PUBLIC AGENDA

GOVERNANCE AND PRIORITIES 

COMMITTEE

Meeting #:
Date:	Monday, March 19, 2018 at 1:00 P.m. - 2:00 P.m.
Location:	Council Chamber, City Hall

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1.

CALL TO ORDER

2.

CONFIRMATION OF AGENDA

• Recommendation

  That the agenda be confirmed as presented.

3.

DECLARATION OF CONFLICT OF INTEREST

4.

ADOPTION OF MINUTES

• Recommendation

  That the minutes of the regular meeting of the Governance and Priorities Committee held on February 20, 2018 be adopted.

5.

UNFINISHED BUSINESS

6.

COMMUNICATIONS (requiring the direction of the Committee)

6.1

Delegated Authority Matters

6.1.1

Secretary, Board of Police Commissioners re: SPS - Combined Traffic Annual Report for 2017 (File No. CK. 430-13)

The attached report of the Saskatoon Police Service dated February 5, 2018 was considered by the Board of Police Commissioners at its meeting held on February 15, 2018.  The Board received the report as information and resolved that a copy be forwarded to the Governance and Priorities Committee for its information.

• Recommendation

  That the information be received.

6.1.2

Secretary, Board of Police Commissioners re: Annual Joint Meeting with City Council's Governance and Priorities Committee (File No. CK. 225-80)

A memo dated February 23, 2018 is attached.

• Recommendation

  That a joint session with the Board of Police Commissioners be included with the agenda for the Special Governance and Priorities Committee meeting on June 20, 2018 and that the request for a 4:30 p.m. start time be accommodated.

6.2

Matters Requiring Direction

6.2.1

Board Chair, Remai Modern re: Request for Increase in Board Membership (File No. CK. 175-27)

A letter dated March 8, 2018 from A. Gaucher is attached.

• Recommendation

  That the Committee issue direction.

6.3

Requests to Speak (new matters)

6.3.1

Will Lofdahl, Chief Executive Officer, SaskTel Centre re: Presentation of Findings - TCU Place/SaskTel Centre Market Analysis (File No. CK. 611-3 x 620-3)

A memo dated March 6, 2018 is attached.

• Recommendation

  That the information be received.

6.3.2

Presentation of Quarterly Updates by Council Member Leads - Strategic Areas and Priorities (File No. CK. 116-1)

A letter from the City Clerk dated March 12, 2018 is attached, along with a written submission from Councillor Gough.

• Recommendation

  That the information be received.

7.

REPORTS FROM ADMINISTRATION

7.1

Delegated Authority Matters

7.1.1

Multi-Year Business Plan and Budget – 2019 Process (File No. CK. 430-72 x 1700-1)

A report from the Administration is attached.

A PowerPoint presentation will be provided.

• That the 2019 Business Plan and Budget process be approved.

7.2

Matters Requiring Direction

8.

LEGISLATIVE REPORTS

8.1

Delegated Authority Matters

8.1.1

Governance Review – Controlled Corporations and Statutory Boards – Governance Structure (File No. CK. 255-1)

A report of the Leadership Team Governance Subcommittee is attached, preceded by a supplementary report of the City Clerk.

NOTE - THE LTGS REPORT IS BEING TABLED AT THIS MEETING.

• Recommendation
  1. That the report of the Leadership Team Governance Subcommittee dated March 19, 2018 entitled Governance Review – Controlled Corporations and Statutory Boards – Governance Structure be tabled and considered at the May 2018 meeting of the Governance and Priorities Committee; and
  2. That the report be forwarded to the respective Boards (through the Board Secretary) and the respective Chief Executive Officers for review and comment at the May 2018 meeting of the Governance and Priorities Committee.

8.2

Matters Requiring Direction

9.

URGENT BUSINESS

10.

MOTIONS (Notice Previously Given)

11.

GIVING NOTICE

12.

VERBAL UPDATES

12.1

Council Members - His Worship the Mayor, FCM/SUMA, Boards, Committees and Commissions

12.2

Administration

13.

IN CAMERA AGENDA ITEMS

• Recommendation

  That the Committee move In Camera to consider Items 13.1 to 13.4.

13.1

Personnel Subcommittee Verbal Update (File No. CK. 225-81)

[In Camera - Personnel Matter; Personal Information - Sections 16(1)(b)(c) and (d) and 28 LAFOIPP]

13.2

Board Resignation (File No. CK. 175-6 x 175-56)

[In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 LAFOIPP]

13.3

Legal Matter (File No. CK. 6120-1)

[In Camera - Solicitor-Client Privilege; Section 21 LAFOIPP]

13.4

Verbal Updates

13.4.1

Council Members - His Worship the Mayor, FCM/SUMA, Boards, Committees and Commissions (if required)

13.4.2

Administration

13.4.2.1

City Manager

[Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19, 20, and 21 - LAFOIPP]

13.4.2.2

Provincial Budget Update (File No. CK. 1700-3)

[In Camera - Information From Other Governments - Section 13 LAFOIPP]

13.4.2.3

Negotiations Update (File No. CK. 4720-2)

[In Camera - Labour/Personnel Matter - Section 16(1)(c) and (d) LAFOIPP]

14.

RISE AND REPORT

15.

ADJOURNMENT