AGENDA
REGULAR BUSINESS MEETING OF CITY COUNCIL

Monday, July 25, 2022

1:00 P.m. - 6:00 P.m.

Council Chamber, City Hall

Submissions providing comments and/or requesting to speak will be accepted for public meetings using the online form at Saskatoon.ca/write-letter-council committees. If your submission includes a request to speak, you will be contacted by a representative from the City Clerk’s Office with further information.

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1.

NATIONAL ANTHEM AND CALL TO ORDER

2.

CONFIRMATION OF AGENDA

• Recommendation

  ​That the agenda be confirmed as presented.

3.

DECLARATION OF CONFLICT OF INTEREST

4.

ADOPTION OF MINUTES

• Recommendation

  ​That the minutes of the Special Meeting of City Council held on April 1, 2022 and Regular Business Meeting of City Council held on June 27, 2022, be adopted.

5.

PUBLIC ACKNOWLEDGMENTS

5.1

Council Members

This is a standing item on the agenda in order to provide Council Members an opportunity to provide any public acknowledgements. 

6.

UNFINISHED BUSINESS

7.

QUESTION PERIOD

8.

CONSENT AGENDA

• Recommendation

  ​That the Committee recommendations contained in Items 8.5.1 to 8.5.4 be adopted as one motion.

8.1

Standing Policy Committee on Environment, Utilities & Corporate Services

8.2

Standing Policy Committee Transportation

8.3

Standing Policy Committee on Planning, Development & Community Services

8.4

Standing Policy Committee on Finance

8.5

Governance and Priorities Committee

8.5.1

Inquiry - Councillor M. Loewen - Representation at Meetings from Controlled Corporations and Other External Entities [File No. CK 175-1]

• Recommendation

  That the information be received.

8.5.2

Ideas Inc. Lease Renewal [File No. CK 4129-22]

• Recommendation
  1. That the Lease and Operating Agreement between the City of Saskatoon and Ideas Inc., respecting 420 Avenue B South, be approved; and
  2. That the City Solicitor be requested to prepare the appropriate agreement and that His Worship, the Mayor, and the City Clerk be authorized to execute the agreement under the corporate seal.

8.5.3

The Business Improvement Districts Bylaw, 2022 [File No. CK 175-0]

• Recommendation
  1. That the following changes be made to the proposed consolidated Bylaw:
     1. That clause 11(3)(d), Board Member Responsibilities, be amended to read “advise an officer of the board or designated staff person if they are unable to attend a board meeting or general meeting”;
     2. That a subsection 3 be added to section 14, Role of the Chair and Vice-Chair, saying that “the chair may delegate any of the actions mentioned in clauses 1(b) through (e) to a board member or district staff person, as appropriate, but remains responsible to ensure that any delegated actions are taken;
     3. That section 19, Annual General Meeting, be amended so that the requirement for a BID to hold an Annual General Meeting be within a six month period following its most recent fiscal year rather than four months;
     4. That section 20, Authority of the City Manager, be deleted;
     5. That section 28, Insurance, be deleted, and that the City Solicitor’s Office shall continue to work with the BIDs regarding any insurance issues;
     6. That the BIDs be required to provide their annual report to Council by June 30 of each year;
     7. That no change be made to clause 5(a), Purpose of Districts;
     8. That no changes be made to clause 2(c) and section 24 regarding the levies except to clarify that the levy is to be paid by the tenant to the landlord and the landlord to the City;
     9. That subsection11(4) remain as currently drafted (Option 3 – Board Member Responsibilities – City Council Appointments);
     10. That subsection 18(2) remain as currently drafted to allow for notice of an annual general meeting or a general meeting to be at least 15 days (Option 1 – Annual General Meetings);
     11. That section 8 be amended to allow for the appointment of two “at large” members of the board rather than non-profit corporate appointments (Option 2 – Eligibility for Appointments) but business owners shall constitute the majority and quorum of a BID Board;
     12. That subsection 25(3) be amended to allow for the BIDs to incur indebtedness of up to five years for the lease of office space or the lease of office equipment but limit indebtedness to the current year for other reasons but allow for exceptions on application to and approval by the Standing Policy Committee on Finance (Option 3 – Expenditures by Board);
     13. That subsection 33(3) be amended to provide that any surplus be used to support an initiative or project in the area of the former BID (Option 2 – Disestablishment of a District); and
  2. That the City Solicitor be instructed to bring forward the updated version of The Business Improvement Districts Bylaw, 2022 to City Council’s October 2022 meeting for its consideration.

8.5.4

Appointment – Development Appeals Board (DAB) [File No. CK 175-21]

• Recommendation

  That Nick Sackville be appointed to the Development Appeals Board until 2024, effective immediately.

9.

COMMITTEE REPORTS

9.1

Standing Policy Committee on Environment, Utilities & Corporate Services

9.2

Standing Policy Committee Transportation

9.3

Standing Policy Committee on Planning, Development & Community Services

9.4

Standing Policy Committee on Finance

9.5

Governance and Priorities Committee

9.5.1

City Agency Recruitment and Evaluation Committee Terms of Reference [File No. CK 225-87]

• Recommendation

  That the revised Terms of Reference for the new City Agency Recruitment and Evaluation Committee be approved.

10.

ADMINISTRATIVE REPORTS

10.1

Transportation & Construction

10.1.1

Budget Adjustment Request – Capital Project P.02273 – 108th Street Over Circle Drive Overpass [File No. CK 6001-5]

• Recommendation
  1. That City Council approve a budget adjustment of $850,000 to Capital Project P.02273 – 108^th Street Over Circle Dr Overpass; and
  2. That the budget adjustment be funded from the Bridge Major Repair Reserve.

10.2

Utilities & Environment

10.3

Community Services

10.4

Saskatoon Fire

10.5

Corporate Financial Services

10.5.1

Downtown Event and Entertainment District – Site Options Update – July 2022 [File No. CK 4130-14]

A report of the Administration is provided.

10.6

Strategy & Transformation

10.7

Human Resources

10.8

Public Policy & Government Relations

11.

LEGISLATIVE REPORTS

11.1

Office of the City Clerk

11.2

Office of the City Solicitor

11.2.1

Provincial Disaster Assistance Program [CK. 7560-1

• Recommendation

  That the City of Saskatoon apply to the Ministry of Corrections, Policing and Public Safety of the Province of Saskatchewan to be designated an Eligible Assistance Area under the Provincial Disaster Assistance Program (PDAP), which provides financial assistance for restoring essential services and property as a result of substantial damages caused by excessive rain which occurred on June 20, 2022.

11.2.2

Governance Review – Controlled Corporations – Chief Executive Officer Recruitment and Monitoring Policy [CK. 175-0]

• Recommendation

  That the report of the City Solicitor be received as information.

12.

OTHER REPORTS

13.

INQUIRIES

14.

MOTIONS (NOTICE PREVIOUSLY GIVEN)

14.1

Councillor D. Kirton - Transit Police Program [File No. CK 7300-1]

Councillor Kirton provided the following Notice of Motion at the Regular Business Meeting of City Council on June 27, 2022:

"TAKE NOTICE that at the next Regular Business meeting of City Council, I will move the following motion:

'Whereas Transit Operators are facing increasing threats and harassment

And whereas the natural evolution of Saskatoon’s Transit is moving towards a Bus Rapid Transit System

And whereas the city continues to find ways to attract a larger ridership

Be it resolved that Administration report back on the validity of a Transit Police Program. This report could include experiences in other municipalities, budget implications among other items."

15.

GIVING NOTICE

16.

URGENT BUSINESS

17.

IN CAMERA SESSION (OPTIONAL)

18.

ADJOURNMENT