PUBLIC MINUTES

GOVERNANCE AND PRIORITIES COMMITTEE

Monday, August 24, 2020 at 1:00 P.m. - 11:00 P.m.

Via Teleconference Hosted in the Council Chamber, City Hall

PRESENT:	His Worship Mayor C. Clark, Chair Councillor C. Block Councillor R. Donauer Councillor B. Dubois Councillor S. Gersher Councillor H. Gough Councillor D. Hill Councillor A. Iwanchuk Councillor Z. Jeffries Councillor M. Loewen
ABSENT:	Councillor T. Davies
ALSO PRESENT:	City Manager J. Jorgenson City Solicitor C. Yelland City Clerk J. Sproule Committee Assistant J. Hudson

1.
CALL TO ORDER

The Chair called the meeting to order at 1:00 p.m. on Treaty 6 Territory and the Homeland of the Métis People.

Roll call was taken.

3.
DECLARATION OF CONFLICT OF INTEREST

There were no declarations of conflict of interest.

4.
ADOPTION OF MINUTES

1.Post-Meeting Minutes - GOVERNANCE AND PRIORITIES COMMITTEE - PUBLIC_Jul20_2020 - English.pdf

Moved By:Councillor Dubois

That the minutes of the Governance and Priorities Committee meeting held on July 20, 2020, be adopted.

In Favour (10)	Mayor Clark, Councillor Block, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen

Absent (1)	Councillor Davies

CARRIED UNANIMOUSLY

Item 8.2.1 was considered next.

6.
COMMUNICATIONS (requiring the direction of the Committee)

6.1
Mandating Masks (CK 270-7)

1.Email - Communication - Sharon Powell - Masks in Saskatoon - CK 270-7_Redacted.pdf

2.Email - Communication - Matthew Decker - Masks - CK 270-7_Redacted.pdf

3.Email - Communication - Vince Vandale - COVID-19 Masks - CK 270-7_Redacted.pdf

4.Email - Communication - Malika Sellami - Against Mandating Masks - CK 270-7_Redacted.pdf

5.Email - Communication - Aaron Chubb - Mask Mandate - CK 270-7_Redacted.pdf

6.Email - Communication - Katrina Kurpiela - Possible Mask Bylaw - CK 270-7_Redacted.pdf

7.Email - Communication - Jacqueline Berg - Mandatory Mask Wearing - File CK 270-7_Redacted.pdf

8.Email - Communication - Marjaleena Repo - Opposition to Mandated Masks - File CK 270-7_Redacted.pdf

9.Email - Communication - Shelly Hawes - Masks on Transit - File CK 270-7_Redacted.pdf

10.Email - Communication - Linda Lacoursiere - Mandatory Mask Opposition - File CK 270-7_Redacted.pdf

11.Email - Communication - Marie Clipperton - Mandatory Masks - File CK 270-7_Redacted.pdf

12.Email - Communication - Suzanne Nakagawa - Masks Required to Ride City Transit - File CK 270-7_Redacted.pdf

13.Email - Communication - Elysia Seager - Mandatory masks - File CK 270-7_Redacted.pdf

14.Email - Communication - Tami Soltys - Mandatory Masks - File CK 270-7_Redacted.pdf

15.Email - Communication - Colleen Christopherson-Cote - Mask Use in Stoon.pdf

16.Email - RTS - Marjaleena Repo - Opposition to Mandating Masks - File CK 270-7_Redacted.pdf

17.Email - Request to Speak - Robert Clipperton - Mandating Masks - File CK 270-7_Redacted.pdf

Correspondence from the following was provided:

Submitting Comments

Sharon Powell, dated July 22, 2020
Matthew Decker, dated July 23, 2020
Vince Vandale, dated July 29, 2020
Malika Sellami, dated August 2, 2020
Aaron Chubb, dated August 2, 2020
Katrina Kurpiela, dated August 3, 2020
Jacqueline Berg, dated August 16, 2020
Marjaleena Repo, dated August 18, 2020
Shelley Hawes, dated August 20, 2020
Linda Lacoursiere, dated August 20, 2020
Marie Clipperton, dated August 20, 2020
Suzanne Nakagawa, dated August 20, 2020
Elysia Seager, dated August 20, 2020
Tami Soltys, dated August 23, 2020; and
Colleen Christopherson-Cote, Saskatoon InterAgency Response to COVID19, dated August 24, 2020;

Requests to Speak

Marjaleena Repo, dated August 19, 2020; and
Robert Clipperton, Bus Riders of Saskatoon, dated August 19, 2020

Moved By:Councillor Dubois

That the information be received and considered in conjunction with Item 8.3.1.

In Favour (10)	Mayor Clark, Councillor Block, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen

Absent (1)	Councillor Davies

CARRIED UNANIMOUSLY

6.2
Review of Saskatoon Airport Authority (SAA) / City of Saskatoon (COS) Nomination Protocol (CK 175-43)

1.Email - SAA - Nomination Protocol_Redacted.pdf

An email dated July 30, 2020, from the Executive Assistant, Saskatoon Airport Authority, regarding the above, was provided.

Moved By:Councillor Dubois

That the information be received and included in the 2021 appointment review process.

In Favour (10)	Mayor Clark, Councillor Block, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen

Absent (1)	Councillor Davies

CARRIED UNANIMOUSLY

7.
REQUESTS TO SPEAK (new matters)

8.
ADMINISTRATIVE AND LEGISLATIVE REPORTS

8.2
Approval Reports

8.2.1
New Meewasin Master Agreement – Key Terms and Conditions (CK 180-6)

1.Admin Report - New Meewasin Master Agreement - Key Terms and Conditions.pdf

2.Email - Request to Speak - Andrea Lafond - Master Agreement - MVA - File CK 180-6_Redacted.pdf

A report from the Administration was provided and presented by General Manager, Community Services Department Lacroix.

Andrea Lafond, Chief Executive Officer of Meewasin, was in attendance via teleconference to express the Board's support for the agreement.

Moved By:Councillor Gersher

That a report be submitted to City Council recommending:

That the proposed terms of the new Master Agreement between Meewasin and the City of Saskatoon, as outlined in the report of the General Manager, Community Services Department, dated August 24, 2020, be approved; and
That the Solicitor’s Office be authorized to prepare the appropriate agreement for the Master Agreement; and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.

In Favour (10)	Mayor Clark, Councillor Block, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen

Absent (1)	Councillor Davies

CARRIED UNANIMOUSLY

Item 8.3.1. was considered next.

8.2.2
Whistleblower Protection Policy (CK 4500-0)

1.Approval Report - Whistleblower Protection Policy - August 24, 2020, Public GPC.pdf

2.Appendix 1_Whistleblower Protection Frameworks Selected Jurisdictions.pdf

3.Appendix 2 Draft Whistleblower Protection Policy.pdf

A report of the City Manager was provided.

Chief Human Resources Officer Cameron presented the report and answered questions of Committee, along with Director of Public Policy and Government Relations Jordan.

Moved By:Councillor Dubois

That the Governance and Priorities Committee recommend to City Council that the Draft Whistleblower Protection Policy, contained in Appendix 2 of the report of the City Manager dated August 24, 2020, be approved.

In Favour (10)	Mayor Clark, Councillor Block, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen

Absent (1)	Councillor Davies

CARRIED UNANIMOUSLY

8.3
Decision Reports

8.3.1
The Use of Non-Medical Face Masks and Public Access to City Services (CK 270-7)

1.Admin Report - The Use of Non-Medical Face Masks and Public Access to City Services.pdf

2.Append 1 - Mandatory Mask Bylaws - Canadian Jurisdictional Scan.pdf

3.Append 2 - Hierarchy of Controls.pdf

4.Append 3 - Triggers to Require Non-Medical Masks by the Public.pdf

A report of the Fire Chief was provided. The following communications received under Item 6.1. were considered with this matter:

Submitting comments

Sharon Powell, dated July 22, 2020
Matthew Decker, dated July 23, 2020
Vince Vandale, dated July 29, 2020
Malika Sellami, dated August 2, 2020
Aaron Chubb, dated August 2, 2020
Katrina Kurpiela, dated August 3, 2020
Jacqueline Berg, dated August 16, 2020
Marjaleena Repo, dated August 18, 2020
Shelley Hawes, dated August 20, 2020
Linda Lacoursiere, dated August 20, 2020
Marie Clipperton, dated August 20, 2020
Suzanne Nakagawa, dated August 20, 2020
Elysia Seager, dated August 20, 2020
Tami Soltys, dated August 23, 2020; and
Colleen Christopherson-Cote, Saskatoon InterAgency Response to COVID19, dated August 24, 2020;

Requests to Speak

Marjaleena Repo, dated August 19, 2020; and
Robert Clipperton, Bus Riders of Saskatoon, dated August 19, 2020

City Manager Jorgenson introduced the item, and Director of Emergency Management Organization Goulden-McLeod presented the report.

Marjaleena Repo addressed committee via teleconference in opposition to the recommendations and any mandates respecting masks.

Robert Clipperton, Bus Riders of Saskatoon, was in attendance via teleconference to express the membership's support for the recommendations, specifically regarding wearing a non-medical face mask while using Saskatoon Transit services. He answered questions of Committee and committed to providing a copy of his presentation.

The Administration answered questions of Committee. The meeting recessed at 3:25 p.m. and reconvened at 3:40 p.m. to continue consideration of this matter.

Moved By:Councillor Hill
That the Governance and Priorities Committee recommend to City Council:
- That Option 2 be implemented such that:
  - Effective September 1, 2020, the City requires all users of Saskatoon Transit services wear a mask or face covering that covers their mouth, nose and chin; and
  - Effective September 1, 2020, the City recommends that all persons accessing all City operated facilities and indoor City of Saskatoon services wear a mask or face covering that covers their mouth, nose and chin.

In Amendment

Moved By:Councillor Iwanchuk

That the term "mask or face covering that covers their mouth, nose and chin" be replaced with the term "non-medical face mask".

In Favour (9)	Mayor Clark, Councillor Block, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
Against (1)	Councillor Hill
Absent (1)	Councillor Davies

CARRIED

Motion as Amended

In Favour (9)	Mayor Clark, Councillor Block, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
Against (1)	Councillor Hill
Absent (1)	Councillor Davies

CARRIED

Moved By:Councillor Block

Whereas the provincial and federal governments recommend that everyone wear a mask in public indoor spaces where 2 metre distancing is not possible; and that education can improve compliance and mitigate spread of Covid-19; therefore, be it resolved that the Governance and Priorities Committee recommend to City Council that this message be included in an education campaign, including graphics for social media.

In Favour (4)	Mayor Clark, Councillor Block, Councillor Gough, and Councillor Loewen
Against (6)	Councillor Hill, Councillor Iwanchuk, Councillor Donauer, Councillor Gersher, Councillor Dubois, and Councillor Jeffries
Absent (1)	Councillor Davies

DEFEATED

Moved By:Councillor Dubois

That the Administration report back, in time for the next budget discussions in 2020, on the benefits, issues, estimated costs, and funding source options to both retrofit existing fleet with operator safety barriers and include these barriers in future bus purchases.

In Favour (10)	Mayor Clark, Councillor Block, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen

Absent (1)	Councillor Davies

CARRIED UNANIMOUSLY

8.3.2
Governance Review – Other Bodies - Board of Revision (CK 175-6 x 175-1)

1.Decision Report - Governance Review - Board of Revision.pdf

2.Appendix 1 - Board of Revision Decision Report.pdf

3.Appendix 2 - Jurisdictional Scan.pdf

4.Supplemental Report - Governance Review - Other Bodies - Board of Revision.pdf

5.Appendix 1 - BOR Comments.pdf

6.Appendix 2 - Policy C01-011.pdf

7.Email - Request to Speak - Asit Sarkar - BOR Governance Review - File CK 175-6_Redacted.pdf

Report of the City Clerk:

"At its meeting held on May 19, 2020, the Governance and Priorities Committee considered a supplemental report of the Leadership Team Governance Subcommittee, tabling the attached report.

The Committee resolved:

That the report of the Leadership Team Governance Subcommittee dated May 19, 2020 entitled Governance Review – Other Bodies – Board of Revision, be tabled and considered at the August, 2020 meeting of the Governance and Priorities Committee; and
That the report be forwarded to the Board members for review and comment at the August, 2020 meeting of the Governance and Priorities Committee.

Also attached is a supplementary approval report of the City Solicitor dated August 24, 2020, presenting the engagement results for information, and recommending repeal of an outdated policy."

City Solicitor Yelland presented the reports and answered questions of Committee.

Asit Sarkar, long-time member of the Board, addressed the Committee via teleconference regarding the recommendations and proposed qualifications.

Moved By:Councillor Iwanchuk
That the Governance and Priorities Committee recommend to City Council:
1. That Option 1 be pursued:
  1. That preferred qualifications advertised for potential appointees to the Board of Revision be amended to include:
    1. Previous experience on or with a quasi-judicial or an administrative tribunal;
    2. The ability to be fair, open-minded and impartial;
    3. The ability to conduct themselves with integrity and consistency;
    4. The ability to interpret and apply the relevant statutes and case law to complex scenarios; and
    5. The ability to absorb and analyze complex material information and write comprehensive, intelligible decisions;
    6. Previous real estate experience; or
    7. Previous property appraisal experience would be an asset;
  2. That the compensation of members appointed to the Board of Revision be increased as of January 1, 2021 as outlined in this report;
  3. That advertising forums for Board of Revision vacancies be reviewed and expanded at the discretion of the City Clerk’s Office;
  4. That training options for both Board of Revision members and the Board of Revision Secretary be explored and mandatory training be implemented for 2021 appointments;
  5. That resources, including access to legal counsel for members appointed to the Board of Revision and the Secretary to the Board of Revision continue to be offered and the potential to increase access to those resources be further explored; and
  6. That a process be established for the performance evaluation of appointed Board of Revision members for consideration by the Governance and Priorities Committee in advance of reappointments and to identify potential areas for further training and development; and
2. That Policy No, C01-011, Remuneration – Members of Board of Revision be repealed.

Moved By:Councillor Gough

That the preferred qualifications advertised for potential appointees to the Board of Revision be amended to include previous assessment experience as an asset.

In Favour (7)	Mayor Clark, Councillor Block, Councillor Donauer, Councillor Gersher, Councillor Gough, Councillor Jeffries, and Councillor Loewen
Against (3)	Councillor Dubois, Councillor Hill, and Councillor Iwanchuk
Absent (1)	Councillor Davies

CARRIED

The meeting recessed at 5:00 p.m. and reconvened at 5:30 p.m. with all members of the Committee present, except Councillor Davies.

Item 6.2. was considered next.

9.
MOTIONS (notice previously given)

10.
GIVING NOTICE

11.
URGENT BUSINESS

12.
VERBAL UPDATES (if required)

12.1
Council Members - His Worship the Mayor, FCM/SUMA, Boards, Committees and Commissions

Councillor Block advised that due to Covid-19 and considering the short time remaining before the upcoming election, the GPC Special Subcommittee has been unable to meet; and therefore requested a further deferral of its report to December 2020.

Moved By:Councillor Block

That the GPC Special Subcommittee be granted a deferral to report back to the December meeting of the Governance and Priorities Committee.

In Favour (10)	Mayor Clark, Councillor Block, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen

Absent (1)	Councillor Davies

CARRIED UNANIMOUSLY

Councillor Donauer provided a reminder of the upcoming P4G Joint Public Hearing on September 24, 2020.

Mayor Clark noted his ongoing discussions with the provincial government regarding ICIP and Safe Restart funding. He also spoke to the increasing concerns for downtown safety and important conversations around lessons learned since the closure of the City Centre Inn and Suites.

12.2
Administration

12.2.1
Covid-19 Update

General Manager, Community Services Department Lacroix provided an update on the City's response to Covid-19 with respect to the recreation and leisure facilities.

She answered questions of Committee, along with Director of Recreation and Community Development Roberts, pertaining to community rental spaces and the operation of the City's outdoor and indoor pools.

13.
IN CAMERA SESSION

Moved By:Councillor Gough

That the Committee move In Camera to consider the following items.

In Favour (10)	Mayor Clark, Councillor Block, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen

Absent (1)	Councillor Davies

CARRIED UNANIMOUSLY

The public meeting recessed at 7:01 p.m.

13.1
Event Update (CK 1870-15 x 270-7)

[In Camera - Third Party Information - Section 18 LAFOIP]

13.2
Land Matter (CK 175-2 x 5700-1)

[In Camera - Economic/Financial - Land - Section 17(1)(d) and (e) - LAFOIP]

13.3
Land Acquisition Matter (CK 4020-1 x 613-2)

[In Camera - Economic/Financial - Land - Section 17(1)(d) and (e) - LAFOIP]

13.4
Land Acquisition Matter (CK 4020-1)

[In Camera - Economic/Financial - Land - Section 17(1)(d) and (e) - LAFOIP]

13.5
Letter re: Update and Appointments - Saskatoon Municipal Review Commission (CK 255-18)

[In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 LAFOIP]

13.6
Email - Request for Leave from Appeals Boards (CK 175-6 x 175-56, 175-21)

[In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 LAFOIP]

13.7
Verbal Updates (if required)

13.7.1
Council Members - His Worship the Mayor; FCM/SUMA; Boards, Committees & Commissions; Personnel Subcommittee

13.7.2
Administration

14.
RISE AND REPORT

The Committee convened In Camera at 7:05 p.m. with the following in attendance via teleconference:

All Committee members with the exception of Councillor Davies
City Manager Jorgenson, Department Heads, and members of Administration as noted below

Mayor Clark, City Clerk Sproule, City Solicitor Yelland and Committee Assistant Hudson were in attendance in the Council Chamber.

The Committee recessed at 7:35 p.m. and reconvened In Camera at 7:50 p.m.

The Committee moved to rise and report at 10:40 p.m. and reconvened publicly immediately thereafter to report as follows:

Agenda Item 13.1.- Event Update (CK 1870-15 x 270-7)

Director of Recreation and Community Development Roberts, Community Development Manager Kevin Kitchen, and Recreation and Facilities Program Manager, Jody Hauta were in attendance In Camera via teleconference for this matter.