PUBLIC MINUTES

STANDING POLICY COMMITTEE ON FINANCE

Wednesday, September 06, 2023 at 2:00 P.m. - 5:30 P.m.

Council Chamber, City Hall

PRESENT:

• Councillor C. Block, Chair
• Councillor B. Dubois, via teleconference
• Councillor Z. Jeffries
• Councillor D. Kirton, via teleconference
• His Worship Mayor C. Clark (Ex-Officio)

ABSENT:

• Councillor R. Donauer, Vice Chair

ALSO PRESENT:

• Councillor H. Gough, via teleconference
• Councillor D. Hill, via teleconference
• Chief Financial Officer C. Hack
• Solicitor C. Bogad
• Deputy City Clerk S. Bryant
• Committee Assistant H. Janzen

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1.

CALL TO ORDER

The Chair called the meeting to order on Treaty 6 Territory and the Traditional Homeland of the Métis People and confirmed roll call.

2.

CONFIRMATION OF AGENDA

• Moved By: Councillor Jeffries
  1. That the letter submitting comments from Greg Panio, Saskatchewan Health Authority, dated August 31, 2023 be added to item 7.2.1; and
  2. That the agenda be confirmed as amended.
  
  

  In Favour: (5)	Councillor Jeffries, Mayor C. Clark, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Donauer

  
  
  
  CARRIED UNANIMOUSLY

3.

DECLARATION OF CONFLICT OF INTEREST

There were no declarations of conflict of interest.

4.

ADOPTION OF MINUTES

• Moved By: Councillor Kirton

  That the minutes of regular meeting of the Standing Policy Committee on Finance held on August 9, 2023, be adopted.

  
  

  In Favour: (5)	Councillor Jeffries, Mayor C. Clark, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Donauer

  
  
  
  CARRIED UNANIMOUSLY

5.

UNFINISHED BUSINESS

6.

COMMUNICATIONS (requiring the direction of the Committee)

6.1

Delegated Authority Matters

6.2

Matters Requiring Direction

6.3

Requests to Speak (new matters)

7.

REPORTS FROM ADMINISTRATION

7.1

Decision Reports

7.2

Approval Reports

7.2.1

Temporary Lease of City-owned Parking Lot to Saskatchewan Health Authority for a Park N’ Ride – South Caswell Hill [FI2023-0903]

A letter submitting comments from Greg Panio, Saskatchewan Health Authority, dated August 31, 2023, was provided.

A report of the Corporate Financial Services was provided and presented by Director of Saskatoon Land Long. He responded to questions of Committee. 

• Moved By: Councillor Jeffries

  That the item be referred to City Council for decision and that the Administration be directed to attend the upcoming Caswell Community Association meeting to provide information and answer questions about the proposed temporary lease and its alignment to the South Caswell Redevelopment project.

  
  

  In Favour: (5)	Councillor Jeffries, Mayor C. Clark, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Donauer

  
  
  
  CARRIED UNANIMOUSLY

• MOTION ARISING

  Moved By: Mayor C. Clark

  That in the process of finalizing an agreement for Park and Ride solution to address parking issues at City Hospital and St. Paul’s Hospital that the Administration further engage the Saskatchewan Health Authority on finding a similar park and ride model to address parking pressures around the Royal University Hospital and the Jim Pattison Children’s Hospital.

  
  

  In Favour: (4)	Councillor Jeffries, Mayor C. Clark, Councillor Block, and Councillor Kirton
  Against: (1)	Councillor Dubois
  Absent (1)	Councillor Donauer

  
  
  
  CARRIED

  Councillor Gough excused herself from the meeting at 2:46 p.m.

  
  

7.2.2

Request to Sell City-Owned Property – Kensington Neighbourhood Phase 6 Lots and Multi-Unit Parcels [FI2023-0904]

A report of the Corporate Financial Services was provided and presented by Chief Financial Officer Hack.  

• Moved By: Councillor Jeffries
  1. That Administration be authorized to allocate and sell Lots 1-28, Block 233; Lots 1-11, Block 234 to qualified builders and individuals through a Lot Draw sales approach and Parcels R, N and L Plan 102408320 through an open market standard terms sales process;
  2. That Administration be authorized to make minor adjustments to the approved list pricing that may be necessary to account for changes in servicing costs, rezoning requests and parcels being returned;
  3. That Administration be authorized to administer architectural controls on the subject properties; and
  4. That the City Solicitor be requested to prepare the appropriate agreements and that His Worship the Mayor and the City Clerk be authorized to execute the agreements under the Corporate Seal.
  
  

  In Favour: (5)	Councillor Jeffries, Mayor C. Clark, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Donauer

  
  
  
  CARRIED UNANIMOUSLY

7.3

Information Reports

• Moved By: Mayor C. Clark

  That the report contained in Item 7.3.1 be received as information.

  
  

  In Favour: (5)	Councillor Jeffries, Mayor C. Clark, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Donauer

  
  
  
  CARRIED UNANIMOUSLY

7.3.1

2023 Mid-Year Financial Forecast – City of Saskatoon’s Business Plan and Budget [FI2023-0906]

A report of the Corporate Financial Services was provided and presented by Chief Financial Officer Hack. Together with City Manager Jorgenson and General Manager Transportation and Construction Schmidt they responded to questions of Committee. 

8.

MOTIONS (notice previously given)

9.

URGENT BUSINESS

10.

GIVING NOTICE

11.

IN CAMERA SESSION

• Moved By: Councillor Dubois

  ​That the following item be considered In Camera.

  
  

  In Favour: (5)	Councillor Jeffries, Mayor C. Clark, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Donauer

  
  
  
  CARRIED UNANIMOUSLY

11.1

Investment Policy Matter

[In Camera - Economical/Financial - Land Section 17(1)(d) and (e) of LAFOP]

11.2

City Auditor Updates

[In Camera - Audits and Tests, Section 19 of LAFOIP]

12.

RISE AND REPORT

The Standing Policy Committee on Finance convened In Camera at 3:11 p.m. in the Council Chamber with all members of Committee present with the exception of Councillor Donauer (Councillor Dubois and Councillor Kirton via teleconference).

Also present were:

- Councillor Hill (via teleconference)

- Chief Financial Officer Hack

- Solicitor Bogad

- Director of Finance Smith (Item 11.1)

- Investment Manager Janzen (Item 11.1)

- Senior Business Partner Meinema (Item 11.1)

- Milos Gavrilovic (Eckler) (Item 11.1)

- City Manager Jorgenson

- City Auditor Saleem

- Human Resource Officer McInnes

- Deputy City Clerk Bryant

- Committee Assistant Janzen

Mayor Clark excused himself from the meeting at 3:55 p.m.

City Manager Jorgenson, Human Resource Officer McInnes and Chief Financial Officer Hack were excused at 3:56 p.m.

City Auditor Saleem was excused at 3:59 p.m.

The In Camera portion of the meeting concluded at 4:04 p.m.

The Committee reconvened publicly at 4:05 p.m. with all members of Committee present with the exception of Councillor Donauer and Mayor Clark (Councillor Dubois and Councillor Kirton via teleconference).

The Committee reported further as follows:

• 11.1 Investment Policy Matter

  Moved By: Councillor Jeffries

  That the information and discussion remain In Camera under Section 17(1)(d) and (e) of LAFOP.

  
  

  In Favour: (4)	Councillor Jeffries, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent (2)	Mayor C. Clark, and Councillor Donauer

  
  
  
  CARRIED UNANIMOUSLY

• 11.2 City Auditor Updates

  Moved By: Councillor Jeffries

  That the information and discussion remain In Camera under Section 19 of LAFOIP.

  
  

  In Favour: (4)	Councillor Jeffries, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent (2)	Mayor C. Clark, and Councillor Donauer

  
  
  
  CARRIED UNANIMOUSLY

13.

ADJOURNMENT

The meeting adjourned at 4:07 p.m.