PUBLIC MINUTES

STANDING POLICY COMMITTEE ON ENVIRONMENT,

UTILITIES AND CORPORATE SERVICES

Meeting #:
Date:	Monday, June 11, 2018 at 9:00 A.m. - 10:00 A.m.
Location:	Council Chamber, City Hall

PRESENT:

• Councillor H. Gough, Chair
• Councillor S. Gersher, Vice-Chair
• Councillor T. Davies
• Councillor D. Hill
• Councillor M. Loewen
• His Worship, Mayor C. Clark (Ex-Officio)

ALSO PRESENT:

• A/General Manager, Corporate Performance D. Willems
• Solicitor C. Bogad
• Deputy City Clerk S. Bryant
• Committee Assistant D. Sackmann

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1.

CALL TO ORDER

The Chair called the meeting to order on Treaty 6 Territory and the Homeland of the Metis People.

2.

CONFIRMATION OF AGENDA

• Recommendation
  Moved By: Councillor Gersher
  1. Noise Bylaw Extension, Curio Art Reception, July 24, 2018, 6:30 p.m. to 11:30 p.m. be added as Item 6.1.4;
  2. That the following letter be added to Item 7.2.5:
  1. Requests to Speak:
  1. Angie Bugg and Sara Harrison, Saskatoon Environmental Advisory Committee, dated June 8, 2018;
  2. Submitting Comments:
  1. Dean Mario, dated June 8, 2018;
  3. That the report of the General Manager, Transportation & Utilities Department, dated June 11, 2018, regarding Hydrant Remediation - Award of Engineering Services be added under Item 10 Urgent Business;
  4. That the items with speakers be considered first in the order they appear on the agenda immediately after consideration of minutes and that Item 7.2.4 be brought forward for consideration prior to Item 7.2.5; and
  5. That the agenda be confirmed as amended.

  In Favour: (4)

  Councillor Gough, Councillor Gersher, Councillor Davies, and Mayor C. Clark

  CARRIED UNANIMOUSLY

3.

DECLARATION OF CONFLICT OF INTEREST

There were no declarations of conflict of interest.

4.

ADOPTION OF MINUTES

• Recommendation
  Moved By: Councillor Davies

  That the minutes of meeting held May 14, 2018, be adopted.

  In Favour: (4)

  Councillor Gough, Councillor Gersher, Councillor Davies, and Mayor C. Clark

  CARRIED UNANIMOUSLY

  Councillor Loewen entered the meeting at 9:03 a.m. after the consideration of minutes.

  Committee moved to consider item 6.2.1 following item 4.

5.

UNFINISHED BUSINESS

6.

COMMUNICATIONS (requiring the direction of the Committee)

6.1

Delegated Authority Matters

6.1.1

Noise Bylaw Extension, PINK Street Party, June 23, 2018, 9:00 p.m. to 2:00 a.m., 24th St. E. from Idylwyld Dr. to Pacific Ave., Mariel Pochynuk, Event Organizer [CK. 185-9]

The Deputy City Clerk reported that this request required the approval of the Standing Policy Committee on Environment, Utilities and Corporate Services as determined by the Administration.

The Special Event Interdepartmental Committee (Administration) provided information as well as Noise Bylaw Guidelines.

The Committee held discussion regarding compliance to the Noise Bylaw in the past during this event.

• Recommendation
  Moved By: Councillor Hill

  That the Noise Bylaw Extension request for the PINK Street Party on June 23, 2018, be approved from 9:00 p.m. to 12:00 a.m., subject to administrative conditions. 

  Against: (5)

  Councillor Gough, Councillor Gersher, Councillor Davies, Councillor Hill, and Councillor Loewen

  DEFEATED

6.1.2

Noise Bylaw Extension, Lawn Summer Nights, July 12, 2018, 5:30 p.m. to 11:00 p.m., Mayfair Lawn Bowling, Julia Rollack, Event Organizer [CK. 185-9]

The Deputy City Clerk reported that this request required the approval of the Standing Policy Committee on Environment, Utilities and Corporate Services as determined by the Administration.

The Special Event Interdepartmental Committee (Administration) provided information as well as Noise Bylaw Guidelines.

• Recommendation
  Moved By: Councillor Hill

  That the Noise Bylaw Extension request for Lawn Summer Nights on July 12, 2018 from 5:30 p.m. to 11:00 p.m. be approved, subject to administrative conditions.

  In Favour: (5)

  Councillor Gough, Councillor Gersher, Councillor Davies, Councillor Hill, and Councillor Loewen

  CARRIED UNANIMOUSLY

6.1.3

Noise Bylaw Extension, Food Truck Wars Street Festival, Jul. 27 & 28, 2018, 11:00 a.m. to 11:00 p.m. and Jul. 29, 2018, 11:00 a.m. to 7:00 p.m., 20th St. W from Ave. C to Ave. F, Rick Mah, Event Organizer [CK. 185-9] 

The Deputy City Clerk reported that this request required the approval of the Standing Policy Committee on Environment, Utilities and Corporate Services as determined by the Administration.

The Special Event Interdepartmental Committee (Administration) provided information as well as Noise Bylaw Guidelines.

• Recommendation
  Moved By: Councillor Hill

  That the Noise Bylaw Extension request for the Food Truck Wars Street Festival to be held July 27 and 28, 2018 from 11:00 a.m. to 11:00 p.m. and July 29, 2018 from 11:00 a.m. to 7:00 p.m., be approved, subject to administrative conditions.

  In Favour: (5)

  Councillor Gough, Councillor Gersher, Councillor Davies, Councillor Hill, and Councillor Loewen

  CARRIED UNANIMOUSLY

6.1.4

Noise Bylaw Extension, Curio Art Reception, July 24, 2018, 6:30 p.m. to 11:30 p.m., Saskatchewan Craft Council Gallery, Stephanie Canning & Maia Stark, Event Organizers [CK. 185-9]

The Deputy City Clerk reported that this request required the approval of the Standing Policy Committee on Environment, Utilities and Corporate Services as determined by the Administration.

The Special Event Interdepartmental Committee (Administration) provided information as well as Noise Bylaw Guidelines.

• Recommendation
  Moved By: Councillor Hill

  That the Noise Bylaw Extension request for Curio Art Reception on July 24, 2018 from 6:30 p.m. to 11-30 p.m. be approved, subject to administrative conditions.

  In Favour: (5)

  Councillor Gough, Councillor Gersher, Councillor Davies, Councillor Hill, and Councillor Loewen

  CARRIED UNANIMOUSLY

  Committee moved to consider the remainder of the items on agenda beginning with items under 7.1.

6.2

Matters Requiring Direction

6.2.1

Food Waste and Reclamation [CK. 7830-1]

Councillor Hill entered the meeting at 9:04 a.m. during consideration of this item.  The Chair confirmed that Councillor Hill had no declarations of conflict of interest.

The Deputy City Clerk reported that the Saskatoon Environmental Advisory Committee (SEAC), at its meeting held on April 12, 2018, considered a presentation from the Saskatoon Second Chance Food regarding food waste and reclamation and resolved, in part, that SEAC recommend to the Standing Policy Committee on Environment Utilities and Corporate Services:

1. That food reclamation be considered within the scope of the waste diversion planning including:  the City consider a role in advocacy and communication for food reclamation;
2. That the City provide leadership by way of having City owned and operated venues participate where possible in existing food reclamation programs such as Food Review; and
3. That the City participate in the Food Security Action Team by way of having a staff member sit on that Committee.

The following items were provided:

- Letter dated April 20, 2018 from SEAC.

- Request to speak - Stefanie Foster, Chairperson, Saskatoon Second Chance Food, dated May 11, 2018.

Ms. Foster presented a PowerPoint on Food Reclamation and the City of Saskatoon in support of a city-wide food reclamation strategy and its implications for Saskatoon's waste diversion efforts and its Climate Change Action Plan. 

• Recommendation
  Moved By: Mayor C. Clark
  1. That the Administration report quantifying the costs of managing the waste that could be reclaimed; and
  2. That the information be attached to the Saskatoon Food Council's file on food systems.

  In Favour: (6)

  Councillor Gough, Councillor Gersher, Councillor Davies, Councillor Hill, Councillor Loewen, and Mayor C. Clark

  CARRIED UNANIMOUSLY

  Committee moved to consider item 7.2.4 and 7.2.5 following item 6.2.1.

7.

REPORTS FROM ADMINISTRATION

7.1

Delegated Authority Matters

7.1.1

Committee Referrals – Standing Policy Committee on Environment, Utilities and Corporate Services [CK. 255-6]

• Recommendation
  Moved By: Councillor Gersher

  That the item identified for removal from the referral list be approved.

  In Favour: (5)

  Councillor Gough, Councillor Gersher, Councillor Davies, Councillor Hill, and Councillor Loewen

  CARRIED UNANIMOUSLY

7.1.2

Web Hosting of the Pledge Project [CK. 261-1 x 5615-1]

• Recommendation
  Moved By: Councillor Hill

  That the report of the Acting General Manager, Corporate Performance Department, dated June 11, 2018, be received as information.

  In Favour: (5)

  Councillor Gough, Councillor Gersher, Councillor Davies, Councillor Hill, and Councillor Loewen

  CARRIED UNANIMOUSLY

7.1.3

Saskatoon Water and Wastewater Utilities 2017 Annual Report [CK. 430-37]

• Recommendation
  Moved By: Councillor Hill

  That the report of the General Manager, Transportation & Utilities Department dated June 11, 2018, be received as information.

   

  In Favour: (5)

  Councillor Gough, Councillor Gersher, Councillor Davies, Councillor Hill, and Councillor Loewen

  CARRIED UNANIMOUSLY

7.1.4

Saskatoon Light & Power 2017 Annual Report [CK. 430-16]

• Recommendation
  Moved By: Councillor Hill

  That the report of the General Manager, Transportation & Utilities Department dated June 11, 2018, be received as information.

   

  In Favour: (5)

  Councillor Gough, Councillor Gersher, Councillor Davies, Councillor Hill, and Councillor Loewen

  CARRIED UNANIMOUSLY

7.2

Matters Requiring Direction

7.2.1

Request to Exceed in Excess of 25% of PO 370996, Sewer Connection Cleaning [CK. 7820-1]

• Recommendation
  Moved By: Councillor Hill

  That the Standing Policy Committee on Environment, Utilities and Corporate Services recommend to City Council:

  1. That the Administration be given approval for PO 370996 with Culebra Sewer & Water Works Corporation for the supply of sewer connection cleaning services to exceed 25% of the purchase order value and be extended by $57,880.80, including taxes; and
  2. That Purchasing Services issue the appropriate change order.

  In Favour: (5)

  Councillor Gough, Councillor Gersher, Councillor Davies, Councillor Hill, and Councillor Loewen

  CARRIED UNANIMOUSLY

7.2.2

Extension of Contract 17-0569 – Corridor Growth Plan – Brownfield Renewal Strategy [CK. 7550-1]

• Recommendation
  Moved By: Councillor Hill

  That the Standing Policy Committee on Environment, Utilities and Corporate Services recommend to City Council that an extension of Contract 17-0569 with Dillon Consulting to exceed 25% of the original contract price, for a revised contract total of $188,848.43 including applicable taxes, be approved.

  In Favour: (5)

  Councillor Gough, Councillor Gersher, Councillor Davies, Councillor Hill, and Councillor Loewen

  CARRIED UNANIMOUSLY

  Councillor Davies excused himself from the meeting at 12:09 p.m.

7.2.3

Motion - Councillor D. Hill (November 20, 2017) Development of a Community Engagement Policy for Saskatoon Light & Power [CK. 372-0, x 2000-1]

• Recommendation
  Moved By: Councillor Loewen

  That the report of the Acting General Manager, Corporate Performance Department, dated June 11, 2018, be forwarded to City Council for information.

  In Favour: (4)

  Councillor Gough, Councillor Gersher, Councillor Hill, and Councillor Loewen

  CARRIED UNANIMOUSLY

7.2.4

Changes to Waste Management in Saskatoon - Engagement Results [CK. 7830-1]

• Recommendation
  Moved By: Councillor Gersher

  That the report of the General Manager, Corporate Performance Department dated June 11, 2018, be forwarded to City Council as information in support of the Recommended Changes to Waste Management in Saskatoon report.

  In Favour: (6)

  Councillor Gough, Councillor Gersher, Councillor Davies, Councillor Hill, Councillor Loewen, and Mayor C. Clark

  CARRIED UNANIMOUSLY

7.2.5

Recommended Changes to Waste Management in Saskatoon [CK. 7830-1]

Education & Environmental Performance Manager Weckworth provided a high-level overview PowerPoint on Recommended Changes to Waste Management - Curbside Residential.

The following letters were added to this item:

Requests to Speak:

• Angie Bugg and Sara Harrison, Saskatoon Environmental Advisory Committee, dated June 8, 2018

Submitting Comments:

• Dean Mario, dated June 8, 2018

Sara Harrison, Chair and Angie Bugg, Member, Saskatoon Environmental Advisory Committee noted that SEAC's 2018 goals include supporting City Council to meet the approved community-wide environmental targets, including 80% reduction in GHG emissions by 2050 and 70% waste diversion by 2023.  SEAC advises City Council to accept the recommendation of a comprehensive green cart program and pay-as-you-throw waste utility in order to help achieve the above-noted targets.

• Recommendation
  Moved By: Councillor Loewen

  That the Standing Policy Committee on Environment, Utilities & Corporate Services recommend to City Council:

  1.  That a Pay-as-You-Throw Utility be developed and implemented for curbside residential garbage collection, where households pay a variable utility fee that corresponds to the size of their garbage cart (lower prices for smaller carts).

  In Favour: (5)	Councillor Gough, Councillor Gersher, Councillor Hill, Councillor Loewen, and Mayor C. Clark
  Against: (1)	Councillor Davies

  CARRIED
• Recommendation
  Moved By: Councillor Loewen

  That the Standing Policy Committee on Environment, Utilities & Corporate Services recommend to City Council:

  2.  That an organics program be developed and implemented for year round curbside residential organics collection, utilizing a single green cart for co-mingled food and yard waste.

  In Favour: (5)	Councillor Gough, Councillor Gersher, Councillor Hill, Councillor Loewen, and Mayor C. Clark
  Against: (1)	Councillor Davies

  CARRIED
• Recommendation
  Moved By: Councillor Loewen

  That the Standing Policy Committee on Environment, Utilities & Corporate Services recommend to City Council:

  3.  That the City maintain the current cart size and frequency for the curbside recycling service.

  In Favour: (6)

  Councillor Gough, Councillor Gersher, Councillor Davies, Councillor Hill, Councillor Loewen, and Mayor C. Clark

  CARRIED UNANIMOUSLY
• Recommendation
  Moved By: Councillor Loewen

  That the Standing Policy Committee on Environment, Utilities & Corporate Services recommend to City Council:

  4.  That a Capital Project be established to enable continued planning and development of the organics and Pay as You Throw programs, so they may be launched together as soon as possible (before 2020), with a budget of $1.6M, and that these funds be borrowed against the future utility.

  In Favour: (5)	Councillor Gough, Councillor Gersher, Councillor Hill, Councillor Loewen, and Mayor C. Clark
  Against: (1)	Councillor Davies

  CARRIED
• Recommendation
  Moved By: Councillor Loewen

  That the Standing Policy Committee on Environment, Utilities & Corporate Services recommend to City Council:

  5.  That up to $8.5M be approved for the procurement of green carts, with funding borrowed against the future utility.

  In Favour: (4)	Councillor Gough, Councillor Gersher, Councillor Loewen, and Mayor C. Clark
  Against: (2)	Councillor Davies, and Councillor Hill

  CARRIED
• Recommendation
  Moved By: Councillor Loewen

  That the Standing Policy Committee on Environment, Utilities & Corporate Services recommend to City Council:

  6.  That funding from the Federation of Canadian Municipalities be received for $144,000 from the Green Municipal Fund for studying organics.

  In Favour: (6)

  Councillor Gough, Councillor Gersher, Councillor Davies, Councillor Hill, Councillor Loewen, and Mayor C. Clark

  CARRIED UNANIMOUSLY
• Recommendation
  Moved By: Mayor C. Clark

  7.  That the Administration report additional information to City Council on the timelines and implications for when and how carts are procured.

  In Favour: (6)

  Councillor Gough, Councillor Gersher, Councillor Davies, Councillor Hill, Councillor Loewen, and Mayor C. Clark

  CARRIED UNANIMOUSLY

  The meeting recessed at 11:34 a.m. and resumed at 11:45 a.m.  His Worship Mayor C. Clark excused himself from the meeting.

  Committee moved back to consider items under 6.1.

7.2.6

Natural Capital Asset Operations [CK. 1295-1]

• Recommendation
  Moved By: Councillor Gersher

  That the report of the Acting General Manager, Corporate Performance Department, dated June 11, 2018, be forwarded to the Governance & Priorities Committee for consideration at its June 18, 2018, meeting as part of the Business Planning prioritization.

  In Favour: (4)

  Councillor Gough, Councillor Gersher, Councillor Hill, and Councillor Loewen

  CARRIED UNANIMOUSLY

8.

MOTIONS (NOTICE PREVIOUSLY GIVEN)

9.

GIVING NOTICE

10.

URGENT BUSINESS

10.1

Hydrant Remediation – Award of Engineering Services [CK. 7558-1]

• Recommendation
  Moved By: Councillor Hill

  That the Standing Policy Committee on Environment, Utilities and Corporate Services recommend to City Council:

  1. That the proposal submitted by Stantec Consulting Ltd. for engineering services for the hydrant remediation plan development and implementation, for a total upset fee of $1,575,000 (including GST and PST), be approved;
  2. That the Property Realized Reserve be utilized as an interim funding source and the Administration report back at a later date regarding a permanent funding solution; and
  3. That the City Solicitor be requested to prepare the appropriate agreement and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal. 

  In Favour: (4)

  Councillor Gough, Councillor Gersher, Councillor Hill, and Councillor Loewen

  CARRIED UNANIMOUSLY

11.

IN CAMERA SESSION (OPTIONAL)

12.

ADJOURNMENT

The meeting was adjourned at 12:20 p.m.