PUBLIC MINUTES

STANDING POLICY COMMITTEE ON ENVIRONMENT,

UTILITIES AND CORPORATE SERVICES

Meeting #:
Date:	Monday, September 10, 2018 at 9:00 A.m. - 10:00 A.m.
Location:	Council Chamber, City Hall

PRESENT:

• Councillor H. Gough, Chair
• Councillor S. Gersher, Vice-Chair
• Councillor T. Davies
• Councillor M. Loewen
• His Worship, Mayor C. Clark (Ex-Officio)

ABSENT:

• Councillor D. Hill

ALSO PRESENT:

• A/General Manager, Corporate Performance D. Willems
• Solicitor C. Bogad
• Deputy City Clerk D. Kanak
• Committee Assistant D. Sackmann

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1.

CALL TO ORDER

The Chair called the meeting to order on Treaty 6 Territory and the Homeland of the Metis People.

2.

CONFIRMATION OF AGENDA

• Recommendation
  Moved By: Councillor Gersher
  1. That the following letters be added to Item 7.2.1:

  Submitting Comments:

  • Blake Reddekopp, dated September 5, 2018
  • Kalin Bews, dated September 6, 2018

  2.  That Item 7.1.1 CO2 Reduction Initiatives Audit Report be deferred for consideration until November 6, 2018 meeting of the Standing Policy Committee on Environment, Utilities & Corporate Services when the report on the Climate Change Mitigation Business Plan Recommendations is anticipated; and

  3.  That the agenda be confirmed as amended. 

  In Favour: (4)

  Councillor Gough, Councillor Gersher, Councillor Davies, and Councillor Loewen

  CARRIED UNANIMOUSLY

3.

DECLARATION OF CONFLICT OF INTEREST

There were no declarations of conflict of interest.

4.

ADOPTION OF MINUTES

• Recommendation
  Moved By: Councillor Gersher

  That the minutes of meeting held on August 13, 2018, be adopted.

  In Favour: (4)

  Councillor Gough, Councillor Gersher, Councillor Davies, and Councillor Loewen

  CARRIED UNANIMOUSLY

5.

UNFINISHED BUSINESS

6.

COMMUNICATIONS (requiring the direction of the Committee)

6.1

Delegated Authority Matters

6.2

Matters Requiring Direction

6.3

Requests to Speak (new matters)

7.

REPORTS FROM ADMINISTRATION

7.1

Delegated Authority Matters

7.1.1

CO2 Reduction Initiatives Audit Report [File No. CK. 1600-39 x 375-4]

The Deputy City Clerk reported that the Standing Policy Committee on Finance at its meeting held on August 7, 2018, considered this matter and resolved, in part,

That the Internal Audit - CO2 Reduction Initiatives Report from Internal Auditors, PricewaterhouseCoopers LLP, dated June 2018, be forwarded to the Standing Policy Committee on Environment, Utilities & Corporate Services for information.

Earlier in the meeting, the Committee deferred this matter to the November 6, 2018 meeting of the Standing Policy Committee on Environment, Utilities & Corporate Services when the report on the Climate Change Mitigation Business Plan Recommendations is anticipated.

7.1.2

Multi-Unit Residential Proposed Changes to Waste Management – Engagement Results [CK. 7830-5]

His Worship Mayor Clark entered the meeting at 9:03 a.m. at the start of consideration of the matter.

• Recommendation
  Moved By: Councillor Gersher

  That the report of the A/General Manager, Corporate Performance Department dated September 10, 2018 be received as information.

  In Favour: (5)

  Councillor Gough, Councillor Gersher, Councillor Davies, Councillor Loewen, and Mayor C. Clark

  CARRIED UNANIMOUSLY

7.1.3

Landfill Permit to Operate Revisions [CK. 7830-4]

• Recommendation
  Moved By: Mayor C. Clark

  That the report of the A/General Manager, Transportation & Utilities Department dated September 10, 2018, be received as information.

   

  In Favour: (5)

  Councillor Gough, Councillor Gersher, Councillor Davies, Councillor Loewen, and Mayor C. Clark

  CARRIED UNANIMOUSLY

7.2

Matters Requiring Direction

The Committee determined to discuss and vote on the following Items 7.2.1, 7.2.2, and 7.2.3 simultaneously.

7.2.1

Waste Management Levels of Service – Curbside Organics and Pay as You Throw Waste Utility [CK. 116-2 x 7830-1]

Director of Water & Waste Stream Munro provided a PowerPoint providing an overview of a Waste Management Master Plan Unified Waste Utility relating to Items 7.2.1, 7.2.2 and 7.2.3.

The following letters were added to this item:

Submitting Comments:

• Blake Reddekopp, dated September 5, 2018
• Kalin Bews, dated September 6, 2018

• Recommendation
  Moved By: Councillor Loewen

  That the Standing Policy Committee on Environment, Utilities & Corporate Services recommend to City Council:

  1. That Option 1: year round, bi-weekly organics and waste collection be implemented as the new waste management service level for all curbside residential households;
  2. That the new service level for curbside organics and waste collection be funded as a unified waste utility;
  3. That $13.6M in capital funding be approved to implement Option 1 and that funding be borrowed from the future utility;
  4. That the compost depots continue to operate with the existing level of service; and
  5. That 2019 be the final season for the Green Cart subscription program and that a deadline of April 15, 2019, be implemented for new subscriptions.

  In Favour: (4)	Councillor Gough, Councillor Gersher, Councillor Loewen, and Mayor C. Clark
  Against: (1)	Councillor Davies

  CARRIED
• Recommendation
  Moved By: Councillor Loewen

  That the Administration create an enhanced strategy communication tool which would allow residents to access more specific information about current and future waste costs, to include:

  • Amount currently paid for waste based on general assessment category;
  • Amount paid for waste if mill rate funded approach is maintained (i.e. 2% tax increase) based on general assessment category;
  • Amount paid with a waste utility model (including individual components - waste, organics, recycling); and
  • A clear comparison of implementing this program or not in the short and long term.

  In Favour: (4)	Councillor Gough, Councillor Gersher, Councillor Loewen, and Mayor C. Clark
  Against: (1)	Councillor Davies

  CARRIED
• Recommendation
  Moved By: Mayor C. Clark

  That the Administration report on options to extend the organics collection period in the winter and what implications this could have on the cost and service.

  In Favour: (4)	Councillor Gough, Councillor Gersher, Councillor Loewen, and Mayor C. Clark
  Against: (1)	Councillor Davies

  CARRIED

7.2.2

Ability-to-Pay Considerations for an Expanded Curbside Waste Utility [CK. 7830-1]

Director of Water & Waste Stream Munro provided a PowerPoint providing an overview of a Waste Management Master Plan Unified Waste Utility relating to Items 7.2.1, 7.2.2 and 7.2.3.

• Recommendation
  Moved By: Councillor Loewen

  That the Standing Policy Committee on Environment, Utilities and Corporate Services recommend to City Council:

  That the guiding principles outlined in the September 10, 2018 report of the A/General Manager, Corporate Performance set the framework and future rates of the Unified Waste Utility.

  In Favour: (4)	Councillor Gough, Councillor Gersher, Councillor Loewen, and Mayor C. Clark
  Against: (1)	Councillor Davies

  CARRIED

7.2.3

Unified Waste Utility – Utility Rate Setting Philosophy [CK. 1905-1 x 7830-1]

Director of Water & Waste Stream Munro provided a PowerPoint providing an overview of a Waste Management Master Plan Unified Waste Utility relating to Items 7.2.1, 7.2.2 and 7.2.3.

• Recommendation
  Moved By: Councillor Loewen

  That the Standing Policy Committee on Environment, Utilities and Corporate Services recommend to City Council:

  1. That Administration be directed to recommend initial utility rates that encourage diversion, and;
  2. That Administration implement Option Three as the multi-year rate setting philosophy for the Unified Waste Utility, should it be approved.

  In Favour: (4)	Councillor Gough, Councillor Gersher, Councillor Loewen, and Mayor C. Clark
  Against: (1)	Councillor Davies

  CARRIED

7.2.4

Update on Curbside Recycling Program [CK. 7830-5]

• Recommendation
  Moved By: Councillor Gersher

  That the Standing Policy Committee on Environment, Utilities and Corporate Services recommend to City Council:

  That the City of Saskatoon enter into a pilot program partnership with Sarcan Recycling to expand glass recycling to the four Sarcan Depot locations in Saskatoon.

  In Favour: (5)

  Councillor Gough, Councillor Gersher, Councillor Davies, Councillor Loewen, and Mayor C. Clark

  CARRIED UNANIMOUSLY

7.2.5

Geospatial Governance and Strategy Roadmap - Consulting Services - Award of Request for Proposal [CK. 116-1]

• Recommendation
  Moved By: Councillor Davies

  That the Standing Policy Committee on Environment, Utilities and Corporate Services recommend to City Council:

  1. That the proposal submitted by ESRI Canada for consulting services for Geospatial Governance and Strategy Roadmap, at an estimated cost of $151,500 plus applicable taxes, be approved; and
  2. That His Worship the Mayor and the City Clerk be authorized to execute the contract documents as prepared by the City Solicitor under the Corporate Seal.

      

  In Favour: (5)

  Councillor Gough, Councillor Gersher, Councillor Davies, Councillor Loewen, and Mayor C. Clark

  CARRIED UNANIMOUSLY

7.2.6

City of Saskatoon Joins the Local Internet Exchange [CK. 233-1 x 261-18]

• Recommendation
  Moved By: Mayor C. Clark

  That the Standing Policy Committee on Environment, Utilities and Corporate Services recommend to City Council:

  1. That the City of Saskatoon join the Saskatoon Internet Exchange as a non-profit member; and
  2. That a member of Administration, as determined by the City Manager, be permitted to serve on the Board of Directors for the Saskatoon Internet Exchange.

  In Favour: (5)

  Councillor Gough, Councillor Gersher, Councillor Davies, Councillor Loewen, and Mayor C. Clark

  CARRIED UNANIMOUSLY

7.2.7

Renewal of Microsoft Licenses – Sole Source [CK. 261-1 x 1100-1]

• Recommendation
  Moved By: Councillor Davies

  That the Standing Policy Committee on Environment, Utilities and Corporate Services recommend to City Council:

  1. That the City enter into a sole source agreement with Microsoft for a three-year license renewal for Microsoft Direct Server and Cloud Enrollment for the total cost of $879,281.28 (plus applicable taxes);
  2. That the City enter into a sole source agreement with Microsoft for a three-year license renewal for Microsoft Enterprise Enrollment for the total cost of $4,163,846.04 (plus applicable taxes); and
  3. That Purchasing Services issue the appropriate purchase order.

  In Favour: (5)

  Councillor Gough, Councillor Gersher, Councillor Davies, Councillor Loewen, and Mayor C. Clark

  CARRIED UNANIMOUSLY

7.2.8

Request for Sanitary Sewer Charge Exemption – Cindercrete Products Ltd.  [CK. 1905-2]

• Recommendation
  Moved By: Mayor C. Clark

  That the Standing Policy Committee on Environment, Utilities and Corporate Services recommend to City Council:

  1. That the request for sanitary sewer charge exemption for Cindercrete Products Ltd., 605 Avenue P South, Saskatoon, Saskatchewan, be approved; and
  2. That the Director of Corporate Revenue be requested to remove the sanitary sewer charge from the above applicant’s Utility Bill for water meter #20092752, retroactive to the date the second water meter was installed, June 27, 2018.

  In Favour: (5)

  Councillor Gough, Councillor Gersher, Councillor Davies, Councillor Loewen, and Mayor C. Clark

  CARRIED UNANIMOUSLY

7.2.9

Request for Sanitary Sewer Charge Exemption – Cindercrete Mining Supplies Ltd. [CK. 1905-2]

• Recommendation
  Moved By: Mayor C. Clark

  That the Standing Policy Committee on Environment, Utilities and Corporate Services recommend to City Council:

  1. That the request for sanitary sewer charge exemption for Cindercrete Mining Supplies Ltd., 605 C Avenue P South, Saskatoon, Saskatchewan, be approved; and
  2. That the Director of Corporate Revenue be requested to remove the sanitary sewer charge from the above applicant’s Utility Bill for water meter #20126718, retroactive to the date the second water meter was installed, June 27, 2018.

      

  In Favour: (5)

  Councillor Gough, Councillor Gersher, Councillor Davies, Councillor Loewen, and Mayor C. Clark

  CARRIED UNANIMOUSLY

7.2.10

Smart Grid Control System – Outage Management System – Award of Contract [CK. 2000-1]

• Recommendation
  Moved By: Mayor C. Clark

  That the Standing Policy Committee on Environment, Utilities and Corporate Services recommend to City Council:

  1. That the proposal submitted by Survalent Technology Corporation for supply of an Outage Management System, including a five-year software maintenance period at a total estimated cost of $379,986.30 (including GST and PST) be approved; and
  2. That Purchasing Services issue the appropriate Purchase Order.

  In Favour: (5)

  Councillor Gough, Councillor Gersher, Councillor Davies, Councillor Loewen, and Mayor C. Clark

  CARRIED UNANIMOUSLY

7.2.11

Contract Approval – Hydrovac and Directional Drilling Services [CK. 2300-1]

• Recommendation
  Moved By: Mayor C. Clark

  That the Standing Policy Committee on Environment, Utilities and Corporate Services recommend to City Council:

  1. That the Administration enter into agreement with Klark’s Trenching Ltd. for the supply of Hydrovac and Directional Drilling Services at a cost of $211,713.12 (including taxes); and
  2. That Purchasing Services authorize the appropriate purchase order.

      

  In Favour: (5)

  Councillor Gough, Councillor Gersher, Councillor Davies, Councillor Loewen, and Mayor C. Clark

  CARRIED UNANIMOUSLY

7.2.12

Contract Approval – Heavy Grit and Sludge Disposal [CK. 7800-1]

• Recommendation
  Moved By: Councillor Gersher

  That the Standing Policy Committee on Environment, Utilities and Corporate Services recommend to City Council:

  1. That the Administration enter into an agreement with Loraas Landfill for the disposal of heavy grit and sludge from the City’s Biosolids Handling Facility at a cost of $785,887.99 (including taxes); and
  2. That Purchasing Services authorize the appropriate purchase order.

      

  In Favour: (5)

  Councillor Gough, Councillor Gersher, Councillor Davies, Councillor Loewen, and Mayor C. Clark

  CARRIED UNANIMOUSLY

8.

MOTIONS (NOTICE PREVIOUSLY GIVEN)

9.

GIVING NOTICE

10.

URGENT BUSINESS

11.

IN CAMERA SESSION (OPTIONAL)

12.

ADJOURNMENT

The meeting was adjourned at 11:09 a.m.