PUBLIC MINUTES

GOVERNANCE AND PRIORITIES COMMITTEE

Meeting #:
Date:	Monday, March 19, 2018 at 1:00 P.m. - 2:00 P.m.
Location:	Council Chamber, City Hall

PRESENT:

• His Worship Mayor C. Clark, Chair
• Councillor C. Block
• Councillor T. Davies
• Councillor R. Donauer
• Councillor B. Dubois
• Councillor S. Gersher
• Councillor H. Gough
• Councillor D. Hill
• Councillor A. Iwanchuk
• Councillor M. Loewen

ABSENT:

• Councillor Z. Jeffries

ALSO PRESENT:

• A/City Manager J. Jorgenson
• City Solicitor P. Warwick
• Deputy City Clerk D. Kanak
• Committee Assistant J. Hudson

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1.

CALL TO ORDER

The Chair called the meeting to order at 1:00 p.m. on Treaty 6 Territory and the Homeland of the Métis People.

2.

CONFIRMATION OF AGENDA

• Recommendation
  Moved By: Councillor Hill
  1. That item 6.3.1 be brought forward and considered immediately following adoption of the minutes; and
  2. That the agenda be confirmed as amended.
  
  

  In Favour (10)

  Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, and Councillor Loewen

  
  CARRIED UNANIMOUSLY

3.

DECLARATION OF CONFLICT OF INTEREST

There were no declarations of conflict of interest.

6.

COMMUNICATIONS (requiring the direction of the Committee)

6.3

Requests to Speak (new matters)

6.3.1

Will Lofdahl, Chief Executive Officer, SaskTel Centre re: Presentation of Findings - TCU Place/SaskTel Centre Market Analysis (File No. CK. 611-3 x 620-3)

Pursuant to earlier resolution, this item was brought forward and considered following adoption of the minutes.

A memo dated March 6, 2018 was provided.

Mr. Will Lofdahl, CEO of SaskTel Centre, accompanied by Mr. Bob Korol, CEO of TCU Place, addressed the Committee and introduced the consulting team - Mr. Lyle Hall of HLT Advisory, Mr. Rick Schmidt of Conventional Wisdom and Mr. David Greusel of Convergence Design. 

Messrs. Lofdahl, Korol, Hall, Schmidt, and Greusel provided an overview and PowerPoint presentation and answered questions of the Committee, noting the full Market Analysis will be provided via hard copy and available electronically on sasktelcentre.com.

A/City Manager Jorgenson answered questions of the Committee on behalf of the Administration.

• Recommendation
  Moved By: Councillor Davies

  That the Administration report back with respect to its perspective on this matter.

  
  

  In Favour (10)

  Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, and Councillor Loewen

  
  CARRIED UNANIMOUSLY

6.1

Delegated Authority Matters

6.1.1

Secretary, Board of Police Commissioners re: SPS - Combined Traffic Annual Report for 2017 (File No. CK. 430-13)

Report of the City Clerk:

"The attached report of the Saskatoon Police Service dated February 5, 2018 was considered by the Board of Police Commissioners at its meeting held on February 15, 2018.  The Board received the report as information and resolved that a copy be forwarded to the Governance and Priorities Committee for its information."

• Recommendation
  Moved By: Councillor Donauer

  That the information be received.

  
  

  In Favour (10)

  Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, and Councillor Loewen

  
  CARRIED UNANIMOUSLY

6.1.2

Secretary, Board of Police Commissioners re: Annual Joint Meeting with City Council's Governance and Priorities Committee (File No. CK. 225-80)

A memo dated February 23, 2018 was provided.

• Recommendation
  Moved By: Councillor Dubois

  That a joint session with the Board of Police Commissioners be included with the agenda for the Special Governance and Priorities Committee meeting on June 20, 2018 and that the request for a 4:30 p.m. start time be accommodated.

  
  

  In Favour (10)

  Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, and Councillor Loewen

  
  CARRIED UNANIMOUSLY

6.2

Matters Requiring Direction

6.2.1

Board Chair, Remai Modern re: Request for Increase in Board Membership (File No. CK. 175-27)

A letter dated March 8, 2018 from A. Gaucher was provided.

A/City Manager Jorgenson, City Solicitor Warwick, and Councillor Loewen, as a Remai Board member, answered questions of the Committee.

• Recommendation
  Moved By: Councillor Hill

  That the information be received and considered after full review of the City's governance review and the Remai Board's governance review.

  
  

  In Favour (8)	Mayor Clark, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, and Councillor Iwanchuk
  Against (2)	Councillor Block, and Councillor Loewen

  
  CARRIED
• Recommendation
  Moved By: Councillor Hill

  That a report be requested on the creation of the Remai Modern Foundation, to include details relating to governance structure and who the Foundation reports to, for submission to the Governance and Priorities Committee.

  
  

  In Favour (10)

  Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, and Councillor Loewen

  
  CARRIED UNANIMOUSLY

6.3

Requests to Speak (new matters)

6.3.2

Presentation of Quarterly Updates by Council Member Leads - Strategic Areas and Priorities (File No. CK. 116-1)

A letter from the City Clerk dated March 12, 2018 was provided, along with a written submission from Councillor Gough.

Verbal updates were provided by Councillors Gersher and Loewen, Donauer, Hill, Iwanchuk, Davies, Dubois, Gough, Block, and Mayor Clark on each of their respective Strategic Areas and Priorities.

A copy of Councillor Iwanchuk’s update was provided for the file.

• Recommendation
  Moved By: Councillor Donauer

  That the information be received.

  
  

  In Favour (10)

  Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, and Councillor Loewen

  
  CARRIED UNANIMOUSLY

  The meeting recessed at 3:14 p.m. and reconvened at 3:27 p.m.

7.

REPORTS FROM ADMINISTRATION

7.1

Delegated Authority Matters

7.1.1

Multi-Year Business Plan and Budget – 2019 Process (File No. CK. 430-72 x 1700-1)

A report from the Administration was provided and introduced by A/City Manager Jorgenson. 

CFO/General Manager, Asset and Financial Management Tarasoff provided a PowerPoint presentation and answered questions of the Committee.

• Recommendation
  Moved By: Councillor Donauer

  That the 2019 Business Plan and Budget process be approved.

  
  

  In Favour (10)

  Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, and Councillor Loewen

  
  CARRIED UNANIMOUSLY

8.

LEGISLATIVE REPORTS

8.1

Delegated Authority Matters

8.1.1

Governance Review – Controlled Corporations and Statutory Boards – Governance Structure (File No. CK. 255-1)

A report of the Leadership Team Governance Subcommittee and supplementary report of the City Clerk were provided.

Mayor Clark noted the Leadership Team Governance Subcommittee report was being tabled at this time with proposal to have it considered at the May meeting.

• Recommendation
  Moved By: Councillor Hill
  1. That the report of the Leadership Team Governance Subcommittee dated March 19, 2018 entitled Governance Review – Controlled Corporations and Statutory Boards – Governance Structure be tabled and considered at the May 2018 meeting of the Governance and Priorities Committee; and
  2. That the report be forwarded to the respective Boards (through the Board Secretary) and the respective Chief Executive Officers for review and comment at the May 2018 meeting of the Governance and Priorities Committee.
  
  

  In Favour (10)

  Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, and Councillor Loewen

  
  CARRIED UNANIMOUSLY

12.

VERBAL UPDATES

12.1

Council Members - His Worship the Mayor, FCM/SUMA, Boards, Committees and Commissions

Councillor Gersher announced her election as Secretary to the Transportation Board Members' Committee of CUTA. 

Councillor Hill reported on the recent FCM Standing Policy Committee meetings in Quebec, followed by the Board meeting, noting his roles as Vice-Chair on Increasing Women's Participation in Municipal Politics and Chair of the Scholarships and Awards Subcommittee and work being done.  He provided an update regarding SUMA's work with the provincial government in preparation for the budget and upcoming Executive and Board meetings.

Mayor Clark reported on his recent meeting with Minister Goodale regarding infrastructure issues and community safety and well-being matters; his recent meeting with Minister Eyre regarding regional planning and SaskWater issues; and an invitation to meet with Premier Moe.  He announced a few events - Councillor Jeffries' Town Hall March 21; signing of MOU with SIIT March 23; and launch of Smart Cities Challenge and online survey.