REVISED AGENDA

PUBLIC MEETING

STANDING POLICY COMMITTEE ON

ENVIRONMENT, UTILITIES

AND CORPORATE SERVICES

Meeting #:
Date:	Monday, June 11, 2018 at 9:00 A.m. - 10:00 A.m.
Location:	Council Chamber, City Hall

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1.

CALL TO ORDER

2.

CONFIRMATION OF AGENDA

• Recommendation
  1. Noise Bylaw Extension, Curio Art Reception, July 24, 2018, 6:30 p.m. to 11:30 p.m. be added as Item 6.1.4;
  2. That the following letter be added to Item 7.2.5:
  1. Requests to Speak:
  1. Angie Bugg and Sara Harrison, Saskatoon Environmental Advisory Committee, dated June 8, 2018;
  2. Submitting Comments:
  1. Dean Mario, dated June 8, 2018;
  3. That the report of the General Manager, Transportation & Utilities Department, dated June 11, 2018, regarding Hydrant Remediation - Award of Engineering Services be added under Item 10 Urgent Business;
  4. That the items with speakers be considered first in the order they appear on the agenda immediately after consideration of minutes and that Item 7.2.4 be brought forward for consideration prior to Item 7.2.5; and
  5. That the agenda be confirmed as amended.

3.

DECLARATION OF CONFLICT OF INTEREST

4.

ADOPTION OF MINUTES

• Recommendation

  That the minutes of meeting held May 14, 2018, be adopted.

5.

UNFINISHED BUSINESS

6.

COMMUNICATIONS (requiring the direction of the Committee)

6.1

Delegated Authority Matters

6.1.1

Noise Bylaw Extension, PINK Street Party, June 23, 2018, 9:00 p.m. to 2:00 a.m., 24th St. E. from Idylwyld Dr. to Pacific Ave., Mariel Pochynuk, Event Organizer [CK. 185-9]

The Deputy City Clerk reported that this request required the approval of the Standing Policy Committee on Environment, Utilities and Corporate Services as determined by the Administration.

The Special Event Interdepartmental Committee (Administration) provided information as well as Noise Bylaw Guidelines.

• Recommendation

  That the Noise Bylaw Extension request for the PINK Street Party on June 23, 2018, be approved from 9:00 p.m. to 12:00 a.m., subject to administrative conditions. 

6.1.2

Noise Bylaw Extension, Lawn Summer Nights, July 12, 2018, 5:30 p.m. to 11:00 p.m., Mayfair Lawn Bowling, Julia Rollack, Event Organizer [CK. 185-9]

The Deputy City Clerk reported that this request required the approval of the Standing Policy Committee on Environment, Utilities and Corporate Services as determined by the Administration.

The Special Event Interdepartmental Committee (Administration) provided information as well as Noise Bylaw Guidelines.

• Recommendation

  That the Noise Bylaw Extension request for Lawn Summer Nights on July 12, 2018 from 5:30 p.m. to 11:00 p.m. be approved, subject to administrative conditions.

6.1.3

Noise Bylaw Extension, Food Truck Wars Street Festival, Jul. 27 & 28, 2018, 11:00 a.m. to 11:00 p.m. and Jul. 29, 2018, 11:00 a.m. to 7:00 p.m., 20th St. W from Ave. C to Ave. F, Rick Mah, Event Organizer [CK. 185-9] 

The Deputy City Clerk reported that this request required the approval of the Standing Policy Committee on Environment, Utilities and Corporate Services as determined by the Administration.

The Special Event Interdepartmental Committee (Administration) provided information as well as Noise Bylaw Guidelines.

• Recommendation

  That the Noise Bylaw Extension request for the Food Truck Wars Street Festival to be held July 27 and 28, 2018 from 11:00 a.m. to 11:00 p.m. and July 29, 2018 from 11:00 a.m. to 7:00 p.m., be approved, subject to administrative conditions.

6.1.4

Noise Bylaw Extension, Curio Art Reception, July 24, 2018, 6:30 p.m. to 11:30 p.m., Saskatchewan Craft Council Gallery, Stephanie Canning & Maia Stark, Event Organizers [CK. 185-9]

The Deputy City Clerk reported that this request required the approval of the Standing Policy Committee on Environment, Utilities and Corporate Services as determined by the Administration.

The Special Event Interdepartmental Committee (Administration) provided information as well as Noise Bylaw Guidelines.

• Recommendation

  That the Noise Bylaw Extension request for Curio Art Reception on July 24, 2018 from 6:30 p.m. to 11-30 p.m. be approved, subject to administrative conditions.

6.2

Matters Requiring Direction

6.2.1

Food Waste and Reclamation [CK. 7830-1]

• Recommendation
  1. That the Administration report quantifying the costs of managing the waste that could be reclaimed; and
  2. That the information be attached to the Saskatoon Food Council's file on food systems.

6.3

Requests to Speak (new matters)

7.

REPORTS FROM ADMINISTRATION

7.1

Delegated Authority Matters

7.1.1

Committee Referrals – Standing Policy Committee on Environment, Utilities and Corporate Services [CK. 255-6]

• Recommendation

  That the item identified for removal from the referral list be approved.

7.1.2

Web Hosting of the Pledge Project [CK. 261-1 x 5615-1]

• Recommendation

  That the report of the Acting General Manager, Corporate Performance Department, dated June 11, 2018, be received as information.

7.1.3

Saskatoon Water and Wastewater Utilities 2017 Annual Report [CK. 430-37]

• Recommendation

  That the report of the General Manager, Transportation & Utilities Department dated June 11, 2018, be received as information.

   

7.1.4

Saskatoon Light & Power 2017 Annual Report [CK. 430-16]

• Recommendation

  That the report of the General Manager, Transportation & Utilities Department dated June 11, 2018, be received as information.

   

7.2

Matters Requiring Direction

7.2.1

Request to Exceed in Excess of 25% of PO 370996, Sewer Connection Cleaning [CK. 7820-1]

• Recommendation

  That the Standing Policy Committee on Environment, Utilities and Corporate Services recommend to City Council:

  1. That the Administration be given approval for PO 370996 with Culebra Sewer & Water Works Corporation for the supply of sewer connection cleaning services to exceed 25% of the purchase order value and be extended by $57,880.80, including taxes; and
  2. That Purchasing Services issue the appropriate change order.

7.2.2

Extension of Contract 17-0569 – Corridor Growth Plan – Brownfield Renewal Strategy [CK. 7550-1]

• Recommendation

  That the Standing Policy Committee on Environment, Utilities and Corporate Services recommend to City Council that an extension of Contract 17-0569 with Dillon Consulting to exceed 25% of the original contract price, for a revised contract total of $188,848.43 including applicable taxes, be approved.

7.2.3

Motion - Councillor D. Hill (November 20, 2017) Development of a Community Engagement Policy for Saskatoon Light & Power [CK. 372-0, x 2000-1]

• Recommendation

  That the report of the Acting General Manager, Corporate Performance Department, dated June 11, 2018, be forwarded to City Council for information.

7.2.4

Changes to Waste Management in Saskatoon - Engagement Results [CK. 7830-1]

• Recommendation

  That the report of the General Manager, Corporate Performance Department dated June 11, 2018, be forwarded to City Council as information in support of the Recommended Changes to Waste Management in Saskatoon report.

7.2.5

Recommended Changes to Waste Management in Saskatoon [CK. 7830-1]

• Recommendation

  That the Standing Policy Committee on Environment, Utilities & Corporate Services recommend to City Council:

  1.  That a Pay-as-You-Throw Utility be developed and implemented for curbside residential garbage collection, where households pay a variable utility fee that corresponds to the size of their garbage cart (lower prices for smaller carts).

• Recommendation

  That the Standing Policy Committee on Environment, Utilities & Corporate Services recommend to City Council:

  2.  That an organics program be developed and implemented for year round curbside residential organics collection, utilizing a single green cart for co-mingled food and yard waste.

• Recommendation

  That the Standing Policy Committee on Environment, Utilities & Corporate Services recommend to City Council:

  3.  That the City maintain the current cart size and frequency for the curbside recycling service.

• Recommendation

  That the Standing Policy Committee on Environment, Utilities & Corporate Services recommend to City Council:

  4.  That a Capital Project be established to enable continued planning and development of the organics and Pay as You Throw programs, so they may be launched together as soon as possible (before 2020), with a budget of $1.6M, and that these funds be borrowed against the future utility.

• Recommendation

  That the Standing Policy Committee on Environment, Utilities & Corporate Services recommend to City Council:

  5.  That up to $8.5M be approved for the procurement of green carts, with funding borrowed against the future utility.

• Recommendation

  That the Standing Policy Committee on Environment, Utilities & Corporate Services recommend to City Council:

  6.  That funding from the Federation of Canadian Municipalities be received for $144,000 from the Green Municipal Fund for studying organics.

• Recommendation

  7.  That the Administration report additional information to City Council on the timelines and implications for when and how carts are procured.

7.2.6

Natural Capital Asset Operations [CK. 1295-1]

• Recommendation

  That the report of the Acting General Manager, Corporate Performance Department, dated June 11, 2018, be forwarded to the Governance & Priorities Committee for consideration at its June 18, 2018, meeting as part of the Business Planning prioritization.

8.

MOTIONS (NOTICE PREVIOUSLY GIVEN)

9.

GIVING NOTICE

10.

URGENT BUSINESS

10.1

Hydrant Remediation – Award of Engineering Services [CK. 7558-1]

• Recommendation

  That the Standing Policy Committee on Environment, Utilities and Corporate Services recommend to City Council:

  1. That the proposal submitted by Stantec Consulting Ltd. for engineering services for the hydrant remediation plan development and implementation, for a total upset fee of $1,575,000 (including GST and PST), be approved;
  2. That the Property Realized Reserve be utilized as an interim funding source and the Administration report back at a later date regarding a permanent funding solution; and
  3. That the City Solicitor be requested to prepare the appropriate agreement and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal. 

11.

IN CAMERA SESSION (OPTIONAL)

12.

ADJOURNMENT