REVISED PUBLIC AGENDA
GOVERNANCE AND PRIORITIES
COMMITTEE

Monday, August 24, 2020 at 1:00 P.m. - 11:00 P.m.

Via Teleconference Hosted in the Council Chamber, City Hall

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1.

CALL TO ORDER

2.

CONFIRMATION OF AGENDA

• Recommendation
  1. That the following correspondence be added to Item 6.1.:
     
     
     • Request to Speak
       - Robert Clipperton, Bus Riders of Saskatoon, dated August 19, 2020,
       
       
     • Submitting Comments
       - Shelley Hawes, dated August 20, 2020
       - Linda Lacoursiere, dated August 20, 2020
       - Marie Clipperton, dated August 20, 2020
       - Suzanne Nakagawa, dated August 20, 2020
       - Elysia Seager, dated August 20, 2020;
       - Tami Soltys, dated August 23, 2020; and
       - Colleen Christopherson-Cote, Saskatoon InterAgency Response to COVID19, dated August 24, 2020;
       
       
  2. That the request to speak from Andrea Lafond, Meewasin Valley Authority, dated August 21, 2020, be added to Item 8.2.1.;
     
     
  3. That the request to speak from Asit Sarkar, dated August 21, 2020, be added to Item 8.3.2.;
     
     
  4. That the items with speakers be considered after adoption of the minutes, in the following order:
     
     
     • Item 8.2.1.
       - Andrea Lafond
       
       
     • Item 8.3.1 (with communications from Item 6.1.)
       - Marjaleena Repo
       - Robert Clipperton
       
       
     • Item 8.3.2.
       - Asit Sarkar; and
       
       
  5. That the agenda be confirmed as amended.

3.

DECLARATION OF CONFLICT OF INTEREST

4.

ADOPTION OF MINUTES

• Recommendation

  That the minutes of the Governance and Priorities Committee meeting held on July 20, 2020, be adopted.

5.

UNFINISHED BUSINESS

6.

COMMUNICATIONS (requiring the direction of the Committee)

6.1

Mandating Masks (CK 270-7)

Correspondence from the following is attached:

• Sharon Powell, dated July 22, 2020
• Matthew Decker, dated July 23, 2020
• Vince Vandale, dated July 29, 2020
• Malika Sellami, dated August 2, 2020
• Aaron Chubb, dated August 2, 2020
• Katrina Kurpiela, dated August 3, 2020
• Jacqueline Berg, dated August 16, 2020
• Marjaleena Repo, dated August 18, 2020
• Shelley Hawes, dated August 20, 2020
• Linda Lacoursiere, dated August 20, 2020
• Marie Clipperton, dated August 20, 2020
• Suzanne Nakagawa, dated August 20, 2020
• Elysia Seager, dated August 20, 2020
• Tami Soltys, dated August 23, 2020; and
• Colleen Christopherson-Cote, Saskatoon InterAgency Response to COVID19, dated August 24, 2020;

Requests to Speak:

• Marjaleena Repo, dated August 19, 2020; and
• Robert Clipperton, Bus Riders of Saskatoon, dated August 19, 2020

• Recommendation

  That the information be received and considered in conjunction with Item 8.3.1.

6.2

Review of Saskatoon Airport Authority (SAA) / City of Saskatoon (COS) Nomination Protocol (CK 175-43)

Attached is an email dated July 30, 2020, from the Executive Assistant, Saskatoon Airport Authority, regarding the above. 

• Recommendation

  That the information be received and included in the 2021 appointment review process. 

7.

REQUESTS TO SPEAK (new matters)

8.

ADMINISTRATIVE AND LEGISLATIVE REPORTS

8.1

Information Reports

• Recommendation

  That the reports contained in Items 8.1.1 to 8.1.4. be received as information.

8.1.1

Roadmap to Recovery: City Council Chambers (CK 270-7 x 640-5)

A report of the Fire Chief is attached. 

A PowerPoint presentation will be provided.

8.1.2

Enterprise Resource Planning (Fusion) Program Update (CK 261-22)

A report from the Administration is attached.

A PowerPoint presentation will be provided.

8.1.3

Motion - Councillor B. Dubois - Implementation of Non-Disclosure Agreements for Stakeholders (CK 372-1)

A report from the Administration is attached.

8.2

Approval Reports

8.2.1

New Meewasin Master Agreement – Key Terms and Conditions (CK 180-6)

A report from the Administration is attached.

Request to Speak - Andrea Lafond, Meewasin Valley Authority

• Recommendation

  That a report be submitted to City Council recommending:

  1. That the proposed terms of the new Master Agreement between Meewasin and the City of Saskatoon, as outlined in the report of the General Manager, Community Services Department, dated August 24, 2020, be approved; and
  2. That the Solicitor’s Office be authorized to prepare the appropriate agreement for the Master Agreement; and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.

8.2.2

Whistleblower Protection Policy (CK 4500-0)

A report of the City Manager is attached.

• Recommendation

  That the Governance and Priorities Committee recommend to City Council that the Draft Whistleblower Protection Policy, contained in Appendix 2 of the report of the City Manager dated August 24, 2020, be approved.

8.3

Decision Reports

8.3.1

The Use of Non-Medical Face Masks and Public Access to City Services (CK 270-7)

A report of the Fire Chief is attached.

The Communications received under Item 6.1. will be considered with this matter.

• Recommendation

  That the Governance and Priorities Committee recommend to City Council:

  • That option 2 be implemented such that:
    • Effective September 1, 2020, the City requires all users of Saskatoon Transit services wear a non-medical face mask; and
    • Effective September 1, 2020, the City recommends that all persons accessing all City operated facilities and indoor City of Saskatoon services wear a non-medical face mask.

8.3.2

Governance Review – Other Bodies - Board of Revision (CK 175-6 x 175-1)

At its meeting held on May 19, 2020, the Governance and Priorities Committee considered a supplemental report of the Leadership Team Governance Subcommittee, tabling the attached report.

The Committee resolved:

1. That the report of the Leadership Team Governance Subcommittee dated May 19, 2020 entitled Governance Review – Other Bodies – Board of Revision, be tabled and considered at the August, 2020 meeting of the Governance and Priorities Committee; and
2. That the report be forwarded to the Board members for review and comment at the August, 2020 meeting of the Governance and Priorities Committee.

Also attached is a supplementary approval report of the City Solicitor dated August 24, 2020, presenting the engagement results for information, and recommending repeal of an outdated policy.

Request to Speak - Asit Sarkar

• Recommendation

  That the Governance and Priorities Committee recommend to City Council:

  1. That Option 1 be pursued:
     1. That preferred qualifications advertised for potential appointees to the Board of Revision be amended to include:
        1. Previous real estate experience;
        2. Previous assessment or property appraisal experience;
        3. Previous experience on or with a quasi-judicial or an administrative tribunal;
        4. The ability to be fair, open-minded and impartial;
        5. The ability to conduct themselves with integrity and consistency;
        6. The ability to interpret and apply the relevant statutes and case law to complex scenarios; and
        7. The ability to absorb and analyze complex material information and write comprehensive, intelligible decisions.
     2. That the compensation of members appointed to the Board of Revision be increased as of January 1, 2021 as outlined in this report;
     3. That advertising forums for Board of Revision vacancies be reviewed and expanded at the discretion of the City Clerk’s Office;
     4. That training options for both Board of Revision members and the Board of Revision Secretary be explored and mandatory training be implemented for 2021 appointments;
     5. That resources, including access to legal counsel for members appointed to the Board of Revision and the Secretary to the Board of Revision continue to be offered and the potential to increase access to those resources be further explored; and
     6. That a process be established for the performance evaluation of appointed Board of Revision members for consideration by the Governance and Priorities Committee in advance of reappointments and to identify potential areas for further training and development; and
  2. That Policy No, C01-011, Remuneration – Members of Board of Revision be repealed.

9.

MOTIONS (notice previously given)

10.

GIVING NOTICE

11.

URGENT BUSINESS

12.

VERBAL UPDATES (if required)

12.1

Council Members - His Worship the Mayor, FCM/SUMA, Boards, Committees and Commissions

12.2

Administration

12.2.1

Covid-19 Update

13.

IN CAMERA SESSION

• Recommendation

  That the Committee move In Camera to consider the following items.

13.1

Event Update (CK 1870-15 x 270-7)

[In Camera - Third Party Information - Section 18 LAFOIP]

13.2

Land Matter (CK 175-2 x 5700-1)

[In Camera - Economic/Financial - Land - Section 17(1)(d) and (e) - LAFOIP]

13.3

Land Acquisition Matter (CK 4020-1 x 613-2)

[In Camera - Economic/Financial - Land - Section 17(1)(d) and (e) - LAFOIP]

13.4

Land Acquisition Matter (CK 4020-1)

[In Camera - Economic/Financial - Land - Section 17(1)(d) and (e) - LAFOIP]

13.5

Letter re: Update and Appointments - Saskatoon Municipal Review Commission (CK 255-18)

[In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 LAFOIP]

13.6

Email - Request for Leave from Appeals Boards (CK 175-6 x 175-56, 175-21)

[In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 LAFOIP]

13.7

Verbal Updates (if required)

13.7.1

Council Members - His Worship the Mayor; FCM/SUMA; Boards, Committees & Commissions; Personnel Subcommittee

13.7.2

Administration

14.

RISE AND REPORT

15.

ADJOURNMENT