REVISED AGENDA

REGULAR BUSINESS MEETING OF CITY COUNCIL

Meeting #:
Date:	Monday, October 22, 2018
Time:	1:00 P.m. - 6:00 P.m.
Location:

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1.

NATIONAL ANTHEM AND CALL TO ORDER

2.

CONFIRMATION OF AGENDA

• Recommendation
  1. ​That the request to speak from Sara Harrison, Chair, Saskatoon Environmental Advisory Committee dated October 19, 2018 and the comments from Bernice Guenther dated October 21, 2018, be added to Item 6.3;
  2. That the request to speak from Bryan Kosteroski, Friends of the Bowl Foundation, dated October 21, 2018 be added to Item 8.1.4;
  3. That attachment to the Administration's report be replaced with the revised version for Item 8.3.4;
  4. That the items with speakers be considered immediately following public acknowledgments in the following order:
     - Item 6.3 - Sara Harrison (or alternate member of SEAC)
     - Item 8.1.4 - Bryan Kosteroski; and
  5. That the agenda be confirmed as amended.

3.

DECLARATION OF CONFLICT OF INTEREST

4.

ADOPTION OF MINUTES

• Recommendation

  ​That the minutes of the Regular Business Meeting of City Council held on September 24 & 25, 2018, be adopted.

5.

PUBLIC ACKNOWLEDGMENTS

5.1

Retirement - Randy Grauer, General Manager of Community Services

5.2

Military Institute of Saskatoon - Book of Remembrance

5.3

In Remembrance of Dolores Thompson

6.

UNFINISHED BUSINESS

6.1

Request for Funding and Policy Revisions - Special Events Policy No. C03-007 [File No. CK 1870-15 and RCD 1870-12-2]

• Recommendation

  That the proposed revisions to Policy No. C03-007, Special Events Policy, as outlined in the June 13, 2018 report of the General Manager, Community Services Department, be approved.

6.2

Vision Zero [Files CK 6320-1 and TS 6330-8]

• Recommendation
  1. That Vision Zero be adopted in principle committing Saskatoon to become a community with zero transportation-related deaths and severe injuries;
  2. That a report be provided to include additional information for consideration at the 2019 Business Plan and Budget Review that outlines the Vision Zero strategy, including the FTE (Full-Time Equivalent) resource requirements; and
  3. That the report of the A/General Manager, Transportation & Utilities Department dated September 10, 2018 be forwarded to the Traffic Safety Committee for information.

6.3

Additional Information for Waste and Organics Cost and Funding [File No. CK. 7830-1]

• Recommendation

  That the report of the Acting General Manager, Corporate Performance Department, dated October 22, 2018, be received as information.

6.3.1

Waste Management Levels of Service – Curbside Organics and Pay as You Throw Waste Utility [CK. 116-2 x 7830-1]

• Recommendation

  That City Council move In Camera to receive Legal Advice exempt under Section 21 of The Local Authority Freedom of Information and Protection of Privacy Act.

• Recommendation

  That the hour of the meeting be extended to 5:15 p.m.

• Recommendation

  1. That a city-wide curbside organics program be established;

• Recommendation

  IN AMENDMENT

  That motion #2 be amended to include the words ‘and that curbside organics be funded as a utility’.

• Recommendation

  IN DEFERRAL
  That motions #2 and #3 be deferred to the next City Council meeting pending further information from Administration regarding:

  • Clarification on contamination of organics when funded by the mill rate and waste as a utility;
  • Clarification on the projected amortization period for capital expenditures should organics be funded by the mill rate; and
  • Additional communications materials.
• Recommendation

  4. That Option 1: year round, bi-weekly organics and waste collection be implemented as the new waste management service level for all curbside residential households.

• Recommendation

  IN DEFERRAL

  That consideration of the motion be further deferred to the next meeting.

• Recommendation

  6. That the compost depots continue to operate with the existing level of service; and

• Recommendation
  1. That the Administration amend the draft RFP to reflect the City’s intent to implement an organics policy/program for the multi-unit residential sector by 2020; and
  2. That the Administration amend the draft RFP to reflect the City’s intent to implement an organics bylaw for the Industrial, Commercial and Institutional (ICI) sector within the next 2-4 years.

6.3.2

Ability-to-Pay Considerations for an Expanded Curbside Waste Utility [CK. 7830-1]

• Recommendation

  That consideration of the September 24, 2018 motions be further deferred to the November 19, 2018 meeting of City Council.

6.3.3

Unified Waste Utility – Utility Rate Setting Philosophy [CK. 1905-1 x 7830-1]

• Recommendation

  That consideration of the September 24, 2018 motions be further deferred to the November 19, 2018 meeting of City Council.

7.

QUESTION PERIOD

7.1

Councillor D. Hill - Response to Inquiries

7.2

Councillor R. Donauer - Traffic Patterns following opening of Chief Mistawasis Bridge

7.3

Councillor B. Dubois - Reduced Speed Limit at Interchanges and Contractor Hours

8.

CONSENT AGENDA

• Recommendation

  That the Committee recommendations contained in Items 8.1.1 to 8.1.3, 8.1.5, 8.1.6, 8.1.8; 8.3.1 to 8.3.5; and 8.5.1 be adopted as one motion.

8.1

Standing Policy Committee on Planning, Development & Community Services

8.1.1

Naming Advisory Committee Report – Third Quarter 2018 [File No. CK. 6310-1 and PL 4001-5-2]

• Recommendation

  That the report of the General Manager, Community Services Department dated September 20, 2018 be received as information.

8.1.2

Role of the City in Social Development [File No. CK 5600-1 and RS 1870-2]

• Recommendation

  That the report of the General Manager, Community Services Department, dated October 1, 2018, be received as information.

8.1.3

Outdoor Skating Rinks in Parks [File No. CK 4205-1 and RS 4205-1 (BF 008-18)]

• Recommendation

  That the report of the General Manager, Community Services Department, dated October 1, 2018, be received as information.

8.1.4

Gordie Howe Sports Complex – Proposed Governance Structure [File No. CK 4205-7 and RS 1701-32 (BF 002-18)]

• Recommendation
  1. That the governance structure for the Gordie Howe Sports Complex, as outlined in the October 1, 2018 report of the General Manager, Community Services Department, be approved;
  2. That, pending approval of the governance structure and incorporation of the proposed Gordie Howe Sports Complex Management Inc., the Operations Agreement between the City of Saskatoon and the Gordie Howe Sports Complex Management Inc., based on the terms outlined in the October 1, 2018 report of the General Manager, Community Services Department, be concluded and signed by the parties;
  3. That the City Solicitor’s Office be authorized to prepare the appropriate documents for the establishment of the Gordie Howe Sports Complex Management Co. and the Operations Agreement;
  4. That His Worship the Mayor and City Clerk be authorized to execute the required documentation and agreements under the Corporate Seal;
• Recommendation

  5.  That the minimum number of board members be set at six or higher; and

  6.  That City Council appoint the five directors at large beginning in the 2020 year.

8.1.5

Funding for Utilities for Willowgrove Outdoor Community Rink [File No. CK 4205-1, x4216-1 and RS 606-4]

• Recommendation
  1. That rink utility connections for the Willowgrove Outdoor Community Rink, in the amount of $55,000, be included under Capital Project No. P1579 (Land Purchase – School Sites); and
  2. That funding from the Willowgrove Community Centre Levy, in the amount of $55,000, be approved.

8.1.6

Proposed Policy Amendments to Provide Innovative Housing Incentives for Renovation of Existing Affordable Housing Units [File No. CK 750-0 and PL 950-32 (BF 039-18)]

• Recommendation

  That the amendments to Policy No. C09-002, Innovative Housing Incentives Policy, as indicated in the October 1, 2018 report of the General Manager, Community Services Department, to provide capital grants for the renovation of existing affordable rental housing, be approved.

8.1.7

Community Support Program – 2018 Comprehensive Review [File No. CK 5605-3 and PL 5400-125 (BF 081-15)]

• Recommendation
  1. That $17,955 be retained by the Community Support Program to be allocated to the 2019 budget, and any surplus funds in excess of $17,955 be returned to the Streetscape Reserve – Core BID;
  2. That the Downtown Saskatoon Business Improvement District continue to manage the Community Support Program;
  3. That the City Solicitor be requested to update the existing Memorandum of Agreement between the City of Saskatoon and the Downtown Saskatoon Business Improvement District until December 31, 2023, including reference to an oversight group performing the function of the Street Activity Steering Committee;
  4. That the Community Support Program report to City Council on an annual basis through the Standing Policy Committee on Planning, Development and Community Services;
  5. That the Administration, in collaboration with a future oversight group, report to Committee in a timely manner, on options for future operating, programming, and funding models for the Community Support Program; and
  6. That the Administration report back with draft terms of reference for an ad-hoc committee with a mandate to oversee the Community Support Program, developing the Community Support Program improvements, including future oversight of the program, and reporting annually to the Standing Policy Committee on Planning, Development and Community Services.

8.1.8

Winter City Strategy Update and Winter Cities Shake Up Conference Request for Funding [File No. CK 5600-001, x1870-15 and CP 5600-002]

• Recommendation
  1. That the $100,000 funding request by Tourism Saskatoon for the International Winter Cities Shake Up Conference from the Profile Saskatoon component of the Special Events Reserve be approved as an exception to policy;
  2. That the report of the Acting General Manager, Corporate Performance Department dated October 1, 2018, be received as information; and
  3. That information on local public engagement opportunities be reported back to the Standing Policy Committee on Planning, Development and Community Services.

8.2

Standing Policy Committee on Finance

8.2.1

New City of Saskatoon Procurement Policy [File No. CK. 1000-5]

• Recommendation
  1. That the Purchasing Policy with an effective date of December 1, 2018 be approved;
  2. That Council Policy No. C02-030, Purchase of Goods, Services, and Work, be rescinded; and
  3. That the City Solicitor be directed to bring back the required changes to The City Administration Bylaw as outlined in the report of the CFO/General Manager, Asset and Financial Management Department, dated October 1, 2018.

8.2.2

Social and Indigenous Procurement [File No. CK. 1000-5]

• Recommendation
  1. That the information be received; and
• Recommendation

  2. That the Administration report back with recommendations about integrating best practices around sustainable procurement into the policy.

8.2.3

Request to Sell Municipal Reserve Land – Larkhaven Park [File No. CK. 4215-1]

• Recommendation
  1. That the removal of Municipal Reserve Designation from 5.15 acres of land in the Airport Business Area - Larkhaven Industrial Park, be approved;
  2. That the Administration be requested to prepare the necessary bylaws and public notice procedures related to the sale of the Municipal Reserve; and
  3. That the net proceeds from the sale of the land be placed in the Dedicated Lands Account Reserve.

8.3

Standing Policy Committee on Environment, Utilities & Corporate Services

8.3.1

LGBTQ2S+ Employee Training Plan [CK. 225-40-9]

• Recommendation
  1. That the report of the A/General Manager, Corporate Performance Department, dated October 9, 2018, be received as information;
  2. That LGBTQ2S training be mandatory for all senior managers within an appropriate timeframe as determined by the General Manager; and
  3. That the training be offered to members of City Council and that a report be provided regarding attendance.

8.3.2

2019 Household Hazardous Waste Program – Award of RFP [CK. 7830-2]

• Recommendation
  1. That the proposal submitted by GFL Environmental Inc. for the supply of the 2019 and 2020 Household Hazardous Waste Collection Days Program at an estimated cost of $250,000 per year be approved; and
  2. That His Worship the Mayor and the City Clerk be authorized to execute the contract documents as prepared by the City Solicitor under the Corporate Seal.

8.3.3

Urban Forestry Cottony Ash Psyllid Response Plan - 2019 [CK. 4200-4, x 1700-1]

• Recommendation
  1. That the Capital Project and corresponding funding plan, as outlined in this report, be forwarded to City Council for consideration during the 2019 Business Plan and Budget Review; and
  2. That the Administration report back regarding status of the 2019 program and funding options for 2020.

8.3.4

Requests for Removal of City Trees Adjacent to Residential Property [CK. 4139-4]

• Recommendation

  That the report of the General Manager, Community Services Department dated, October 9, 2018, be received as information.

8.3.5

Water and Wastewater Treatment Plants River Impact Study – Award of Engineering Services [CK. 7500-1 x 670-1]

• Recommendation
  1. That the proposal submitted by Hutchinson Environmental Sciences Ltd. in association with Canada North Environmental Services for engineering services for the Water and Wastewater Treatment Plants River Impact Study, for a total upset fee of $285,262.12 (including GST), be approved; and
  2. That the City Solicitor be requested to prepare the appropriate agreement and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.

8.4

Standing Policy Committee Transportation

8.4.1

2019 Neighbourhood Traffic Management Reviews [Files CK 6320-1 and TS 6320-1]

• Recommendation

  That the eleven neighbourhoods selected for 2019 traffic reviews, as part of the Neighbourhood Traffic Review Program, include Pacific Heights/Kensington; Holiday Park/King George; Lawson Heights/Lawson Heights Suburban Centre; Nutana Park; Briarwood; Blairmore Suburban Centre; University Heights Suburban Centre and Airport Business Area.

8.5

Governance and Priorities Committee

8.5.1

Governance Review - Advisory Committees - Governance Structure (File No. CK. 225-1)

• Recommendation

  That prior to reconsideration of the recommendations contained in the report of the City Solicitor dated September 17, 2018, the Governance Subcommittee, in collaboration with the Community Services Department, undertake consultation with the proposed membership of the Community Wellbeing and Safety Advisory Committee regarding its mandate and composition.

8.5.2

Council Referral - Arts, Culture and Events Venues - Request for Report on Workplace Diversity and Inclusion (File No. 175-31 x 4500-1 and 175-1 x 4500-1 x 175-28)

• Recommendation

  That the submissions from TCU Place and SaskTel Centre regarding Workplace Diversity and Inclusion be received as information.

9.

REPORTS FROM COMMITTEES AND ADMINISTRATION

9.1

Standing Policy Committee on Planning, Development And Community Services

9.2

Standing Policy Committee on Finance

9.3

Standing Policy Committee on Environment, Utilities And Corporate Services

9.4

Standing Policy Committee on Transportation

9.4.1

Posted Speed Limit Review [Files CK 6320-1 and TS 6320]

• Recommendation

  1. That the Administration develop a detailed framework for revising posted speed limits on neighbourhood streets;

• Recommendation

  2. That the Administration develop a detailed framework for revising posted speed limits in school and playground zones; and

• Recommendation

  3. That the Administration report on options for addressing speeding and safety in areas of high concentration of seniors.

9.5

Governance and Priorities Committee

9.6

Asset & Financial Management Department

9.7

Community Services Department

9.8

Corporate Performance Department

9.9

Transportation & Utilities Department

9.9.1

Interior/Exterior Bus and Bus Shelter Advertising – Award of Contract [File No. CK. 1402-3]

• Recommendation
  1. That the proposal submitted by Pattison Outdoor Advertising for Contract No. 18-0681, Transit Advertising for provision of interior/exterior advertising on Saskatoon Transit buses and bus shelters for a minimum total revenue of $4,150,000 over five years be approved; and
  2. That the City Solicitor be requested to prepare the appropriate agreement and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.

9.10

Office of the City Clerk

9.11

Office of the City Solicitor

9.11.1

The Code of Ethical Conduct for Members of City Council Bylaw, 2018 - Proposed Bylaw No. 9537 [File No. CK. 255-17]

• Recommendation
  1. ​That the Administration report on Section 32b) being removed; and 
  2. That the Administration report on alternate wording to clarify a Councillor's ability or inability to direct the Administration.
• Recommendation

  ​That the Administration report on Section 43 being reviewed to clarify that the intent is for support of charitable organizations and fundraising efforts, and not related to employment.

• Recommendation

  That the Administration review and report back on a $100 threshold on gifts and benefits.

9.11.2

Proposed Amendments to Bylaw No. 8463, The Sidewalk Clearing Bylaw, 2005 – Snow Clearing in BID Areas - Proposed Bylaw No. 9533[File No. CK. 6290-1]

• Recommendation

  That permission be granted to introduce Bylaw No. 9533, The Sidewalk Clearing Amendment Bylaw, 2018, and give same its FIRST reading.

• Recommendation

  That Bylaw No. 9533 now be read a SECOND time.

• Recommendation

  That permission be granted to have Bylaw No. 9533 read a third time at this meeting.

• Recommendation

  That Bylaw No. 9533 now be read a THIRD time, that the bylaw be passed and the Mayor and the City Clerk be authorized to sign same and attach the corporate seal thereto.

• Recommendation

  That the hour of the meeting be extended to 11:15 p.m.

9.12

Other Reports

10.

INQUIRIES

10.1

Councillor D. Hill - Ticketing of Over-Length Vehicles [File No. CK. 5301-1]

10.2

Councillor D. Hill - Reconsideration of Defeated Motions [File No. CK. 255-2]

10.3

Councillor D. Hill - Definition of "Amendment" and Rules for Amending a Motion [File No. CK. 255-2]

• Recommendation

  That the hour of the meeting be extended to 11:20 p.m.

11.

MOTIONS (NOTICE PREVIOUSLY GIVEN)

11.1

Councillor Jeffries - Vacant Sites in New Developments - Signage [File No. CK. 4110-45]

• Recommendation

  That Administration report back about how vacant sites in new developments can be appropriately signed to better communicate future land uses identified in neighbourhood concept plans.

12.

GIVING NOTICE

13.

URGENT BUSINESS

14.

IN CAMERA SESSION (OPTIONAL)

15.

ADJOURNMENT