PUBLIC AGENDA
STANDING POLICY COMMITTEE ON FINANCE

Wednesday, March 06, 2024 at 2:00 P.m. - 5:30 P.m.

Council Chamber, City Hall

Committee Members:

• Councillor R. Donauer, Chair, 
• Councillor C. Block, Vice Chair, 
• Councillor B. Dubois, 
• Councillor Z. Jeffries, 
• Councillor D. Kirton, 
• and His Worship Mayor C. Clark (Ex-Officio) 

Submissions providing comments and/or requesting to speak will be accepted for public meetings using the online form at saskatoon.ca/writetocouncil. If your submission includes a request to speak, you will be contacted by a representative from the City Clerk’s Office with further information. Submissions will be accepted no later than 5:00 p.m. on the Monday the week of the meeting.

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1.

CALL TO ORDER

The Chair will call the meeting to order on Treaty 6 Territory and the Traditional Homeland of the Métis People and confirm roll call.

2.

CONFIRMATION OF AGENDA

• Recommendation

  That the agenda be confirmed as presented.

3.

DECLARATION OF CONFLICT OF INTEREST

4.

ADOPTION OF MINUTES

• Recommendation

  That the minutes of regular meeting of the Standing Policy Committee on Finance held on February 7, 2024, be adopted.

5.

UNFINISHED BUSINESS

6.

COMMUNICATIONS (requiring the direction of the Committee)

6.1

Delegated Authority Matters

6.2

Matters Requiring Direction

6.2.1

2023 Board of Revision Annual Report [ADV2024-0301]

The Board of Revision 2023 Annual Report is provided and Cameron Choquette, Board Chair, will be in attendance to speak to the matter.

• Recommendation

  That the 2023 Annual Report of the Board of Revision be forwarded to City Council for information.

6.2.2

Notice of Annual General Meeting - Saskatchewan Place Association Inc. [FI2024-0307]

A letter dated February 26, 2024, from Lori O'Brien, Executive Assistant, SaskTel Centre, regarding the Notice of Annual General Meeting of the Saskatchewan Place Association Inc. is provided.

• Recommendation

  That the Standing Policy Committee on Finance recommend to City Council that the City of Saskatoon, being a member of the Saskatchewan Place Association Inc., appoint Mayor Charlie Clark, or in his absence, Councillors Troy Davies or Randy Donauer, of the City of Saskatoon, in the Province of Saskatchewan, as its proxy to vote for it on its behalf at the Annual General Meeting of the members of the Saskatchewan Place Association Inc., to be held on the 4th day of April, 2024, or at any adjournment or adjournments thereof.

6.2.3

Notice of Annual General Meeting - Saskatoon Centennial Auditorium and Convention Centre Corporation [FI2024-0305]

A letter dated February 21, 2024, from Tammy Sweeney, Chief Executive Officer, TCU Place Saskatoon's Arts & Convention Centre, regarding the Notice of the Annual General Meetings of the Saskatoon Centennial Auditorium and Convention Centre Corporation and the Saskatoon Centennial Auditorium Foundation is provided.

• Recommendation

  That the Standing Policy Committee on Finance recommend to City Council that the City of Saskatoon, being a member of both the Saskatoon Centennial Auditorium Convention Centre Corporation Board of Directors and the Saskatoon Centennial Auditorium Foundation Board of Directors appoint Mayor Charlie Clark, or in his absence, Councillor David Kirton or Councillor Mairin Loewen of the City of Saskatoon, in the Province of Saskatchewan, as its proxy to vote for it on its behalf at the Annual General Meetings of the members of the Saskatoon Centennial Auditorium Convention Centre Corporation and the Saskatoon Centennial Auditorium Foundation, to be held on the 25th day of April, 2024, or at any adjournment or adjournments thereof.

6.2.4

Notice of Annual General Meetings - The Saskatoon Gallery and Conservatory Corporation and The Art Gallery of Saskatchewan Inc. [FI2024-0310]

A letter dated February 27, 2024, from Erin Culbertson, Executive Assistant, Remai Modern Art Gallery of Saskatchewan, regarding the Notice of the Annual General Meetings of The Saskatoon Gallery and Conservatory Corporation and The Art Gallery of Saskatchewan Inc. is provided.

• Recommendation

  That the Standing Policy Committee on Finance recommend to City Council:

  1. That the City of Saskatoon, being a member of both The Saskatoon Gallery and Conservatory Corporation and The Art Gallery of Saskatchewan Inc., appoint Mayor Charlie Clark, or in his absence, Councillor Bev Dubois or Councillor Mairin Loewen of the City of Saskatoon, in the Province of Saskatchewan, as its proxy to vote for it on its behalf at the Annual General Meetings of the members of The Saskatoon Gallery and Conservatory Corporation and The Art Gallery of Saskatchewan Inc. to be held on the 30th day of April 2024, or at any adjournment or adjournments thereof; and
  2. That the City of Saskatoon, being a member of  The Saskatoon Gallery and Conservatory Corporation, appoint Mayor Charlie Clark, or in his absence, Councillor Bev Dubois or Councillor Mairin Loewen of the City of Saskatoon, in the Province of Saskatchewan, as its proxy to vote for it on its behalf at the Special Meeting of the members of The Saskatoon Gallery and Conservatory Corporation to be held on the 30th day of April 2024, or at any adjournment or adjournments thereof.

6.3

Requests to Speak (new matters)

7.

REPORTS FROM ADMINISTRATION

7.1

Decision Reports

7.1.1

Housing Accelerator Fund – Development of City-Owned Land [FI2024-0308]

A report of the Community Services Division is provided.

• Recommendation

  That the Standing Policy Committee on Finance recommend to City Council that Administration be directed to proceed with Option 1.

7.2

Approval Reports

7.2.1

Lease Renewal of 502-48th Street East – Saskatoon Water [FI2024-0304]

A report of the Corporate Financial Services is provided.

• Recommendation
  1. That the lease agreement with Tim Turple Holdings Inc. for 502 48^th Street East be renewed for a further term of up to five years upon the terms stated within this report; and
  2. That the City Solicitor be requested to prepare the appropriate agreement and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.

7.2.2

2024 Tag Days [FI2024-0302]

A report of the Corporate Financial Services is provided.

• Recommendation

  That the four applications for the 2024 Tag Days, as outlined in the report of the Chief Financial Officer dated March 6, 2024, be approved.

7.2.3

2024 Budget Approval – Business Improvement Districts [FI2024-0301]

A report of the Corporate Financial Services is provided.

• Recommendation

  That the Standing Policy Committee on Finance recommend to City Council:

  1. That the 2024 budget submissions from the Downtown Saskatoon Business Improvement District, Broadway Business Improvement District, Riversdale Business Improvement District, Sutherland Business Improvement District, and 33^rd Street Business Improvement District be approved; and
  2. That the City Solicitor be requested to prepare the 2024 Business Improvement District Levy Bylaws for submission to City Council for consideration at the same meeting that the Mill Rate Bylaws are presented.

7.2.4

Proposed Amendments to Bylaw No. 6774, Capital Reserve Bylaw [FI2024-0309]

A report of the Corporate Financial Services Division is provided.

• Recommendation

  That the Standing Policy Committee on Finance recommend to City Council that the City Solicitor be requested to prepare the appropriate bylaw amendments to Bylaw No. 6744, as outlined in this report.

7.2.5

Preliminary Year-End Results - December 31, 2023 [FI2024-0312]

A report of the Corporate Financial Services is provided.

• Recommendation

  That the Standing Policy Committee on Finance recommend to City Council:

  1. That $5,746,794 of the surplus be transferred to the Snow and Ice Management Contingency Reserve; and
  2. That the remaining surplus of $4,198,484 be transferred to the Fiscal Stabilization Reserve to balance the budget.

7.3

Information Reports

• Recommendation

  That the reports contained in Items 7.3.1 to 7.3.2 be received as information.

7.3.1

2023 Update on Open Market Land Sales & Lease Transactions [FI2024-0303]

A report of the Corporate Financial Services is provided.

7.3.2

Repaid Productivity Improvement Loans 2023 [FI2024-0311]

A report of the Corporate Financial Services is provided.

8.

MOTIONS (notice previously given)

9.

URGENT BUSINESS

10.

GIVING NOTICE

11.

IN CAMERA SESSION

• Recommendation

  ​That the following items be considered In Camera.

11.1

Land Matter

[In Camera - Economical/Financial - Plans/Land Section 17 (1)(d) and (e) of LAFOIP]

11.2

City Auditor Updates

[In Camera - Audit and Tests, Section 19 of LAFOIP]

11.2.1

Audit Matter

[In Camera - Audits and Tests, Section 19 of LAFOIP]

12.

RISE AND REPORT

13.

ADJOURNMENT