PUBLIC MINUTES

GOVERNANCE AND PRIORITIES COMMITTEE

Meeting #:
Date:	Monday, October 15, 2018 at 1:00 P.m. - 4:00 P.m.
Location:

PRESENT:	His Worship Mayor C. Clark, Chair Councillor C. Block Councillor T. Davies Councillor R. Donauer Councillor B. Dubois Councillor S. Gersher Councillor H. Gough Councillor D. Hill Councillor A. Iwanchuk Councillor Z. Jeffries Councillor M. Loewen
ALSO PRESENT:	City Manager J. Jorgenson City Solicitor P. Warwick City Clerk J. Sproule Committee Assistant J. Hudson

1.
CALL TO ORDER

The Chair called the meeting to order at 1:02 p.m. on Treaty 6 Territory and the Homeland of the Métis People.

3.
DECLARATION OF CONFLICT OF INTEREST

There were no declarations of conflict of interest at this time; however, Councillor Block declared a conflict of interest with respect to In Camera Agenda Item 13.1 as a member of her family works for the company in question.

4.
ADOPTION OF MINUTES

Moved By:Councillor Dubois
That the minutes of the Governance and Priorities Committee meeting held on September 17, 2018 be adopted.

CARRIED UNANIMOUSLY

5.
UNFINISHED BUSINESS

6.
COMMUNICATIONS (requiring the direction of the Committee)

6.1
Delegated Authority Matters

6.2
Matters Requiring Direction

6.2.1
Collective Agreement between the City of Saskatoon and The Canadian Union of Public Employees, Local #859 (Outside Workers) (File No. CK. 4720-6)

1.6.2.1.pdf

A letter dated October 3, 2018 from R. Heisler, National Representative, CUPE, regarding the above was provided.

6.2.2
Collective Agreement between the City of Saskatoon and The Canadian Union of Public Employees, Local #59 (Saskatoon Civic Employees, Inside Workers) (File No. CK. 4720-4)

1.6.2.2.pdf

A letter dated October 3, 2018 from R. Heisler, National Representative, CUPE, regarding the above was provided.

6.2.3
Collective Agreement between the City of Saskatoon and The Canadian Union of Public Employees, Local #47 (File No. CK. 4720-3)

1.6.2.3.pdf

A letter dated October 3, 2018 from R. Heisler, National Representative, CUPE, regarding the above was provided.

Moved By:Councillor Hill
That the correspondence attached to agenda items 6.2.1, 6.2.2 and 6.2.3 be referred to the Administration for further handling and report back at the appropriate time.

CARRIED UNANIMOUSLY

6.3
Requests to Speak (new matters)

7.
REPORTS FROM ADMINISTRATION

7.1
Delegated Authority Matters

7.1.1
2019 Business Plan and Budget Review Options – Inquiry - Funding for the Recreation and Parks Facilities Game Plan (File No. CK. 430-72, 5500-1 x 610-1)

1.Admin Report - 2019 Budget Options - Inquiry Regarding Funding for the Game Plan.pdf

2.Attach 1 - 2019 Business Plan and Budget Review Options - Inquiry - Game Plan.pdf

A report from the Administration was provided.

Lynne Lacroix, Director of Recreation and Community Development, presented the report and answered questions of the Committee.

Councillor Davies left the meeting at 4:22 p.m, during consideration of the item.

Moved By:Councillor Gough
That the report of the General Manager, Community Services Department, dated October 15, 2018, be received as information.

CARRIED UNANIMOUSLY

7.1.2
Transit Plan and Downtown All Ages and Abilities Cycling Network Update – Response to Plan for Growth Summit (File No. CK. 4110-2)

1.Admin Report - Transit Plan and Downtown All Ages and Abilities Cycling Network Update .pdf

2.Attach 1 - Transit Plan and Downtown AAA Update and Response to Plan for Growth.pdf

3.Attach 2 - Transit Plan and Downtown AAA Update and Response to Plan for Growth.pdf

4.Attach 3 - Transit Plan and Downtown AAA Update and Response to Plan for Growth.pdf

5.Attach 4 - Transit Plan and Downtown AAA Update and Response to Plan for Growth.pdf

6.Attach 5 - Transit Plan and Downtown AAA Update and Response to Plan for Growth.pdf

7.Attach 6 - Transit Plan and Downtown AAA Update and Response to Plan for Growth.pdf

8.Attach 7 - Transit Plan and Downtown AAA Update and Response to Plan for Growth.pdf

9.Attach 8 - Transit Plan and Downtown AAA Update and Response to Plan for Growth.pdf

10.Attach 9 - Transit Plan and Downtown AAA Update and Response to Plan for Growth.pdf

11.Attach 10 - Transit Plan and Downtown AAA Update and Response to Plan for Growth.pdf

12.Speakers7.1.2Oct15GPC_Redacted.pdf

13.Comments7.2.1Oct15GPC_Redacted.pdf

14.01 Plan for Growth - GPC PRESENTATION FINAL - Oct 15.pdf

As per earlier resolution, this matter was brought forward for consideration following adoption of the minutes.

A report from the Administration was provided, along with the following:

Requests to Speak
- Mary Melnychuk dated September 22, 2018;
- Elisabeth Baldo dated October 10, 2018;
- Bo Rosdahl dated October 10, 2018;
- Debbie Taylor, Hats & That, dated October 11 and 15, 2018 (with first page of two petitions);
- John and Heather Perret dated October 9 and 12, 2018;
- Deborah Perry, Optika Eclectic Eyewear, received October 2 and 12, 2018;
- DeeAnn Mercier, Broadway Business Improvement District, dated October 12, 2018;
- Judith Hutton, Indian Head Building Corp. dated October 13, 2018;
- Peggy Sarjeant, Saskatoon Heritage Society, dated October 14, 2018;
- Linda Epstein dated October 14, 2018; and
- Brent Penner, Downtown Saskatoon, dated October 15, 2018

Submitting Comments
- Gerry Yakimoski dated October 3, 2018;
- Mary Riendeau dated October 10, 2018;
- Lucy Schindler dated October 10, 2018; and
- Andree Schmiedge dated October 14, 2018

Mayor Clark introduced the matter, advising that no decisions would be made at this meeting. He noted the report is for information only and primarily an update to the Plan for Growth Summit held in June.

Members of the Administration - Jim McDonald, Director of Saskatoon Transit and Jay Magus, Acting Director of Transportation - presented the report with complementary PowerPoint presentations and video clips on the BRT and Downtown AAA Network and the Imagine Idylwyld project. They answered questions of the Committee before and after the following speakers. The Committee praised the Administration's visuals and requested they be made available to the public and used in future reports where feasible.

Ms. Mary Melnychuk spoke against BRT on Broadway, stressing the importance of retaining the avenue's unique atmosphere and history, and suggested First Avenue or 8th Street as more beneficial alternatives.

Ms. Elisabeth Baldo spoke to the options for the north/south line of BRT, favouring the Sid Buckwold/1st Avenue option. She noted the importance of inclusion of all constituents in the decision.

Mr. Bo Rosdahl spoke against BRT on Broadway Avenue.

Ms. Debbie Taylor, Owner of Hats & That, spoke in opposition of BRT on Broadway and provided additional signatures to a petition submitted in June, along with a new petition signed strictly by Owners/Merchants opposed to a Broadway route and in favour of a 1st Avenue route via Sid Buckwold Bridge.

Mr. John Perret expressed concerns for BRT on Broadway and support for a 1st Avenue line, and answered questions of the Committee regarding communication with Nutana residents.

Ms. Deborah Perry, Owner of Optika Eclectic Eyewear, voiced her concerns related to BRT on Broadway and the negative impacts this would have. She suggested further consideration for previous work done and the strain to merchants, a potential pilot project, the abundance of street lights and school zones that would limit speed, current bus ridership, and impact on already limited parking.

Ms. DeeAnn Mercier, Executive Director of the Broadway Business Improvement District, confirmed after consultation with members, the dedicated bus-only lanes on Broadway have been ruled out as an option. She advised a further response will be made after the upcoming presentation regarding other options on November 8.

Ms. Judith Hutton, on behalf of Indian Head Building Corp., expressed support for BRT running north/south down 1st Avenue. She answered questions of the Committee regarding bike lanes.

Ms. Dianne Wilson, on behalf of the Saskatoon Heritage Society, commented on the Administration's report and the impact a BRT could have on Broadway Avenue. She spoke to the engagement plan, BRT and Broadway 360, the case for the 8th Street/Sid Buckwold Bridge option, and Broadway as a special street. She answered questions of the Committee regarding the history of street cars on Broadway and it being identified a major connector.

Ms. Linda Epstein spoke against BRT on Broadway and as a 41-year resident of the area, answered questions of the Committee.

Mr. Brent Penner, Executive Director of Downtown Saskatoon, advised the Committee of the BID's upcoming engagement session on November 6, and encouraged everyone to read a recent publication by SREDA regarding BRT implementation in other cities.

Moved By:Councillor Gersher
That the report of the General Manager, Community Services Department, dated October 15, 2018 be received as information.

CARRIED UNANIMOUSLY
The meeting recessed at 3:33 p.m. and reconvened at 3:52 p.m. to consider the remainder of agenda, starting with Item 6.2.1.

7.2
Matters Requiring Direction

8.
LEGISLATIVE REPORTS

8.1
Delegated Authority Matters

8.1.1
Council Communications and Constituency Relations Allowance - Update (January 1 - September 30, 2018) (File No. CK. 230-4)

1.Admin Report - CCRA Update - Jan – Sept 2018.pdf

2.Attach 1 - CCRA Update - Jan - Sept 2018.pdf

3.Attach 2 - CCRA Update - Jan - Sept 2018.pdf

A report of the City Clerk was provided.

Moved By:Councillor Gough
That the report of the City Clerk dated October 15, 2018 be received as information.

CARRIED UNANIMOUSLY

8.2
Matters Requiring Direction

9.
URGENT BUSINESS

10.
MOTIONS (Notice Previously Given)

11.
GIVING NOTICE

12.
VERBAL UPDATES

12.1
Council Members - His Worship the Mayor, FCM/SUMA, Boards, Committees and Commissions

The Mayor reported he will be attending City Mayors' Caucus meetings in Regina - discussions to include IBA, cannabis, and the revenue sharing formula with the provincial government. He advised that he will also be in Edmonton mid-November for the launch of an initiative called the National Urban Project - a partnership of FCM, the University of Toronto and the Maytree Foundation. He also acknowledged the opening of Merlis Belsher Place.

12.2
Administration

13.
IN CAMERA AGENDA ITEMS

Moved By:Councillor Iwanchuk
That the Committee move In Camera to consider the following items:

CARRIED UNANIMOUSLY

13.1
Personnel Matter (File No. CK. 4730-1)

[In Camera - Personnel Matter; Third Party Information - Sections 16(1)(c) and (d) and 18 LAFOIPP]

13.2
Legal Matter (File No. CK. 620-5)

[In Camera - Solicitor-Client Privilege - Section 21 LAFOIPP]

13.3
Legal Matter (File No. CK. 281-1)

[In Camera - Solicitor-Client Privilege - Section 21 LAFOIPP]

13.4
2019 Annual Appointments - Boards, Commissions and Committees (File No. CK. 225-1 X 175-1)

[In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 - LAFOIPP]

13.5
Financial Update (File No. CK. 620-5)

[In Camera - Economic/Financial and Other Interests - Section 17 LAFOIPP]

13.6
Verbal Updates (if required)

13.6.1
Council Members - His Worship the Mayor, FCM/SUMA, Boards, Committees and Commissions

13.6.2
Administration

13.6.2.1
City Manager

[Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19, 20, and 21 - LAFOIPP]

The public meeting recessed at 4:27 p.m.

14.
RISE AND REPORT

The Committee convened In Camera at 4:32 p.m. in Council Chamber, City Hall with all members of Council present except Councillor Davies. Councillor Block excused herself from the meeting prior to the Rise and Report.

Also present were City Manager Jorgenson; City Solicitor Warwick; City Clerk Sproule; CFO/General Manager, Asset and Financial Management Department Tarasoff; General Manager, Community Services Department Grauer; and A/General Manager, Corporate Performance Department Willems. (General Managers were not in attendance for a portion of Verbal Updates and Appointments.)

Richard Heusdens was in attendance to answer questions related to Item 13.1.

Councillor Block declared a conflict of interest with respect to Item 13.1 because a member of her family works for the company in question.

Deputy City Clerk Bryant was in attendance for Item 13.4.

Director of Policy and Government Relations Jordan was in attendance for a presentation under Item 13.6 of the City Manager’s updates.

Committee recessed at 5:50 p.m. and reconvened at 6:25 p.m. and recessed at 9:05 p.m. and reconvened at 9:15 p.m. The Committee extended its meeting beyond 11:00 p.m. to deal with the Personnel Subcommittee report and the completion of the appointments.

The City Manager and City Solicitor excused themselves from the meeting at 9:15 p.m.

The City Solicitor returned for the portion of Verbal Updates dealing with the Personnel Subcommittee.

The Committee moved to rise and report. The In Camera portion of the meeting recessed at 11:25 p.m. and the Committee reconvened publicly immediately thereafter. The Committee reports as follows:

Agenda Item 13.1 – Personnel Matter (File No. CK. 4730-1)
(Councillor Block excused herself from discussion and voting on this matter as a member of her family works for the company in question. She was absent from the meeting when the Committee rose and reported on this matter.)

Moved By: Councillor Hill
That the Administration pursue further matters as discussed and that the submitted report of the A/General Manager, Corporate Performance Department dated October 15, 2018 and discussion remain In Camera under Sections 16(1)(c) and (d) and 18 of LAFOIPP.