PUBLIC MINUTES

STANDING POLICY COMMITTEE ON FINANCE

-
Council Chamber, City Hall
PRESENT:
  • Councillor C. Block, Chair
  • Councillor R. Donauer, Vice Chair
  • Councillor Z. Jeffries
  • Councillor D. Kirton
ABSENT:
  • Councillor B. Dubois
  • His Worship Mayor C. Clark (Ex-Officio)
ALSO PRESENT:
  • Chief Financial Officer C. Hack
  • Solicitor J. Manastyrski
  • Deputy City Clerk S. Bryant
  • Committee Assistant H. Janzen

1.
CALL TO ORDER

 

The Chair called the meeting to order on Treaty 6 Territory and the Traditional Homeland of the Métis People and confirmed roll call. She recognized that it is Indigenous History month. 

2.
CONFIRMATION OF AGENDA

 
  • Moved By:Councillor Donauer

    That the agenda be confirmed as presented.


    In Favour: (4)Councillor Jeffries, Councillor Donauer, Councillor Block, and Councillor Kirton
    Absent (2)Mayor C. Clark, and Councillor Dubois


    CARRIED UNANIMOUSLY

3.
DECLARATION OF CONFLICT OF INTEREST

 

There were no declarations of conflict of interest.

4.
ADOPTION OF MINUTES

This item has attachments. 
1.Post-Meeting Minutes - SPC-FINANCE - PUBLIC_May03_2023 - English.pdf
  • Moved By:Councillor Kirton

    That the minutes of regular meeting of the Standing Policy Committee on Finance held on May 3, 2023, be adopted.


    In Favour: (4)Councillor Jeffries, Councillor Donauer, Councillor Block, and Councillor Kirton
    Absent (2)Mayor C. Clark, and Councillor Dubois


    CARRIED UNANIMOUSLY

5.
UNFINISHED BUSINESS

 

6.
COMMUNICATIONS (requiring the direction of the Committee)

 

7.
REPORTS FROM ADMINISTRATION

 

7.1
Decision Reports

 

7.2
Approval Reports

 

7.2.1
Acquisition of Land at Neault Road and 33rd Street West Intersection [FI2023-0606]

This item has attachments. 
1.Admin Report - Acquisition of Land at Neault Road and 33rd Street West Intersection.pdf
2.Append 1 - Location of Land Proposed to be Acquired.pdf
3.Append 2 - Details of Proposed Land Acquisition.pdf

A report of the Corporate Financial Services was provided and presented by Chief Financial Officer Hack.  

  • Moved By:Councillor Donauer

    That the Standing Policy Committee on Finance recommend to City Council:

    1. That Administration be authorized to purchase a 0.17 acre portion of ISC Parcel No. 203746653 from Zhang Bros. Development Corp. for $3,060.00; and
    2. That the City Solicitor be requested to have the agreements executed by His Worship the Mayor and the City Clerk under the Corporate Seal.

    In Favour: (4)Councillor Jeffries, Councillor Donauer, Councillor Block, and Councillor Kirton
    Absent (2)Mayor C. Clark, and Councillor Dubois


    CARRIED UNANIMOUSLY

7.2.2
SaskEnergy Central Ave Regulator Station Direct Sale [FI2023-0605]

This item has attachments. 
1.Admin Report - SaskEnergy Central Ave Regulator Station Direct Sale .pdf
2.Append 1 - Proposed Lands to be Sold to SEI Along Central Ave.pdf
3.Append 2 - Plan of Proposed Subdivision.pdf

A report of the Corporate Financial Services was provided and presented by Chief Financial Officer Hack. 

  • Moved By:Councillor Kirton

    That the Standing Policy Committee on Finance recommend to City Council:

    1. That the Administration be authorized to sell, by direct sale, a portion of ISC Parcel No. 121032098 and 119031050, being 0.41 acres, located along the east side of central Avenue to SaskEnergy Incorporated for $12,300.00 for a regulator station as per the terms and conditions outlined in this report; and
    2. That His Worship the Mayor and the City Clerk be authorized to execute the conditional Agreement for Sale under the Corporate Seal.

    In Favour: (4)Councillor Jeffries, Councillor Donauer, Councillor Block, and Councillor Kirton
    Absent (2)Mayor C. Clark, and Councillor Dubois


    CARRIED UNANIMOUSLY

7.2.3
Disaster Mitigation and Adaptation Fund Round 2 Applications [FI2023-0614]

This item has attachments. 
1.Admin Report - Disaster Mitigation and Adaptation Fund Round 2 Applications.pdf

A report of the Corporate Financial Services was provided and presented by Chief Financial Officer Hack. Together with General Manager Utilities and Environment Gardiner they responded to questions of Committee. 

  • Moved By:Councillor Donauer

    That the Standing Policy Committee on Finance recommend to City Council:

     

    1. That City Council approve and direct the Administration to submit the following two applications to round 2 of the Disaster Mitigation and Adaptation Fund program:
      1. City of Saskatoon Park and Green Space Network Adaptation to Extreme Heat project; and
      2. Flood Control Strategy Expansion.
    2. That if applications are successful, the Mayor and City Clerk be authorized to execute the agreement(s) from the Disaster Mitigation and Adaptation Fund program under the Corporate Seal.

    In Favour: (4)Councillor Jeffries, Councillor Donauer, Councillor Block, and Councillor Kirton
    Absent (2)Mayor C. Clark, and Councillor Dubois


    CARRIED UNANIMOUSLY

7.2.4
Land Acquisition and Easement- University of Saskatchewan Riverbank Land College Drive [FI2023-0615]

This item has attachments. 
1.Admin Report - Land Acquisition and Easement- University of Saskatchewan Riverbank Land College Drive.pdf
2.Append 1 - City and USask Land Acquisition -Transfer and Storm Main Easement.pdf

A report of the Corporate Financial Services was provided and presented by Chief Financial Officer Hack.

  • Moved By:Councillor Kirton

    That the Standing Policy Committee on Finance recommend to City Council:

    1. That the Administration be authorized to acquire Parcel A, Plan No. 102256961, ISC Parcel Number: 156377841, and Parcel E, Plan No. 90S027703 Ext 1, ISC Parcel Number: 131597668, totalling 1.54 acres, from the University of Saskatchewan for $1.00;
    2. That Administration be authorized to enter into an easement agreement for an existing storm main with the University of Saskatchewan as outlined in this report; and
    3. That the City Solicitor be requested to have the agreements executed by His Worship the Mayor and the City Clerk under the Corporate Seal.

    In Favour: (4)Councillor Jeffries, Councillor Donauer, Councillor Block, and Councillor Kirton
    Absent (2)Mayor C. Clark, and Councillor Dubois


    CARRIED UNANIMOUSLY

7.2.5
Project Management Processes Audit – Terms of Reference [FI2023-0608]

This item has attachments. 
1.Admin Report - Project Management Processes Audit - Terms of Reference.pdf
2.Append 1 - Audit of Project Management Processes TOR.pdf

A report of the City Auditor was provided and presented by City Auditor Saleem. 

  • Moved By:Councillor Donauer

    That the Standing Policy Committee on Finance approve the Terms of Reference for the audit of Project Management Processes, as outlined in the report of the City Auditor dated June 7, 2023.


    In Favour: (4)Councillor Jeffries, Councillor Donauer, Councillor Block, and Councillor Kirton
    Absent (2)Mayor C. Clark, and Councillor Dubois


    CARRIED UNANIMOUSLY

7.2.6
Cemetery Development Reserve Fund [FI2023-0602]

This item has attachments. 
1.Cemetery Development Reserve Fund.pdf
2.Cemetery Development Fund Reserve Policy.pdf

A report of the Community Services Division was provided and presented by General Manager Community Services Lacroix. She responded to questions of Committee. 

  • Moved By:Councillor Kirton

    That the Standing Policy Committee on Finance recommend to City Council:

    1. That the establishment of a Cemetery Development Fund Reserve, as identified in this report, be approved;
    2. That a phased-in approach to fund the Cemetery Development Fund Reserve through increased cemetery revenues be considered as part of the 2024/2025 Business Plan and Budget deliberations; and
    3. That the City Solicitor be requested to amend Bylaw No. 6774, The Capital Reserve Bylaw to include a Cemetery Development Fund Reserve.

    In Favour: (4)Councillor Jeffries, Councillor Donauer, Councillor Block, and Councillor Kirton
    Absent (2)Mayor C. Clark, and Councillor Dubois


    CARRIED UNANIMOUSLY

7.2.7
License Agreement Renewal at Saskatoon Field House – Saskatchewan Track & Field Association [FI2023-0601]

This item has attachments. 
1.Admin Report - License Agreement Renewal at Saskatoon Field House - Saskatchewan Track and Field Association .pdf
2.Append 1 - Map of Saskatoon Field House Showing License Space for STFA.pdf

A report of the Community Services Division was provided and presented by General Manager Community Services Lacroix. She responded to questions of Committee. 

  • Moved By:Councillor Jeffries

    That the Standing Policy Committee on Finance approve:

    1. The renewal of a license agreement between the City of Saskatoon and the Saskatchewan Track & Field Association, from October 1, 2023, to September 30, 2026, for use of space in the Saskatoon Field House in accordance with the terms set out in this report; and
    2. That the City Solicitor be requested to prepare the appropriate agreement and that the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.

    In Favour: (4)Councillor Jeffries, Councillor Donauer, Councillor Block, and Councillor Kirton
    Absent (2)Mayor C. Clark, and Councillor Dubois


    CARRIED UNANIMOUSLY

7.3
Information Reports

 
  • Moved By:Councillor Donauer

    That the reports contained in Items 7.3.1 to 7.3.7 be received as information.


    In Favour: (4)Councillor Jeffries, Councillor Donauer, Councillor Block, and Councillor Kirton
    Absent (2)Mayor C. Clark, and Councillor Dubois


    CARRIED UNANIMOUSLY

7.3.1
Committee Referrals – Standing Policy Committee on Finance 2023 [FI2023-0603]

This item has attachments. 
1.Admin Report - Committee Referrals – Standing Policy Committee on Finance - June 2023.pdf
2.Append 1 - Copy of Finance Referral List June 2023.pdf

A report of the Corporate Financial Services was provided and presented by Chief Financial Officer Hack. Director of Saskatoon Land Long responded to questions of Committee.  

7.3.2
2021 Canadian Award for Financial Reporting [FI2023-0604]

This item has attachments. 
1.Admin Report - 2021 Canadian Award for Financial Reporting.pdf
2.Append 1 - Letter from GFOA – Notification of 2021 Canadian Award for Financial Reporting, dated April 26, 2023.pdf
3.Append 2 - Canadian Award for Financial Reporting Achievement – Annual Financial Report Year Ended December 31, 2021.pdf

A report of the Corporate Financial Services was provided and presented by Chief Financial Officer Hack. He responded to questions of Committee. 

7.3.3
2022 Public Accounts [FI2023-0610]

This item has attachments. 
1.Admin Report - 2022 Public Accounts.pdf
2.Append 1 - 2022 Public Accounts.pdf

A report of the Corporate Financial Services was provided and presented by Chief Financial Officer Hack. He responded to questions of Committee. 

7.3.4
Update on Disposal of Buildings and Improvements from City-owned Lands in Kensington [FI2023-0612]

This item has attachments. 
1.Admin Report - Update on Disposal of Buildings and Improvement from City-owned Lands in Kensington.pdf
2.Append 1 - Status of Buildings for Disposal on City-owned Future Kensington Lands.pdf

A report of the Corporate Financial Services was provided and presented by Chief Financial Officer Hack. 

7.3.5
Terms and Conditions of Sale – 321 Avenue C North – Former Saskatoon Transit Maintenance Facility [FI2023-0611]

This item has attachments. 
1.Admin Report - Terms and Conditions of Sale - 321 Ave C North - Former Transit Maintenance Facility.pdf
2.Append 1 - Location Plan - 321 Avenue C North.pdf
3.Append 2 - Project Site Plan and Development Phasing.pdf
4.Append 3 - Project Rendering.pdf

A report of the Corporate Financial Services was provided and presented by Director of Saskatoon Land Long. He responded to questions of Committee.  

7.3.6
2022 Annual Financial Report – Saskatoon Land [FI2023-0607]

This item has attachments. 
1.Admin Report - 2022 Annual Financial Report - Saskatoon Land.pdf
2.Append 1 - 2022 Saskatoon Land Annual Report.pdf

A report of the Corporate Financial Services was provided and presented by Director of Saskatoon Land Long. He responded to questions of Committee.  

  • Moved By:Councillor Jeffries

    That the 2022 Annual Financial Report - Saskatoon Land be forwarded to City Council for information. 


    In Favour: (4)Councillor Jeffries, Councillor Donauer, Councillor Block, and Councillor Kirton
    Absent (2)Mayor C. Clark, and Councillor Dubois


    CARRIED UNANIMOUSLY

7.3.7
2022 Annual Report - Independent Office of the City Auditor [FI2023-0609]

This item has attachments. 
1.Admin Report - 2022 Annual Report - Independent Office of the City Auditor.pdf
2.Append 1 - 2022 Annual Report - May 26, 2023.pdf

A report of the City Auditor was provided and presented by City Auditor Saleem. Together with Chief Financial Officer Hack they responded to questions of Committee.  

8.
MOTIONS (notice previously given)

 

9.
URGENT BUSINESS

 

10.
GIVING NOTICE

 

11.
IN CAMERA SESSION

 
  • Moved By:Councillor Jeffries

    ​That the following items be considered In Camera.


    In Favour: (4)Councillor Jeffries, Councillor Donauer, Councillor Block, and Councillor Kirton
    Absent (2)Mayor C. Clark, and Councillor Dubois


    CARRIED UNANIMOUSLY

11.1
Land Matter

 

[In Camera - Economical/Financial - Land Section 17 (1)(d) and (e) of LAFOIP]

11.2
City Auditor Updates 

 

[In Camera - Audit and Tests, Section 19 of LAFOIP]

12.
RISE AND REPORT

 

The Standing Policy Committee on Finance convened In Camera at 3:19 p.m. in the Council Chamber with all members of Committee present with the exception of Mayor Clark and Councillor Dubois.

Also present were:

- CFO Hack (Item 11.1)

- Director of Saskatoon Land Long (Item 11.1)

- Land Development Project Manager Murray (Item 11.1)

- Solicitor Manastyrski

- City Auditor Saleem

- Deputy City Clerk Bryant

- Committee Assistant Janzen

City Auditor Saleem was excused for a portion of the discussion during consideration of Item 11.2.

The In Camera portion of the meeting concluded at 3:43 p.m.

The Committee reconvened publicly at 3:45 p.m. with all members of Committee present with the exception of Mayor Clark and Councillor Dubois.

The Committee reported further as follows:

  • 11.1 Land Matter

    Moved By:Councillor Donauer

    That the information and discussion remain In Camera under Section 17 (1)(d) and (e) of LAFOIP.


    In Favour: (4)Councillor Jeffries, Councillor Donauer, Councillor Block, and Councillor Kirton
    Absent (2)Mayor C. Clark, and Councillor Dubois


    CARRIED UNANIMOUSLY

  • 11.2 City Auditor Updates

    Moved By:Councillor Donauer

    That the information and discussion remain In Camera under Section 19 of LAFOIP.


    In Favour: (4)Councillor Jeffries, Councillor Donauer, Councillor Block, and Councillor Kirton
    Absent (2)Mayor C. Clark, and Councillor Dubois


    CARRIED UNANIMOUSLY

13.
ADJOURNMENT

 

The meeting adjourned at 3:47 p.m.

No Item Selected