AGENDA

REGULAR BUSINESS MEETING OF CITY COUNCIL

Meeting #:
Date:	Monday, September 24, 2018
Time:	1:00 P.m. - 2:00 P.m.
Location:	Council Chamber, City Hall

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1.

NATIONAL ANTHEM AND CALL TO ORDER

2.

CONFIRMATION OF AGENDA

• Recommendation
  1. ​That the speakers be heard and the items with speakers be considered immediately following Unfinished Business as follows:
  1. Item 9.3.1 - Brian Sawatzky, Saskatoon Environmental Advisory Committee; and
  2. That the agenda be confirmed as presented.

3.

DECLARATION OF CONFLICT OF INTEREST

4.

ADOPTION OF MINUTES

• Recommendation

  ​That the minutes of the Regular Business Meeting of City Council held on August 27, 2018, be adopted.

5.

PUBLIC ACKNOWLEDGMENTS

5.1

Council Members

This is a standing item on the agenda in order to provide Council Members an opportunity to provide any public acknowledgements.

6.

UNFINISHED BUSINESS

6.1

Proposed Amendments to Bylaw No. 7200, The Traffic Bylaw – Speed Limit Change [File No. CK 6320-1]

City Council considered the above matter at its meeting held on August 27, 2018, as set out in the attached resolution package.  With respect to the speed limit on McOrmond Drive, City Council defeated a motion that a speed limit of 60 KPH on McOrmond Drive from Central Avenue to Wanuskewin Road be established. City Council subsequently moved the following motions:

"That a speed limit of 70 kph on McOrmond Drive from Central Avenue to Wanuskewin Road be established."

IN DEFERRAL

That consideration of speed limits on McOrmond Drive from Central to Wanuskewin be deferred to the September Council meeting and that administration bring forward a detailed map of the area and bylaw information.

CARRIED UNANIMOUSLY

The referenced additional information has been provided by Administration and is attached.

The following letters are provided:

Submitting Comments

• David Cross, dated August 28, 2018;
• Ann Martin, dated August 28, 2018; and
• Robert Morgan, dated September 11, 2018.

• Recommendation

  That a speed limit of 70 kph on McOrmond Drive from Central Avenue to Wanuskewin Road be established.

7.

QUESTION PERIOD

8.

CONSENT AGENDA

• Recommendation

  ​That the Committee recommendations contained in Items 8.1.1 to 8.1.2; 8.2.1 to 8.2.3; 8.3.1 to 8.3.9; 8.4.1 to 8.4.3; and 8.5.1 to 8.5.7 be adopted as one motion.

8.1

Standing Policy Committee on Planning, Development & Community Services

8.1.1

Request for Funding and Policy Revisions - Special Events Policy No. C03-007 [File No. CK 1870-15 and RCD 1870-12-2]

• That the proposed revisions to Policy No. C03-007, Special Events Policy, as outlined in the June 13, 2018 report of the General Manager, Community Services Department, be approved.

8.1.2

Award of Contract - Kinsmen Park Parking Strategy and Transportation Study [File No. CK 4205-9-3 and RS 4206-KI-12]

• Recommendation
  1. That the award of contract for Request for Proposals No. 18-0544 to WSP Canada Group Limited for the Kinsmen Park Parking Strategy and Transportation Study, for a total amount of $77,880, plus taxes, be approved; and
  2. That the City Solicitor be requested to prepare the appropriate agreement and that His Worship the Mayor and the City Clerk be authorized to execute the contract documents under the Corporate Seal.

8.2

Standing Policy Committee on Finance

8.2.1

Business Improvement Districts’ Audit Requirements [File No. CK. 1680-1]

• Recommendation
  1. That Clause 13 or 16, as appropriate, Fiscal Year and Annual Report of the Board for Business Improvement District Bylaw Nos. 6710, 6731, 7092 7891 and 9235 be amended to permit a Business Improvement District with less than $250,000 in annual revenue the ability to choose a review engagement over an audit at the discretion of their Board of Directors;
  2. That Clause 12 or 15, as appropriate, Auditor of the Board for Business Improvement District Bylaw Nos. 6710, 6731, 7092 7891 and 9235 be amended to outline that the selection of an external auditor is at the Business Improvement Districts Board of Director’s discretion; and
  3. That the City Solicitor be requested to amend BID Bylaw Nos. 6710, 6731, 7092, 7891 and 9235.

8.2.2

Neighbourhood Land Development Fund Allocation of Profits [File No. CK. 6050-10 x1702-1 and AF. 1702-1 x 1431-1]

• 1. That $10 million in profits be declared from the Neighbourhood Land Development Fund; and
  2. That $10 million in profits from the Neighbourhood Land Development Fund be allocated to Capital Project No. 2407 - Chief Mistawasis Bridge (formerly North Commuter Parkway) and Traffic Bridge Replacement Project.

8.2.3

Sale of Civic Scrap Metal – Award of Request for Proposal [File No. CK. 7830-5 x 1250-1 and AF. 1000-1]

• 1. That the proposal submitted by Inland Steel Products Inc. for the Sale and Pick-Up of Civic Scrap Metal, at a total estimated price of $353,583.00 plus applicable taxes, be approved; and
  2. That His Worship the Mayor and the City Clerk be authorized to execute the contract documents as prepared by the City Solicitor under the Corporate Seal.

8.3

Standing Policy Committee on Environment, Utilities & Corporate Services

8.3.1

Update on Curbside Recycling Program [File No. CK. 7830-5]

• That the City of Saskatoon enter into a pilot program partnership with Sarcan Recycling to expand glass recycling to the four Sarcan Depot locations in Saskatoon.

8.3.2

Geospatial Governance and Strategy Roadmap - Consulting Services - Award of Request for Proposal [File No. CK. 116-1]

• 1.That the proposal submitted by ESRI Canada for consulting services for Geospatial Governance and Strategy Roadmap, at an estimated cost of $151,500 plus applicable taxes, be approved; and

  2.That His Worship the Mayor and the City Clerk be authorized to execute the contract documents as prepared by the City Solicitor under the Corporate Seal.

8.3.3

City of Saskatoon Joins the Local Internet Exchange [File No. CK. 233-1 x 261-18]

• Recommendation
  1. That the City of Saskatoon join the Saskatoon Internet Exchange as a non-profit member; and
  2. That a member of Administration, as determined by the City Manager, be permitted to serve on the Board of Directors for the Saskatoon Internet Exchange.

8.3.4

Renewal of Microsoft Licenses – Sole Source [File No. CK. 261-1 x 1100-1]

• Recommendation
  1. That the City enter into a sole source agreement with Microsoft for a three-year license renewal for Microsoft Direct Server and Cloud Enrollment for the total cost of $879,281.28 (plus applicable taxes);
  2. That the City enter into a sole source agreement with Microsoft for a three-year license renewal for Microsoft Enterprise Enrollment for the total cost of $4,163,846.04 (plus applicable taxes); and
  3. That Purchasing Services issue the appropriate purchase order.

8.3.5

Request for Sanitary Sewer Charge Exemption – Cindercrete Products Ltd.  [CK. 1905-2]

• Recommendation
  1. That the request for sanitary sewer charge exemption for Cindercrete Mining Supplies Ltd., 605 C Avenue P South, Saskatoon, Saskatchewan, be approved; and
  2. That the Director of Corporate Revenue be requested to remove the sanitary sewer charge from the above applicant’s Utility Bill for water meter #20126718, retroactive to the date the second water meter was installed, June 27, 2018.

8.3.6

Request for Sanitary Sewer Charge Exemption – Cindercrete Mining Supplies Ltd. [CK. 1905-2]

• Recommendation
  1. That the request for sanitary sewer charge exemption for Cindercrete Products Ltd., 605 Avenue P South, Saskatoon Saskatchewan, be approved; and
  2. That the Director of Corporate Revenue be requested to remove the sanitary sewer charge from the above applicant’s Utility Bill for water meter #20092752, retroactive to the date the second water meter was installed, June 27, 2018.

8.3.7

Smart Grid Control System – Outage Management System – Award of Contract [CK. 2000-1]

• Recommendation
  1. That the proposal submitted by Survalent Technology Corporation for supply of an Outage Management System, including a five-year software maintenance period at a total estimated cost of $379,986.30 (including GST and PST) be approved; and
  2. That Purchasing Services issue the appropriate Purchase Order.

8.3.8

Contract Approval – Hydrovac and Directional Drilling Services [CK. 2300-1]

• Recommendation
  1. That the Administration enter into agreement with Klark’s Trenching Ltd. for the supply of Hydrovac and Directional Drilling Services at a cost of $211,713.12 (including taxes); and
  2. That Purchasing Services authorize the appropriate purchase order.

8.3.9

Contract Approval – Heavy Grit and Sludge Disposal [CK. 7800-1]

• Recommendation
  1. That the Administration enter into an agreement with Loraas Landfill for the disposal of heavy grit and sludge from the City’s Biosolids Handling Facility at a cost of $785,887.99 (including taxes);and
  2. That Purchasing Services authorize the appropriate purchase order.

8.4

Standing Policy Committee Transportation

8.4.1

Traffic Calming Policy [Files CK 6320-0 and TS 6350]

• That the proposed Traffic Calming Policy be approved.

8.4.2

Traffic Control at Pedestrian Crossings Policy Update [Files CK 6150-0 and TS 6150]

• Recommendation

  That the Council Policy C07-018, Traffic Control at Pedestrian Crossings, updates based on the TAC Guide as outlined in the report of the A/General Manager, Transportation & Utilities Department dated September 10, 2018, be approved.

8.4.3

88 King Street Equipment Storage Facility – 2018 Budget Adjustment Request [Files CK 665-1, x1702-1 and 634-10]

• Recommendation

  That a budget adjustment of $50,000 to Capital Project #2269 – TU Accommodation Construction funded from the Roadways and Operations Building Major Repair Reserve and the TU Department Capital Reserve be approved to install safety retrofits on the 88 King Street property for winter equipment storage.

8.5

Governance and Priorities Committee

8.5.1

Amendments to Council Policy No. C01-017, Use of Council Chambers and Committee Rooms (File No. CK. 640-5)

• Recommendation
  1. That the proposed amendments to Council Policy No. C01-017, Use of Council Chambers and Committee Rooms, be approved; and
  2. That the City Clerk be requested to amend Council Policy No. C01-017 as outlined in the report of the CFO/General Manager, Asset and Financial Management Department, dated September 17, 2018.

8.5.2

Regional Water and Wastewater Update (File No. CK. 7781-1)

• Recommendation

  That the Administration be directed to prepare future water and wastewater utility rate structure based on the approach outlined in the report of the A/General Manager, Transportation & Utilities Department dated September 17, 2018.

8.5.3

2019 Appointments of Deputy Mayor (File No. CK. 255-3)

• Recommendation

  That the 2019 appointments of Deputy Mayor, as described in the report and attachment of the City Clerk dated September 17, 2018, be approved.

8.5.4

Appointment – Municipal Planning Commission (File No. CK. 175-16)

• Recommendation

  That Francois Rivard be appointed as the representative of Greater Saskatoon Catholic Schools on the Municipal Planning Commission.

8.5.5

Appointment – Downtown Saskatoon Board of Management (File No. CK. 175-48)

• Recommendation

  That the appointment of Janice Sander to the Board of Management for Downtown Saskatoon be confirmed.

8.5.6

2019 Annual Appointments – Personnel Subcommittee (File No. CK. 4510-1)

• Recommendation

  That Mayor Clark and Councillors Iwanchuk, Donauer, and Dubois be reappointed to the Personnel Subcommittee to September, 2019.

8.5.7

2019 Annual Appointments – Members of City Council to the Governance and Priorities Committee and Standing Policy Committees (File No. CK. 225-4-3)

• Recommendation
  1. That all members of City Council be appointed to the Governance and Priorities Committee; and
  2. That Councillors be appointed to Standing Policy Committees as follows:
     - Environment, Utilities & Corporate Services – Davies, Gersher, Gough, Hill, Loewen
     - Transportation – Block, Donauer, Dubois, Gersher, Jeffries
     - Planning, Development & Community Services – Davies, Gough, Hill, Iwanchuk, Jeffries
     - Finance – Block, Donauer, Dubois, Iwanchuk, Loewen. 

9.

REPORTS FROM COMMITTEES AND ADMINISTRATION

9.1

Standing Policy Committee on Planning, Development And Community Services

9.2

Standing Policy Committee on Finance

9.3

Standing Policy Committee on Environment, Utilities And Corporate Services

9.3.1

Waste Management Levels of Service – Curbside Organics and Pay as You Throw Waste Utility [CK. 116-2 x 7830-1]

The Administration will provide a PowerPoint presentation.

The following letters are provided:

Request to Speak

• Brian Sawatzky, Saskatoon Environmental Advisory Committee, dated September 18, 2018;

Submitting Comments

• Henry Dayday, dated September 10, 2018;
• Wesley MacPherson, dated September 11, 2018;
• Ken King, dated September 14, 2018;
• Brian Breit, dated September 17, 2018; and
• Paul Fedec, dated September 17, 2018

• 1. That Option 1: year round, bi-weekly organics and waste collection be implemented as the new waste management service level for all curbside residential households;
  2. That the new service level for curbside organics and waste collection be funded as a unified waste utility;
  3. That $13.6M in capital funding be approved to implement Option 1 and that funding be borrowed from the future utility;
  4. That the compost depots continue to operate with the existing level of service; and
  5. That 2019 be the final season for the Green Cart subscription program and that a deadline of April 15, 2019, be implemented for new subscriptions.

9.3.2

Ability-to-Pay Considerations for an Expanded Curbside Waste Utility [CK. 7830-1]

• That the guiding principles outlined in the September 10, 2018 report of the A/General Manager, Corporate Performance set the framework and future rates of the Unified Waste Utility.

9.3.3

Unified Waste Utility – Utility Rate Setting Philosophy [CK. 1905-1 x 7830-1]

• Recommendation
  1. That Administration be directed to recommend initial utility rates that encourage diversion, and;
  2. That Administration implement Option Three as the multi-year rate setting philosophy for the Unified Waste Utility, should it be approved.

9.4

Standing Policy Committee on Transportation

9.4.1

Vision Zero [Files CK 6320-1 and TS 6330-8]

The Administration will provide a PowerPoint presentation.

• Recommendation
  1. That Vision Zero be adopted in principle committing Saskatoon to become a community with zero transportation-related deaths and severe injuries;
  2. That a report be provided to include additional information for consideration at the 2019 Business Plan and Budget Review that outlines the Vision Zero strategy, including the FTE (Full-Time Equivalent) resource requirements; and
  3. That the report of the A/General Manager, Transportation & Utilities Department dated September 10, 2018 be forwarded to the Traffic Safety Committee for information.

9.5

Governance and Priorities Committee

9.5.1

2019 City Council and Committee Meeting Schedule (File No. CK. 255-1)

• 1. That City Council adopt the meeting schedule set out in Attachment 2 to this report; and
  2. That one of the quarterly scheduled Special/Joint GPC dates include a meeting with the Board of Police Commissioners on an ongoing basis.

9.6

Asset & Financial Management Department

9.6.1

Request for Lease Approval of 4018 Burron Avenue and Direct Sale of 4018 Aronec Avenue [File No. CK. 4129-22]

• 1. That Administration be authorized to terminate the Lease Agreement with 101241938 Saskatchewan Ltd. at 4018 Aronec Avenue;
     
  2. That the Administration be authorized to enter into a new Lease Agreement with 101241938 Saskatchewan Ltd. at 4018 Burron Avenue under the same terms used in the previous Lease Agreement at 4018 Aronec Avenue;
     
  3. That the Administration be authorized to sell by direct sale 4018 Aronec Avenue (Lot 4, Block 934, Plan 102100543) to Kliewer Buildings Ltd.; and
     
  4. That the City Solicitor be requested to prepare the appropriate agreements and that His Worship the Mayor and the City Clerk be authorized to execute the agreements under the Corporate Seal.

9.7

Community Services Department

9.7.1

Consultation with Flex Services and Sask Plates Proposal Proponents [File No. CK. 7000-1 x 307-4]

• Recommendation

  That the report of the General Manager, Community Services Department, dated September 24, 2018, be received as information.

9.7.2

Levy to Support Accessible Taxi Services [File No. CK. 7000-1]

• Recommendation
  1. That the City Solicitor, in drafting the stand-alone Transportation Network Company Bylaw, be requested to include provisions for an accessibility levy of $0.07 per trip; and
  2. That the Transportation Network Company Bylaw establish no requirements to provide accessibility standards within Transportation Network Company dispatch apps.

9.8

Corporate Performance Department

9.8.1

Farmers’ Market Building Lease and Operating Agreement Renewal [File No. CK. 4129-22]

The following letters are provided:

Submitting Comments

• Kevin Petty, dated September 17, 2018;
• Kali Gartner, dated September 17, 2018; and
• Kari Klassen, dated September 16, 2018.

• That the Administration be directed to prepare and issue a Request For Proposal to lease the Farmers’ Market Building within River Landing, seeking a proponent to develop and manage a six-day-a-week public and farmers’ market.

9.8.2

2017 Contract Negotiations (2017 – 2018) – The Canadian Union of Public Employees, Local No. 59  [File No. CK. 4720-4]

• 1. That the proposed changes set out in the revision to the Collective Agreement with respect to the 2017 – 2018 Collective Agreement with The Canadian Union of Public Employees, Local No. 59 be approved; and
  2. That His Worship the Mayor and the City Clerk be authorized to execute the revised contract under the Corporate Seal.

9.9

Transportation & Utilities Department

9.10

Office of the City Clerk

9.11

Office of the City Solicitor

9.11.1

Governance Review – Advisory Committees – Amendment to The Procedures and Committees Bylaw - Proposed Bylaw No. 9532 [File No. CK. 255-2 x225-1]

• Recommendation

  That City Council consider Bylaw No. 9532, The Procedures and Committees Amendment Bylaw, 2018 (No. 5).

9.11.2

Proposed Amendments to Bylaw No. 7200, The Traffic Bylaw – Speed Limit Changes - Proposed Bylaw No. 9531 [File No. CK. 6320-1]

• Recommendation

  That City Council consider Bylaw No. 9531, The Traffic Amendment Bylaw, 2018 (No. 3).

9.12

Other Reports

10.

INQUIRIES

11.

MOTIONS (NOTICE PREVIOUSLY GIVEN)

12.

GIVING NOTICE

13.

URGENT BUSINESS

14.

IN CAMERA SESSION (OPTIONAL)

15.

ADJOURNMENT