MINUTES

REGULAR BUSINESS MEETING OF CITY COUNCIL

Monday, July 25, 2022 at 1:00 P.m. - 6:00 P.m.

Council Chamber, City Hall

PRESENT:

• His Worship, Mayor C. Clark, in the Chair
• Councillor T. Davies
• Councillor R. Donauer
• Councillor B. Dubois, via teleconference
• Councillor S. Gersher
• Councillor H. Gough
• Councillor D. Hill
• Councillor Z. Jeffries, via teleconference
• Councillor D. Kirton
• Councillor M. Loewen

ABSENT:

• Councillor C. Block

ALSO PRESENT:

• City Manager J. Jorgenson
• City Solicitor C. Yelland
• Chief Financial Officer C. Hack
• A/General Manager, Community Services K. Fagnou
• General Manager, Transportation & Construction T. Schmidt
• A/General Manager, Utilities & Environment J. South
• City Clerk A. Tittemore
• Committee Assistant P. Walter

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1.

NATIONAL ANTHEM AND CALL TO ORDER

Mayor Clark called the meeting to order on Treaty 6 Territory and the Traditional Homeland of the Métis People followed by the National Anthem. He confirmed roll call.

2.

CONFIRMATION OF AGENDA

• Moved By: Councillor Donauer
  Seconded By: Councillor Davies
  1. That the letter from Sherry Tarasoff, dated July 24, 2022 be added to Item 8.5.2; and
  2. ​That the agenda be confirmed as amended.

  In Favour: (10)	Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Gersher, Councillor Dubois, and Councillor Kirton
  Absent: (1)	Councillor Block

  CARRIED UNANIMOUSLY (10 to 0)

3.

DECLARATION OF CONFLICT OF INTEREST

3.1

Councillor Gersher - Downtown Event and Entertainment District – Site Options Update – July 2022 [File No. CK 4130-14]

Councillor Gersher declared a potential conflict of interest related to a family member's business.

4.

ADOPTION OF MINUTES

• Moved By: Councillor Gersher
  Seconded By: Councillor Davies

  ​That the minutes of the Special Meeting of City Council held on April 1, 2022 and Regular Business Meeting of City Council held on June 27, 2022, be adopted.

  In Favour: (10)	Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Gersher, Councillor Dubois, and Councillor Kirton
  Absent: (1)	Councillor Block

  CARRIED UNANIMOUSLY (10 to 0)

5.

PUBLIC ACKNOWLEDGMENTS

5.1

Council Members

This is a standing item on the agenda in order to provide Council Members an opportunity to provide any public acknowledgements. 

Councillor Kirton expressed condolences on behalf of Council on the recent passing of Rev. Colin Clay. Councillor Kirton spoke to Rev. Clay's contributions to the community.

Mayor Clark expressed condolences on behalf of Council on the recent passing of Manolis Barlas. Mayor Clark spoke to Mr. Barlas's contributions to the community.

Councillor Hill acknowledged Geri Fernet's contributions to the community and her willingness to help others. He wished her a speedy recovery following a recent incident.

6.

UNFINISHED BUSINESS

7.

QUESTION PERIOD

7.1

Councillor Donauer - Road Surface Concerns on Circle Drive [File No. CK  6315-1]

Councillor Donauer expressed concerns with the road surface quality east bound on Circle Drive between the river and Attridge Drive, noting the asphalt had been peeling in places. He also asked if performance reviews were completed on the contractors for future request for proposals. 

General Manager, Transportation and Construction Schmidt offered to review the contract and provide a response to the Councillor. City Solicitor Yelland confirmed the City has a performance management system.

7.2

Councillor Dubois - Street Sweeping [File No. CK 6315-3]

Councillor Dubois asked for confirmation whether the spring street sweeping was completed and when the fall street sweeping would begin. Additionally, she asked if the roads in the areas involved in the June 20, 2022 flood event were cleaned following the flood event. 

General Manager, Transportation and Construction Schmidt confirmed the spring street sweeping was completed the first week of June. The regular fall street sweeping starts in September depending on weather. He noted the flooded areas were cleaned again. If there are streets that need attention residents are to contact Customer Care Centre.

7.3

Councillor Hill - Extended Warranty on Road Construction Projects [File No. CK 6315-1]

Councillor Hill asked if each contract for a road construct project includes warranty.

City Manager Jorgenson confirmed road surface projects have a two-year warranty associated with the contract.

7.4

Councillor Hill - Road Construction Projects in City Park Neighbourhood [File No. CK 6315-1]

Councillor Hill noted the significant amount of road construction in the City Park neighbourhood and asked whether a review will be completed to assess the impact it had on the residential neighbourhood including limiting access to parkades.

General Manager, Transportation and Construction Schmidt confirmed a review is completed at the end of the construction season.

8.

CONSENT AGENDA

• Moved By: Councillor Donauer
  Seconded By: Councillor Davies

  ​That the Committee recommendations contained in Items 8.5.1 to 8.5.4 be adopted as one motion.

  In Favour: (10)	Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Gersher, Councillor Dubois, and Councillor Kirton
  Absent: (1)	Councillor Block

  CARRIED UNANIMOUSLY (10 to 0)

8.1

Standing Policy Committee on Environment, Utilities & Corporate Services

8.2

Standing Policy Committee Transportation

8.3

Standing Policy Committee on Planning, Development & Community Services

8.4

Standing Policy Committee on Finance

8.5

Governance and Priorities Committee

8.5.1

Inquiry - Councillor M. Loewen - Representation at Meetings from Controlled Corporations and Other External Entities [File No. CK 175-1]

• That the information be received.

  CARRIED UNANIMOUSLY

8.5.2

Ideas Inc. Lease Renewal [File No. CK 600-3]

A letter from Sherry Tarasoff, dated July 24, 2022 was provided.

• 1. That the Lease and Operating Agreement between the City of Saskatoon and Ideas Inc., respecting 420 Avenue B South, be approved; and
  2. That the City Solicitor be requested to prepare the appropriate agreement and that His Worship, the Mayor, and the City Clerk be authorized to execute the agreement under the corporate seal.
  CARRIED UNANIMOUSLY

8.5.3

The Business Improvement Districts Bylaw, 2022 [File No. CK 175-0]

• 1. That the following changes be made to the proposed consolidated Bylaw:
     1. That clause 11(3)(d), Board Member Responsibilities, be amended to read “advise an officer of the board or designated staff person if they are unable to attend a board meeting or general meeting”;
     2. That a subsection 3 be added to section 14, Role of the Chair and Vice-Chair, saying that “the chair may delegate any of the actions mentioned in clauses 1(b) through (e) to a board member or district staff person, as appropriate, but remains responsible to ensure that any delegated actions are taken;
     3. That section 19, Annual General Meeting, be amended so that the requirement for a BID to hold an Annual General Meeting be within a six month period following its most recent fiscal year rather than four months;
     4. That section 20, Authority of the City Manager, be deleted;
     5. That section 28, Insurance, be deleted, and that the City Solicitor’s Office shall continue to work with the BIDs regarding any insurance issues;
     6. That the BIDs be required to provide their annual report to Council by June 30 of each year;
     7. That no change be made to clause 5(a), Purpose of Districts;
     8. That no changes be made to clause 2(c) and section 24 regarding the levies except to clarify that the levy is to be paid by the tenant to the landlord and the landlord to the City;
     9. That subsection11(4) remain as currently drafted (Option 3 – Board Member Responsibilities – City Council Appointments);
     10. That subsection 18(2) remain as currently drafted to allow for notice of an annual general meeting or a general meeting to be at least 15 days (Option 1 – Annual General Meetings);
     11. That section 8 be amended to allow for the appointment of two “at large” members of the board rather than non-profit corporate appointments (Option 2 – Eligibility for Appointments) but business owners shall constitute the majority and quorum of a BID Board;
     12. That subsection 25(3) be amended to allow for the BIDs to incur indebtedness of up to five years for the lease of office space or the lease of office equipment but limit indebtedness to the current year for other reasons but allow for exceptions on application to and approval by the Standing Policy Committee on Finance (Option 3 – Expenditures by Board);
     13. That subsection 33(3) be amended to provide that any surplus be used to support an initiative or project in the area of the former BID (Option 2 – Disestablishment of a District); and
  2. That the City Solicitor be instructed to bring forward the updated version of The Business Improvement Districts Bylaw, 2022 to City Council’s October 2022 meeting for its consideration.
  CARRIED UNANIMOUSLY

8.5.4

Appointment – Development Appeals Board (DAB) [File No. CK 175-21]

• That Nick Sackville be appointed to the Development Appeals Board until 2024, effective immediately.

  CARRIED UNANIMOUSLY

9.

COMMITTEE REPORTS

9.1

Standing Policy Committee on Environment, Utilities & Corporate Services

9.2

Standing Policy Committee Transportation

9.3

Standing Policy Committee on Planning, Development & Community Services

9.4

Standing Policy Committee on Finance

9.5

Governance and Priorities Committee

9.5.1

City Agency Recruitment and Evaluation Committee Terms of Reference [File No. CK 225-87]

• Moved By: Councillor Donauer
  Seconded By: Councillor Gersher

  That the revised Terms of Reference for the new City Agency Recruitment and Evaluation Committee be approved.

  In Favour: (9)	Councillor Davies, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Gersher, Councillor Dubois, and Councillor Kirton
  Against: (1)	Councillor Hill
  Absent: (1)	Councillor Block

  CARRIED (9 to 1)

10.

ADMINISTRATIVE REPORTS

10.1

Transportation & Construction

10.1.1

Budget Adjustment Request – Capital Project P.02273 – 108th Street Over Circle Drive Overpass [File No. CK 6001-5]

A report of the Administration was provided.

General Manager, Transportation and Construction presented the report and responded to questions of Council along with City Solicitor Yelland.

• Moved By: Councillor Gough
  Seconded By: Councillor Hill
  1. That City Council approve a budget adjustment of $850,000 to Capital Project P.02273 – 108^th Street Over Circle Dr Overpass; and
  2. That the budget adjustment be funded from the Bridge Major Repair Reserve.

  In Favour: (10)	Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Gersher, Councillor Dubois, and Councillor Kirton
  Absent: (1)	Councillor Block

  CARRIED UNANIMOUSLY (10 to 0)
• Moved By: Councillor Hill
  Seconded By: Councillor Dubois

  The Administration report on completion of the repairs as well as an update on the police investigation related to the incident.

  In Favour: (10)	Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Gersher, Councillor Dubois, and Councillor Kirton
  Absent: (1)	Councillor Block

  CARRIED UNANIMOUSLY (10 to 0)

10.2

Utilities & Environment

10.3

Community Services

10.4

Saskatoon Fire

10.5

Corporate Financial Services

10.5.1

Downtown Event and Entertainment District – Site Options Update – July 2022 [File No. CK 4130-14]

A report of the Administration was provided.

• Councillor Gersher declared a conflict on this item. (Councillor Gersher declared a potential conflict of interest related to a family member's business.)

Councillor Gersher declared a conflict on this item. (Councillor Gersher recused herself on discussion and voting on this matter due to a potential conflict of interest related to a family member's business.)

Chief Financial Officer Hack presented the report.

• Moved By: Councillor Davies
  Seconded By: Councillor Kirton

  That the information be received.

  In Favour: (9)	Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Dubois, and Councillor Kirton
  Conflict En (1)	Councillor Gersher
  Absent: (1)	Councillor Block

  CARRIED UNANIMOUSLY (9 to 0)

  Councillor Gersher re-entered the meeting.

  
  

10.6

Strategy & Transformation

10.7

Human Resources

10.8

Public Policy & Government Relations

11.

LEGISLATIVE REPORTS

11.1

Office of the City Clerk

11.2

Office of the City Solicitor

11.2.1

Provincial Disaster Assistance Program [CK. 7560-1

A report of the City Solicitor was provided.

City Solicitor Yelland presented the report and responded to questions of Council.

• Moved By: Councillor Gersher
  Seconded By: Councillor Dubois

  That the City of Saskatoon apply to the Ministry of Corrections, Policing and Public Safety of the Province of Saskatchewan to be designated an Eligible Assistance Area under the Provincial Disaster Assistance Program (PDAP), which provides financial assistance for restoring essential services and property as a result of substantial damages caused by excessive rain which occurred on June 20, 2022.

  In Favour: (10)	Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Gersher, Councillor Dubois, and Councillor Kirton
  Absent: (1)	Councillor Block

  CARRIED UNANIMOUSLY (10 to 0)

11.2.2

Governance Review – Controlled Corporations – Chief Executive Officer Recruitment and Monitoring Policy [CK. 175-0]

A report of the City Solicitor was provided.

City Solicitor Yelland presented the report and responded to questions of Council.

• Moved By: Councillor Davies
  Seconded By: Councillor Gersher

  That the report of the City Solicitor be received as information.

  In Favour: (10)	Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Gersher, Councillor Dubois, and Councillor Kirton
  Absent: (1)	Councillor Block

  CARRIED UNANIMOUSLY (10 to 0)

12.

OTHER REPORTS

13.

INQUIRIES

14.

MOTIONS (NOTICE PREVIOUSLY GIVEN)

14.1

Councillor D. Kirton - Transit Police Program [File No. CK 7300-1]

Councillor Kirton provided the following Notice of Motion at the Regular Business Meeting of City Council on June 27, 2022:

"TAKE NOTICE that at the next Regular Business meeting of City Council, I will move the following motion:

'Whereas Transit Operators are facing increasing threats and harassment

And whereas the natural evolution of Saskatoon’s Transit is moving towards a Bus Rapid Transit System

And whereas the city continues to find ways to attract a larger ridership

Be it resolved that Administration report back on the validity of a Transit Police Program. This report could include experiences in other municipalities, budget implications among other items."

Councillor Kirton spoke to the motion.

City Manager Jorgenson responded to questions of Council along with General Manager, Transportation and Construction Schmidt and City Clerk Tittemore.

• Moved By: Councillor Donauer
  Seconded By: Councillor Davies

  That the Administration provide a safety report and incident summary concerning occurrences on busses and around transit facilities.

  Councillor Donauer withdrew his motion.

  
  
• Moved By: Councillor Kirton
  Seconded By: Councillor Hill

  That Administration report back on the validity of a Transit Patrol Program whether stand alone or integrated. This report could include experiences in other municipalities, budget implications among other items.

  Councillor Kirton amended the motion as per below:

  
  

• AMENDMENT

  Moved By: Councillor Kirton
  Seconded By: Councillor Hill

  That the Administration provide a safety report and incident summary concerning occurrences on busses and around transit facilities.

  In Favour: (10)	Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Gersher, Councillor Dubois, and Councillor Kirton
  Absent: (1)	Councillor Block

  CARRIED UNANIMOUSLY (10 to 0)

15.

GIVING NOTICE

16.

URGENT BUSINESS

17.

IN CAMERA SESSION (OPTIONAL)

18.

ADJOURNMENT

The Regular Business meeting adjourned at 3:23 p.m