REVISED AGENDA

REGULAR BUSINESS MEETING OF CITY COUNCIL

Meeting #:
Date:	Monday, May 28, 2018
Time:	1:00 P.m. - 6:00 P.m.
Location:	Council Chamber, City Hall

---

1.

NATIONAL ANTHEM AND CALL TO ORDER

2.

CONFIRMATION OF AGENDA

• Recommendation
  1. That the following letters be added to the items noted:
  1. 8.1.1 - Louis Vandevorst, May 27, 2018, requesting to speak;
  2. 8.3.3 - Candace Savage, May 26, 2018, requesting to speak;
  3. 8.4.1 - John Dubets, May 27, 2018, requesting to speak;
  4. 8.4.1 - Erin McKay, May 28, 2018, submitting comments
  2. That Items 13.1 and 13.2 be added as Urgent Business;
  3. That the items with speakers be heard first following consideration of the Consent Agenda items; and
  4. That the agenda be confirmed as amended.

3.

DECLARATION OF CONFLICT OF INTEREST

4.

ADOPTION OF MINUTES

• Recommendation

  That the minutes of the Regular Business Meeting of City Council held on April 30, 2018, be adopted.

5.

PUBLIC ACKNOWLEDGMENTS

5.1

Council Members

This is a standing item on the agenda in order to provide Council Members an opportunity to provide any public acknowledgements.

5.2

Conflict Resolution Saskatchewan - Peacemaker Award

6.

UNFINISHED BUSINESS

7.

QUESTION PERIOD

8.

CONSENT AGENDA

• Recommendation

  That the Committee recommendations contained in Items 8.1.1 to 8.1.8; 8.2.1 to 8.2.6; 8.3.1 to 8.3.7; 8.4.1 to 8.4.11; and 8.5.1 to 8.5.2 be adopted as one motion.

8.1

Standing Policy Committee on Planning, Development & Community Services

8.1.1

Memorial for Victims of Impaired Driving [File No. CK 4040-1 and RS 4040-1 (BF 028-17)]

Request to Speak - Louis Vandevorst, May 27, 2018

• Recommendation
  1. That the location for a memorial for victims of impaired driving, on the north lawn area of Saskatoon City Hall, be approved; and
  2. That the City Solicitor be requested to prepare the necessary agreement between Mothers Against Drunk Driving Canada and the City of Saskatoon for the design, installation, and management of the Mothers Against Drunk Driving memorial and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.

8.1.2

2018 Assistance to Community Groups Cash Grants Program, Social Services [File No. CK 1871-3 and RS 1870-2]

• Recommendation
  1. That the recommended grants for 2018, totaling $1,254,526.19 under the Social Services Category, Assistance to Community Groups Cash Grant Program, be approved; and
  2. That the Administration continue to execute the three-year funding agreements with the flagship organizations.

8.1.3

Endorsement of Regional Land Use Map Amendment – Saskatoon North Partnership for Growth Regional Plan [File No. CK 4250-1 and PL 4250-4]

• That the proposal to amend the Regional Land Use Map, which is attached to the Saskatoon North Partnership for Growth Regional Plan as Exhibit 2, by amending the land use designation of E½ SW 16-38-5 W3 from “Urban Commercial/Industrial” to “Regional Infrastructure,” be endorsed in principle.

8.1.4

Operation of Unmanned Aerial Vehicles and Model Aircraft within Saskatoon City Limits [File No. CK 370-0 and RS 370-1]

• Recommendation
  1. That the process for permission to fly unmanned aerial vehicles and model aircraft within Saskatoon city limits, as outlined in the May 7, 2018 report of the General Manager Community Services Department, be approved; and
  2. That the City Solicitor be requested to draft a bylaw or bylaw amendment to prohibit the operation of drones and model aircraft, except as permitted by the City, as outlined in the May 7, 2018 report of the General Manager, Community Services Department.

8.1.5

Servicing Agreement – Saskatoon Land Devco Ltd. – Hampton Business Park [File No. CK 4125-16, x4216-1 and TU 4111-1]

• Recommendation
  1. That the Servicing Agreement with Saskatoon Land Devco Ltd. within the Hampton Business Park to cover a portion of the north-east quarter Section 6, Township 37, in Range 5, west of the Third Meridian, be approved; and
  2. That His Worship the Major and the City Clerk be authorized to execute the Agreement under the Corporate Seal.

8.1.6

Request for Developer to Construction Manage Portion of Parcel YY Streetscaping [File No. CK 4129-3 and PL 4131-44]

• Recommendation
  1. That the Developer of Parcel YY be approved to perform construction management of civic streetscaping in front of the hotel/condo area in conjunction with their hardscaping work, on behalf of the City of Saskatoon;
  2. That the work be in compliance with civic standards, follow administrative conditions, and a process be outlined for reimbursement in a formalized service agreement;
  3. That the City Solicitor be requested to prepare the appropriate agreement, as outlined in this report, between the Developer and the City of Saskatoon; and
  4. That His Worship the Mayor and City Clerk be authorized to execute the agreement as prepared by the City Solicitor, under the Corporate Seal.

8.1.7

Summer 2018 Initiatives in the Downtown [File No. CK 4130-1 and PL 4130-22]

• Recommendation
  1. That the Administration continue to work with the Downtown Saskatoon Business Improvement District to implement Downtown initiatives in 2018;
  2. That the request to change the scope of work for Capital Project 2458 - City Centre Plan Phase 4 (Civic Precinct Master Plan) to support the preparation and delivery of identified initiatives in the Downtown in 2018 be approved;
  3. That $125,000 of the existing funding in Capital Project 2458 be allocated to support the new scope of work; and
  4. That the Administration report back on the remaining scope of work for Capital Project 2458, including timing and funding required to complete the remaining scope of work.

8.1.8

Shakespeare on the Saskatchewan – Permanent Festival Venue/Amphitheatre Project [File No. CK 4225-1, x5520-1 and RS 5520-5]

• Recommendation
  1. That the request by the Shakespeare on the Saskatchewan Festival Inc. to pursue plans to fundraise for and construct a permanent festival venue/amphitheatre at the current location, be approved, in principle;
  2. That the City Solicitor be requested to prepare the appropriate Memorandum of Understanding, based on the details set out in the May 7, 2018 report of the General Manager, Community Services Department; and
  3. That His Worship the Mayor and the City Clerk be authorized to execute the Memorandum of Understanding under the Corporate Seal.

8.2

Standing Policy Committee on Finance

8.2.1

Centennial Auditorium and Convention Centre Corporation Audited Financial Statements [File No. CK. 1711-4]

• That the information be received.

8.2.2

2017 Annual Report  - Saskatoon Accessibility Advisory Committee [File No. CK. 430-1]

• That the information be received.

8.2.3

2017 Annual Report  - Saskatoon Board of Revision [File No. CK. 430-77]

• That the information be received.

8.2.4

Request for Budget Adjustment – Canada 150 Community Infrastructure Program [File No. CK. 1702-1 x 1860-1 and AF. 1860-1]

• Recommendation
  1. That the Budget be adjusted for Capital Project No. 2354 CY – Accessible Playgrounds to reflect the increase of $150,000 in Canada 150 Community Infrastructure Funding;
  2. That $150,000 be returned to the Reserve for Capital Expenditures from Capital Project No. 2354; and
  3. That the Budget be adjusted for Capital Project No. 1135 AF – Civic Building Comprehensive Maintenance Program to reflect the decrease of $150,000 in expenditures and the Canada 150 Community Infrastructure Funding.

8.2.5

Inquiry – Councillor Z. Jeffries (September 28, 2015) Undeveloped Lots after Sale of Lot [File No. CK. 4110-36, AF. 4131 and LA. 4110-1]

• That the information be received.

8.2.6

Corporate Risk Annual Report 2017 [File No. CK. 430-80 and AF. 1880-1]

Attachment 1 of the Corporate Risk Annual Report 2017 is only being provided electronically due to its size.

• That the information be received.

8.3

Standing Policy Committee on Environment, Utilities & Corporate Services

8.3.1

2017 Annual Report - Cultural Diversity and Race Relations Committee [CK. 430-29]

• That the 2017 Annual Report of the Cultural Diversity and Race Relations Committee be received as information.

8.3.2

Pilot Project to Utilize Raw Water to Irrigate Parks in Brighton [CK. 7500-1 x 4205-1]

• Recommendation

  That the Administration proceed with the development of a plan to implement a pilot project utilizing raw water for irrigating parks in Brighton as proposed by Dream Development and report back on the implications to a future Servicing Agreement for the neighbourhood as well as opportunities for developing a corporate approach to the use of raw water for parks irrigation.

8.3.3

Green Infrastructure Strategy Update – May 2018 [CK. 4110-38]

Attachment 1 of the Green Infrastructure Strategy Update is only being provided electronically due to its size.

Request to Speak - Candace Savage, May 26, 2018

• Recommendation
  1. That the Green Infrastructure Baseline Inventory Report be received as information;
  2. That the draft guiding principles be endorsed;
  3. That community engagement on amendments to the Official Community Plan to reflect the Green Infrastructure Strategy be planned and a report be brought to the Municipal Planning Commission with a recommendation to City Council for approval in the fall;
  4. That $150,000 be approved from the Reserve for Capital Expenditures (RCE) for this initiative as outlined in this report; and
  5. That the report of the Acting General Manager, Corporate Performance, dated May 14, 2018, be forwarded to the Municipal Heritage Advisory Committee for information.

8.3.4

Continuous Improvement Strategy – 2017 Update [CK. 116-1 x 1700-3]

• That the report of the Acting General Manager, Corporate Performance Department, dated May 14, 2018, be received as information and linked to the report on Saskatoon Strides: 2017 Report on Service, Savings, and Sustainability.

8.3.5

Request for Permission to Exceed 25% of Purchase Order No. 351810, Plumbing & HVAC Services for Facilities [CK. 620-5]

• Recommendation
  1. That the Administration be given approval for Purchase Order No. 351810 for Black and McDonald Limited to exceed 25% of the purchase order value and be extended to $562,549.56, including taxes; and
  2. That Purchasing Services issue the appropriate change order.

8.3.6

Landfill Airspace Value [CK. 7830-4]

• Recommendation
  1. That the landfill airspace valuation be used in the development of future waste rates and funding plans; and
  2. That additional funding requirements be included in the calculation of a user fee associated with a potential Unified Waste Utility.

8.3.7

Capital Project #1617 - Primary Water Mains Inspection and Condition Assessment - Award of Contract [CK. 7820-6]

• Recommendation
  1. That the proposal submitted by Pure Technologies Ltd. for construction of access points, installation of permanent monitoring equipment, inspection, and condition assessment of primary water mains at a total estimated cost of $1,404,194.09 (including GST and PST) be approved; and
  2. That the City Solicitor be requested to prepare the appropriate agreement and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.

8.4

Standing Policy Committee Transportation

8.4.1

Southwest Transportation Study [Files CK 6320-1, x6295-016-007 and TS 6320-1]

The Southwest Transportation Study attachment is only being provided electronically due to its size.

Request to Speak - John Dubets, May 27, 2018

Submitting Comments (including photos) - Erin McKay, May 28, 2018

• That the report of the General Manager, Transportation & Utilities Department dated May 14, 2018, be received as information.

8.4.2

Dundonald Neighbourhood Traffic Review [Files CK 6320-1 and TS 6320-1]

The Dundonald Traffic Review attachment is only being provided electronically due to its size.

• That the report of the General Manager, Transportation & Utilities Department dated May 14, 2018, be received as information.

8.4.3

North Park and Richmond Heights Neighbourhood Traffic Review [Files CK 6320-1 and TS 6320-1]

The North Park and Richmond Heights Neighbourhood Traffic Review is only being provided electronically due to its size.

• That the report of the General Manager, Transportation & Utilities Department dated May 14, 2018 be received as information.

8.4.4

Silverwood Heights Neighbourhood Traffic Review [Files CK 6320-1 and TS 6320-1]

The Silverwood Heights Neighbourhood Traffic Review is only being provided electronically due to its size.

• That the report of the General Manager, Transportation & Utilities Department dated May 14, 2018, be received as information.

8.4.5

Motions – Councillor A. Iwanchuk (April 4, 2017) Neighbourhood Traffic Reviews [Files CK 6320-1 and TS 6320-1]

• Recommendation
  1. That the report of the General Manager, Transportation & Utilities Department dated May 14, 2018, be received as information; and
  2. That the Administration report back on how posted limits on residential streets may be achieved, including a review of other municipalities with regard to posted speed limits, and how school zones and playground zones are being considered.

8.4.6

Inquiry - Councillor M. Loewen (June 27, 2016) Establishment of Mid-Block Crosswalk in front of Aden Bowman Collegiate - Follow-up [Files CK 6150-1 and TS 4131-1]

• Recommendation
  1. That the report of the General Manager, Transportation & Utilities Department dated May 14, 2018, be received as information; and
  2. That the speed boards remain as long as possible into the fall.

8.4.7

Inquiry – Councillor R. Donauer (January 29, 2018) Method for Pedestrians and Cyclists Moving from River Heights and Lawson Heights to the North Industrial Area [Files CK 6000-5, x6171-1 and TS 6320-1]

• That the report of the General Manager, Transportation & Utilities Department dated May 14, 2018, be received as information.

8.4.8

Inquiry – Councillor R. Donauer (March 21, 2016) Traffic Study – Area of Hangar Rd., 47th St. West, and Ave. C – Follow-up [Files CK 6320-1 and TS 6320-1]

• That the report of the General Manager, Transportation & Utilities Department dated May 14, 2018, be received as information.

8.4.9

2018 Overpass Testing and Inspection Program – Award of Engineering Services [Files CK 6050-1 and TU 6050-104]

• Recommendation
  1. That the engineering services proposal submitted by ISL Engineering Ltd. for completion of the 2018 Overpass Testing and Inspection Program be approved, at a total estimated cost, on a lump sum basis, to an upset limit of $82,133 (including taxes); and
  2. That the City Solicitor be requested to prepare the appropriate agreement and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.

8.4.10

Grande West Transportation International Ltd. – Vicinity Bus Parts Supply – Blanket Purchase Order [Files CK 1402-1 and TR  7301-1]

• Recommendation
  1. That the Administration prepare a blanket purchase order with Grande West Transportation International Ltd. for the supply of parts for the City’s Vicinity bus fleet for the next five years, with an upset limit of $100,000 (including taxes) per year; and
  2. That Purchasing Services issue the appropriate blanket purchase order.

8.4.11

Rail Safety Improvement Program Project [Files CK 6000-5, x6170-1, x1860-1, and x1702-1]

• Recommendation
  1. That Capital Project #2550 - West/Central Multi-Use Corridor be increased by $1,283,900, of which $1,171,900 will be funded by the Rail Safety Improvement Program Grant and $112,000 will be funded from the Active Transportation Reserve;
  2. That Capital Project #2468 - Active Transportation Plan Implementation be reduced by $112,000 and the funds be returned to the Active Transportation Reserve; and
  3. That His Worship the Mayor and the City Clerk be authorized to execute and deliver the contribution agreement for the projects approved for funding under the Rail Safety Improvement Program.

8.5

Governance and Priorities Committee

8.5.1

Comments - Report from the Saskatoon Municipal Review Commission Municipal Elections Committee (File No. CK. 255-5-1)

• 1. That the City Solicitor be instructed to redraft Parts I & II of The City of Saskatoon Bylaw No. 8491: The Campaign Disclosure and Spending Limits Bylaw, 2006 in accordance with the Administration’s recommendations outlined in the report of the City Solicitor and City Clerk dated May 22, 2018;
  2. That the Administration conduct a review and update of election sign rules prior to the end of 2019; and
  3. That the City Clerk be directed to revise the 2020 Candidate’s Guide to include plain language clarification of election sign rules for the 2020 civic election.

8.5.2

Appointment – Board of Revision and License Appeals Board (File No. CK. 175-6 x 175-56)

• That Mr. Cameron Choquette be appointed to the Board of Revision and the License Appeals Board for 2018.

9.

REPORTS FROM COMMITTEES AND ADMINISTRATION

9.1

Standing Policy Committee on Planning, Development And Community Services

9.2

Standing Policy Committee on Finance

9.3

Standing Policy Committee on Environment, Utilities And Corporate Services

9.4

Standing Policy Committee on Transportation

9.5

Governance and Priorities Committee

9.5.1

Personnel Subcommittee Report [File No. CK. 4510-2]

A report will be forthcoming.

9.6

Asset & Financial Management Department

9.6.1

2017 Public Accounts [File No. CK. 1895-3 and AF. 4670-1]

• Recommendation

  That the report of the CFO/General Manager, Asset and Financial Management Department, dated May 28, 2018, be received as information. 

9.7

Community Services Department

9.8

Corporate Performance Department

9.8.1

Saskatoon Strides – 2017 - Report on Service, Savings and Sustainability [File No. CK. 430-75 and CP. 430-007]

• Recommendation

  That the report of the Acting General Manager, Corporate Performance Department dated May 28, 2018, be received as information.

9.9

Transportation & Utilities Department

9.10

Office of the City Clerk

9.11

Office of the City Solicitor

9.11.1

Inquiry – Councillor R. Donauer (July 21, 2016) – Whistleblower Policy [File No. CK. 4500-0]

• Recommendation
  1. That City Council adopt the Whistleblower Policy at Attachment #1; and
  2. That the City Solicitor’s Office be instructed to amend The City Administration Bylaw, 2003 to require the quarterly reporting of whistleblower complaints to Governance and Priorities Committee.

9.11.2

Delegation of Approvals for Grant Incentives Under the Heritage Conservation Program - Proposed Bylaw No. 9510 [File No. CK. 255-2 x 710-1]

• That City Council consider Bylaw No. 9510, The Procedures and Committees Amendment Bylaw, 2018 (No. 4).

9.11.3

Proposed Amendment to Bylaw 9455 - The Building Bylaw, 2017 [File No. CK. 185-17]

• Recommendation

  That City Council consider Bylaw No. 9497, The Building Amendment Bylaw, 2018.

9.12

Other Reports

10.

INQUIRIES

11.

MOTIONS (NOTICE PREVIOUSLY GIVEN)

12.

GIVING NOTICE

13.

URGENT BUSINESS

13.1

2017 Audited Financial Statements and Financial Reports [File No. CK 1895-3]

Attachments will only be provided electronically.

• Recommendation

  That the report of the CFO/General Manager, Asset and Financial Management Department, dated May 28, 2018, be received as information.

13.2

West-Central Multi-Use Corridor - Engineering Services - Award of Contract [File No. CK. 6000-5 x6172-1]

• Recommendation
  1. That the City enter into an agreement with WSP Canada Group Limited for the provision of engineering services to complete a detailed design of the West-Central Multi-Use Corridor at a total cost of $86,508 (including taxes); and
  2. That the City Solicitor be requested to prepare the appropriate agreement and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.

14.

IN CAMERA SESSION (OPTIONAL)

15.

ADJOURNMENT