PUBLIC AGENDA
STANDING POLICY COMMITTEE ON FINANCE

Wednesday, June 07, 2023 at 2:00 P.m. - 5:30 P.m.

Council Chamber, City Hall

Committee Members:

Councillor C. Block, Chair,
Councillor R. Donauer, Vice Chair,
Councillor B. Dubois,
Councillor Z. Jeffries,
Councillor D. Kirton,
and His Worship Mayor C. Clark (Ex-Officio)

Submissions providing comments and/or requesting to speak will be accepted for public meetings using the online form at saskatoon.ca/writetocouncil. If your submission includes a request to speak, you will be contacted by a representative from the City Clerk’s Office with further information. Submissions will be accepted no later than 5:00 p.m. on the Monday the week of the meeting.

1.
CALL TO ORDER

The Chair will call the meeting to order on Treaty 6 Territory and the Traditional Homeland of the Métis People and confirm roll call.

2.
CONFIRMATION OF AGENDA

Recommendation
That the agenda be confirmed as presented.

3.
DECLARATION OF CONFLICT OF INTEREST

4.
ADOPTION OF MINUTES

1.Post-Meeting Minutes - SPC-FINANCE - PUBLIC_May03_2023 - English.pdf

Recommendation
That the minutes of regular meeting of the Standing Policy Committee on Finance held on May 3, 2023, be adopted.

7.1
Decision Reports

7.2
Approval Reports

7.2.1
Acquisition of Land at Neault Road and 33rd Street West Intersection [FI2023-0606]

1.Admin Report - Acquisition of Land at Neault Road and 33rd Street West Intersection.pdf

2.Append 1 - Location of Land Proposed to be Acquired.pdf

3.Append 2 - Details of Proposed Land Acquisition.pdf

A report of the Corporate Financial Services is provided.

Recommendation
That the Standing Policy Committee on Finance recommend to City Council:
1. That Administration be authorized to purchase a 0.17 acre portion of ISC Parcel No. 203746653 from Zhang Bros. Development Corp. for $3,060.00; and
2. That the City Solicitor be requested to have the agreements executed by His Worship the Mayor and the City Clerk under the Corporate Seal.

7.2.2
SaskEnergy Central Ave Regulator Station Direct Sale [FI2023-0605]

1.Admin Report - SaskEnergy Central Ave Regulator Station Direct Sale .pdf

2.Append 1 - Proposed Lands to be Sold to SEI Along Central Ave.pdf

3.Append 2 - Plan of Proposed Subdivision.pdf

A report of the Corporate Financial Services is provided.

Recommendation
That the Standing Policy Committee on Finance recommend to City Council:
1. That the Administration be authorized to sell, by direct sale, a portion of ISC Parcel No. 121032098 and 119031050, being 0.41 acres, located along the east side of central Avenue to SaskEnergy Incorporated for $12,300.00 for a regulator station as per the terms and conditions outlined in this report; and
2. That His Worship the Mayor and the City Clerk be authorized to execute the conditional Agreement for Sale under the Corporate Seal.

7.2.3
Disaster Mitigation and Adaptation Fund Round 2 Applications [FI2023-0614]

1.Admin Report - Disaster Mitigation and Adaptation Fund Round 2 Applications.pdf

A report of the Corporate Financial Services is provided.

Recommendation
That the Standing Policy Committee on Finance recommend to City Council:
1. That City Council approve and direct the Administration to submit the following two applications to round 2 of the Disaster Mitigation and Adaptation Fund program:
  1. City of Saskatoon Park and Green Space Network Adaptation to Extreme Heat project; and
  2. Flood Control Strategy Expansion.
2. That if applications are successful, the Mayor and City Clerk be authorized to execute the agreement(s) from the Disaster Mitigation and Adaptation Fund program under the Corporate Seal.

7.2.4
Land Acquisition and Easement- University of Saskatchewan Riverbank Land College Drive [FI2023-0615]

1.Admin Report - Land Acquisition and Easement- University of Saskatchewan Riverbank Land College Drive.pdf

2.Append 1 - City and USask Land Acquisition -Transfer and Storm Main Easement.pdf

A report of the Corporate Financial Services is provided.

Recommendation
That the Standing Policy Committee on Finance recommend to City Council:
1. That the Administration be authorized to acquire Parcel A, Plan No. 102256961, ISC Parcel Number: 156377841, and Parcel E, Plan No. 90S027703 Ext 1, ISC Parcel Number: 131597668, totalling 1.54 acres, from the University of Saskatchewan for $1.00;
2. That Administration be authorized to enter into an easement agreement for an existing storm main with the University of Saskatchewan as outlined in this report; and
3. That the City Solicitor be requested to have the agreements executed by His Worship the Mayor and the City Clerk under the Corporate Seal.

7.2.5
Project Management Processes Audit – Terms of Reference [FI2023-0608]

1.Admin Report - Project Management Processes Audit - Terms of Reference.pdf

2.Append 1 - Audit of Project Management Processes TOR.pdf

A report of the City Auditor is provided.

Recommendation
That the Standing Policy Committee on Finance approve the Terms of Reference for the audit of Project Management Processes, as outlined in the report of the City Auditor dated June 7, 2023.

7.2.6
Cemetery Development Reserve Fund [FI2023-0602]

1.Cemetery Development Reserve Fund.pdf

2.Cemetery Development Fund Reserve Policy.pdf

A report of the Community Services Division is provided.

Recommendation
That the Standing Policy Committee on Finance recommend to City Council:
1. That the establishment of a Cemetery Development Fund Reserve, as identified in this report, be approved;
2. That a phased-in approach to fund the Cemetery Development Fund Reserve through increased cemetery revenues be considered as part of the 2024/2025 Business Plan and Budget deliberations; and
3. That the City Solicitor be requested to amend Bylaw No. 6774, The Capital Reserve Bylaw to include a Cemetery Development Fund Reserve.

7.2.7
License Agreement Renewal at Saskatoon Field House – Saskatchewan Track & Field Association [FI2023-0601]

1.Admin Report - License Agreement Renewal at Saskatoon Field House - Saskatchewan Track and Field Association .pdf

2.Append 1 - Map of Saskatoon Field House Showing License Space for STFA.pdf

A report of the Community Services Division is provided.

Recommendation
That the Standing Policy Committee on Finance approve:
1. The renewal of a license agreement between the City of Saskatoon and the Saskatoon Track & Field Association, from October 1, 2023, to September 30, 2026, for use of space in the Saskatoon Field House in accordance with the terms set out in this report; and
2. That the City Solicitor be requested to prepare the appropriate agreement and that the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.