ADOPTION OF MINUTES

• Recommendation

  ​That the following minutes be approved:

  • Regular Business Meeting held on November 22, 2023; and 
  • City Council Budget held on November 28, 29, 30 and December 1, 2023, forthcoming.

5.

PUBLIC ACKNOWLEDGMENTS

5.1

2023-2024 Budz-Guenter Memorial Scholarship [CK 150-5]

• Bridgette Koch

5.2

2023 Joint IBEW 319/City of Saskatoon Scholarship [CK 150-5]

• Jacob Stalwick

5.3

Council Members

This is a standing item on the agenda in order to provide Council Members an opportunity to provide any public acknowledgements. 

6.

QUESTION PERIOD

7.

UNFINISHED BUSINESS

8.

CONSENT AGENDA

• Recommendation

  ​That the Committee recommendations contained in Items 8.1.1 to 8.1.3; 8.2.1; 8.3.1 to 8.3.6; 8.4.1 to 8.4.3; and 8.5.1 to 8.5.2 be adopted as one motion.

8.1

Standing Policy Committee on Environment, Utilities & Corporate Services

8.1.1

Ownership Transfer Agreement – Saskatoon Light & Power Transmission Structures [EUCS2023-1203]

• Recommendation
  1. That City Council approve Option 1 to allow for the transfer of ownership for the 14 transmission line structures from the W.J. Bunn substation to Lowe Road to SaskPower Corporation; and
  2. That the City Solicitor be requested to prepare the appropriate agreement and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.

8.1.2

Saskatoon Water Post Budget Adjustments – Reallocation of Funds – Digester Tank Refurbishment [EUCS2023-1202]

• Recommendation
  1. That funds in the amount of $3,000,000 from Capital Project P.02581.01 – WW Facility Upgrade N40 be returned to the Wastewater Treatment Capital Reserve; and
  2. That $3,000,000 from the Wastewater Treatment Capital Reserve be reallocated to Capital Project P.02579.01 – WW Digester Tank 4.

8.1.3

Budget Adjustment Request – Capital Project P.10028 Fire – Communications Centre Technology [EUCS2023-1201]

• Recommendation
  1. That a budget decrease of $900,000 to Capital Project P.02508 Fire – Station No. 5 Replacement be approved with the funds returned to the Civic Facilities Funding Plan; and
  2. That a budget increase to Capital Project P.10028 Fire – Communications Centre Technology, to fully fund the requirements for the next-generation 9-1-1 system, in the amount of $900,000 be approved, funded from the Civic Facilities Funding Plan.

8.2

Standing Policy Committee Transportation

8.2.1

Saskatoon Transit Long-Term Fleet Renewal and Funding Strategy Update [TS2023-1205]

• Recommendation

  That the updated fleet replacement strategy provided in the report of the Transportation & Construction Division dated December 5, 2023, be approved, subject to approval of funding from the federal government for the Zero Emission Transit Fund (ZETF) program.

8.3

Standing Policy Committee on Planning, Development & Community Services

8.3.1

2023 Adjusted and 2024 Preliminary Prepaid Servicing Rates (Direct and Offsite) [PDCS2023-1204]

• Recommendation
  1. That an adjustment be approved to the 2023 Prepaid Service Rates, as submitted under Appendix 1; and
  2. That the Preliminary 2024 Rates be set at the 2023 rates and adjusted in late 2024 based on actual 2024 contract costs.

8.3.2

Servicing Agreement - SaskEnergy Incorporated [PDCS2023-1207]

• Recommendation
  1. That the Servicing Agreement with SaskEnergy Incorporated for a regulator station site within the Holmwood Development Area to cover Parcel B in Section 28, Township 36, Range 4, West of the 3rd Meridian be approved; and
  2. That His Worship the Mayor and the City Clerk be authorized to execute the Servicing Agreement under the corporate seal.

8.3.3

Parks and Recreation Levy and Community Centre Levy – 2023 Rates [PDCS2023-1201]

• Recommendation
  1. That adjustments to the 2023 Parks and Recreation Levy rate, as outlined in the December 6, 2023 report of the Community Services Division, be approved;
  2. That the 2023 Community Centre Levy rates for each developing neighbourhood, as outlined in the December 6, 2023 report of the Community Services Division, be approved;
  3. That the Community Centre Levy be renamed to the School Land Levy; and
  4. That beginning in 2024, the School Land Levy be based on the year-to-year cost of acquiring 10 acres of potential elementary school-site property in each developing neighbourhood.

8.3.4

Vacant Lot and Adaptive Reuse Incentive Program – Proposed Policy Amendments [PDCS2023-1206]

• Recommendation
  1. That the proposed amendments to Council Policy C09-035, the Vacant Lot and Adaptive Reuse Incentive Program Policy, as outlined in the December 6, 2023 report of the Community Services Division, be approved; and
  2. That the City Clerk be requested to make necessary amendments to Council Policy C09-035, the Vacant Lot and Adaptive Reuse Incentive Program Policy.

8.3.5

2023 Growth Monitoring Report [PDCS2023-1202]

• Recommendation

  That the report be received as information.

8.3.6

Conference Bid - Federation of Canadian Municipalities - FCM 2026, 2027 or 2028 [PDCS2023-1208]

• Recommendation
  1. That City Council endorse the bid to host the FCM Conference and Trade Show in either 2026, 2027 or 2028; and
  2. That City Council approve an exception to Policy C03-007, Special Events and approve a maximum financial commitment of $300,000 for the event.

8.4

Standing Policy Committee on Finance

8.4.1

Federation of Canadian Municipalities 2024-2025 Membership Fees [FI2023-1207]

• Recommendation

  That the Federation of Canadian Municipalities 2024-2025 membership fees, in the amount of $62,830.34, including GST, be paid.

8.4.2

Saskatchewan Urban Municipalities Association (SUMA) 2024 Membership Fees [FI2023-1208]

• Recommendation

  That the Saskatchewan Urban Municipalities Association 2024 membership fees, in the amount of $133,936.46, including GST, be paid.

8.4.3

Natural Resources Canada Financial Assistance Program [FI2023-1203]

• Recommendation
  1. That Capital Project P.10004 Energy Management Program be increased by $10,100 funded by Natural Resource Canada Funding;
  2. That the Mayor and City Clerk be authorized to execute the Contribution Agreement from Natural Resource Canada under the Corporate Seal; and
  3. That if required, the Senior Financial Business Partner be granted delegated authority to sign and submit progress reports and financial claims to the program.

8.5

Governance and Priorities Committee

8.5.1

Governance Review – Other Bodies – Albert Community Centre Management Committee and Marr Residence Management Board [GPC2023-0902]

• Recommendation
  1. That separate governance of the facilities be maintained with continued appointment of a member of Administration as a voting member; two-year appointment terms consistent between management bodies; and the addition of a second non-voting Administration member (Community Development Representative) to the Albert Centre Committee (Option 2);
  2. That the Administration amend the Terms of Reference as required; and
  3. That the Leadership Team Governance Subcommittee assist the Albert Centre Committee and the Marr Residence Board in preparing Meeting Procedures for adoption and public access.

8.5.2

2024 Appointments - Boards, Commissions and Committees [CK 225-4-3]

• Recommendation

  That the recommendations outlined in Sub-Items in Item 8.5.2 be adopted as one motion.

8.5.2.1

2024 Appointments - Meewasin Valley Authority

• Recommendation

  That the following be (re)appointed as City representatives to the Meewasin Valley Authority Board of Directors for 2024:

  • Shantelle Watson, Saskatoon Tribal Council
  • Councillor Dubois
  • Councillor Gersher

8.5.2.2

2024 Appointments – P4G – Saskatoon North Partnership for Growth District Planning Commission (P4G – DPC)

• Recommendation

  That Trent Michelman be appointed to the P4G – Saskatoon North Partnership for Growth District Planning Commission as the joint member to the end of 2026.

8.5.2.3

2024 Appointments - Board of Police Commissioners

• Recommendation
  1. That John Lagimodiere be appointed to the Board of Police Commissioners to the end of 2025; and
  2. That the City Clerk be directed to readvertise for the remaining citizen vacancy.

8.5.2.4

2024 Appointments - Remai Modern Art Gallery of Saskatchewan

• Recommendation

  That the citizen representative be instructed to vote the City’s proxy at the 2024 Annual General Meetings for the (re)appointment of the following to the Art Gallery of Saskatchewan Inc. Board of Directors and Saskatoon Gallery and Conservatory Corporation Board of Trustees throughout a term expiring at the conclusion of the 2026 Annual General Meetings:

  • Roy Anderson
  • Candice Grant
  • Cheryl Thorson
  • Terri Lemke

8.5.2.5

2024 Appointments – Saskatoon Public Library Board of Directors

• Recommendation

  That the following be appointed to the Saskatoon Public Library Board of Directors for 2025:

  • Lindsay Brumwell
  • Stacey Sirois

8.5.2.6

2024 Appointments - SaskTel Centre Board of Directors

• Recommendation

  That the City’s representative be instructed to vote the City’s proxy at the 2024 Annual General Meeting of the Saskatchewan Place Association Inc. Board of Directors for the (re)appointments of the following throughout a term expiring at the conclusion of the 2026 Annual General Meeting:

  • Darla Deguire
  • Trevor Jacek
  • Randy Singler

8.5.2.7

2024 Appointments – Centennial Auditorium and Convention Centre Corporation Board of Directors and Centennial Auditorium Foundation Board of Directors (TCU Place)

• Recommendation

  That the City's representative be instructed to vote the City's proxy at the 2024 Annual General Meeting for the reappointment of the following to the Centennial Auditorium and Convention Centre Board of Directors and the Saskatoon Centennial Auditorium Foundation Board of Directors throughout a term expiring at the conclusion of the 2026 Annual General Meeting:

  • Sarah Alford
  • Evan Sharp

8.5.2.8

2024 Appointments - Saskatoon Fire Fighters' Pension Plan (New)

• Recommendation

  That Stephanie Green be appointed to the Saskatoon Fire Fighters' Pension Plan to the end of 2026.

8.5.2.9

2024 Appointments - Albert Community Centre Management Committee

• Recommendation

  That Lisa Kirkham be reappointed as the Varsity View Community Association representative on the Albert Community Centre Management Committee to the end of 2024.

9.

COMMITTEE REPORTS (not on Consent Agenda)

9.1

Standing Policy Committee on Environment, Utilities & Corporate Services

9.2

Standing Policy Committee Transportation

9.2.1

Connecting Avenue C: Walking and Cycling Improvement Project [TS2023-1201]

The following letters are provided:

• Requesting to Speak
  • Jason Aebig, Greater Saskatoon Chamber of Commerce, dated December 6, 2023; and
  • Larry Boehr, dated December 11, 2023.
• Submitting Comments
  • Virginia Morley, Energy Doctor Home Renovations, dated December 4, 2023.

• Recommendation

  That the direction of City Council issue.

9.2.2

Neighbourhood Bikeways 30 km/h Speed Limit Policy [TS2023-1203]

The following letters submitting comments are provided:

• Eduardo Marquez Escobedo, dated December 4, 2023; and
• Warren Galenzoski, dated December 6, 2023.

• Recommendation

  That the direction of City Council issue.

9.3

Standing Policy Committee on Planning, Development & Community Services

9.3.1

Options for the Review of Minimum Parking Regulations [MPC2023-0502]

A letter from Nicole Burgess, Saskatoon & Region Home Builders' Association, dated December 8, 2023, is provided.

• Recommendation

  That Administration undertake the work to pursue Option 3 – Remove Minimum Parking Requirements.

9.4

Standing Policy Committee on Finance

9.5

Governance and Priorities Committee

10.

ADMINISTRATIVE REPORTS

10.1

Transportation & Construction

10.2

Utilities & Environment

10.2.1

January 2024 Electrical Rate Change – Federal Carbon Charge [CC2023-1205]

• Recommendation
  1. That the proposed January 1, 2024, rate changes be approved for Saskatoon Light & Power’s rates, as outlined in this report;
  2. That a one-time payment to eligible customers under the Saskatchewan Electric Heat Relief program be approved, as outlined in this report; and
  3. That City Council consider Bylaw No. 9946, The Electric Light and Power Amendment Bylaw, 2023 (No. 2).

10.3

Community Services

10.4

Saskatoon Fire

10.5

Corporate Financial Services

10.6

Strategy & Transformation

10.7

Human Resources

10.8

Public Policy & Government Relations

11.

LEGISLATIVE REPORTS

11.1

Office of the City Clerk

11.1.1

Municipal Revenue Sharing – Declaration of Eligibility [CC2023-1201]

• Recommendation

  That City Council:

  1. Confirms the City of Saskatoon meets the following eligibility requirements of the Municipal Revenue Sharing Grant - Declaration of Eligibility for the reporting year 2023-2024:
     • Submission of the 2022 Audited Financial Statement to the Ministry of Government Relations;
     • Submission of the 2022 Public Reporting on Municipal Waterworks to the Ministry of Government Relations;
     • In good standing with respect to the reporting and remittance of Education Property Taxes;
     • Adoption of a Council Procedures Bylaw;
     • Adoption of an Employee Code of Conduct; and
     • All members of Council have filed and annually updated their Public Disclosure Statements, as required; and
  2. Authorizes the City Clerk, to sign the Declaration of Eligibility and submit it to the Ministry of Government Relations.

11.2

Office of the City Solicitor

11.2.1

The Cemeteries Bylaw, 2023 - Proposed Bylaw No. 9950 [PDCS2023-0903, CCB2023-1104, GPC2023-0616]

• Recommendation

  That City Council:
  1. Consider Bylaw No. 9950, The Cemeteries Bylaw, 2023; and
  2. Instruct the City Clerk to repeal the Cemetery Regulations effective January 1, 2024.

11.2.2

The Private Crossings Amendment Bylaw, 2023 - Proposed Bylaw No. 9947 [TS2023-1102]

• Recommendation

  That City Council consider Bylaw No. 9947, The Private Crossings Amendment Bylaw, 2023.

11.2.3

The Traffic Amendment Bylaw, 2023 (No. 5) - Proposed Bylaw No. 9942 [TS2023-1103, CCB2023-1101]

• Recommendation

  That City Council consider Bylaw No. 9942, The Traffic Amendment Bylaw, 2023 (No.  5).

11.2.4

Proposed 2024 and 2025 Rate and Fee Increases [CCB2023-1101, CCB2023-1104, CCB2023-1108, CCB2023-1109]

• Recommendation

  1. That City Council consider:

  (1) Bylaw No. 9934, The Development Applications Fee Amendment Bylaw, 2023;

  (2) Bylaw No. 9935, The Plumbing Permits Amendment Bylaw, 2023;

  (3) Bylaw No. 9936, The Building Amendment Bylaw, 2023;

  (4) Bylaw No. 9937, The Private Swimming Pools Amendment Bylaw, 2023;

  (5) Bylaw No. 9938, The Adult Services Licensing Amendment Bylaw, 2023;

  (6) Bylaw No. 9939, The Business Licence Amendment Bylaw, 2023;

  (7) Bylaw No. 9940, The Cannabis Business Licence Amendment Bylaw, 2023;

  (8) Bylaw No. 9941, The Vehicles for Hire Amendment Bylaw, 2023 (No. 4);

  (9) Bylaw No. 9943, The Impounding Amendment Bylaw, 2023 (No. 2);

  (10) Bylaw No. 9944, The Animal Control Amendment Bylaw, 2023 (No. 3);

  (11) Bylaw No. 9945, The Dangerous Animals Amendment Bylaw, 2023 (No. 3);

  (12) Bylaw No. 9948, The Waterworks Amendment Bylaw, 2023 (No. 2);

  (13) Bylaw No. 9949, The Sewer Use Amendment Bylaw, 2023 (No. 2);

  (14) Bylaw No. 9951, The Discounts and Penalties Amendment Bylaw, 2023;

  (15) Bylaw No. 9952, The Assessment and Tax Certificates and Searches Amendment Bylaw, 2023; and

  (16) Bylaw No. 9953, The Waste Amendment Bylaw, 2023 (No. 3); and

  2. That City Council instruct the City Clerk to make the necessary amendments to Council Policy C09-004: Condominium Approvals.

12.

OTHER REPORTS

13.

INQUIRIES

14.

MOTIONS (NOTICE PREVIOUSLY GIVEN)

14.1

Councillor D. Kirton - Amendments to the Procedures and Committees Bylaw, 2014 [CC2023-1108]

Councillor Kirton provided the following Notice of Motion at City Council's Regular Business Meeting held on November 22, 2023.

"TAKE NOTICE that at the next Regular Business Meeting of City Council, I will move:

That Administration undertake appropriate public notice and bring forward to the next possible City Council meeting, amendments to The Procedures and Committees Bylaw, 2014 that modify the applicable sections to:

1. Allow Regular Business to automatically reconvene following the conclusion of Public Hearings, provided the Public Hearing has adjourned prior to 9:00 p.m.; and
2. For a 2/3 majority of Council members present to make decisions regarding extension of meeting times."

14.2

Councillor B. Dubois - Credit Card Processing Fee [CCB2023-1123]

Councillor Dubois provided the following Notice of Motion at City Council's Business Plan and Budget meeting held on November 28, 29, 30 and December 1, 2023.

"Take notice that I will move the following motion at the next Regular Business Meeting of City Council:

Whereas the City of Saskatoon allows payments for programs and services via credit card.

Whereas the City of Saskatoon is charged processing fees by credit card companies

Now Therefore I make the following motion:

That the Administration report on back to City Council and/or the appropriate Committee prior to the 2025 Budget adjustment process on (a) the average annual cost to the City for all credit card processing fees and (b) a potential approach to recover those costs."

15.

URGENT BUSINESS

16.

GIVING NOTICE

17.

IN CAMERA SESSION (OPTIONAL)

18.

ADJOURNMENT