PUBLIC MINUTES

PUBLIC ART ADVISORY COMMITTEE

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Committee Room E, Ground Floor, City Hall
PRESENT:
  • Jeremy Morgan, Chair
  • Vanessa Hyggen, Vice-Chair
  • Muveddet Al-Katib
  • Joan Borsa
  • Lilia Buza
  • Sasha Chilibeck
  • Gale Hagblom
  • Tamara Rusnak
  • Barbara Stehwien
ALSO PRESENT:
  • Councillor Mairin Loewen
  • Community Development Manager Kevin Kitchen
  • Arts & Culture Consultant Alejandro Romero
  • Committee Assistant Janice Hudson

1.
CALL TO ORDER and APPOINTMENT OF CHAIR and VICE-CHAIR
 

The Committee Assistant called the meeting to order at 2:34 p.m.  Introductions followed.

She reported that as per the Committee's Terms of Reference, a Chair and Vice-Chair must be elected upon majority vote of Committee membership at its annual organizational meeting.

  • Moved By:J. Borsa

    That Jeremy Morgan be reappointed Chair of the Public Art Advisory Committee for 2020.


    CARRIED
  • Moved By:G. Hagblom

    That Vanessa Hyggen be appointed Vice-Chair of the Public Art Advisory Committee for 2020.


    CARRIED

2.
CONFIRMATION OF AGENDA
 

  • Moved By:J. Borsa

    That the agenda be confirmed as presented.


    CARRIED

3.
DECLARATION OF CONFLICT OF INTEREST
 

There were no declarations of conflict of interest.

4.
ADOPTION OF MINUTES
This item has attachments. 

1.Post-Meeting Minutes - PUBLIC ART ADVISORY COMMITTEE_Nov08_2019 - English.pdf
  • Moved By:B. Stehwien

    ​That the minutes of the Public Art Advisory Committee meeting held on November 8, 2019, be adopted.


    CARRIED

5.
UNFINISHED BUSINESS
 

6.
VERBAL UPDATES
 

6.1
REPORT OF THE CHAIR
 

6.2
COMMITTEE OR RESOURCE MEMBER UPDATE
 

6.2.1
Acquisition of Artworks into Public Art Collection [File No. CK 4040-1 and RCD 1870-13]
This item has attachments. 

1.Committee Report - Acquisition of Artworks into Public Art Collection.pdf
2.Admin Report - Acquisition of Artworks into Public Art Collection .pdf
3.Append 1 - Acquisition of Artworks into Public Art Collection.pdf

Report of the Committee Assistant:

"City Council, at its Regular Business Meeting held on January 27, 2020, considered the attached report of the Standing Policy Committee on Planning, Development and Community Services and adopted the Committee's recommendations as submitted."

Community Development Manager Kitchen provided an update, advising Solicitor's Office is preparing the required agreements to solidify adding the four new pieces to the collection.  He answered questions regarding maintenance and repair costs.

  • Moved By:S. Chilibeck

    That the information be received.


    CARRIED

6.2.2
Official Community Plan Redesign – Public Art (File No. CK. 4350-69)
This item has attachments. 

1.Admin Report - Official Community Plan Redesign - Public Art.pdf
2.Append 1 - Proposed Content - Public Art.pdf
3.OCP - PAAC - February 14, 2020.pdf

A report of the Administration was provided.

Tyson McShane, Acting Manager of Long Range Planning, Lars Ketilson, Senior Planner, and Ashley Kostyniuk, Planner, the team tasked with updating the OCP, were in attendance.

Tyson presented a PowerPoint on the redesign that covered the project overview and review strategy, and content (three sections) related to public art.  He answered questions of the Committee, noting the OCP is a living document intended to be over-arching to guide detailed policies.

The Committee discussed potential for a subcommittee to review and provide feedback.

  • Moved By:T. Rusnak

    That the information be received.


    CARRIED

6.2.3
Equity Lens Review of the Public Art Policy (File No. CK. 4040-1)
 

Becky Sasakamoose-Kuffner, Cultural Diversity and Race Relations Coordinator, was in attendance to provide a verbal update, along with a PowerPoint presentation.  She introduced Sonya Li, the law student reviewing the Public Art policy, and noted the recommendations will return to the Committee.  

The Committee asked questions of Sonya and the Administration, providing some feedback; however, discussed forming a subcommittee to review the recommendations. 

  • Moved By:T. Rusnak

    That the information be received.


    CARRIED

7.
REFERRALS FROM COUNCIL OR COMMITTEE
 

8.
WORK PLAN CONSIDERATION
 

The Committee Assistant reported that in accordance with the Committee's Terms of Reference, it shall submit an annual report outlining the previous year’s accomplishments and a work plan for the upcoming year. 

She committed to updating last year's submission accordingly and sharing with the Chair and Vice-Chair for completion.

8.1
WORK PLAN - UPDATES AND REFERRALS TO STANDING POLICY COMMITTEE
 

Further to Items 6.2.2 and 6.2.3, the Committee continued discussion regarding formation of subcommittees.

  • Moved By:B. Stehwien
    1. That an 'OCP Review Subcommittee' be created (Joan, Tamara, Gale, Vanessa, Muveddet) to review sections within the document related to Public Art and provide feedback to the Administration; and
    2. That an 'Equity Lens Review Subcommittee' be created (Jeremy, Lilia, Sasha, Gale, Barbara) to review the recommendations received and provide feedback.  

    CARRIED

9.
BUDGET
 

The Committee was advised its approved budget for 2020 is $10,000.  Preliminary discussions ensued, noting the bus/site tour was well-received last year.  

10.
ADJOURNMENT
 

The meeting adjourned at 3:54 p.m.

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