REVISED AGENDA
REGULAR BUSINESS MEETING OF CITY COUNCIL

Monday, September 28, 2020

1:00 P.m. - 6:00 P.m.

Via Teleconference Hosted in the Council Chamber, City Hall

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1.

NATIONAL ANTHEM AND CALL TO ORDER

2.

CONFIRMATION OF AGENDA

• Recommendation
  1. That the letter requesting to speak from Julia Adamson - Friends of the Saskatoon Afforestation Areas Inc., dated September 26, 2020 be added to item 8.1.2;
  2. That the letter submitting comments from Peggy Sarjeant, Saskatoon Heritage Society, dated September 25, 2020 be added to item 8.1.6;
  3. That the following requests to speak be added to items 14.1, 14.2, and 14.3:
     • Ali Abukar, Saskatoon Open Door Society Inc, dated September 24, 2020;
     • Alberta Muembo, dated September 25, 2020;
     • Dennis Page, dated September 28, 2020
  4. That the following items with speakers be considered following consideration of the Consent Agenda:
     
     • Item 8.1.2
       • Julia Adamson
     • Item 14.1
       • Ali Abukar;
       • Alberta Muembo;
       • Dennis Page
     • Item 14.2
       • Ali Abukar;
       • Alberta Muembo;
       • Dennis Page
     • Item 14.3
       • Ali Abukar;
       • Alberta Muembo;
       • Dennis Page
  5. ​That the agenda be confirmed as amended.

3.

DECLARATION OF CONFLICT OF INTEREST

4.

ADOPTION OF MINUTES

• Recommendation

  That the minutes of the Regular Business Meeting of City Council held on August 31, 2020 and the Special Meeting of City Council held on September 16, 2020, be adopted.

5.

PUBLIC ACKNOWLEDGMENTS

5.1

Council Members

This is a standing item on the agenda in order to provide Council Members an opportunity to provide any public acknowledgements. 

6.

UNFINISHED BUSINESS

7.

QUESTION PERIOD

8.

CONSENT AGENDA

• Recommendation

  ​That the Committee recommendations contained in Items 8.1.1 to 8.1.8; 8.2.1 to 8.2.2; 8.3.1 to 8.3.2; and 8.5.1 to 8.5.2 be adopted as one motion.

8.1

Standing Policy Committee on Planning, Development & Community Services

8.1.1

2019 Annual Report and 2020 Work Plan – Municipal Heritage Advisory Committee (CK 430-27)

• Recommendation

  That the 2019 Annual Report and 2020 Work Plan of the Municipal Heritage Advisory Committee be received as information.

8.1.2

Business Case for Heritage Designation - Richard St. Barbe Baker Afforestation Area [File No. CK. 710-5 x 155-1]

Letters requesting to speak and submitting comments from Julia Adamson, Friends of the Saskatoon Afforestation Areas Inc., dated September 14 and September 28, 2020 are provided.

• Recommendation

  That the letters with respect to the Business Case for Heritage Designation - Richard St. Barbe Baker Afforestation Area be received as information.

8.1.3

Berm Mowing and Tree Planting Service Levels (CK 116-2 x 4200-2)

• Recommendation

  That the report of the General Manager, Community Services Department dated September 14, 2020, be received as information.

8.1.4

Innovative Housing Incentives – Multiple Projects (CK 750-4)

• Recommendation
  1. That funding of 7% of the total capital cost of the construction of 30 affordable rental units at 3002 and 3012 Louise Avenue, by K.C. Charities, estimated at $339,574, be approved;
  2. That funding of 10% of the total capital cost of the construction of 10 affordable rental units at 2942-2944 Cumberland Avenue South, by The Lighthouse Supported Living, estimated at $47,200, be approved;
  3. That funding of 7% of the total capital cost of the construction of 15 affordable rental units at 412 Avenue P South, by Central Urban Métis Federation Inc., estimated at $178,437.49, be approved;
  4. That a 5-year incremental tax abatement be approved for The Lighthouse Supported Living project, estimated to be $4,952.40; and
  5. That the City Solicitor be requested to prepare the necessary incentive agreements, and that His Worship the Mayor and the City Clerk be authorized to execute the agreements under the Corporate Seal.

8.1.5

Exhibition Local Area Plan (CK 4000-19)

A letter submitting comments from Stephanie Danyluk, dated September 14, 2020 is provided.

• Recommendation

  That the key strategies and recommendations in the Exhibition Local Area Plan, as outlined in the report of the General Manager, Community Services Department dated September 14, 2020, be approved.

8.1.6

Third Avenue United Church (304 3rd Avenue North) – Funding Request (CK 710-60)

A letter submitting comments from Peggy Sarjeant, Saskatoon Heritage Society, dated September 25, 2020 is provided.

• Recommendation

  That funding, up to a maximum of $20,000, for the repair of the roof at 304 3^rd Avenue North, be approved; and that the General Manager, Community Services Department, be authorized to remit payment of the grant to the Third Avenue United Church of Saskatoon Congregation following completion of the project.

8.1.7

Proposed Amendments to Policy C03-026, Provision of Civic Services (CK 205-)

• Recommendation
  1. That the proposed amendments to Policy No. C03-026, Provision of Civic Services, be approved; and
  2. That the City Clerk be requested to update Council Policy C03-026, Provision of Civic Services, as outlined in the report of the General Manager, Community Services Department dated September 14, 2020.

8.1.8

Proposed Amendments to Animal Bylaws and Commercial Dog Walking Permit Process (CK 151-15 x 4205-1)

• Recommendation
  1. That proposed amendments to Bylaw No. 7860, Animal Control Bylaw, 1999, as outlined in Option 1- Maximum of Four Dogs in Off-Leash Areas and Implementation of a Commercial Dog Walker Permit Process Allowing up to Eight Dogs at Approved Off-Leash Areas, and the implementation of a Commercial Dog Walking Permit process be approved; and
  2. That the City Solicitor be requested to make the necessary amendments to Bylaw No. 7860, Animal Control Bylaw, 1999.

8.2

Standing Policy Committee on Finance

8.2.1

Acquisition of 3815 Wanuskewin Road and 3802 Arthur Rose Avenue for Future City Operations North District Yard [File No. CK. 4020-1]

• Recommendation
  1. That the Administration be authorized to purchase 3815 Wanuskewin Road, Parcel CC, Plan No. 102102725, Extension 1 (ISC Surface Parcel No. 203244386), comprised of approximately 20.03 acres with approximately 156,400 square feet of buildings from Norseman Group Ltd., at a purchase price of $15 million;
  2. That a leaseback agreement for eight years between the City of Saskatoon and Norseman Group Ltd. with an annual lease payment to the City of Saskatoon of $1.125 million be approved;
  3. That the Administration be authorized to purchase 3802 Arthur Rose Avenue, Lot 3, Block 280, Plan No. 102031186, (ISC Surface Parcel No. 164957653), comprised of approximately 3.81 acres from Riverbend Holdings Inc., at a purchase price of $1.799 million; and
  4. That the City Solicitor be requested to prepare the appropriate agreements and that His Worship the Mayor and the City Clerk be authorized to execute the agreements under the Corporate Seal.

8.2.2

Aspen Ridge Net Zero Demonstration Project [File No. CK. 4215-1 x 540-1]

• Recommendation
  1. That the Administration be authorized to formalize a Memorandum of Understanding with the Saskatoon & Region Home Builders’ Association to produce the Net Zero Demonstration Project, culminating in a Net Zero Demonstration Project Parade of Homes in Phase 4 of the Aspen Ridge neighbourhood; and
  2. That the Administration be authorized to temporarily amend payment term requirements in Council Policy No. C09-006, Residential Lots Sales – General Policy, to obtain a 6% deposit with a three-year payout term on lots sold for the purpose of participating in the Net Zero Demonstration Project.

8.3

Standing Policy Committee on Environment, Utilities & Corporate Services

8.3.1

Environmental Sustainability Reserve [CK 1815-1]

A letter submitting comments from Erin Akins, Chair, Saskatoon Environmental Advisory Committee dated September 21, 2020 is provided. 

• Recommendation
  1. That Council Policy No. C03-003, Reserves for Future Expenditures, be amended to establish an Environmental Sustainability Reserve; and
  2. That the City Clerk be requested to amend Council Policy No. C03-003 as outlined in the report of the Chief Financial Officer dated September 8, 2020.

8.3.2

Curbside Organics Processing Contract [CK 7830-7]

• Recommendation

  That the information be received.

8.4

Standing Policy Committee Transportation

8.5

Governance and Priorities Committee

8.5.1

Acquisition of Yarrow Youth Farm Property and Full Ownership Interest of Harry Bailey Aquatic Centre (CK 4020-1 x 613-2)

• Recommendation
  1. That the Administration be authorized to enter into an agreement with Her Majesty the Queen in the Right of Saskatchewan (Province) to acquire the former Yarrow Youth Farm property on Neault Road and the full ownership interest in Harry Bailey Aquatic Centre and adjacent parking lot as per the terms outlined within the report of the Chief Financial Officer dated September 21, 2020;
  2. That the Administration be authorized to transfer $2,538,250 (the amount offered for the Yarrow property) from the Property Realized Reserve to the Civic Building Comprehensive Maintenance Reserve to fund capital upgrades required for Harry Bailey Aquatic Centre; and
  3. That the City Solicitor be requested to prepare the appropriate agreement and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.

8.5.2

Multi-Unit Residential Recycling Agreement - Corporate Recycling Service Pricing (CK 7830-5)

• Recommendation
  1. That the payment schedule for service pricing be approved as outlined in the report of the General Manager, Utilities and Environment Department dated September 21, 2020, and Schedule 9 of the MURR Agreement be amended accordingly;
  2. That the City Solicitor prepare the appropriate agreement and that His Worship the Mayor and the City Clerk be authorized to execute the amended agreement under the corporate seal; and
  3. That the Administration update the previously presented report on security cameras used as a tool, to mitigate illegal dumping, and contamination of recyclables, at the City of Saskatoon operated recycling depots.  This report should be presented at the same time as the report on Recovery Park is presented prior to 2022 budget deliberations.  The report should also include reference to how the cameras would help reduce criminal activity at the depots.  The report should also be updated with costs based on the current technology of the day and how the installation of cameras would be scaled to the decision, by City Council, on how many depots are to remain operational, moving forward.

9.

COMMITTEE REPORTS

9.1

Standing Policy Committee on Planning, Development & Community Services

9.2

Standing Policy Committee on Finance

9.3

Standing Policy Committee on Environment, Utilities & Corporate Services

9.4

Standing Policy Committee Transportation

9.5

Governance and Priorities Committee

10.

ADMINISTRATIVE REPORTS

10.1

Transportation & Construction

10.1.1

Technical Services Agreement for Traffic Signal Infrastructure – Pilot Project with City of Martensville [File No. CK. 6250-1]

• Recommendation
  1. That the Administration be authorized to enter into a Technical Services Agreement with the City of Martensville whereby the City of Saskatoon will provide technical services to support their traffic signals as a pilot project for one year;
  2. That the Administration report back after one year with an assessment of the pilot project; and
  3. That the City Solicitor be requested to prepare the appropriate agreement and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.

10.2

Utilities & Environment

10.3

Community Services

10.4

Saskatoon Fire

10.5

Corporate Financial Services

10.5.1

Request to Sell City-Owned Property – Multi-Unit Parcels LM and GH, Evergreen Neighbourhood

• Recommendation
  1. That the Administration be authorized to sell Parcels LM and GH, Plan No. 102308082 (ISC Surface Parcel Nos. 203746327 and 203746338) in the Evergreen neighbourhood, through a public tender process with reserve bid prices;
  2. That if the parcels are not sold through the tender process, they will be placed for sale over-the-counter on a first-come, first-served basis for a period of six months;
  3. That the Administration be authorized to entertain acceptable market price offers on any parcel which remains unsold after the six-month period following the public tender closing date through the open market (standard terms) sales approach;
  4. That the Administration be authorized to administer architectural controls for this parcel; and
  5. That the City Solicitor be requested to prepare the appropriate agreements and that His Worship the Mayor and the City Clerk be authorized to execute the agreements under the Corporate Seal.

10.6

Strategy & Transformation

10.7

Human Resources

10.7.1

2017 Contract Negotiations (2017-2019) - Canadian Union of Public Employees No. 47 [File No. CK. 4720-3]

• Recommendation
  1. That the proposed changes set out in the Revision to the Collective Agreement (Appendix 1) with respect to the 2013 – 2016 Collective Agreement with the Canadian Union of Public Employees, Local No. 47 be approved; and

  2. That His Worship the Mayor and the City Clerk be authorized to execute the revised contract under the Corporate Seal.

10.8

Public Policy & Government Relations

11.

LEGISLATIVE REPORTS

11.1

Office of the City Clerk

11.1.1

2020 Local Government Elections – Establishment of Special Polls (Hospitals and Personal Care Homes) and Homebound Voting [File No. CK. 256-2020-6]

• Recommendation

  That City Council approve the following:

  1. That a special poll be established at each of Royal University Hospital, Saskatoon City Hospital, St. Paul’s Hospital, and Parkridge Centre on Election Day between the hours of 9:00 am and 5:00 pm.
  2. That a special poll be established as an advance poll at each of the personal care facilities and similar institutions set out under Attachment 1, with dates and times to be coordinated with each special poll location throughout November 2, 3, and 4, 2020 between the hours of 9:00 am and 7:00 pm.
  3. That in lieu of a homebound voting system, use of the mail-in ballot process will be encouraged for the 2020 Saskatoon civic election.
  4. That the Returning Officer be authorized to make changes or additions to dates and times that may be necessary to accommodate adjustments due to COVID-19.

11.2

Office of the City Solicitor

11.2.1

The Vehicles for Hire Amendment Bylaw, 2020 (No. 2), Proposed Bylaw No. 9722 [File No. CK. 7000-1 X 307-4]

• Recommendation

  That City Council consider Bylaw No. 9722, The Vehicles for Hire Amendment Bylaw, 2020 (No. 2).

11.2.2

The Traffic Amendment Bylaw, 2020 (No. 4), Proposed Bylaw No. 9723 [File No. CK. 6320-1]

• Recommendation

  That City Council consider Bylaw No. 9723, The Traffic Amendment Bylaw, 2020 (No. 4).

12.

OTHER REPORTS

13.

INQUIRIES

14.

MOTIONS (NOTICE PREVIOUSLY GIVEN)

14.1

Councillor M. Loewen - Human Resources - Identify and Address Systemic Barriers in Recruitment and Retention of Diverse Employees of the City of Saskatoon [File No. CK 4500-1]

Councillor Loewen provided the following Notice of Motion at the Regular Business Meeting of City Council held on August 31, 2020.

"Whereas City Council wishes to identify and address elements of systemic racism that exist in the City of Saskatoon;

Whereas the City of Saskatoon has adopted workforce diversity targets in line with the Saskatchewan Human Rights Commission goals for employment equity partners in Saskatchewan, and the City wishes to improve its performance in meeting those goals;

Whereas the City of Saskatoon’s Strategic Plan, 2018-2021 states as a goal that “Our workforce is representative of the local population;” and

Whereas the demographic makeup of Saskatoon is increasingly diverse with growing numbers of racialized and Indigenous residents.

Therefore, be it resolved that the Administration report back on a process to collaboratively and cross-departmentally identify and address systemic barriers in the recruitment and retention of diverse employees. This should include processes and/or models that have been successfully deployed in other municipalities and other major employers in the public or private sector. This report should also comment on whether or not the existing process for self-identification represents best practices."

The following requests to speak are provided:

• Ali Abukar, Saskatoon Open Door Society Inc, dated September 24, 2020;
• Alberta Muembo, dated September 25, 2020; and
• Dennis Page, dated September 28, 2020.

14.2

Councillor M. Loewen - Advisory Committees, Boards, and Commissions - Options to Improve the Reach and Accessibility of Efforts for Recruitment [File No. CK 175-1 and 225-1]

Councillor Loewen provided the following Notice of Motion at the Regular Business Meeting of City Council held on August 31, 2020.

"Whereas City Council wishes to identify and address elements of systemic racism that exist in the work of the City of Saskatoon;

Whereas the City of Saskatoon recently undertook a governance review of advisory committees and controlled corporations, and through this process City Council prioritized diverse representation on advisory committees;

Therefore, be it resolved that the City Clerk’s Office seek out options to improve the reach and accessibility of efforts to invite residents to participate on Council-appointed advisory committees, boards, and commissions. These actions should have specific emphasis on underserved and underrepresented populations in the community, and should be based on advice from community organizations with linkages to underrepresented populations."

The following requests to speak are provided:

• Ali Abukar, Saskatoon Open Door Society Inc, dated September 24, 2020;
• Alberta Muembo, dated September 25, 2020; and
• Dennis Page, dated September 28, 2020.

14.3

Councillor M. Loewen - Community Engagement - Strategy to Identify and Address Systemic Barriers [File No. CK 372-1]

Councillor Loewen provided the following Notice of Motion at the Regular Business Meeting of City Council held on August 31, 2020.

"TAKE NOTICE that at the next Regular Business Meeting of City Council, I will move the following motion:

'Whereas City Council wishes to identify and address elements of systemic racism that exist in the work of the City of Saskatoon;

Whereas City Council recently passed the Public Engagement Policy that, among other things, seeks to: “Facilitate public participation and input to decision-making through effective and efficient consultation, involvement, collaboration and empowerment processes,” that entrenches as guiding principles: “engagement processes are designed in a way that promote and allow for adequate community contributions while building relationships with a diverse group of stakeholders” and “the importance of relationship building rooted in mutual trust and respect,” and that provides City Council with the responsibility to: “Support the increasing capacity of the organization in designing and executing useful, efficient, and innovative public participation activities over time;” and

Whereas public engagement with residents significantly influences the directions undertaken by Council and administration; and

Whereas gaps and barriers in the City’s engagement and subsequent policy-creation processes lead to the potential for inequity and unforeseen shortcomings in city policies and practices; and

Whereas there are known barriers to participating in public engagement, and these barriers are exacerbated for marginalized communities, including racialized, Indigenous, newcomer, lower-income, gender-diverse, disabled, trans, Two-Spirit, and queer persons;

Therefore, be it resolved that the Administration report back on a strategy to identify and address systemic barriers that prevent residents from accessing, taking part in, and providing feedback within public engagement conducted by the City, with a specific emphasis on underserved and underrepresented populations in the community. This strategy should be informed by best practices from other cities."

The following requests to speak are provided:

• Ali Abukar, Saskatoon Open Door Society Inc, dated September 24, 2020;
• Alberta Muembo, dated September 25, 2020; and
• Dennis Page, dated September 28, 2020.

14.4

Councillor Z. Jeffries - Foxtail Seed Strategy [File No. CK. 4200-2]

Councillor Jeffries provided the following Notice of Motion in accordance with section 65(1)(b) of Bylaw No. 9170, The Procedures and Committee Bylaw, 2014:

"Whereas during 2020 foxtail was a significant concern for residents of Saskatoon, especially for those in developing neighbourhoods;

Whereas foxtail seeds can be dangerous to animals when ingested;

Therefore, be it resolved that the Administration report back with a strategy for a coordinated foxtail response in the upcoming growing season. This may include working with land developers, lot owners, Parks Division, Community Standards Division, and the Fire Department to ensure that the many sources of foxtail can be dealt with proactively in 2021."

15.

GIVING NOTICE

16.

URGENT BUSINESS

17.

IN CAMERA SESSION (OPTIONAL)

18.

ADJOURNMENT