AGENDA
REGULAR BUSINESS MEETING OF CITY COUNCIL

Monday, August 30, 2021

1:00 P.m. - 2:00 P.m.

Via Teleconference Hosted in the Council Chamber, Saskatoon City Hall

Submissions providing comments and/or requesting to speak will be accepted for public meetings using the online form at Saskatoon.ca/write-letter-councilcommittees. If your submission includes a request to speak, you will be contacted by a representative from the City Clerk’s Office with further information.

---

1.

NATIONAL ANTHEM AND CALL TO ORDER

2.

CONFIRMATION OF AGENDA

• Recommendation
  1. That Item 10.4.1 be considered immediately following Public Acknowledgements; 
  2. That the following item be considered immediately following consideration of the Consent Agenda:
     1. Item 10.3.2 -  Andrea Lafond; and
  3. ​That the agenda be confirmed as presented.

3.

DECLARATION OF CONFLICT OF INTEREST

4.

ADOPTION OF MINUTES

• Recommendation

  ​That the minutes of the Regular Business Meeting of City Council held on July 26, 2021, be adopted.

5.

PUBLIC ACKNOWLEDGMENTS

5.1

In Remembrance of Aaron Sarich [File No. CK 150-1]

6.

UNFINISHED BUSINESS

7.

QUESTION PERIOD

8.

CONSENT AGENDA

• Recommendation

  ​That the Committee recommendations contained in Items 8.1.1 to 8.1.3; 8.2.1 to 8.2.3; 8.3.1 to 8.3.4;  and 8.5.1 to 8.5.3 be adopted as one motion.

8.1

Standing Policy Committee on Environment, Utilities & Corporate Services

8.1.1

Private Side Lead Replacement Strategy – Engagement Update [File No. CK 7820-5]

• Recommendation
  1. That a required replacement program be initiated with the Saskatoon Water Cover costs over the typical replacement cost of $3,520, and that the homeowner costs be eligible for deferrals on property taxes in line with previous programs; and
  2. That the City Solicitor be requested to bring back the necessary bylaw amendments to Bylaw 8880.

8.1.2

Climate Commitment and Call to Action: City of Saskatoon and University of Saskatchewan [File No. CK 220-9 x 375-4]

• Recommendation

  That the City of Saskatoon act as signatory to the Climate Commitment and Call to Action with the University of Saskatchewan as outlined in the report of the General Manager, Utilities & Environment dated August 9, 2021.

8.1.3

Sustainability Reserve Project Funding [File No. CK 1702-1 x 1815-1]

• Recommendation
  1. That the following capital projects be established, and funding allocated from the 2021 Sustainability Reserve as follows:
     1. Sustainable Food Pilot establish Capital Project - $140,000;
     2. Climate Adaptation Capital Project P.02598 - $30,000;
     3. Traditional Land Use and Knowledge Assessment Capital Project P.02390 $225,000;
     4. Street Garden Expansion P.02390 - $51,500; and
  2. That the following capital projects be considered for establishment and funding from the Sustainability Reserve in the 2022-2023 Business Plan and Budge deliberations:
     1. Climate Adaptation Capital Project P.02598 - $130,000 (2022);
     2. Electric Vehicle Adoption Roadmap establish Capital Project - $45,00 (2022) & $175,000 (2023);
     3. SaskPower Energy Assistance Program Capital Project P.03001 - $75,000 (2022) & $75,000 (2023).

8.2

Standing Policy Committee Transportation

8.2.1

Central Business District Neighbourhood Traffic Review [File No. CK. 6320-1]

• Recommendation

  That the information be received.

8.2.2

Proposed Council Policy – Pedestrian and Cyclist Accommodation in Work Zones and Detours [File No. CK. 6000-0]

• Recommendation
  1. That Council Policy C07-032, Pedestrian and Cyclist Accommodation in Work Zones and Detours, be approved; and
  2. That the City Clerk be requested to adopt Council Policy C07-032, Pedestrian and Cyclist Accommodation in Work Zones and Detours as outlined in the report of the General Manager, Transportation and Construction dated August 9, 2021.

8.2.3

Proposed Legislative Amendments to The Traffic Safety Act – August 2021 [File No. CK. 127-1 x 5300-0]

• Recommendation

  That City Council endorse and direct the Administration to lobby Saskatchewan Government Insurance to amend The Traffic Safety Act to incorporate the following:

  1. Require drivers to yield to pedestrians that are indicating an intention to cross the street at legal crossings;
  2. Permit cyclists to use their right arm to indicate a right turn; and
  3. Permit cyclists to ride their bicycle when a cross-ride is provided at legal crossings.

8.3

Standing Policy Committee on Planning, Development & Community Services

8.3.1

Funding for Saskatoon Tribal Council Sawēyihtotān Program [File No. CK 5615-1]

• Recommendation

  That Administration be directed to bring forward to the 2022-2023 Business Plan and Budget deliberations an option for a $100,000 capital contribution to the Saskatoon Tribal Council’s Sawēyihtotān project for 2022.

8.3.2

Safe Community Action Alliance and Community Safety and Well-Being Updates and Funding Requests [File No. CK 5605-1]

• Recommendation
  1. That the contingency within the Safe Community Action Alliance Trust be approved as the funding source of $10,000 to meet the City of Saskatoon’s contributions to the administration of the Community Safety and Well-Being Partnership for 2021;
  2. That Administration be directed to bring forward to the 2022-2023 Business Plan and Budget deliberations an option for a $20,000 increase to the base operating budget to fund the ongoing administration of the Community Safety and Well-Being Partnership; and
  3. That Administration be directed to bring forward to the 2022-2023 Business Plan and Budget deliberations an option for increased operating funding of $50,000 over two years to implement broad-based actions that address community safety and well-being.

8.3.3

Amendments to The Building Bylaw, 2017 [File No. CK 185-17]

• Recommendation
  1. That the proposed amendments to Bylaw No. 9455, The Building Bylaw, 2017, as outlined the August 16, 2021 report of the General Manager, Community Services be approved, and
  2. That the City Solicitor be requested to prepare the necessary bylaw amendments to Bylaw No. 9455, The Building Bylaw, 2017.

8.3.4

Scope Change to WJL Harvey Play Structure Replacement Capital Project [File No. CK 4205-1]

• Recommendation

  That the scope for Capital Project P901 - Park Upgrades, Enhancements and Repairs for the replacement of play structures in WJL Harvey Park North be increased by $70,000 to $420,000, to include the replacement of two additional play structures with accessibility components with the additional funding, as described in the August 16, 2021 report of the General Manager, Community Services.

8.4

Standing Policy Committee on Finance

8.5

Governance and Priorities Committee

8.5.1

2021 Property Tax Penalty Rate Adjustment (CK 1920-1 x 1615-1)

• Recommendation

  That Option 1: Implement a 50% Reduction to the Penalty Incurred for Non-Payment of 2021 Property Taxes for All Properties That Saw an Increase to Its Assessed Value, Solely due to Reassessment, of at Least 70%, be approved.

8.5.2

Leave of Absence Policy (CK 4690-0)

Paul Jaspar, Chair of the Saskatoon Municipal Review Commission will be present to answer questions.

• Recommendation
  1. That maternity and parental leaves be made available to members of Council under a leave of absence policy to be adopted by Council;
  2. That the leave of absence policy define the eligibility for maternity leave as a member of Council who is away from work because they are pregnant, have recently given birth, or are the primary caregiver of an adopted child and the eligibility for parental leave as a member of Council who is the parent of a newborn or newly adopted child;
  3. That the leave of absence policy provide that members of Council should provide four weeks’ written notice to the Mayor and the City Manager of their intention to take a maternity or parental leave and that the Mayor should provide four weeks’ written notice to the City Manager of their intention to a take a maternity or parental leave whenever possible;
  4. That the leave of absence policy provide for maternity leaves for a period of up to 18 weeks and that the leave will not extend beyond the member’s term of office;
  5. That the leave of absence policy provide for parental leave for a period of up to 26 weeks for members of Council who are the parents of a newborn or a newly adopted child, but are not eligible for a maternity leave, and that parental leave shall also be available to members who have taken a maternity leave, but the maximum duration of the combined leave shall be up to 26 weeks with the leave not to extend beyond the member’s term of office;
  6. That the leave of absence policy provide that the salary of members of Council continue to be paid while they are away on a maternity or parental leave;
  7. That the leave of absence policy provide that the benefits of members of Council, including the Communications and Constituency Relations Account, shall continue while they are on leave;
  8. That the leave of absence policy provide for sick leaves for a period of up to 26 weeks upon provision of a medical certificate from a qualified medical professional for members of Council;
  9. That the leave of absence policy provide for a contingency fund that is available to provide support to members of Council during a leave period as outlined in this report; and
  10. That the City Solicitor be instructed to draft a leave of absence policy in accordance with this report to be brought back to City Council for consideration.

8.5.3

Administration Comments - Report from the Saskatoon Municipal Review Commission – 2021 Municipal Election (CK 265-2020-01 x 255-18)

Paul Jaspar, Chair of the Saskatoon Municipal Review Commission will be present to answer questions.

• Recommendation
  1. That the City discuss and consult with other Saskatchewan cities, SUMA, and municipal associations to seek consensus for changes to local elections, including when they are held;
  2. That the Administration conduct a review of monthly communications and constituency relations allowance spending patterns and that any amendments to Policy No. C01-027 be revisited after the review is complete;
  3. That the status quo be maintained, providing mayoral candidates with a reimbursement of audit fees up to $2,000 where campaign expenses of $5,000 or more are incurred;
  4. That the Administration conduct a review of all schedules in Bylaw 8491 for clarity, consistency, and thoroughness and that the City Solicitor be instructed to amend Bylaw 8491 to include:
     a) definition of “campaign period” commencing June 1 in the year of a general election;
     b) a definition of “campaign expense” to state that remuneration paid to an official agent does not constitute a campaign expense;
     c) a schedule where the official agent can be listed;
     d) schedules for the appointment of official agent for candidate for mayor and the appointment of auditor for candidate for mayor;
     e) clarifying language regarding the retention of records by candidates when an official agent has been appointed;
     f) the addition to section 25 of “In addition to the penalties set out in section 24, if a candidate who is elected contravenes any provision of this Bylaw, sections 120, 121, 122, and 123 of The Cities Act shall apply.”; and
     g) other general housekeeping amendments that were brought forward throughout the election process based on questions from candidates; and
  5. The Administration seek clarity from Government regarding disqualification provisions in The Cities Act, specifically sections 120 through 124, as to their application and interpretation.

9.

COMMITTEE REPORTS

9.1

Standing Policy Committee on Environment, Utilities & Corporate Services

9.2

Standing Policy Committee Transportation

9.3

Standing Policy Committee on Planning, Development & Community Services

9.4

Standing Policy Committee on Finance

9.5

Governance and Priorities Committee

9.5.1

Curbside Organics Collection: Affordability Threshold and Triple Bottom Line Approach to Tendering Collections (CK 7830-7)

• Recommendation

  That the City of Saskatoon in-source city-wide collection of organic waste as provided in Option 1 in the June report to Governance and Priorities Committee on this topic.

10.

ADMINISTRATIVE REPORTS

10.1

Transportation & Construction

10.2

Utilities & Environment

10.3

Community Services

10.3.1

Farmers’ Market Building Update and Options [File No. CK4129-22 x CK600-3]

A report of the General Manager, Community Services is provided.

• Recommendation

  That City Council:

  1. Approve proceeding with Option 2: Hire Design Services to Complete the Full Scope of the Design Work and Undertake the Full Scope of Building Upgrades Necessary to Realize the Vision; and
  2. Approve the post-budget request for a 2021 Capital Project at a cost of up to $150,000, funded from the Reserve for Capital Expenditures Contingency, to undertake the full scope of the design work for the farmer’s market building.

10.3.2

Meewasin Updates - Capital Campaign, Funding Request and Urban Park Feasibility Study [File No. CK180-6]

A report of the General Manager, Community Services is provided along with a request to speak from Andrea Lafond, Chief Executive Officer, Meewasin Valley Authority, dated August 24, 2021.

• Recommendation
  1. That the direction for donor solicitation and recognition, as well as the offering of presenting sponsor or naming rights related to the Meewasin Valley Authority Capital Campaign, as outlined in this report, be approved; and
  2. That the City of Saskatoon be an active partner in collaboration with Meewasin on the recently announce feasibility study for an Urban Park model in Saskatoon.

10.4

Saskatoon Fire

10.4.1

COVID-19 Comprehensive City of Saskatoon Response Update [File No. CK270-7]

• Recommendation

  That City Council approve:

  • That the Administration be directed to implement Option 3, Require the Use of Non-Medical Face Masks in all City Facilities, effective September 1, 2021.

10.5

Corporate Financial Services

10.5.1

Property Acquisition – 145 1st Avenue North and 141 Pacific Avenue [File No. CK4020-1]

A report of the Chief Financial Officer is provided.

• Recommendation

  1.That the Administration be authorized to purchase 145 – 1^st Avenue North,
  (Lot 2; Block 163; Plan 73S26357, Extension 0; ISC Surface Parcel No. 120164206) and 141 Pacific Avenue (Lots 17 – 24; Block 2; Plan F4570) from Pillar Properties Corp. at a combined purchase price of $7,150,000; and

  2.That the City Solicitor be requested to prepare the appropriate agreements and that His Worship the Mayor and the City Clerk be authorized to execute the agreements under the Corporate Seal.

10.5.2

Land Acquisition – Regional Fire Training Facility [File No. CK4020-1]

A report of the Chief Financial Officer is provided.

• Recommendation
  1. That the Administration be authorized to purchase an area consisting of 40 acres to be subdivided from the southernmost portion of the NW | Section 10, Township 38, Range 05, West of 3, Extension 0, (ISC Surface Parcel No. 117374722) from Echo Properties Inc. at a purchase price of $560,000;
  2. That the cost of the land be charged to Capital Project 2525 Fire – Regional Training Facility; and
  3. That the City Solicitor be requested to prepare the appropriate agreement and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.

10.6

Strategy & Transformation

10.6.1

National Day for Truth and Reconciliation [File No. CK4630-0 x CK5615-1]

10.7

Human Resources

10.8

Public Policy & Government Relations

11.

LEGISLATIVE REPORTS

11.1

Office of the City Clerk

11.2

Office of the City Solicitor

11.2.1

The Tag Days Bylaw, 2021- Proposed Bylaw No. 9773 [File No. CK 200-0]

A report of the City Solicitor is provided.

• Recommendation

  That City Council consider Bylaw No. 9773, The Tag Days Bylaw, 2021.

11.2.2

The Waste Amendment Bylaw, 2021 - Bylaw No. 9775 [File No. CK7830-1]

A report of the City Solicitor is provided.

• Recommendation

  That City Council consider Bylaw No. 9775, The Waste Amendment Bylaw, 2021.

12.

OTHER REPORTS

12.1

Board of Police Commissioners - Taser 7 Capital Budget Approval [File No. CK 1711-2]

A communication from the Secretary from the Board of Police dated August 24, 2021 requesting a 2021 post-budget adjustment.

• Recommendation

  That the following 2021 Post-Budget Adjustment be approved in order to save $50,500 on CEW purchases:

  • That a Taser 7 Capital Project be established totaling $1,014,500 to be funded
    over the next five years' capital budget;
  • That the funding source for the 2021 contribution be the unused $128,500 CEW
    operating maintenance budget; and
  • That the $128,500 CEW operating maintenance budget be reallocated as a
    transfer to capital replacement reserve.

13.

INQUIRIES

14.

MOTIONS (NOTICE PREVIOUSLY GIVEN)

14.1

Councillor Z. Jeffries - COVID-19 Mandatory Vaccine Policies [File No. CK270-0]

Councillor Jeffries provided the following Notice of Motion in accordance with section 65(1)(b) of Bylaw No. 9170, The Procedures and Committee Bylaw, 2014:

"That Administration implement mandatory COVID vaccine policies for City facilities and employees akin to the University of Saskatchewan’s announced policies.”

14.2

Councillor M. Loewen - Curbside Organics [File No. CK7830-7]

Councillor Loewen provided the following Notice of Motion in accordance with section 65(1)(b) of Bylaw No. 9170, The Procedures and Committee Bylaw, 2014:

"That the November 19, 2018 Council resolution “That the curbside organics program be funded by property tax” be rescinded."

And then:

"That the Administration proceed with the implementation a waste utility funding model for curbside organics and black bin garbage programs, and that further direction about timing, phase-in options, and affordability options be provided at such time that the related reports are provided to the Governance and Priorities Committee."

 

15.

GIVING NOTICE

16.

URGENT BUSINESS

17.

IN CAMERA SESSION (OPTIONAL)

18.

ADJOURNMENT