PUBLIC MINUTES

STANDING POLICY COMMITTEE ON PLANNING,

DEVELOPMENT AND COMMUNITY SERVICES

Tuesday, December 08, 2020 at 9:00 A.m. - 1:00 P.m.

Via Teleconference Hosted in the Council Chamber, Saskatoon City Hall

PRESENT:

• Councillor D. Hill, Chair
• Councillor T. Davies, Vice-Chair
• Councillor H. Gough
• Councillor Z. Jeffries
• Councillor D. Kirton
• His Worship, Mayor C. Clark (Ex-Officio)

ALSO PRESENT:

• Councillor C. Block at 10:53 a.m.
• General Manager, Community Services L. Lacroix
• Solicitor J. Manastyrski
• Deputy City Clerk S. Bryant
• Committee Assistant P. Walter

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1.

CALL TO ORDER

The Deputy City Clerk called the meeting to order on Treaty 6 Territory and the Traditional Homeland of the Métis people, and confirmed roll call of the members in attendance via teleconference.

2.

APPOINTMENT OF CHAIR AND VICE-CHAIR

The Deputy City Clerk reported that City Council, at its Inaugural Meeting held on November 16, 2020, made the following appointments for the remainder of 2020:

Standing Policy Committee on Planning, Development and Community Services

• Councillor T. Davies
• Councillor H. Gough
• Councillor D. Hill
• Councillor Z. Jeffries
• Councillor D. Kirton

The Deputy City Clerk requested the Committee confirm Councillor Hill as Chair and Councillor Davies as Vice-Chair for the remainder of 2020.

• Moved By Councillor Gough

  That the Standing Policy Committee on Planning, Development and Community Services appoint Councillor Hill as Chair and Councillor Davies as Vice-Chair for the remainder of 2020.

  In Favour: (6)

  Councillor Davies, Councillor Gough, Councillor Hill, Councillor Jeffries, Councillor Kirton, and Mayor C. Clark

  CARRIED UNANIMOUSLY

  Councillor Hill took the Chair.

  
  

3.

CONFIRMATION OF AGENDA

• Moved By Councillor Gough
  1. That the following letters be added to Item 7.2.2:
     • Requests to Speak
       • Brent Penner, Executive Director, Downtown Saskatoon, December 3, 2020;
       • Marcel de la Gorgendiere, Board of Directors, Knox United Church, December 4, 2020;
     • Submitting Comments
       • Susan Clark, dated December 6, 2020;
       • Gee Tsang, dated December 6, 2020;
       • Colin Clay, dated December 6, 2020;
       • Peggy Sarjeant, Saskatoon Heritage Society, dated December 7, 2020;
       • Susan Cross, dated December 7, 2020;
       • Tim Claypool, dated December 7, 2020;
       • Trish Hastings and Scott McBride, dated December 7, 2020;
       • Brenda Wilde, dated December 7, 2020;
       • Norma Klassen, dated December 8, 2020;
  2. That the following letters requesting to speak be added to Item 8.1.2:
     • Adam Pollock, Pleasant Hill Community Association, dated December 7, 2020:
     • Katelyn Siggelkow, Pleasant Hill Community Association, dated December 6, 2020 be added to Item 8.1.2;
  3. That the letter requesting to speak from Adam Pollock, Pleasant Hill Community Association, dated December 7, 2020 be added to Item 8.1.3;
  4. That the letter submitting comments from Peggy Sarjeant, Saskatoon Heritage Society, dated December 8, 2020 be added to Item 8.1.4;
  5. That Item 8.1.3 be considered before Item 8.1.2;
  6. That the following items with speakers be considered following the consideration of unfinished business:
     • Item 7.2.2:
       • Lenore Swystun
       • Ross Hinther
       • Peggy Sarjeant
       • Karl Miller
       • Bertrand Bartake
       • Brent Penner
       • Marcel de la Gorgendiere
     • Item 8.1.2:
       • Adam Pollock
       • Katelyn Siggelkow
     • Item 8.1.3:
       • Adam Pollock
     • Item 8.1.8:
       • Lyn Brown; and
  7. That the agenda be confirmed as amended.

  In Favour: (6)

  Councillor Kirton, Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, and Councillor Gough

  CARRIED UNANIMOUSLY

4.

DECLARATION OF CONFLICT OF INTEREST

There were no declarations of conflict of interest.

5.

ADOPTION OF MINUTES

• Moved By Councillor Gough

  ​That the minutes of Regular Meeting of the Standing Policy Committee on Planning, Development and Community Services held on September 14, 2020 be approved.

  In Favour: (6)

  Councillor Hill, Councillor Davies, Councillor Gough, Councillor Jeffries, Councillor Kirton, and Mayor C. Clark

  CARRIED UNANIMOUSLY

  Item 7.2.2 was considered next.

  
  

6.

UNFINISHED BUSINESS

7.

COMMUNICATIONS (requiring the direction of the Committee)

7.1

Delegated Authority Matters

7.1.1

Civic Naming Committee – Third Quarter Report 2020 (CK 6310-1)

A letter from the Secretary of the Civic Naming Committee dated September 29, 2020 was provided.

General Manager, Community Services Lacroix introduced the item.

• Moved By Councillor Jeffries
  1. That the following names to be added to the Names Master List (Unassigned):
     • ‘Hrynuik’
     • ‘Towstego’
     • ‘Woodley’; and
  2. That the report of the General Manager, Community Services Department dated September 17, 2020 be forwarded to City Council for information.

  In Favour: (5)	Councillor Hill, Councillor Davies, Councillor Gough, Councillor Jeffries, and Councillor Kirton
  Absent: (1)	Mayor C. Clark

  CARRIED UNANIMOUSLY

7.2

Matters Requiring Direction

7.2.1

Public Art Advisory Committee - 2019 Annual Report and 2020 Work Plan [File No. CK 175-58]

The 2019 Annual Report and 2020 Work Plan of the Public Art Advisory Committee was provided.

General Manager, Community Services Lacroix introduced the item.

• Moved By Councillor Jeffries

  That the 2019 Annual Report and 2020 Work Plan of the Public Art Advisory Committee be forwarded to City Council for information.

  In Favour: (5)	Councillor Hill, Councillor Davies, Councillor Gough, Councillor Kirton, and Councillor Jeffries
  Absent: (1)	Mayor C. Clark

  CARRIED UNANIMOUSLY

7.2.2

Municipal Heritage Advisory Committee - Knox United Church Heritage Designation Bylaw No. 8232 Amendment [File No. CK. 710-49]

The following documents were provided:

• A letter from the Municipal Heritage Advisory Committee, dated November 30, 2020 including a request to speak from Lenore Swystun, Chair, Municipal Heritage Advisory Committee;
• A report of the General Manager, Community Services Department, dated November 17, 2020;
• Letters provided to the Municipal Heritage Advisory Committee at its November 17, 2020 meeting;
• Letters requesting to speak:
  • Ross Hinther, dated November 30, 2020;
  • Peggy Sarjeant, Saskatoon Heritage Society, dated November 30, 2020;
  • Karl Miller, Meridian Development Corp, dated December 1, 2020;
  • Bertrand Bartake, Kindrachuk Agrey Architecture, dated December 1, 2020;
  • Brent Penner, Executive Director, Downtown Saskatoon, dated December 3, 2020;
  • Marcel de la Gorgendiere, Board of Directors, Knox United Church, dated December 4, 2020.
• Letters submitting comments:
  • Susan Cross, dated November 17, 2020 and December 7, 2020;
  • Patricia Pavey, dated November 29, 2020;
  • Susan Clark, dated December 6, 2020;
  • Gee Tsang, dated December 6, 2020;
  • Colin Clay, dated December 6, 2020;
  • Peggy Sarjeant, Saskatoon Heritage Society, dated December 7, 2020;
  • Tim Claypool, dated December 7, 2020;
  • Trish Hastings and Scott McBride, dated December 7, 2020;
  • Brenda Wilde, dated December 7, 2020; and
  • Norma Klassen, dated December 8, 2020.

General Manager, Community Services Lacroix introduced the item.  Solicitor Manastyrski gave a brief introduction on the process. Director of Planning and Development Anderson answered questions of the Committee.

Lenore Swystun, Chair, Municipal Heritage Advisory Committee addressed the Committee regarding the letter submitted on behalf of the Municipal Heritage Advisory Committee.  It was noted the role of the Municipal Heritage Advisory Committee was not clear to them in regards to this matter.  A recap of the discussion during the Committee's meeting on November 17, 2020 was provided.

Ross Hinther addressed the committee regarding the matter and questioned the need for the development. 

Peggy Sarjeant, Saskatoon Heritage Society addressed the Committee regarding concerns with the placement of the development on site and the relationship between the adjacent churches.  She compared the matter to the St. Johns Cathedral approval in 2008 and advised of the negative impacts of that approval.

Karl Miller, Meridian Development Corp, addressed the concerns regarding the matter and the process that was followed.  He encouraged the Committee to continue with the process.

Bertrand Bartake, Kindrachuk Agrey Architecture provided a PowerPoint and an overview of the proposed development.

Brent Penner, Executive Director, Downtown Saskatoon spoke in support of the development.

Marcel de la Gorgendiere, Board of Directors, Knox United Church, provided a history of the site and the heritage designation amendment request.

• Moved By Councillor Davies

  That the Standing Policy Committee on Planning, Development and Community Services recommend to City Council:

  1. That the City Solicitor be requested to prepare an amendment to Bylaw No. 8232, The Knox United Church Heritage Designation Bylaw, 2003, with such amendment limited to amending the legal land description to reflect the approved subdivision; and
  2. That the General Manager, Community Services Department, be requested to prepare the required notices for advertising the proposed bylaw amendment.

  In Favour: (6)

  Councillor Hill, Councillor Davies, Councillor Gough, Councillor Jeffries, Councillor Kirton, and Mayor C. Clark

  CARRIED UNANIMOUSLY
• Moved By Councillor Kirton

  That the Administration engage with the Municipal Heritage Advisory Committee and report back on how their concerns can be addressed.

  In Favour: (6)

  Councillor Hill, Councillor Davies, Councillor Gough, Councillor Kirton, Mayor C. Clark, and Councillor Jeffries

  CARRIED UNANIMOUSLY

  Item 8.1.3 was considered next.

  
  

7.2.3

Street Activity Subcommittee - Street Use Bylaw, No. 2954 Review [File No. CK 4130-1]

A letter from the Chair of the Street Activity Subcommittee dated September 22, 2020 was provided.

General Manager, Community Services Lacroix introduced the item and responded to questions of the Committee.

• Moved By Councillor Davies

  That the information be received.

  In Favour: (5)	Councillor Hill, Councillor Davies, Councillor Gough, Councillor Jeffries, and Councillor Kirton
  Against: (1)	Mayor C. Clark

  CARRIED UNANIMOUSLY

7.3

Requests to Speak (new matters)

8.

REPORTS FROM ADMINISTRATION

8.1

Information Reports

8.1.1

Street Activity Steering Subcommittee and Community Support Program Update [File No. CK 225-74, x5605-3]

A report from the Administration was provided.

Deputy City Clerk reported that an In Camera item regarding appointment of the member with first lived experience would be considered under Item 12.1.  

General Manager, Community Services Lacroix introduced the item and responded to questions of the Committee.

• Moved By Councillor Jeffries

  That the Standing Policy Committee on Planning, Development and Community Services supports providing an honorarium to the member with lived experience appointed to the Street Activity Steering Subcommittee.

  In Favour: (5)	Councillor Hill, Councillor Davies, Councillor Gough, Councillor Kirton, and Councillor Jeffries
  Absent: (1)	Mayor C. Clark

  CARRIED UNANIMOUSLY

8.1.2

Cindercrete Lease Termination - 17th Street Extension Land [File No. CK 4225-1, x325-2]

A report from the Administration was provided along with the following letters requesting to speak:

• Adam Pollock, Pleasant Hill Community Association, dated December 7, 2020
• Katelyn Siggelkow, Pleasant Hill Community Association, dated December 6, 2020.

General Manager, Community Services Department Lacroix introduced the item and responded to questions of the Committee.

Adam Pollock, Pleasant Hill Community Association addressed the Committee with a PowerPoint stating the Pleasant Hill and King George Community Associations have been working on the issue for 42 years and noticing the nuisances worsen for the last 15 years.

Katelyn Siggelkow, Pleasant Hill Community Association addressed the Committee as an adjacent landowner and a member of the Pleasant Hill Community Association.  She outlined the negative impacts the current use has on the area.  She requested something be in place regardless if the 17th Street Extension Project is delayed or changes.

• Moved By Councillor Gough

  That this matter be appended to the future reporting on the 17^th Street extension design.

  In Favour: (5)	Councillor Hill, Councillor Davies, Councillor Gough, Councillor Jeffries, and Councillor Kirton
  Absent: (1)	Mayor C. Clark

  CARRIED UNANIMOUSLY

  Item 8.1.8 was considered next.

  
  

8.1.3

West Industrial Area Noise Study [File No. CK 4110-39, x 375-1]

A report from the Administration was provided along with a request to speak from Adam Pollock, dated December 7, 2020.

General Manager, Community Services Department Lacroix introduced the item and responded to questions of the Committee along with Solicitor Manastyrski and Planning and Development Director Anderson.

Adam Pollock addressed the Committee regarding the matter with a PowerPoint. He stated the report addressed one nuisance issue and did not include the other issues associated with the area, Light, Dust(air), Vibrations, Fumes, and Truck Route Nuisances. He requested the Committee ask for clarification on the non-conforming limitations and that the Administration report back within three months regarding the funding and timing of completing the capital project of recommendation 4.3 of the Local Area Plan regarding performance standards.

Councillor Block joined the meeting during consideration of this matter.

• Moved By Councillor Gough
  1. That the administration report back to the Standing Policy Committee on Planning, Development and Community Services by second quarter 2021 with a plan for moving forward recommendation 4.3 in the West Industrial Local Area Plan, specifically through a terms of reference for a capital project to improve industry related standards for nuisance and/or noxious conditions, expanding on existing performance standards, with a view to incorporating these new standards in the development review and bylaw enforcement processes. That this report include potential funding sources for this work and consideration of specific early focus on the nuisances and noxious conditions most impactful to residents in and around the West Industrial area such as noise, vibration, dust, and light. That it also include opportunities to move forward some of this work in 2021 or as soon as possible; and
  2. That the administration report back on the Industrial Land Incentives policy’s application to industrial operators expanding in inner-city industrial areas and opportunities to embrace this application in support of neighbourhood planning objectives.

  In Favour: (6)

  Councillor Hill, Councillor Davies, Councillor Gough, Councillor Jeffries, Councillor Kirton, and Mayor C. Clark

  CARRIED UNANIMOUSLY

  The meeting recessed at 11:10 a.m. and reconvened at 11:15 a.m. with all Committee members present with the exception of Mayor Clark.

  Item 8.1.2 was considered next.

  
  

8.1.4

Civic Operations in the North Downtown [File No. CK 4130-13, x600-4]

A report from the Administration was provided along with a letter from Peggy Sarjeant, Saskatoon Heritage Society, dated December 8, 2020.

Director of Planning and Development Anderson presented the report and answered questions of the Committee along with Director of Technical Services Willems.

• Moved By Councillor Gough

  That the information be received.

  In Favour: (5)	Councillor Hill, Councillor Davies, Councillor Gough, Councillor Jeffries, and Councillor Kirton
  Absent: (1)	Mayor C. Clark

  CARRIED UNANIMOUSLY

8.1.5

Corridor Planning Program Priority Selection Criteria [File No. CK 4350 - 66]

A report from the Administration was provided.

General Manager, Community Services Lacroix presented the report.

• Moved By Councillor Gough

  That the information be received.

  In Favour: (5)	Councillor Hill, Councillor Davies, Councillor Gough, Councillor Jeffries, and Councillor Kirton
  Absent: (1)	Mayor C. Clark

  CARRIED UNANIMOUSLY

8.1.6

Riversdale Business Improvement District – Proposed Streetscape Master Plan for North of 20th Street West [File No. CK 4125-4, x4000-13]

This matter was withdrawn.

8.1.7

Signage for Vacant Sites in New Developments – Interim Report [File No. CK 4110-1]

A report from the Administration was provided.

General Manager, Community Services Lacroix presented the report.

• Moved By Councillor Gough

  That the information be received.

  In Favour: (5)	Councillor Hill, Councillor Davies, Councillor Gough, Councillor Jeffries, and Councillor Kirton
  Absent: (1)	Mayor C. Clark

  CARRIED UNANIMOUSLY

8.1.8

Annual Report and Update – Saskatoon Housing Initiatives Partnership [File No. CK 750-1]

A report from the Administration was provided along with a request to speak from Lyn Brown, Executive Director, Saskatoon Housing Initiative Partnership, dated November 24, 2020.

General Manager, Community Services Lacroix introduced the item.

Lyn Brown, Executive Director, Saskatoon Housing Initiative Partnership provided a PowerPoint regarding an overview of the Saskatoon Housing Initiatives Partnership annual report and update.

• Moved By Councillor Gough

  That the information be received.

  In Favour: (5)	Councillor Hill, Councillor Davies, Councillor Gough, Councillor Jeffries, and Councillor Kirton
  Absent: (1)	Mayor C. Clark

  CARRIED UNANIMOUSLY

  Item 7.1.1 was considered next.

  
  

8.2

Approval Reports

8.2.1

Deferral Report - Riverbank Slope Overlay District – Review of In-Ground Swimming Pools [File No. CK 4350-019-003]

A report from the Administration was provided.

General Manager, Community Services Lacroix presented the report.

• Moved By Councillor Gough

  That consideration of a report from the Administration with respect to options for in-ground swimming pools in the Riverbank Slope Overlay District be deferred to the March 8, 2021 meeting of the Standing Policy Committee on Planning Development and Community Services.

  In Favour: (5)	Councillor Kirton, Councillor Davies, Councillor Hill, Councillor Jeffries, and Councillor Gough
  Absent: (1)	Mayor C. Clark

  CARRIED UNANIMOUSLY

8.2.2

Parks and Recreation Levy and Community Centre Levy – 2020 Rates [File No. CK 4216-1]

A report from the Administration was provided.

General Manager, Community Services Lacroix presented the report.

• Moved By Councillor Gough

  That the Standing Policy Committee on Planning, Development and Community Services recommend to City Council:

  1. That adjustments to the 2020 Parks and Recreation Levy rate, as outlined in the December 8, 2020 report of the General Manager, Community Services Department, be approved; and
  2. That the 2020 Community Centre Levy rates for each developing neighbourhood, as outlined in the December 8, 2020 report of the General Manager, Community Services Department, be approved.

  In Favour: (5)	Councillor Hill, Councillor Davies, Councillor Jeffries, Councillor Kirton, and Councillor Gough
  Absent: (1)	Mayor C. Clark

  CARRIED UNANIMOUSLY

8.2.3

2020 Adjusted, and 2021 Preliminary Prepaid Servicing Rates (Direct and Offsite) [File No. CK4216-1]

A report from the Administration was provided.

General Manager, Transportation and Construction Schmidt presented the report.

• Moved By Councillor Jeffries

  That the Standing Policy Committee on Planning, Development and Community Services recommend to City Council:

  1. That an adjustment be approved to the 2020 Prepaid Service Rates, as submitted under Appendix 1; and
  2. That the Preliminary 2021 rates be set at the 2020 rates, and adjusted in late 2021 based on actual 2021 contract costs.

  In Favour: (5)	Councillor Hill, Councillor Davies, Councillor Gough, Councillor Jeffries, and Councillor Kirton
  Absent: (1)	Mayor C. Clark

  CARRIED UNANIMOUSLY

8.3

Decision Reports

9.

MOTIONS (notice previously given)

10.

GIVING NOTICE

11.

URGENT BUSINESS

12.

IN CAMERA SESSION

• Moved By Councillor Jeffries

  That Item 12.1 be considered In Camera.

  In Favour: (5)	Councillor Hill, Councillor Davies, Councillor Gough, Councillor Jeffries, and Councillor Kirton
  Absent: (1)	Mayor C. Clark

  CARRIED UNANIMOUSLY
• 12.1 Appointment - Street Activity Subcommittee [File No. CK 225-74]

  [In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 LAFOIPP]

   

  The public portion of the meeting recessed at 12:30 p.m.

12.1

Appointment - Street Activity Steering Committee [File No. CK 225-74]

[In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 LAFOIPP]

 

The public portion of the meeting recessed at 12:30 p.m.

 

13.

RISE AND REPORT

The Standing Policy Committee on Planning, Development and Community Services convened In Camera at 12:30 p.m. via teleconference hosted in the Council Chamber with Councillors Hill, Davies, Jeffries, Gough, Kirton in attendance.

The following members of the Administration were also present:  General Manager, Community Services Lacroix, Solicitor Manastyrski, and Deputy City Clerk Bryant.

The In Camera portion of the meeting concluded at 12:33 p.m.

The Committee reconvened publicly at 12:37 p.m. with all members of Committee present with the exception of Mayor Clark.

The Committee reports further as follows:

12.1    Appointment – Street Activity Subcommittee

Moved by: Councillor Davies

1. That Jonathon Mercredi be appointed to the Street Activity Subcommittee; and
2. That the information and discussion remain In Camera under sections 16(1)(b) and (d) and 28 LAFOIPP.

In Favour: (5): Councillor Hill, Councillor Davies, Councillor Gough, Councillor Jeffries, and Councillor Kirton

Absent:(1): Mayor C. Clark

CARRIED UNANIMOUSLY

14.

ADJOURNMENT

The meeting adjourned at 12:45 p.m.