REVISED AGENDA

REGULAR BUSINESS MEETING OF CITY COUNCIL

Meeting #:
Date:	Monday, August 27, 2018
Time:	1:00 P.m. - 6:00 P.m.
Location:	Council Chamber, City Hall

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1.

NATIONAL ANTHEM AND CALL TO ORDER

2.

CONFIRMATION OF AGENDA

• Recommendation

  1.  ​That the letter submitting comments dated August 24, 2018 from Frank Regier be added to Item 8.1.7;

  2.  That Item 8.1.11 be withdrawn;

  3.  That the letter requesting to speak dated August 23, 2018  from Harold Sokyrka be added to Item 8.3.2;

  4. That the following letters be added to Item 9.4.1:

    - Submitting comments - Chet and Candice Neufeld, dated August 26, 2018;

    - Requesting to speak - Louise Jones, Northeast Swale Watchers, dated August 25, 2018;

    - Requesting to speak - Candace Savage, dated August 26, 2018;

  5.  That the letter submitting comments dated August 24, 2018 from Bruce Stone be added to Item 11.1;

  6.  That the speakers be heard and the items with speakers be considered immediately following Unfinished Business as follows:

    - Item 8.3.2 - Harold Sokyrka

    - Item 9.4.1 - Louise Jones/Candace Savage;

  7.  That the agenda be confirmed as amended.

3.

DECLARATION OF CONFLICT OF INTEREST

4.

ADOPTION OF MINUTES

• Recommendation

  That the minutes of the Regular Business Meeting of City Council held on July 23, 2018, be adopted.

5.

PUBLIC ACKNOWLEDGMENTS

5.1

Council Members

This is a standing item on the agenda in order to provide Council Members an opportunity to provide any public acknowledgements.

6.

UNFINISHED BUSINESS

6.1

Taxi Service Proposals and Regulation of Transportation Network Companies [File No. CK. 7000-1, x307-4 and PL 7000-1]

On July 23, 2018, City Council discussed the above matter and resolved, in part:

“3. That the Administration hold further consultations with the stakeholders to Flex Plates, Sask Plates, accessible licenses and seasonal licenses with a report to be received by the Standing Policy Committee on Transportation by September 2018.

5. That the Administration report back on options for the City of Saskatoon to apply levies or other mechanism to support the provision of accessible services in the ride-sharing industry and the taxi industry, including an analysis of best practices from other municipalities and consideration of interactive accessibility in TNC digital networks, to be brought forward to the Standing Policy Committee on Transportation by September 2018.”

In order to allow adequate time to prepare the referenced reports and to also consolidate the discussion into one venue, Administration intends to comply with Council’s direction by bringing the reports directly to City Council at its September meeting. 

• Recommendation

  That the redirect of the referenced reports to the September, 2018 meeting of City Council be endorsed.

7.

QUESTION PERIOD

8.

CONSENT AGENDA

• Recommendation

  That the Committee recommendations contained in Items 8.1.1 to 8.1.11; 8.2.1 to 8.2.8; 8.3.1 to 8.3.3; 8.4.1 to 8.4.4; and 8.5.1 to 8.5.3 be adopted as one motion.

8.1

Standing Policy Committee on Planning, Development & Community Services

8.1.1

Capital Project No. 2173 - First Nations Development Support – Budget Adjustment [File No. CK 4000-4, x1702-1 and PL 4010-21]

• That the proposed budget adjustment of $44,000 from the Reserve for Capital Expenditures for Capital Project No. 2173 - First Nations Development Support be approved.

8.1.2

Recommendations for Compiling and Distributing the Seasonal Leisure Guide [File No. CK 368-1 and RS 365-5]

• That the phased approach to reducing the size and distribution of the Leisure Guide, as outlined in the August 14, 2018 report of the General Manager, Community Services Department, be endorsed.

8.1.3

Naming Advisory Committee Report - Name the North Commuter Parkway Bridge - Shortlist of Names [File No. CK. 6310-1 x 6050-10]

• That the name selected through the community engagement and the North Commuter Parkway Bridge Naming process, Chief Mistawasis Bridge be endorsed.

8.1.4

Naming Advisory Committee Report – Second Quarter 2018 [File No. CK. 6310-1]

• That the information be received.

8.1.5

Vacant Lot and Adaptive Reuse Incentive Program – 504 Avenue L South [File No. CK 4110-45 and  PL 4110-71-73]

• Recommendation
  1. That a five-year tax abatement, equivalent to 73% of the full incremental taxes for the development of 504 Avenue L South, be approved;
  2. That the five-year tax abatement on the incremental taxes be applied to the subject property, commencing the next taxation year following the completion of the project; and
  3. That the City Solicitor be requested to prepare the appropriate agreement, and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.

8.1.6

Lease Renewal to Saskatoon Jazz Society – City-Owned Building at 202 – 4th Avenue North [File No. CK 4225-1 and AF 4225-1]

• Recommendation
  1. That the Administration be authorized to proceed with a Lease Renewal Agreement with the Saskatoon Jazz Society for “The Bassment” in the basement of the building owned by the City of Saskatoon at 202 – 4^th Avenue North at the agreed lease rate in accordance with the terms set out in the August 14, 2018 report of the General Manager, Community Services Department;
  2. That the installation of an exterior wayfinding “The Bassment” sign on the 4^th Avenue North elevation of the building be approved; and
  3. That the City Solicitor prepare the Lease Renewal Agreement and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.

8.1.7

Gordie Howe Sports Complex Master Plan Interim Financing [File No. CK 4205-7, x1702-1 and RS 1701-32 (BF 002-18)]

Letter - Frank Regier, dated August 24, 2018

• Recommendation
  1. That the proposed levels of interim financing for the Gordie Howe Sports Complex Master Plan Project, as outlined in the August 14, 2018 report of the General Manager, Community Services Department, be approved;
  2. That the interim financing, funded through an internal loan by the City of Saskatoon, be approved;
  3. That the appropriate public notice be given;
  4. That the City Solicitor’s Office be requested to prepare the necessary bylaw; and
  5. That the City Solicitor’s Office be authorized to prepare the appropriate agreement for the interim financing, and that the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.

8.1.8

Bunkhouse – Adaptive Reuse and Funding [File No. CK 1815-1, x4205-8  and PL 907-1]

• Recommendation
  1. That $64,800 from the Heritage Fund be allocated for the revitalization of the bunkhouse at the Saskatoon Forestry Farm Park and Zoo;
  2. That all future annual contributions, previously intended for the bunkhouse ($3,600 per year), be reallocated to the general Heritage Fund beginning in 2019; and
  3. That a copy of the August 14, 2018 report of the General Manager, Community Services Department be forwarded to the Municipal Heritage Advisory Committee for information.

8.1.9

Capital Project No. 2474 - Hudson Bay Area Parks – Budget Adjustment Request [File No. CK4205-1, x1702-1 and RS 4205-1]

• That the proposed budget adjustment of $175,000, from the Dedicated Lands Reserve, for Capital Project No. 2474 – Hudson Bay Area Parks be approved.

8.1.10

Regional Plan Implementation Budget Adjustment – South East Concept Plan [File No. CK 4250-1, x1702-1 and PL 4250-4]

• That a budget adjustment of $110,000 from the Reserve for Capital Expenditures for Capital Project No. 2605 – Regional Plan Implementation be approved.

8.1.11

Proposed Policy Change to Provide Innovative Housing Incentives for Renovation of Existing Affordable Housing Units [File No. CK 750-0 and PL 950-32]

This item is on the agenda in error and will be withdrawn.

8.2

Standing Policy Committee on Finance

8.2.1

Meewasin Valley Authority Financial Statements - March 31, 2017 [File No. CK. 1870-10]

• Recommendation

  That the Meewasin Valley Authority Financial Statements – March 31, 2018 be received as information.

8.2.2

Saskatoon Land Internal Audit Implementation Progress Report [File No. CK. 1600-24]

• Recommendation

  That the information be received.

8.2.3

Amendments to Council Policy No. C09-006, Residential Lot Sales – General Policy [File No. CK. 4214-0 x 1600-24]

• Recommendation
  1. That the proposed amendments to Council Policy No. C09-006, Residential Lot Sales – General Policy, be adopted; and
  2. That the City Clerk be requested to update Council Policy No. C09-006 as outlined in the report of the CFO/General Manager, Asset and Financial Management Department, dated August 7, 2018.

8.2.4

Amendments to Council Policy No. C09-001, Residential Lot Sales – Contractor Allocations [File No. CK. 4110-36] 

• Recommendation
  1. That the proposed amendments to Council Policy No. C09-001, Residential Lot Sales – Contractor Allocations, be approved; and
  2. That the City Clerk be requested to update Council Policy No. C09-001 as outlined in the report of the CFO/General Manager, Asset and Financial Management Department, dated August 7, 2018.

8.2.5

Children’s Discovery Museum Contribution Agreement [File No. CK. 620-4]

• Recommendation

  That His Worship the Mayor and the City Clerk be authorized to execute and deliver a Contribution Agreement between the City of Saskatoon and the Children’s Discovery Museum on the Saskatchewan Inc.

8.2.6

Incentive Application – JNE Welding Ltd. [File No. CK. 3500-13]

• Recommendation
  1. That the application from JNE Welding Ltd. for a five-year tax abatement on the incremental portion of taxes at 3915 Thatcher Avenue, as a result of its development in 2019, be approved as follows:

  •100% in Year 1;

  •80% in Year 2;

  •70% in Year 3;

  •60% in Year 4;

  •50% in Year 5; and

  2. That the City Solicitor be instructed to prepare the appropriate agreements.

8.2.7

National Disaster Mitigation Program – Budget Adjustment [File No. CK. 7820-2 x 1702-1]

• Recommendation

  That Capital Project No. 1619 TU - Storm Sewer Trunk and Collection be increased by $95,500.

8.2.8

Corporate Telematics Solution – Award of RFP [File No. CK. 1390-1]

• Recommendation
  1. That the proposal submitted by Vecima Networks for a Corporate Telematics Solution at a total initial estimated cost of $286,020, plus applicable taxes, be approved; and
  2. That His Worship the Mayor and the City Clerk be authorized to execute the contract documents as prepared by the City Solicitor under the Corporate Seal.

8.3

Standing Policy Committee on Environment, Utilities & Corporate Services

8.3.1

Construction & Design 2017 Annual Report (File No. CK. 430-37)

• Recommendation

  That the report of the A/General Manager, Transportation & Utilities Department dated August 13, 2018, be received as information.

8.3.2

Recovery Park and Saskatoon Regional Waste Management Centre Project Revised Funding Plan (File No. CK. 7830-4-2 x 1702-1)

Speaker - Harold Sokyrka, dated August 23, 2018

• Recommendation

  That the Recovery Park and Saskatoon Regional Waste Management Centre Project (Capital Project No. 2050) be adjusted to reflect the funding plan in the report of the CFO/General Manager, Asset and Financial Management Department dated August 13, 2018.

8.3.3

Climate Change Adaptation (File No. CK. 375-5)

• Recommendation
  1. That information pertaining to the Corporate Adaptation Strategy be received; and
  2. That $32,000 from Capital Project #2183, Energy and Greenhouse Gas Management Plan, in addition to $125,000 of Federation of Canadian Municipalities grant funding, be designated to a new Adaptation Capital Project to support development of the Corporate Adaptation Strategy.

8.4

Standing Policy Committee Transportation

8.4.1

Taxi Industry – Cleaning Fees [File No. CK 307-1]

• Recommendation

  1.  That a cleaning fee of $100 be added to a taxi fare if the following conditions are met:

    a. bodily fluids to be defined in The Taxi Bylaw, 2014 as vomit, urine or feces are left in a taxi by a passenger during a taxi trip;

    b. the cleaning fee must be added to the fare and paid immediately at the end of a taxi trip;

    c. the cleaning fee must be clearly identified to the passenger at the end of a taxi trip.

  2.  That the following reporting requirements and appeal process be included in The Taxi Bylaw, 2014 related to the application of a cleaning fee:

    a. taxi drivers shall report and provide video footage to the City in each instance of a cleaning fee being charged; and

    b. a formal appeal process be included in The Taxi Bylaw, 2014 for passengers disputing the imposition of a cleaning fee.

  3.  That new offences be created in The Taxi Bylaw, 2014 for improperly charging a cleaning fee and failing to report the charging of a cleaning fee.

  4.  That the City Solicitor be instructed to draft the appropriate amendments to The Taxi Bylaw, 2014; and

  5.  That the Administration report after one year on the results of implementation.

8.4.2

Delegation of Authority for Building Encroachment Approval - Bylaw No. 9455, The Building Bylaw, 2017 [Files CK 4090-2 and PL 185-17]

• Recommendation
  1. That the Administration be delegated the authority to approve building encroachments;
  2. That the City Solicitor be requested to amend Bylaw No. 9455, The Building Bylaw, 2017, as outlined in the report of the General Manager, Community Services Department dated August 13, 2018; and
  3. That the City Solicitor be requested to amend The Procedures and Committees Bylaw accordingly to remove authority to approve building encroachments from the Standing Policy Committee to the Administration.

8.4.3

Update to Bylaw No. 8463, The Sidewalk Clearing Bylaw, 2005 [Files CK 6290-1 and TS 186-2]

• Recommendation
  1. That Bylaw No. 8463, The Sidewalk Clearing Bylaw, 2005 be amended as outlined in the August 13, 2018 report of the A/General Manager, Transportation and Utilities Department;
  2. That the City Solicitor be requested to prepare the appropriate bylaw amendment to Bylaw No. 8463, The Sidewalk Clearing Bylaw, 2005;
  3. That the Administration report back to the Standing Policy Committee on Transportation on the potential of parking enforcement in the Business Improvement Districts; and
  4. That the Administration report on potential options available to mitigate the problems (time gap) with snow removal between the sidewalks and bike lanes.

8.4.4

Inquiry - Councillor R. Donauer (December 18, 2017) Movement of Large Sewage Trucks to Wastewater Treatment Plant through Silverwood Heights Community [File No. CK 6320-3]

• Recommendation

  That the information be received.

8.5

Governance and Priorities Committee

8.5.1

Strategic Plan Update (2013-2023) (File No. CK. 116-1)

• Recommendation

  That the Strategic Plan (2018 – 2021) be adopted.

8.5.2

Integrity Commissioner – Mandate, Authority and Scope of Duties (File No. CK. 255-18)

• Recommendation
  1. That the City Solicitor be instructed to include in the drafting of the Code of Conduct Bylaw, provisions which establish an Independent Integrity Commissioner. The Bylaw would include the mandate, authority and scope of duties for an Independent Integrity Commissioner as outlined in the report of the City Solicitor dated August 20, 2018; and
  2. That the Administration bring forward recommendations for appointment of an Independent Integrity Commissioner, including remuneration, at the appropriate time.

8.5.3

Appointment – Library Board (File No. CK. 175-19)

• That Mr. Nicholas Kaminski be appointed to the Library Board to the end of 2018.

9.

REPORTS FROM COMMITTEES AND ADMINISTRATION

9.1

Standing Policy Committee on Planning, Development And Community Services

9.2

Standing Policy Committee on Finance

9.3

Standing Policy Committee on Environment, Utilities And Corporate Services

9.3.1

Organics Program Update (File No. CK. 7830-1)

The Administration will provide a PowerPoint.

• Recommendation

  That the report of the A/General Manager, Corporate Performance Department, dated August 13, 2018, be received as information.

9.4

Standing Policy Committee on Transportation

9.4.1

Proposed Amendments to Bylaw No. 7200, The Traffic Bylaw – Speed Limit Change [File No. CK 6320-1]

The following letters are provided:

Submitting Comments

• John Buschmann, dated August 14, 2018;
• Alex Frank, dated August 16, 2018; and
• Chet and Candace Neufeld, dated August 26, 2018

Requesting to Speak

• Louise Jones, Northeast Swale Watchers, dated August 25, 2018; and
• Candace Savage, dated August 26, 2018

• Recommendation
  1. That a speed limit of 60 kph on McOrmond Drive from Central Avenue to Wanuskewin Road be established;
  2. That the speed limit on Betts Avenue from 22nd Street West to Hart Road be reduced from 60 kph to 50 kph;
  3. That the speed limit on Clarence Avenue from a point 50 metres south of Circle Drive to Stonebridge Boulevard be reduced from 60 kph to 50 kph;
  4. That the speed limit on 8th Street from Moss Avenue to a point 400 metres east of McKercher Drive be reduced from 60 kph to 50 kph;
  5. That a speed limit on College Drive from a point 800 metres east of McOrmond Drive to the East City Limit be reduced from 100 kph to 90 kph;
  6. That a speed limit on Highway 41 from College Drive to the East City Limit be reduced from 100 kph to 90 kph; and
  7. That the City Solicitor be requested to prepare the appropriate bylaw amendment to Bylaw No. 7200, The Traffic Bylaw, effective November 1, 2018.

9.5

Governance and Priorities Committee

9.6

Asset & Financial Management Department

9.6.1

2017 Annual Report – Shaping Our Financial Future [File No. CK. 430-72]

Attachment 1 of the 2017 Annual Report - Shaping our Financial Future is only being provided electronically due to its size.

• Recommendation

  That the report of the CFO/General Manager, Asset and Financial Management Department, dated August 27, 2018, be received as information.

9.7

Community Services Department

9.8

Corporate Performance Department

9.9

Transportation & Utilities Department

9.10

Office of the City Clerk

9.11

Office of the City Solicitor

9.11.1

Proposed Amendments to Bylaw No. 7200, The Traffic Bylaw – Right-of-Way Temporary Use Fees - Proposed Bylaw No. 9522 [File No. CK. 6320-1]

• Recommendation

  That City Council consider Bylaw No. 9522, The Traffic Amendment Bylaw, 2018 (No. 2).

9.11.2

Taxi Bylaw Amendment – Extension of Term of Seasonal Taxi Licences - Proposed Bylaw No. 9529 [File No. CK. 7000-1 x 307-4]

• That City Council consider Bylaw No. 9529, The Taxi Amendment Bylaw, 2018.

9.12

Other Reports

10.

INQUIRIES

11.

MOTIONS (NOTICE PREVIOUSLY GIVEN)

11.1

Councillor C. Block - Maintenance of Centre Medians [File No. CK. 6220-1]

Councillor Block provided the following notice of motion at the Regular Business Meeting of City Council held on
July 23, 2018.

"That Administration report back on options to improve maintenance of centre medians."

12.

GIVING NOTICE

13.

URGENT BUSINESS

14.

IN CAMERA SESSION (OPTIONAL)

15.

ADJOURNMENT