PUBLIC MINUTES

GOVERNANCE AND PRIORITIES COMMITTEE

-
Council Chamber, City Hall
PRESENT:
  • Councillor H. Gough
  • His Worship Mayor C. Clark
  • Councillor C. Block
  • Councillor T. Davies
  • Councillor R. Donauer
  • Councillor B. Dubois
  • Councillor S. Gersher
  • Councillor D. Hill
  • Councillor Z. Jeffries
  • Councillor D. Kirton
  • Councillor M. Loewen
ALSO PRESENT:
  • City Manager J. Jorgenson
  • City Solicitor C. Yelland
  • City Clerk A. Tittemore
  • Deputy City Clerk S. Bryant

1.
CALL TO ORDER

 

The Chair called the meeting to order on Treaty 6 Territory and the Traditional Homeland of the Métis People and confirmed roll call.

2.
CONFIRMATION OF AGENDA

This item has attachments. 
1.Appendix 1 - Council Referral List - January 2023 REVISED(1).pdf
  • Moved By:Councillor Donauer
    1. That Appendix 1 to the report of the City Clerk submitted as Item 8.3.5 be replaced with the attached;
    2. That Appointments - Saskatoon Environmental Advisory Committee (SEAC) be added as Item 13.5.4;
    3. That City Manager Updates be added as Item 13.6.2.1; and
    4. That the agenda be confirmed as amended.

    In Favour (10)Councillor Davies, Councillor Hill, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent (1)Councillor Jeffries


    CARRIED UNANIMOUSLY

3.
DECLARATION OF CONFLICT OF INTEREST

 

There were no declarations of conflict of interest.

4.
ADOPTION OF MINUTES

This item has attachments. 
1.Post-Meeting Minutes - GOVERNANCE AND PRIORITIES COMMITTEE - PUBLIC_Dec12_2022 - English.pdf
  • Moved By:Councillor Dubois

    That the minutes of meeting of the Governance and Priorities Committee dated December 12, 2022, be adopted. 


    In Favour (10)Councillor Davies, Councillor Hill, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent (1)Councillor Jeffries


    CARRIED UNANIMOUSLY

5.
UNFINISHED BUSINESS

 

6.
REQUESTS TO SPEAK (new matters)

 

7.
COMMUNICATIONS (requiring the direction of the Committee)

 

8.
ADMINISTRATIVE AND LEGISLATIVE REPORTS

 

8.1
Decision Reports

 

8.1.1
2022 Roadways Emergency Response Plan Funding Options [GPC 2023-0101]

This item has attachments. 
1.Admin Report - 2022 Roadways Emergency Response Plan Funding Options.pdf

A report of the Chief Financial Officer was provided and presented by CFO Hack.  He responded to questions of Committee together with Director of Roadways Saric.

Councillor Jeffries entered the meeting during consideration of this matter.

  • Moved By:Councillor Kirton

    That the Governance and Priorities Committee recommend to City Council that Option 4 be approved which includes borrowing as the funding source for the 2022 Snow Response as well as building in a 0.75% dedicated property tax phase in for the 2024 to 2027 budgets to repay the borrowing and build in base funding for future snow responses.



  • IN AMENDMENT

    Moved By:Councillor Jeffries

    That the motion be amended that borrowing be approved as a funding source for the 2022 Snow Response with future reporting before budget on a funding source that blends options 3 and 4.


    In Favour (8)Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Gough, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Against (3)Councillor Hill, Councillor Loewen, and Councillor Block


    CARRIED

  • VOTE ON MAIN MOTION AS AMENDED

    That Governance and Priorities Committee recommend to City Council that borrowing be approved as the funding source for the 2022 Snow Response, with reporting to be provided to Council in advance of budget including options for borrowing to be repaid by reductions to the 2024-2035 Major Capital Plan as contained in Option 3 or building in a 0.75% dedicated property tax phase in for the 2024 to 2027 budgets to repay the borrowing and build in base funding for future snow responses as contained in Option 4.


    In Favour (10)Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Against (1)Councillor Hill


    CARRIED
  • Moved By:Councillor Block

    That Administration report back on any potential federal options to support emergency weather responses in time for the 2024-25 multi-year budget.


    In Favour (11)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton


    CARRIED UNANIMOUSLY

    Councillors Hill and Kirton excused themselves temporarily from the meeting at 11:18 a.m. and 11:19 a.m. respectively.

    The meeting recessed at 11:19 a.m. and reconvened at 11:33 a.m. with all members of Committee in attendance with the exception of Councillors Davies, Hill and Kirton.


8.1.2
Downtown District Event Centre and Convention Centre - Potential Private Partner [GPC 2023-0109]

This item has attachments. 
1.Admin Report - Downtown District Event Centre and Convention Centre - Potential Private Partner.pdf
2.Append 1 - SaskTel Centre and TCU Place Management Analysis.pdf

A report from the Transportation and Construction Division was provided and presented by Director of Major Projects and Preservation Willems.  He responded to questions of Committee


Councillor Davies re-entered the meeting at 11:35 p.m. during introduction of this item and Councillor Kirton re-joined the meeting via teleconference at 11:58 p.m. during comments.

  • Moved By:Councillor Block

    That the Governance and Priorities Committee recommend to City Council that Option 4 - Operate Facilities Under Private Management with a Competitive Procurement Process, be approved.


    In Favour (10)Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent (1)Councillor Hill


    CARRIED UNANIMOUSLY

8.2
Approval Reports

 

8.3
Information Reports

 

  • That the reports submitted as Items 8.3.1 to 8.3.5 be received as information.




8.3.1
Update on Roadways Emergency Response Plan Activated December 28, 2022 [GPC 2023-0108]

This item has attachments. 
1.Admin Report - Update on Roadways Emergency Response Plan Activated December 28, 2022.pdf

A report from the Transportation and Construction Division was provided.  Director of Roadways and Fleet Saric presented the report and together with Roadways Manager Danielson, they responded to questions of Committee.

  • Moved By:Councillor Jeffries

    That Administration include information in the annual winter maintenance report about improvements to private contractor procurement for future emergency snow responses.


    In Favour (10)Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent (1)Councillor Hill


    CARRIED UNANIMOUSLY

8.3.2
Review of Draft Changes to The Local Government Election Act [GPC 2023-0107]

This item has attachments. 
1.Admin Report - Review of Draft Changes to The Local Government Election Act.pdf
2.Append 1 - Bill 105, The Local Government Election Amendment Act, 2022.pdf
3.Append 2 - June, 2020 Correspondence Letter.pdf

A report of the City Clerk was provided.

City Clerk Tittemore presented the report and responded to questions related to access to poll books. 

Discussion followed on the possibility of requesting moving the municipal election date from November 13, 2024.

  • That the Governance and Priorities Committee recommend to City Council that the Mayor provide a letter on behalf of CC, with a copy provided to all Saskatoon MLA’s, with respect to moving of the November 13, 2024 election date for cities, incorporating support of SUMA recommendation (May 2025). 



8.3.3
Inquiries and Notice of Motions – January 2023 [GPC 2023-0104]

This item has attachments. 
1.Admin Report - Inquiries and NOMs - January 2023.pdf
2.Append 1 - Inquiries and Motions - January 2023.pdf

A report of the City Clerk was provided.

City Clerk Tittemore presented the referral reports under 8.3.3, 8.3.4 and 8.3.5 together.  

Solicitor Yelland responded to a question regarding the referral item on the matter of a Book of Condolence.

Committee indicated which items from the lists in the appendices could be removed and a resolution occurred under Item 8.3.5.

8.3.4
Referral List – Governance and Priorities Committee – January 2023 [GPC 2023-0105]

This item has attachments. 
1.Admin Report - Referral List - Governance and Priorities Committee - January 2023.pdf
2.Append 1 - GPC referral list - January.pdf

A report of the City Clerk was provided.

City Clerk Tittemore presented the referral reports under 8.3.3, 8.3.4 and 8.3.5 together.  

Committee indicated which items from the lists in the appendices could be removed and a resolution occurred under Item 8.3.5.

8.3.5
Referral List – City Council – January 2023 [GPC 2023-0110]

This item has attachments. 
1.Admin Report - Referral List - City Council - January 2023.pdf
2.Appendix 1 - Council Referral List - January 2023 REVISED.pdf

A report of the City Clerk and revised Appendix 1 - Council Referral List - January 2023 was provided.

City Clerk Tittemore presented the referral reports under 8.3.3, 8.3.4 and 8.3.5 together.  

Committee indicated which items from the lists in the appendices could be removed and a resolution occurred under Item 8.3.5.  

Councillor Hill re-joined the meeting at 1:03 p.m. via teleconference.

  • Moved By:Councillor Donauer

    That the following items be removed from the referral lists: 

    • 2015 Fare Increase
    • Enumeration/Voters' List/Voter Registry
    • Panhandling Bylaw - Review of Other Cities
    • Governance Review - Controlled Corporations and Statutory Boards - Governance Structure
    • Business Plan and Budget Options
    • Utilities 2019 Business Plan and Budget
    • Graffiti Management Program and Service Level Report
    • Supplemental Information - Business Plan and Budget Options
    • 2020 Local Government Election - Disclosure of Campaign Contributions and Expenses for Mayor and Councillor Candidates
    • COVID-19 Comprehensive City of Saskatoon Response Update
    • The COVID-19 Gathering Bylaw, 2021
    • Options for Groundwater Protection
    • Downtown Event and Entertainment District - Event Centre/Arena Site Options and Public Engagement
    • Free Parking on Holiday's in Lieu

    In Favour (11)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton


    CARRIED UNANIMOUSLY

9.
MOTIONS (notice previously given)

 

10.
URGENT BUSINESS

 

11.
GIVING NOTICE

 

12.
VERBAL UPDATES

 

12.1
Council Members - His Worship the Mayor, FCM/SUMA, Boards, Committees and Commissions

 

Mayor Clark provided the following verbal updates:

  • Meeting with the Saskatoon Tribal Council, January 26, 2023
  • Regional interest in food processing

12.2
Administration

 

13.
IN CAMERA SESSION

 
  • Moved By:Councillor Dubois

    That the Committee move In Camera to consider the following items.


    In Favour (11)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton


    CARRIED UNANIMOUSLY

13.1
Downtown Event and Entertainment District -Potential Revenue Instruments [GPC 2023-0102]

 

[In Camera - Economic/Financial and Other Interests, Section 17 of LAFOIPP]

13.2
Downtown Event and Entertainment District Plan [GPC 2023-0106]

 

[In Camera - Economic/Financial and Other Interests, Section 17 of LAFOIPP]

13.3
Multi-Unit Residential Recycling Agreement Renewal - Update [GPC 2023-0103]

 

[In Camera - Negotiations - Section 16 (1)(c) of LAFOIPP]

13.4
Nominations: The Queen Elizabeth II Platinum Jubilee Medal (Saskatchewan) [GPC 2023-0111]

 

[In Camera - Consultations/Deliberations, Section 16(1)(b) of LAFOIPP]

13.5
Appointments - Boards, Commissions and Committees [CK 225-4-3]

 

[In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 of LAFOIPP]

13.5.1
Appointment - P4G District Planning Commission

 

13.5.2
Appointment - General Superannuation Plan - Board of Trustees

 

13.5.3
Sutherland Business Improvement District - 2023 Board of Management

 

13.5.4
Appointments - Saskatoon Environmental Advisory Committee (SEAC)

 

13.6
Verbal Updates

 

13.6.1
Council Members - His Worship the Mayor; FCM/SUMA; Boards, Committees & Commissions; Personnel Subcommittee (if required)

 

13.6.2
Administration

 
13.6.2.1
City Manager Updates
 

[In Camera - Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19 and 20 LAFOIPP]

13.7
Land Matter

 

[In Camera - Solicitor/Client  - Section 21 of LAFOIPP]

14.
RISE AND REPORT

 

The Committee convened In Camera at 2:00 p.m. with the following in attendance: 

  • All Committee members (Councillors Davies, Hill and Kirton via teleconference)
  • City Manager Jorgenson
  • Chief Public Policy and Government Relations Officer Jordan
  • City Solicitor Yelland
  • City Clerk Tittemore
  • Deputy City Clerk Bryant

The following were in attendance for items 13.1 and 13.2:

  • Chief of Staff Beveridge
  • Chief Financial Officer Hack
  • Director of Finance Smith
  • Senior Financial Business Partner Meinema
  • KPMG representative, Kaytlyn Barber
  • General Manager, Community Services Lacroix
  • A/Director of Planning and Development Schulz
  • Senior Project Planner Williamson
  • Director of Major Projects and Preservation Willems
  • Special Projects Manager Frank
  • General Manager, Environment and Utilities Gardiner
  • Director of Communications and Public Engagement Blumers for item 13.2

Committee recessed from 4:04 p.m. and resumed at 4:11 p.m. with all members of Committee present, with the exception of Councillor Jeffries who excused himself from the meeting at 4:10 p.m.

In addition, the following were in attendance for item 13.3:

  • Director of Water and Waste Stream Lemke
  • Environmental Projects and Projection Manager Gauthier
  • Fire Chief Hackl

In addition, the following were in attendance for item 13.7

  • Director of Building Standards Fagnou
  • Development Review Manager Dawson

General Manager, Environment and Utilities Gardiner excused herself from the meeting during consideration of 13.7.

Councillor Block excused herself from the meeting at 5:25 p.m.

Committee unanimously resolved to extend the meeting beyond 5:30 p.m.

Councillor Jeffries excused himself from the meeting following consideration of the In Camera session.

The Committee moved to rise and report.  The In Camera portion of the meeting recessed at 5:47 p.m.

Committee reconvened publicly and reported as follows:

  • 13.1    Downtown Event and Entertainment District -Potential Revenue Instruments [GPC 2023-0102]

    Moved By:Councillor Hill

    That the submitted information and discussion remain In Camera under Sections 17of LAFOIPP.


    In Favour (9)Councillor Davies, Councillor Hill, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent (2)Councillor Jeffries, and Councillor Block


    CARRIED UNANIMOUSLY

  • 13.2    Downtown Event and Entertainment District Plan [GPC 2023-0106]

    Moved By:Councillor Hill

    That the submitted information and discussion remain In Camera under Sections 17of LAFOIPP.


    In Favour (9)Councillor Davies, Councillor Hill, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent (2)Councillor Jeffries, and Councillor Block


    CARRIED UNANIMOUSLY

  • 13.3    Multi-Unit Residential Recycling Agreement Renewal - Update [GPC 2023-0103]

    Moved By:Councillor Hill

    That the submitted information and discussion remain In Camera under Sections 16 (1)(c) of LAFOIPP.


    In Favour (9)Councillor Davies, Councillor Hill, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent (2)Councillor Jeffries, and Councillor Block


    CARRIED UNANIMOUSLY

  • 13.4    Nominations: The Queen Elizabeth II Platinum Jubilee Medal (Saskatchewan) [GPC 2023-0111]

    Moved By:Councillor Hill

    That the submitted information and discussion remain In Camera under Sections 16 (1)(b) of LAFOIPP.


    In Favour (9)Councillor Davies, Councillor Hill, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent (2)Councillor Jeffries, and Councillor Block


    CARRIED UNANIMOUSLY

  • 13.5    2023 Annual Appointments - Boards, Commissions and Committees [CK 225-1]

    13.5.1 Appointment - P4G District Planning Commission

    13.5.2 Appointment - General Superannuation Plan - Board of Trustees

    13.5.3 Sutherland Business Improvement District - 2023 Board of Management

    13.5.4 Appointments - Saskatoon Environmental Advisory Committee (SEAC)

    Moved By:Councillor Hill

    That the Governance and Priorities Committee recommend to City Council that the recommended appointments and any further direction, as noted by the City Clerk, be forwarded to City Council’s January regular business meeting for approval and the submitted information remain In Camera under Sections 16(1)(b) and (d) and 28 of LAFOIPP.


    In Favour (9)Councillor Davies, Councillor Hill, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent (2)Councillor Jeffries, and Councillor Block


    CARRIED UNANIMOUSLY

  • 13.6    Verbal Updates

    [In Camera - Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19 and 20 LAFOIPP]

    13.6.1  Council Members - His Worship the Mayor; FCM/SUMA; Boards, Committees & Commissions; Personnel Subcommittee 

    13.6.2.1  City Manager Updates

    Moved By:Councillor Hill

    That the verbal updates be received as information and discussion remain In Camera under Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19 and 20 LAFOIPP.


    In Favour (9)Councillor Davies, Councillor Hill, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent (2)Councillor Jeffries, and Councillor Block


    CARRIED UNANIMOUSLY

  • 13.7    Land Matter

    Moved By:Councillor Hill

    That the submitted information and discussion remain In Camera under Sections 21 of LAFOIPP.


    In Favour (9)Councillor Davies, Councillor Hill, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent (2)Councillor Jeffries, and Councillor Block


    CARRIED UNANIMOUSLY

15.
ADJOURNMENT

 

The meeting adjourned at 5:55 p.m.

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