REVISED AGENDA
REGULAR BUSINESS MEETING OF CITY COUNCIL

Monday, January 31, 2022

1:00 P.m. - 5:00 P.m.

Via Teleconference Hosted in the Council Chamber, Saskatoon City Hall

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1.

NATIONAL ANTHEM AND CALL TO ORDER

2.

CONFIRMATION OF AGENDA

1. That the following letters be added to Item 8.5.2:
   1. Submitting Comments:
      • Keith Moen with North Saskatoon Business Association, dated January 28, 2022; and 
      • Jason Aebig with Greater Saskatoon Chamber of Commerce, dated January 30, 2022.
2. That the request to speak from Tribal Chief Mark Arcand be added to Item 10.4.1;
3. That Items 8.3.4 and 10.4.1 be considered immediately following the Consent Agenda; and
4. That the agenda be confirmed as amended.

3.

DECLARATION OF CONFLICT OF INTEREST

4.

ADOPTION OF MINUTES

• Recommendation

  That the following minutes be adopted:

  • Regular Business Meeting - December 20, 2021; and
  • Special Meeting of Council - January 10, 2022.

5.

PUBLIC ACKNOWLEDGMENTS

5.1

In Remembrance of Alvin Severight [File No. CK 150-1]

5.2

Ahana Das - 2021 Joint CUPE 59/City of Saskatoon Scholarship [File No. CK 150-5]

5.3

Yuyang Niu - 2021Joint CUPE 59/City of Saskatoon Scholarship [File No. CK 150-5]

6.

UNFINISHED BUSINESS

7.

QUESTION PERIOD

8.

CONSENT AGENDA

• Recommendation

  ​That the Committee recommendations contained in Items 8.3.1 to 8.3.6; 8.4.1 to 8.4.4; and 8.5.1 to 8.5.7 be adopted as one motion.

8.1

Standing Policy Committee on Environment, Utilities & Corporate Services

8.2

Standing Policy Committee Transportation

8.3

Standing Policy Committee on Planning, Development & Community Services

8.3.1

Civic Naming Committee – Fourth Quarter Report 2021 [File No. CK 6310-1]

• Recommendation

  That the information be received.

8.3.2

Marr Residence 2021 Annual Report [File No. CK 430-60]

• Recommendation

  That the Marr Residence 2021 Annual Report be received as information.

8.3.3

2022 Cultural Grant Capital Reserve Awards [File No. CK 1871-2]

• Recommendation

  That project funding recommended by the Cultural Grant Capital Reserve Adjudication Committee, for 2022, as outlined in the January 17, 2022 report of the General Manager, Community Services, be approved.

8.3.4

City Centre Recreation Facility in Partnership with Saskatoon Tribal Council [File No. CK 606-004]

A request to speak from Tribal Chief Mark Arcand, Saskatoon Tribal Council, dated January 13, 2022 is provided.

• Recommendation
  1. That the Administration be authorized to enter into discussions with Saskatoon Tribal Council to develop an Agreement in Principle for investing in a new White Buffalo Youth Lodge/City Centre Recreation Facility;
  2. That the discussions with the Saskatoon Tribal Council also consider the potential inclusion of other project partners for a City Centre Recreation Facility; and
  3. That the Administration report further, to the Standing Policy Committee on Planning, Development and Community Services, on the progress toward developing an Agreement in Principle.

8.3.5

Update to Policy C09-040 - Façade Conservation and Enhancement Grant [File No. CK 4110-48]

• Recommendation
  1. That the proposed amendments to Council Policy C09-040, Façade Conservation and Enhancement Grant, as outlined in the January 17, 2022 report of the General Manager, Community Services, be approved; and
  2. That the City Clerk be requested to make the necessary amendments to Council Policy C09-040, the Façade Conservation and Enhancement Grant.

8.3.6

Landmark Outdoor Basketball Court Project – Project Update [File No. CK 4129-5]

• Recommendation
  1. That the request by Jumpstart, in partnership with Hoist the Hoops, to construct an outdoor basketball multi-court in River Landing Phase 2 be approved, subject to the conditions outlined in the January 17, 2022 report of the General Manager, Community Services;
  2. That the increase in scope of Capital Project P03003 Hoist the Hoops from $530,000 to $900,000, fully funded by Jumpstart, be approved;
  3. That the City Solicitor be requested to review Jumpstart’s Gift Agreement and that His Worship the Mayor and the City Clerk be authorized to execute the Agreement under the Corporate Seal;
  4. That the estimated operating impact outlined in the January 17, 2022 report of the General Manager, Community Services be included within the Business Plan and Budget starting in 2024; and
  5. That the inclusion of a water bottle filling station and or filling station be prioritized and committee be engaged if there are barriers to implementing this.

8.4

Standing Policy Committee on Finance

8.4.1

2022 Internal Audit Plan [File No. CK 1600-3]

• Recommendation

  That the 2022 Internal Audit Plan, as outlined in the report of the City Internal Auditor dated January 17, 2022, be approved.

8.4.2

Low to Medium Density Residential Parcels – Pilot Presale Allocation Process – Kensington [File No. CK 4215-1 x 4110-36]

• Recommendation
  1. That Administration be authorized to extend a pilot presale process of unsubdivided and un-serviced parcels in one future phase of Kensington through an open market (standard terms) sales approach;
  2. That if the parcels are not sold through the pilot presale process, they be offered through a multi-lot allocation, lot draw, or tender process;
  3. That any parcels remaining from these allocations be offered for sale over the counter on a first-come, first-served basis;
  4. That Administration be authorized to administer architectural controls on the subject properties; and
  5. That the City Solicitor be requested to prepare the Presale Agreements and subsequent Agreements for Sale and that His Worship the Mayor and the City Clerk be authorized to execute the agreements under the Corporate Seal.

8.4.3

Reallocation of Neighbourhood Land Development Funds [File No. CK 1820-1 x 1702-1]

• Recommendation

  That $376,066.03 in funds that were returned to the Neighbourhood Land Development Fund be reallocated to the Affordable Housing Reserve.

8.4.4

Property Realized Reserve Withdrawal [File No. CK 1815-1]

• Recommendation

  That a withdrawal of $728,806.63 from the Property Realized Reserve be approved to fund miscellaneous land development and related sales costs incurred during the period December 1, 2020 to November 30, 2021.

8.5

Governance and Priorities Committee

8.5.1

Comprehensive COVID-19 Update (CK 270-7)

• Recommendation
  1. That the Framework for Measures to Mitigate the Risk of COVID-19 Transmission in Saskatoon be suspended; and
  2. That the Administration be directed to continue to comply with all Government of Saskatchewan Public Health Measures and regularly consult with the Saskatchewan Health Authority local Medical Health Officers on COVID-19 transmission mitigation measures.

8.5.2

City of Saskatoon 2022-2025 Strategic Plan (CK 116-1)

The following letters submitting comments are provided.

1. Keith Moen, NSBA, dated January 28, 2022; and 
2. Jason Aebig, the Chamber, dated January 30, 2022.

• Recommendation

  That the 2022-2025 Strategic Plan be adopted.

8.5.3

Appointments - Downtown Event and Entertainment District (DEED) Advisory Group (CK 225-86)

• Recommendation

  That Mayor Charlie Clark, Councillor Troy Davies and Councillor Cynthia Block be appointed to the Downtown Event and Entertainment District Advisory Group to the end of 2023; and that Councillors Davies and Block act as alternating Chair.

8.5.4

Appointment - Social Services Subcommittee - Assistance to Community Groups: Cash Grants Program (CK 225-2-4)

• Recommendation

  That Jody Glines be appointed the Board of Education for Saskatoon Public Schools representative on the Social Service Subcommittee to the end of 2022.

8.5.5

Appointment - Municipal Planning Commission (CK 175-16)

• Recommendation

  That Rishi Patel be appointed to the Municipal Planning Commission to the end of 2023.

8.5.6

Appointment - Downtown Business Improvement District (Downtown Saskatoon) Board of Management (CK 175-48)

• Recommendation

  That the appointment of Tara Faris to the Downtown Business Improvement District Board of Management be approved.

8.5.7

Appointment - Municipal Heritage Advisory Committee (CK 225-18)

• Recommendation

  That Dan Matthews be appointed the 33^rd Street Business Improvement District Board of Management representative on the Municipal Heritage Advisory Committee to the end of 2022.

9.

COMMITTEE REPORTS

9.1

Standing Policy Committee on Environment, Utilities & Corporate Services

9.2

Standing Policy Committee Transportation

9.3

Standing Policy Committee on Planning, Development & Community Services

9.4

Standing Policy Committee on Finance

9.5

Governance and Priorities Committee

10.

ADMINISTRATIVE REPORTS

10.1

Transportation & Construction

10.2

Utilities & Environment

10.3

Community Services

10.4

Saskatoon Fire

10.4.1

Request for Additional Floor Space Emergency Residential Shelter- 145 1st Avenue North [File No. CK 600-3]

A report of the Administration is provided, along with a request to speak from Tribal Chief Mark Arcand dated January 27, 2022.

• Recommendation
  1. That the Administration be authorized to add 8,550 square feet of 2^nd floor space to the existing Lease with Saskatoon Tribal Council at 145 - 1^st Avenue North, ISC Parcel No. 120164206, for the purpose of expanding the temporary emergency residential shelter,
  2. That the City Solicitor be requested to prepare the appropriate amendments to the existing Agreement and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal

10.5

Corporate Financial Services

10.6

Strategy & Transformation

10.7

Human Resources

10.8

Public Policy & Government Relations

11.

LEGISLATIVE REPORTS

11.1

Office of the City Clerk

11.2

Office of the City Solicitor

11.2.1

Leave of Absence Policy for Members of City Council [File No. CK 4690-0]

A report of the City Solicitor is provided. 

• Recommendation

  That City Council adopt the Leaves of Absence for Members of City Council Policy attached to this report as Appendix 1.

11.2.2

The Private Sewer and Water Service Connection Amendment Bylaw, 2022 [File No. CK 7780-1]

A report of the City Solicitor is provided. 

• Recommendation

  That City Council consider Bylaw No. 9808, The Private Sewer and Water Service Connection Amendment Bylaw, 2022.

12.

OTHER REPORTS

13.

INQUIRIES

14.

MOTIONS (NOTICE PREVIOUSLY GIVEN)

14.1

Councillor D. Hill - Budget Processes [File No. CK 1700-1]

Councillor Hill provided the following Notice of Motion at the City Council Budget meeting held on November 29, 2021:

'Whereas, transparency and accountability regarding budget implementation, are important to City Council, the administration and the public;

Whereas, the accounting and finance professionals within the administration have gone through extensive measures to calculate each business line in the annual budget;

Whereas, those calculations factor in related revenue and operating expenses for each business line;

Whereas, in preparation for budget deliberations, the administrative team, including senior management for each department, have reviewed in depth and approved, with recommendations, each business line;

Whereas, members of City Council reviewed and considered all of these administrative reports and supporting materials on each business line in preparation for, and during budget deliberations;

Whereas, during budget deliberations, members of City Council made decisions based on the detailed material presented with the expectation that the resources and expenses are allocated, throughout the year, as approved;

Therefore be it resolved, that the administration report twice a year, on all occurrences when revenue and/or expenses are adjusted/moved from one business line to another, with an explanation why and noting if the adjustment is temporary or permanent in nature.'

15.

GIVING NOTICE

16.

URGENT BUSINESS

17.

IN CAMERA SESSION (OPTIONAL)

18.

ADJOURNMENT