MINUTES

REGULAR BUSINESS MEETING OF CITY COUNCIL

Meeting #:
Date:
-
Location:
Council Chamber, City Hall
PRESENT:
  • His Worship, Mayor C. Clark, in the Chair
  • Councillor C. Block
  • Councillor T. Davies
  • Councillor R. Donauer
  • Councillor B. Dubois
  • Councillor S. Gersher
  • Councillor H. Gough
  • Councillor D. Hill
  • Councillor A. Iwanchuk
  • Councillor Z. Jeffries
  • Councillor M. Loewen
ALSO PRESENT:
  • A/City Manager J. Jorgenson
  • City Solicitor P. Warwick
  • CFO & General Manager, Asset & Financial Management K. Tarasoff
  • A/General Manager, Community Services Department Lacroix
  • A/General Manager, Corporate Performance D. Willems
  • A/General Manager, Transportation & Utilities A. Gardiner
  • City Clerk J. Sproule
  • Deputy City Clerk S. Bryant

The National Anthem was played and then Mayor Clark called the meeting to order on Treaty 6 Territory and the Homeland of the Metis People.

  • Recommendation
    Moved By:Councillor Iwanchuk
    Seconded By:Councillor Dubois
    1. That the following letters be added to the items noted:
      1. 8.1.1 - Louis Vandevorst, May 27, 2018, requesting to speak;
      2. 8.3.3 - Candace Savage, May 26, 2018, requesting to speak;
      3. 8.4.1 - John Dubets, May 27, 2018, requesting to speak;
      4. 8.4.1 - Erin McKay, May 28, 2018, submitting comments
    2. That Items 13.1 and 13.2 be added as Urgent Business;
    3. That the items with speakers be heard first following consideration of the Consent Agenda items;
    4. That Item 9.5.1 be brought forward and considered immediately following Public Acknowledgements; and
    5. That the agenda be confirmed as amended.
    In Favour: (11)Mayor C. Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
    CARRIED UNANIMOUSLY

There were no declarations of conflict of interest.

  • Recommendation
    Moved By:Councillor Dubois
    Seconded By:Councillor Gersher

    That the minutes of the Regular Business Meeting of City Council held on April 30, 2018, be adopted.

    In Favour: (11)Mayor C. Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
    CARRIED UNANIMOUSLY

The City Clerk reported that this is a standing item in order to provide Council Members an opportunity to provide any public acknowledgements.

Mayor Clark indicated that the International Association of Fire Fighters celebrated its 100th Anniversary on Saturday, May 26, 2018 and expressed appreciation to those that planned the event.

Councillor Hill congratulated those that were invested by the Saskatchewan Order of Merit at a recent banquet.

Mr. Tim Nickel, Conflict Resolution Saskatchewan, presented the Peacemaker Award to City Council.  Ms. Jodi Fick-Dryka, Diversity Coordinator, had accepted the award on the City's behalf.

Mayor Clark announced that the Personnel Subcommittee recommended that Mr. Jeff Jorgenson be appointed City Manager.  Council members congratulated Mr. Jorgenson.

Item 9.5.1 was brought forward and considered.

Councillor Block asked the Administration if there is a process to address residents who could not take part in the voluntary lead pipe replacement program.

A/General Manager, Transportation & Utilities Gardiner indicated that modifications to the bylaw are required and will be brought forward for consideration in due course.

Items 8.1.1, 8.1.7, 8.3.3, 8.3.6, 8.4.1, and 8.4.5 were removed from the Consent Agenda.

  • Recommendation
    Moved By:Councillor Donauer
    Seconded By:Councillor Gough

    That the Committee recommendations contained in Items 8.1.2 to 8.1.6, 8.1.8; 8.2.1 to 8.2.6; 8.3.1, 8.3.2, 8.3.4, 8.3.5, 8.3.7; 8.4.2 to 8.4.4, 8.4.6 to 8.4.11; and 8.5.1 to 8.5.2 be adopted as one motion.

    CARRIED UNANIMOUSLY

This item was removed from the Consent Agenda.

Request to Speak - Louis Vandevorst, May 27, 2018

Mr. Vandevorst expressed appreciation to City Council for its support of the memorial and to Mr. Kevin Kitchen, Community Development Manager, who worked with them to find a suitable public location.

  • Recommendation
    Moved By:Councillor Iwanchuk
    Seconded By:Councillor Donauer
    1. That the location for a memorial for victims of impaired driving, on the north lawn area of Saskatoon City Hall, be approved; and
    2. That the City Solicitor be requested to prepare the necessary agreement between Mothers Against Drunk Driving Canada and the City of Saskatoon for the design, installation, and management of the Mothers Against Drunk Driving memorial and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.
    In Favour: (11)Mayor C. Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
    CARRIED
  • That the proposal to amend the Regional Land Use Map, which is attached to the Saskatoon North Partnership for Growth Regional Plan as Exhibit 2, by amending the land use designation of E½ SW 16-38-5 W3 from “Urban Commercial/Industrial” to “Regional Infrastructure,” be endorsed in principle.

  • Recommendation
    1. That the process for permission to fly unmanned aerial vehicles and model aircraft within Saskatoon city limits, as outlined in the May 7, 2018 report of the General Manager Community Services Department, be approved; and
    2. That the City Solicitor be requested to draft a bylaw or bylaw amendment to prohibit the operation of drones and model aircraft, except as permitted by the City, as outlined in the May 7, 2018 report of the General Manager, Community Services Department.
  • Recommendation
    1. That the Servicing Agreement with Saskatoon Land Devco Ltd. within the Hampton Business Park to cover a portion of the north-east quarter Section 6, Township 37, in Range 5, west of the Third Meridian, be approved; and
    2. That His Worship the Major and the City Clerk be authorized to execute the Agreement under the Corporate Seal.
  • Recommendation
    1. That the Developer of Parcel YY be approved to perform construction management of civic streetscaping in front of the hotel/condo area in conjunction with their hardscaping work, on behalf of the City of Saskatoon;
    2. That the work be in compliance with civic standards, follow administrative conditions, and a process be outlined for reimbursement in a formalized service agreement;
    3. That the City Solicitor be requested to prepare the appropriate agreement, as outlined in this report, between the Developer and the City of Saskatoon; and
    4. That His Worship the Mayor and City Clerk be authorized to execute the agreement as prepared by the City Solicitor, under the Corporate Seal.

This item was removed from the Consent Agenda.

Councillor Jeffries temporarily excused himself from the meeting and was not present for the vote.

  • Recommendation
    Moved By:Councillor Iwanchuk
    Seconded By:Councillor Block
    1. That the Administration continue to work with the Downtown Saskatoon Business Improvement District to implement Downtown initiatives in 2018;
    2. That the request to change the scope of work for Capital Project 2458 - City Centre Plan Phase 4 (Civic Precinct Master Plan) to support the preparation and delivery of identified initiatives in the Downtown in 2018 be approved;
    3. That $125,000 of the existing funding in Capital Project 2458 be allocated to support the new scope of work; and
    4. That the Administration report back on the remaining scope of work for Capital Project 2458, including timing and funding required to complete the remaining scope of work.
    In Favour: (10)Mayor C. Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, and Councillor Loewen
    Absent: (1)Councillor Jeffries
    CARRIED
  • Recommendation
    1. That the request by the Shakespeare on the Saskatchewan Festival Inc. to pursue plans to fundraise for and construct a permanent festival venue/amphitheatre at the current location, be approved, in principle;
    2. That the City Solicitor be requested to prepare the appropriate Memorandum of Understanding, based on the details set out in the May 7, 2018 report of the General Manager, Community Services Department; and
    3. That His Worship the Mayor and the City Clerk be authorized to execute the Memorandum of Understanding under the Corporate Seal.
  • Recommendation
    1. That the Budget be adjusted for Capital Project No. 2354 CY – Accessible Playgrounds to reflect the increase of $150,000 in Canada 150 Community Infrastructure Funding;
    2. That $150,000 be returned to the Reserve for Capital Expenditures from Capital Project No. 2354; and
    3. That the Budget be adjusted for Capital Project No. 1135 AF – Civic Building Comprehensive Maintenance Program to reflect the decrease of $150,000 in expenditures and the Canada 150 Community Infrastructure Funding.

Attachment 1 of the Corporate Risk Annual Report 2017 is only being provided electronically due to its size.

  • That the information be received.

  • That the 2017 Annual Report of the Cultural Diversity and Race Relations Committee be received as information.

This item was removed from the Consent Agenda.

Request to Speak - Candace Savage, May 26, 2018

Ms. Savage, Chair of Wild About Saskatoon, spoke in support of the Green Infrastructure Strategy and requested that more clarity and strategic next steps be included.

Councillor Davies temporarily excused himself from the meeting and was not present for the vote.

  • Recommendation
    Moved By:Councillor Gough
    Seconded By:Councillor Gersher
    1. That the Green Infrastructure Baseline Inventory Report be received as information;
    2. That the draft guiding principles be endorsed;
    3. That community engagement on amendments to the Official Community Plan to reflect the Green Infrastructure Strategy be planned and a report be brought to the Municipal Planning Commission with a recommendation to City Council for approval in the fall;
    4. That $150,000 be approved from the Reserve for Capital Expenditures (RCE) for this initiative as outlined in this report; and
    5. That the report of the Acting General Manager, Corporate Performance, dated May 14, 2018, be forwarded to the Municipal Heritage Advisory Committee for information.
    In Favour: (10)Mayor C. Clark, Councillor Block, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
    Absent: (1)Councillor Davies
    CARRIED UNANIMOUSLY
  • Recommendation
    1. That the Administration be given approval for Purchase Order No. 351810 for Black and McDonald Limited to exceed 25% of the purchase order value and be extended to $562,549.56, including taxes; and
    2. That Purchasing Services issue the appropriate change order.

This item was removed from the Consent Agenda.

  • Recommendation
    Moved By:Councillor Gough
    Seconded By:Councillor Block
    1. That the landfill airspace valuation be used in the development of future waste rates and funding plans; and
    2. That additional funding requirements be included in the calculation of a user fee associated with a potential Unified Waste Utility.
    In Favour: (11)Mayor C. Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
    CARRIED
  • Recommendation
    1. That the proposal submitted by Pure Technologies Ltd. for construction of access points, installation of permanent monitoring equipment, inspection, and condition assessment of primary water mains at a total estimated cost of $1,404,194.09 (including GST and PST) be approved; and
    2. That the City Solicitor be requested to prepare the appropriate agreement and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.

This item was removed from the Consent Agenda.

Request to Speak - John Dubets, May 27, 2018

Submitting Comments (including photos) - Erin McKay, May 28, 2018

Mr. Dubets spoke in opposition of a security wall.

  • Recommendation
    Moved By:Councillor Jeffries
    Seconded By:Councillor Iwanchuk

    That the report of the General Manager, Transportation & Utilities Department dated May 14, 2018, be received as information.

    In Favour: (11)Mayor C. Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
    CARRIED UNANIMOUSLY
  • Recommendation
    Moved By:Councillor Gough
    Seconded By:Councillor Gersher

    That the Administration pursue formalizing notice to community stakeholders in advance of final neighbourhood traffic reviews and significant traffic reports to the Standing Policy Committee on Transportation.

    In Favour: (11)Mayor C. Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
    CARRIED UNANIMOUSLY

This item was removed from the Consent Agenda.

  • Recommendation
    Moved By:Councillor Jeffries
    Seconded By:Councillor Hill

    That the report of the General Manager, Transportation & Utilities Department dated May 14, 2018 be received as information.

    In Favour: (11)Mayor C. Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
    CARRIED UNANIMOUSLY

This item was removed from the Consent Agenda.

  • Recommendation
    Moved By:Councillor Jeffries
    Seconded By:Councillor Dubois
    1. That the report of the General Manager, Transportation & Utilities Department dated May 14, 2018, be received as information; and
    2. That the Administration report back on how posted limits on residential streets may be achieved, including a review of other municipalities with regard to posted speed limits, and how school zones and playground zones are being considered.
    In Favour: (11)Mayor C. Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
    CARRIED UNANIMOUSLY
  • Recommendation
    1. That the engineering services proposal submitted by ISL Engineering Ltd. for completion of the 2018 Overpass Testing and Inspection Program be approved, at a total estimated cost, on a lump sum basis, to an upset limit of $82,133 (including taxes); and
    2. That the City Solicitor be requested to prepare the appropriate agreement and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.
  • Recommendation
    1. That the Administration prepare a blanket purchase order with Grande West Transportation International Ltd. for the supply of parts for the City’s Vicinity bus fleet for the next five years, with an upset limit of $100,000 (including taxes) per year; and
    2. That Purchasing Services issue the appropriate blanket purchase order.
  • Recommendation
    1. That Capital Project #2550 - West/Central Multi-Use Corridor be increased by $1,283,900, of which $1,171,900 will be funded by the Rail Safety Improvement Program Grant and $112,000 will be funded from the Active Transportation Reserve;
    2. That Capital Project #2468 - Active Transportation Plan Implementation be reduced by $112,000 and the funds be returned to the Active Transportation Reserve; and
    3. That His Worship the Mayor and the City Clerk be authorized to execute and deliver the contribution agreement for the projects approved for funding under the Rail Safety Improvement Program.
    1. That the City Solicitor be instructed to redraft Parts I & II of The City of Saskatoon Bylaw No. 8491: The Campaign Disclosure and Spending Limits Bylaw, 2006 in accordance with the Administration’s recommendations outlined in the report of the City Solicitor and City Clerk dated May 22, 2018;
    2. That the Administration conduct a review and update of election sign rules prior to the end of 2019; and
    3. That the City Clerk be directed to revise the 2020 Candidate’s Guide to include plain language clarification of election sign rules for the 2020 civic election.

The City Clerk distributed copies of a report regarding appointment of the City Manager.

  • Recommendation
    Moved By:Councillor Iwanchuk
    Seconded By:Councillor Dubois
    1. That Mr. Jeff Jorgenson be appointed City Manager of the City of Saskatoon upon the terms and conditions set out in the Employment Contract attached to this report; and
    2. That His Worship the Mayor and the City Clerk be authorized to execute the Employment Contract.
    In Favour: (11)Mayor C. Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
    CARRIED UNANIMOUSLY
  • Recommendation
    Moved By:Councillor Donauer
    Seconded By:Councillor Gersher

    That the report of the CFO/General Manager, Asset and Financial Management Department, dated May 28, 2018, be received as information. 

    In Favour: (11)Mayor C. Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
    CARRIED UNANIMOUSLY
  • Recommendation
    Moved By:Councillor Donauer
    Seconded By:Councillor Dubois

    That the report of the Acting General Manager, Corporate Performance Department dated May 28, 2018, be received as information.

    In Favour: (11)Mayor C. Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
    CARRIED UNANIMOUSLY
  • Recommendation
    Moved By:Councillor Donauer
    Seconded By:Councillor Davies

    That the report of the City Solicitor dated May 28, 2018, be referred to the Administration to engage civic staff and consult employee organizations regarding the proposed policy, and report back to Council or the appropriate committee.

    In Favour: (11)Mayor C. Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
    CARRIED UNANIMOUSLY
  • Recommendation
    Moved By:Councillor Davies
    Seconded By:Councillor Donauer

    That permission be granted to introduce Bylaw No. 9510, The Procedures and Committees Amendment Bylaw, 2018 (No 4) and give same its FIRST reading.

    In Favour: (11)Mayor C. Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
    CARRIED UNANIMOUSLY
  • Recommendation
    Moved By:Councillor Davies
    Seconded By:Councillor Hill

    That Bylaw No.9510, The Procedures and Committees Amendment Bylaw, 2018 (No 4) now be read a SECOND time.

    In Favour: (11)Mayor C. Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
    CARRIED UNANIMOUSLY
  • Recommendation
    Moved By:Councillor Davies
    Seconded By:Councillor Gough

    That permission be granted to have Bylaw No. 9510, The Procedures and Committees Amendment Bylaw, 2018 (No 4)  read a third time at this meeting.

    In Favour: (11)Mayor C. Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
    CARRIED UNANIMOUSLY
  • Recommendation
    Moved By:Councillor Davies
    Seconded By:Councillor Block

    That Bylaw No.9510, The Procedures and Committees Amendment Bylaw, 2018 (No 4) now be read a THIRD time, that the bylaw be passed and the Mayor and the City Clerk be authorized to sign same and attach the corporate seal thereto.

    In Favour: (11)Mayor C. Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
    CARRIED UNANIMOUSLY
  • Recommendation
    Moved By:Councillor Davies
    Seconded By:Councillor Donauer

    That permission be granted to introduce Bylaw No.9497, The Building Amendment Bylaw, 2018, and give same its FIRST reading.

    In Favour: (11)Mayor C. Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
    CARRIED UNANIMOUSLY
  • Recommendation
    Moved By:Councillor Davies
    Seconded By:Councillor Hill

    That Bylaw No.9497, The Building Amendment Bylaw, 2018 now be read a SECOND time.

    In Favour: (11)Mayor C. Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
    CARRIED UNANIMOUSLY
  • Recommendation
    Moved By:Councillor Davies
    Seconded By:Councillor Gough

    That permission be granted to have Bylaw No. 9497, The Building Amendment Bylaw, 2018 read a third time at this meeting.

    In Favour: (11)Mayor C. Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
    CARRIED UNANIMOUSLY
  • Recommendation
    Moved By:Councillor Davies
    Seconded By:Councillor Block

    That permission be granted to have Bylaw No.9497, The Building Amendment Bylaw, 2018 read a third time at this meeting.

    In Favour: (11)Mayor C. Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
    CARRIED

Councillor Donauer gave the following Notice of Motion:

"TAKE NOTICE that at the next Regular Business Meeting of City Council, I will move the following motion:

'That the Administration report on best practices for urban forestry, and the possibility of a policy change that would allow residents to replace dead, diseased, or nuisance city trees in their front or back yard.'"

  • Recommendation
    Moved By:Councillor Iwanchuk
    Seconded By:Councillor Dubois

    That the report of the CFO/General Manager, Asset and Financial Management Department, dated May 28, 2018, be received as information.

    In Favour: (11)Mayor C. Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
    CARRIED UNANIMOUSLY

A/General Manager, Transportation & Utilities Gardiner corrected the amount of the engineering services contract to $89,910 (including taxes).

  • Recommendation
    Moved By:Councillor Hill
    Seconded By:Councillor Gough
    1. That the City enter into an agreement with WSP Canada Group Limited for the provision of engineering services to complete a detailed design of the West-Central Multi-Use Corridor at a total cost of $89,910 (including taxes); and
    2. That the City Solicitor be requested to prepare the appropriate agreement and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.
    In Favour: (11)Mayor C. Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
    CARRIED

The Regular Business Meeting adjourned at 2:40 p.m.

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