REVISED AGENDA

REGULAR BUSINESS MEETING OF CITY COUNCIL

Meeting #:
Date:	Monday, June 25, 2018
Time:	1:00 P.m. - 6:00 P.m.
Location:	Council Chamber, City Hall

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1.

NATIONAL ANTHEM AND CALL TO ORDER

2.

CONFIRMATION OF AGENDA

• Recommendation
  1. That the request to speak from Andrew Shaw, Research and Policy Analyst, NSBA, dated June 24, 2018 be added to item 8.1.8;
  2. That the letter submitting comments from Frank Regier, dated June 23, 2018, be added to item 9.3.1; and
  3. That the agenda be confirmed as amended.

3.

DECLARATION OF CONFLICT OF INTEREST

4.

ADOPTION OF MINUTES

• Recommendation

  That the minutes of the Regular Business Meeting of City Council held on May 28, 2018 be adopted.

5.

PUBLIC ACKNOWLEDGMENTS

5.1

Council Members

This is a standing item on the agenda in order to provide Council Members an opportunity to provide any public acknowledgements.

5.2

Saskatchewan Rush - 2018 NLL Champions

6.

UNFINISHED BUSINESS

7.

QUESTION PERIOD

8.

CONSENT AGENDA

• Recommendation

  That the Committee recommendations contained in Items 8.1.1 to 8.1.8; 8.2.1 to 8.2.8; 8.3.1 to 8.3.5; 8.4.1 to 8.4.3 and 8.5.1 to 8.5.2 be adopted as one motion.

8.1

Standing Policy Committee on Planning, Development & Community Services

8.1.1

2017 Annual Report - Advisory Committee on Animal Control [File No. CK 430-63]

• Recommendation

  That the 2017 Annual Report of the Advisory Committee on Animal Control be received as information.

8.1.2

Request to Exceed 25 Percent of Contract for Value for 21st Street East (Phase 2) - Streetscape Rehabilitation Project [File No. CK 4130-1, x292-017-039 and PL 0218-27-007]

• Recommendation

  That the Administration’s request for Contract No. 17-0222 to exceed 25% of the contract value, by adding up to $200,000 to the contract, be approved.

8.1.3

Request to Declare the Riverside Badminton and Tennis Club Facility as a Municipal Project [File No. CK 610-1 and RS 610-6]

• Recommendation
  1. That the Riverside Badminton and Tennis Club facility be approved as a municipal project; and
  2. That the Corporate Revenue Division, Asset and Financial Management Department, be authorized and requested to accept donations for this project and issue appropriate receipts to donors who contribute funds to the project.

8.1.4

New Joint Use Agreement – Key Terms and Conditions [File No. CK 175-2 and RS 5950-2]

• Recommendation
  1. That the proposed terms of the new Master Joint Use Agreement, as outlined in the June 13, 2018 report of the General Manager, Community Services Department, be approved;
  2. That the Solicitor’s Office be authorized to prepare the appropriate agreement for the Master Joint Use Agreement in collaboration with the two School Divisions; and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal; and
  3. That a one-time allocation of up to $52,000 from existing reserves, as outlined in the June 13, 2018 report of the General Manager, Community Services Department, to support the implementation of the new Joint Use Agreement, be approved.

8.1.5

Baseball Renovation Project – Saskatoon Baseball Council Inc. [File No. CK 4205-41 and RS 4206 NU]

• Recommendation
  1. That the request by Saskatoon Baseball Council Inc. to renovate the existing baseball diamonds and construct a new concession/washroom building in Nutana Kiwanis Park be approved, subject to administrative conditions outlined in the June 13, 2018 report of the General Manager, Community Services Department; and
  2. That the City Solicitor be requested to prepare the appropriate agreements and that His Worship the Mayor and the City Clerk be authorized to execute the appropriate agreements under the Corporate Seal.

8.1.6

Saskatoon Forestry Farm Park and Zoo Playground Replacement Capital Project [File No. CK 4205-8 and RS 4206-FO-1]

• Recommendation
  1. That the Zoo Playground Replacement Capital Project, in the amount of $400,000, be set up under Capital Project No. 2048;
  2. That funding for the project, with $275,000 from the Saskatoon Zoo Foundation and $125,000 through a reallocation of previously approved City funding, be approved; and
  3. That the City Solicitor be requested to prepare the appropriate construction agreement.

8.1.7

Vacant Lot and Adaptive Reuse Incentive Program – 201 1st Avenue South - Midtown Plaza [File No. CK. 4110-45 and PL. 4110-71-75] 

• Recommendation
  1. That the Administration be directed to report back to Committee, prior to the end of 2018, following consultation with the Saskatoon Regional Economic Development Authority (SREDA) and a review of both the Vacant Lot and Adaptive Reuse Incentive Program Policy and the Business Development Incentives Policy for possible revisions to the policies to include consideration of major retail projects and other major projects; and
  2. That the incentives outlined in the June 13, 2018 report of the General Manager, Community Services Department be approved as an exception to the Vacant Lot and Adaptive Reuse Incentive Program Policy.

8.1.8

Proposed Approach for New Cannabis License Bylaw [File No. CK 4350-68 and PL 4005-9-16]

Item 9.7.1 is a complementary report to be considered with this matter.

Request to Speak - Andrew Shaw, Research and Policy Analyst, NSBA, dated June 24, 2018

• Recommendation
  1. That the proposed terms to be included in a new Cannabis License Bylaw, as outlined in the June 13, 2018 report of the General Manager, Community Services Department, be approved; and
  2. That the City Solicitor be requested to prepare a new Cannabis License Bylaw.

8.2

Standing Policy Committee on Finance

8.2.1

Clean Water and Wastewater Fund – Budget Adjustments [File no. CK. 1705-1 x 1860-1]

• 1. That Capital Project No. 1615 – TU Water Distribution be decreased by $2.05M; and
  2. That Capital Project No. 1616 – TU Waste Water Collection be increased by $2.05M.

8.2.2

G.J. Bell International Trucks Ltd. – Blanket Purchase Order [File No. CK. 1390-1 and AF. 1390-1]

• 1. That the Administration prepare a blanket purchase order with G.J. Bell International Trucks Ltd. for the repair of heavy trucks and repair parts exclusive to International trucks, for up to the next five years, for an estimated cost of $200,000 (plus applicable taxes) per year; and
  2. That Purchasing Services, Asset and Financial Management Department, issue the appropriate blanket purchase order.

8.2.3

Earthworks Equipment Saskatoon – Blanket Purchase Order [File No. CK. 1000-1]

• 1. That the Administration prepare a blanket purchase order with Earthworks Equipment Saskatoon for the repair of heavy equipment and repair parts exclusive to Bobcat and Kubota brand equipment, for up to the next five years, for an estimated cost of $30,000 (plus applicable taxes) per year; and
  2. That Purchasing Services, Asset and Financial Management Department, issue the appropriate purchase order.

8.2.4

Program to Advance Connectivity and Automation in the Transportation System [File No. CK. 1860-1 and AF. 1860-002]

• Recommendation

  That His Worship the Mayor and the City Clerk be authorized to execute and deliver the Contribution Agreement for the Capacity Building Project approved for funding under the Program to Advance Connectivity and Automation in the Transportation System.

8.2.5

Amendments to Council Policy No. C09-015, Real Estate Commissions – Sale of City-Owned Land [File No. CK. 4214-0, 4214-1 and LA. 4001-0]

• 1. That the proposed amendments to Council Policy No. C09-015, Real Estate Commissions – Sale of City-owned Land, be adopted; and
  2. That the City Clerk be requested to update Council Policy No. C09-015 as outlined in the report of the CFO/General Manager, Asset and Financial Management Department, dated June 5, 2018.

8.2.6

Business Improvement Districts’ 2017 Financial Statements [File No. CK. 1680-1]

• That the Administration report back on the requirement for Business Improvement Districts to provide audited financial statements.

8.2.7

Acquisition of Land – West Material Handling Facility [File No. CK. 4020-1]

• 1. That the Administration be authorized to purchase a portion of Surface Parcel No. 118222781 from Her Majesty the Queen in Right of Saskatchewan for a material handling facility at a purchase price of $229,738;
  2. That Capital Project No. 2259 – TU - Public Works Satellite Yards be used as the funding source for this purchase, including any environmental, legal, administrative, and disbursements costs; and
  3. That the City Solicitor be requested to prepare the appropriate agreement and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.

8.2.8

Federation of Canadian Municipalities Special Advocacy Fund [File No. CK. 155-2]

• That the information be received.

8.3

Standing Policy Committee on Environment, Utilities & Corporate Services

8.3.1

Request to Exceed in Excess of 25% of PO 370996, Sewer Connection Cleaning [CK. 7820-1]

• Recommendation
  1. That the Administration be given approval for PO 370996 with Culebra Sewer & Water Works Corporation for the supply of sewer connection cleaning services to exceed 25% of the purchase order value and be extended by $57,880.80, including taxes; and
  2. That Purchasing Services issue the appropriate change order.

8.3.2

Extension of Contract 17-0569 – Corridor Growth Plan – Brownfield Renewal Strategy [CK. 7550-1]

• Recommendation

  That an extension of Contract 17-0569 with Dillon Consulting to exceed 25% of the original contract price, for a revised contract total of $188,848.43 including applicable taxes, be approved.

8.3.3

Motion - Councillor D. Hill (November 20, 2017) Development of a Community Engagement Policy for Saskatoon Light & Power [CK. 372-0, x 2000-1]

• That the report of the Acting General Manager, Corporate Performance Department, dated June 11, 2018, be forwarded to City Council for information.

8.3.4

Changes to Waste Management in Saskatoon - Engagement Results [CK. 7830-1]

• That the report of the Acting General Manager, Corporate Performance Department dated, June 11, 2018, be received as information in support of the Recommended Changes to Waste Management in Saskatoon report.

8.3.5

Hydrant Remediation – Award of Engineering Services [CK. 7558-1]

• Recommendation
  1. That the proposal submitted by Stantec Consulting Ltd. for engineering services for the hydrant remediation plan development and implementation, for a total upset fee of $1,575,000 (including GST and PST), be approved;
  2. That the Property Realized Reserve be utilized as an interim funding source and the Administration report back at a later date regarding a permanent funding solution; and
  3. That the City Solicitor be requested to prepare the appropriate agreement and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal. 

8.4

Standing Policy Committee Transportation

8.4.1

Raj Randhawa – Traffic Issue on Spadina Crescent from 33rd Street to University Bridge [Files CK 6320-1 and TS 6320-1]

A letter submitting comments from Jenny Ly, dated June 12, 2018 is provided.

• Recommendation
  1. That the report of the General Manager, Transportation & Utilities Department dated June 11, 2018, be received as information; and
  2. That a letter be written to SGI and Board of Police Commissioners to work together to revisit the application of amendments to include a decibel limit for all vehicles in general.

8.4.2

Request to Exceed in Excess of 25% of PO 370027, Arborist Service [Files 4139-4, x6315-1 and PW 6125-2]

• Recommendation
  1. That the Administration be given approval for PO 370027 with Grant’s Tree Service for the supply of arborist services to exceed 25% of the purchase order value and be extended by $303,073.05, including taxes; and
  2. That Purchasing Services issue the appropriate change order.

8.4.3

Traffic Safety Reserve Program – 2018 Budget Adjustment [Files CK 1702-1, x1815-1 and TS 1815-1]

• Recommendation
  1. That the amount of $60,000 be approved for Capital Project #0631 – Transportation Safety Improvements from the Traffic Safety Reserve;
  2. That the amount of $202,000 be approved for Capital Project #2446 – Pedestrian Crossing Improvements from the Traffic Safety Reserve;
  3. That the amount of $80,000 be approved for targeted enforcement activities from the Traffic Safety Reserve; and
  4. That the amount of $258,000 be approved for Capital Project #2270 – Paved Roads and Sidewalk Preservation from the Traffic Safety Reserve.

8.5

Governance and Priorities Committee

8.5.1

Comments – Report from the Saskatoon Municipal Review Commission Municipal Elections Committee (File No. CK. 265-1 x 255-5-1)

• 1. That an in-house Returning Officer model be approved for the 2020 Civic Election, with appropriate resources;
  2. That the City Clerk forward a budget submission to reflect 1) above, for consideration during the 2019 and/or 2020 budget deliberations; and
  3. That the Administration report back on a process to ensure independence, and the perception of independence, of the Returning Officer from Council.

8.5.2

Governance Review – Controlled Corporations and Statutory Boards – Governance Structure (File No. CK. 175-1)

• 1. That the City Non-Profit Controlled Corporation Approach (governing a single facility), as outlined in the report of the Leadership Team Governance Subcommittee dated March 19, 2018 and described as option 1a. under Governance Structure, be chosen as the governance model for the Controlled Corporations;
  2. That the Leadership Team Governance Subcommittee report further on next steps for implementation of the chosen governance model;
  3. That the interim recruitment process for the City’s Controlled Corporations and Statutory Boards be adopted subject to changing the requirement that the Boards provide their recommendations in advance of the November meeting of the Governance and Priorities Committee and that Policy No. C01-003, Appointments to Civic Boards, Commissions, Authorities and Committees be amended accordingly; and
  4. That the Remai Modern be requested to provide additional information on the specific workload of the Board of Directors.

9.

REPORTS FROM COMMITTEES AND ADMINISTRATION

9.1

Standing Policy Committee on Planning, Development And Community Services

9.2

Standing Policy Committee on Finance

9.3

Standing Policy Committee on Environment, Utilities And Corporate Services

9.3.1

Recommended Changes to Waste Management in Saskatoon [File No. CK. 7830-1]

The following letters are provided:

Requests to Speak

• Angie Bugg, dated June 15, 2018

Submitting Comments

• Glenn Stephenson, dated June 17, 2018
• Frank Regier, dated June 23, 2018

• Recommendation
  1. That a Pay-as-You-Throw Utility be developed and implemented for curbside residential garbage collection, where households pay a variable utility fee that corresponds to the size of their garbage cart (lower prices for smaller carts);
  2. That an organics program be developed and implemented for year round curbside residential organics collection, utilizing a single green cart for co-mingled food and yard waste;
  3. That the City maintain the current cart size and frequency for the curbside recycling service;
  4. That a Capital Project be established to enable continued planning and development of the organics and Pay as You Throw programs, so they may be launched together as soon as possible (before 2020), with a budget of $1.6M, and that these funds be borrowed against the future utility;
  5. That up to $8.5M be approved for the procurement of green carts, with funding borrowed against the future utility; and
  6. That funding from the Federation of Canadian Municipalities be received for $144,000 from the Green Municipal Fund for studying organics.

9.4

Standing Policy Committee on Transportation

9.5

Governance and Priorities Committee

9.5.1

Governance Review – Advisory Committees – Governance Structure (File No. CK. 225-1)

• Recommendation

   

  1. That the Terms of Reference for the Advisory Committee on Diversity, Equity and Inclusion; the Saskatoon Environmental Advisory Committee; the Municipal Heritage Advisory Committee; the Public Art Advisory Committee; and, the Saskatoon Accessibility Advisory Committee included at Attachment 2, be approved subject to the following revisions:
  1. change in reporting structure of the Public Art Advisory Committee to the Standing Policy Committee on Planning, Development and Community Services; and
  2. removal of Sask Abilities Council as representation on Saskatoon Accessibility Advisory Committee
  2. That the Naming Advisory Committee no longer be classified as an advisory committee and that it be renamed The Civic Naming Committee and revised Terms of Reference and amendments to Policy No. C09-008, Naming of Civic Property and Development Areas Policy be made in accordance with the resolution package from the minutes of the Naming Advisory Committee meeting held on March 8, 2018 included at Attachment 4;
  3. That the Leadership Team Governance Subcommittee amend the appropriate policies as required to reflect the new advisory committee structure and Terms of Reference;
  4. That the City Solicitor be directed to amend Bylaw No. 9170, The Procedures and Committees Bylaw, 2014 to reflect the new advisory committee structure;
  5. That Policy No. C01-003, Appointments to Civic Boards, Commissions, Authorities and Committees Policy be amended to reflect any consequential amendments as a result of the new advisory committee structure and to amend the section related to services provided to members as described in this report;
  6. That Members of City Council be appointed to advisory committees as non-voting members and further that no more than one member of City Council be appointed per Committee;
  7. That composition of the Public Art Advisory Committee be increased to include two members of the First Nations or Métis community;
  8. That either the advisory committee chair or vice-chair act as a mentor to the youth member of the committee; and
  9. That citizen appointments to advisory committees be made for two year staggered terms with a maximum membership duration of six years

9.6

Asset & Financial Management Department

9.7

Community Services Department

9.7.1

Additional Information – Proposed Approach for New Cannabis License Bylaw [File No. CK. 4350-68]

Item 8.1.8 is a complementary report to be considered with this matter.

• That the report of the General Manager, Community Services Department, dated June 25, 2018, be received as information.

9.8

Corporate Performance Department

9.8.1

Owner’s Engineering Services Award for Saskatoon Regional Waste Management Centre Recovery Park Project [File No. CK. 7830-4-2]

• Recommendation
  1. That the proposal submitted by Stantec Consulting Ltd. for Owner’s Engineering Services for the Saskatoon Regional Waste Management Centre Recovery Park Project, at a maximum upset fee of $885,024.50 (plus applicable PST), be approved; and
  2. That the City Solicitor be requested to prepare the appropriate agreement and that His Worship the Mayor and the City Clerk be authorized to execute the Agreement under the Corporate Seal.

9.9

Transportation & Utilities Department

9.10

Office of the City Clerk

9.10.1

City of Saskatoon Municipal Manual - 2018 [File No. CK. 369-1]

The attachment "City of Saskatoon Municipal Manual 2018" is only provided electronically due to its size.

• That the information be received.

9.11

Office of the City Solicitor

9.11.1

Amendments to Bylaw No. 8286, The Smoking Control Bylaw, 2004 - Proposed Bylaw 9523 [File No. CK. 4350-68 x 185-3]

• Recommendation

  That City Council consider Bylaw No. 9523, The Smoking Control Amendment Bylaw, 2018.

9.12

Other Reports

9.12.1

2017 Annual Report of the Crime Free Multi Housing (CFMH)

• Recommendation

  That the information be received.

10.

INQUIRIES

11.

MOTIONS (NOTICE PREVIOUSLY GIVEN)

11.1

Councillor R. Donauer - City Trees on Residential Property [File No. CK. 4139-4]

Councillor R. Donauer provided the following motion at the Regular Business Meeting of City Council held on May 28, 2018.

"That the Administration report on best practices for urban forestry, and the possibility of a policy change that would allow residents to replace dead, diseased, or nuisance city trees in their front or back yard."

11.2

Councillor D. Hill - Meeting Schedule for Council, Governance and Priorities and the Standing Policy Committees [File No. CK. 255-2]

Councillor D. Hill provided the following Notice of Motion in accordance with section 65(1)(b) of Bylaw No. 9170, The Procedures and Committees Bylaw, 2014:

"Would the administration please report on the current meeting schedule for Council, Governance and Priorities Committee, and the Standing Policy Committees.  Please address;

1. The possibility of establishing a prioritized agenda for all meetings;
2. Whether additional meetings need to be scheduled throughout the year for both GPC and Council;
3. The possibility of ending GPC at 8:00 pm each meeting; and
4. A review of the bylaw that states when Council does not complete their agenda that they meet at 1:00 pm the following day."

12.

GIVING NOTICE

13.

URGENT BUSINESS

14.

IN CAMERA SESSION (OPTIONAL)

15.

ADJOURNMENT