REVISED AGENDA
REGULAR BUSINESS MEETING OF CITY COUNCIL

Monday, September 26, 2022

1:00 P.m. - 6:00 P.m.

Council Chamber, City Hall

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1.

NATIONAL ANTHEM AND CALL TO ORDER

The Chair will call the meeting to order on Treaty 6 Territory and the Traditional Homeland of the Métis People and confirm roll call.

2.

CONFIRMATION OF AGENDA

• Recommendation
  1. That the letter requesting to speak from Tribal Chief Mark Arcand, Saskatoon Tribal Council, be added to Item 8.1.1; 
  2. That the letter from Dale Gallant, dated September 23, 2022, be added to Item 9.1.1;
  3. That the report from Governance & Priorities Committee "Personnel Subcommittee - Employment Contract - City Manager" be added as Urgent Business Item 16.1 and that the report be "Confidential Until Tabled" until considered at this meeting;
  4. That Item 8.1.1 be considered immediately following consideration of the Consent Agenda; and
  5. That the agenda be confirmed as amended.

3.

DECLARATION OF CONFLICT OF INTEREST

4.

ADOPTION OF MINUTES

• Recommendation

  ​That the minutes of the Regular Business Meeting of City Council held on August 29, 2022, be adopted.

5.

PUBLIC ACKNOWLEDGMENTS

5.1

Council Members

This is a standing item on the agenda in order to provide Council Members an opportunity to provide any public acknowledgements. 

6.

UNFINISHED BUSINESS

7.

QUESTION PERIOD

8.

CONSENT AGENDA

• Recommendation

  ​That the Committee recommendations contained in Items 8.1.1 to 8.1.2; 8.2.1 to 8.2.5; 8.4.1 to 8.4.4; and 8.5.1 to 8.5.3 be adopted as one motion.

8.1

Standing Policy Committee on Environment, Utilities & Corporate Services

8.1.1

Motion – Mayor C. Clark – United Nations Declaration on the Rights of Indigenous Peoples [CK 5615-1]

A request to speak from Tribal Chief Mark Arcand, Saskatoon Tribal Council, dated September 26, 2022, is provided.

• Recommendation

  That the United Nations Declarations on the Rights of Indigenous Peoples be adopted and Administration work with Saskatoon Tribal Council and indigenous partners on developing a plan for implementation.

8.1.2

Saskatoon Light & Power Capital Funding Reallocation 2022 [CK 1702-1]

• Recommendation

  That the transfer of funds, as indicated below, be approved:

  1. That $700,000 from the Electrical Distribution Replacement Reserve be allocated to Capital Program P.01296.01, Network Civil Infrastructure;
  2. That $100,000 from the Electrical Distribution Replacement Reserve be allocated to Capital Program P.01256.02, Substation Transformers;
  3. That $300,000 from the Electrical Distribution Extension Reserve be allocated to Capital Program P.01326.04, Communication Network;
  4. That $1,045,000 from the Electrical Distribution Extension Reserve be allocated to Capital Program P.01255.01, Distribution - Equipment Upgrade;
  5. That $200,000 from the Electrical Distribution Extension Reserve be allocated to Capital Program P.01281.01, Investigate New Power Supply;
  6. That $200,000 from the Electrical Distribution Replacement Reserve be allocated to Capital Program P.01286.01, Electrical Systems Planning Studies;
  7. That $1,000,000 from the Electrical Distribution Extension Reserve be allocated to Capital Program P.00736.01, Customer Connections; and
  8. That $650,000 from the Electrical Distribution Replacement Reserve be allocated to Capital Program P.001308.01, 15kV Conversion – Intermediate Substations.

8.2

Standing Policy Committee Transportation

8.2.1

Flashing Beacons on School Zone Signs [CK. 5200-5 x 5200-0]

• Recommendation

  That Administration be directed to investigate and report back on measures to ensure school zones are more visible such as brightly coloured sleeves on poles and oversized signs, among others.

8.2.2

Traffic Calming Policy Update – Technical Warrant Criteria – Follow-up [CK. 6320-0]

• Recommendation
  1. That a posted speed threshold for traffic calming be adopted; and,
  2. That Administration submit a revised budget and funding plan including the use of concrete traffic calming curbs.

8.2.3

2022 Residential Parking Program Expansion [CK. 6120-4-2]

• Recommendation
  1. That Residential Parking Program zones be expanded, as outlined in the report of the General Manager, Community Services dated September 6, 2022, using existing resources; and,
  2. That the City Solicitor be requested to prepare the proposed amendments to Bylaw No. 7862, Residential Parking Program, 1999.

8.2.4

Free Parking on Holidays in Lieu [CK. 6120-0]

• Recommendation
  1. That the Traffic Bylaw be amended to accommodate free parking, as outlined in Option 2 - Traffic Bylaw Amendments in the report of the General Manager, Community Services dated September 6, 2022; and, 
  2. That the City Solicitor be instructed prepare the appropriate bylaw amendments.

8.2.5

Proposed Amendments to Bylaw No. 7200, The Traffic Bylaw – Speed Limit Changes [CK. 6320-0]

• Recommendation
  1. That the speed limit on 22^nd Street from Neault Road to a point 200 metres west of Neault Road be reduced from 80 km/h to 60km/h;
  2. That the speed limit on Neault Road from a point 210 metres north of 22nd Street to a point 500 metres north of 33rd Street be reduced from 90 km/h to 70 km/h; and
  3. That the City Solicitor be requested to prepare the appropriate bylaw amendments to Bylaw No. 7200, The Traffic Bylaw, effective January 1, 2023.

8.3

Standing Policy Committee on Planning, Development & Community Services

8.4

Standing Policy Committee on Finance

8.4.1

Funding of Canada Healthy Communities Initiative [CK 1860-1, x6150-1, x1702-1]

• Recommendation

  That Capital Project P.02290 Traffic Control Systems be increased by $248,900 funded from the Canada Healthy Communities Initiative Fund.

8.4.2

City Internal Auditor’s Office Administrative Changes [CK 115-1]

• Recommendation

  That the City Clerk be instructed to update Policy C02-032 - Internal Audit Charter as approved by the Standing Policy Committee on Finance at its meeting held on September 12, 2022.

8.4.3

Discover Saskatoon Contract [CK 1870-10]

A letter from Jason Aebig, CEO, Greater Saskatoon Chamber of Commerce, dated September 7, 2022 is provided.

• Recommendation
  1. That option 2 be approved and the Administration be directed to renew the Discover Saskatoon contract with a one-year bridge contract with a 5% increase in annual funding;
  2. That the increased operating budget cost beyond what has already been approved of $15,100 be referred to 2023 budget deliberations with the recommendation that it be added to the 2023 budget:
  3. That the Administration work with Discover Saskatoon regarding a revised contract format with a focus on Key Performance Indicators that could be tied to financial incentives and report back to the Standing Policy Committee on Finance in 2023; and
  4. That the City Solicitors office be directed to prepare the agreement and that his Worship the Mayor and City Clerk be authorized to sign the agreement.

8.4.4

Review of the Civic Hospitality Fund Policy [CK 1870-0]

• Recommendation
  1. That Option 1, Change the Administrative Responsibilities for Policy C01-005, Civic Hospitality to Conventions, as described in the September 12, 2022 report of the General Manager, Community Services, be approved and that appropriate changes to the Policy be made in coordination with the City Clerk’s Office; and
  2. That the maximum grant amount to any one organization be increased from $5,000 to 7,500.

8.5

Governance and Priorities Committee

8.5.1

2023 Appointments of Deputy Mayor [CK 255-3]

• Recommendation

  That the 2023 appointments of Deputy Mayor, as described in the report of the City Clerk dated September 19, 2022, and detailed in Appendix 1, be approved.

8.5.2

2023 Council and Council Committee Meeting Dates – Deferral Request [CK 255-1]

• Recommendation

  That consideration of the 2023 Council and Council Committee meeting dates be deferred to the October 24, 2022 meeting of the Governance and Priorities Committee.

8.5.3

2023 Appointments – Members of City Council to Standing Policy Committees [CK 225-4-3]

A revised report was provided since agenda was released.

• Recommendation
  1. That all members of City Council be appointed to the Governance and Priorities Committee for 2023; and
  2. That the following appointments of members of City Council to each Standing Policy Committee (SPC) for 2023, be approved:

      

  SPC Environment, Utilities and Corporate Services

  Councillor T. Davies

  Councillor S. Gersher

  Councillor H. Gough

  Councillor D. Hill

  Councillor M. Loewen

   

  SPC on Transportation

  Councillor R. Donauer

  Councillor B. Dubois

  Councillor D. Hill

  Councillor S. Gersher

  Councillor D. Kirton

   

  SPC on Planning, Development and Community Services

  Councillor C. Block

  Councillor T. Davies

  Councillor M. Loewen

  Councillor H. Gough

  Councillor Z. Jeffries

   

  SPC on Finance

  Councillor C. Block

  Councillor R. Donauer

  Councillor B. Dubois

  Councillor Z. Jeffries

  Councillor D. Kirton

9.

COMMITTEE REPORTS

9.1

Standing Policy Committee on Environment, Utilities & Corporate Services

9.1.1

Variable Black Cart Garbage Utility Model Options [CK 7830-1]

A letter submitting comments from Dale Gallant dated September 23, 2022, is provided.

• Recommendation

  That Option 1: A variable cart utility including three cart options for the black cart garbage utility, with implementation funded through borrowing against the future utility be approved.

9.2

Standing Policy Committee Transportation

9.3

Standing Policy Committee on Planning, Development & Community Services

9.4

Standing Policy Committee on Finance

9.5

Governance and Priorities Committee

10.

ADMINISTRATIVE REPORTS

10.1

Transportation & Construction

10.2

Utilities & Environment

10.3

Community Services

10.3.1

Pound Services Update

THIS ITEM HAS BEEN WITHDRAWN.

10.4

Saskatoon Fire

10.5

Corporate Financial Services

10.5.1

Investing in Canada Infrastructure Program Application Intake (CK 1860-1)

• Recommendation

  That the Administration be directed to submit the proposed projects listed in Table 2 of this report to the Investing in Canada Infrastructure Program (ICIP) for the Bus Rapid Transit and East Leisure Center projects.

10.6

Strategy & Transformation

10.7

Human Resources

10.8

Public Policy & Government Relations

11.

LEGISLATIVE REPORTS

11.1

Office of the City Clerk

11.2

Office of the City Solicitor

11.2.1

The Traffic Amendment Bylaw, 2022 (No. 4) - Proposed Bylaw No. 9842 (CK 6120-0)

• Recommendation

  ​That permission be granted to introduce Bylaw No. 9842, The Traffic Amendment Bylaw, 2022 (No. 4), and give same its FIRST reading.

• Recommendation

  ​That Bylaw No. 9842 now be read a SECOND time.

• Recommendation

  That permission be granted to have Bylaw No. 9842 read a third time at this meeting.

• Recommendation

  ​That Bylaw No. 9842 now be read a THIRD time, that the bylaw be passed and the Mayor and the City Clerk be authorized to sign same and attach the corporate seal thereto.

11.2.2

Street Name Change from Shakamohtaa Street to taskamanwa Street - Proposed Bylaw No. 9843 (CK 6310-1)

• Recommendation

  ​That permission be granted to introduce Bylaw No. 9843, A bylaw of the City of Saskatoon to change the name of a certain street in the City of Saskatoon as shown on Plan No. 102367920, and give same its FIRST reading.

• Recommendation

  ​That Bylaw No. 9843 now be read a SECOND time.

• Recommendation

  That permission be granted to have Bylaw No. 9843 read a third time at this meeting.

• Recommendation

  ​That Bylaw No. 9843 now be read a THIRD time, that the bylaw be passed and the Mayor and the City Clerk be authorized to sign same and attach the corporate seal thereto.

• Recommendation

  That all proper officers of the City of Saskatoon take the appropriate action to carry the said change into effect and have the registered plan affected properly amended.

12.

OTHER REPORTS

13.

INQUIRIES

14.

MOTIONS (NOTICE PREVIOUSLY GIVEN)

14.1

Councillor C. Block - New Snow Load Requirements for Existing Properties (CK 4350-63)

Councillor Block provided the following Notice of Motion in accordance to Section 65(1)(b) of Bylaw No. 9170, The Procedures and Committee Bylaw, 2014:

'That the Administration provide a report outlining the existing approach to new snow load requirements for existing properties when infill development takes place, the prevalence of this in Saskatoon, and any known approaches in other jurisdictions to either prevent or address the financial burden of this on neighbouring property owners as it arises.'

15.

GIVING NOTICE

16.

URGENT BUSINESS

16.1

Personnel Subcommittee - Employment Contract - City Manager [File No. CK 4510-2]

The report is marked "CONFIDENTIAL UNTIL TABLED AT THE MEETING OF CITY COUNCIL".  A wider distribution will be effected at the time this item is considered.

• Recommendation

  1.That the appointment of Jeff Jorgenson as City Manager of the City of Saskatoon continue upon the terms and conditions set out in the Employment Contract attached to this report; and

  2.That His Worship the Mayor and the City Clerk be authorized to execute the Employment Contract.

17.

IN CAMERA SESSION (OPTIONAL)

18.

ADJOURNMENT