PUBLIC MINUTES

GOVERNANCE AND PRIORITIES COMMITTEE

Wednesday, March 15, 2023 at 9:30 A.m. - 5:30 P.m.

Council Chamber, City Hall

PRESENT:

• Councillor B. Dubois, Chair
• His Worship Mayor C. Clark
• Councillor C. Block
• Councillor T. Davies
• Councillor R. Donauer
• Councillor S. Gersher
• Councillor H. Gough
• Councillor Z. Jeffries
• Councillor D. Kirton
• Councillor M. Loewen

ABSENT:

• Councillor D. Hill

ALSO PRESENT:

• City Manager J. Jorgenson
• City Solicitor C. Yelland
• City Clerk A. Tittemore
• Deputy City Clerk S. Bryant

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1.

CALL TO ORDER

The Chair called the meeting to order on Treaty 6 Territory and the Traditional Homeland of the Métis People and confirmed roll call.

2.

CONFIRMATION OF AGENDA

• Moved By: Councillor Gersher

  That the agenda be confirmed as presented.

  
  

  In Favour (10)	Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Hill

  
  
  
  CARRIED UNANIMOUSLY

3.

DECLARATION OF CONFLICT OF INTEREST

There were no declarations of conflict of interest.

4.

ADOPTION OF MINUTES

• Moved By: Councillor Gough

  That the minutes of meeting of the Governance and Priorities Committee dated February 14, 2023 be adopted. 

  
  

  In Favour (10)	Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Hill

  
  
  
  CARRIED UNANIMOUSLY

5.

UNFINISHED BUSINESS

6.

REQUESTS TO SPEAK (new matters)

7.

COMMUNICATIONS (requiring the direction of the Committee)

7.1

Integrity Commissioner 2022 Annual Report [GPC2023-0308]

The 2022 Annual Report of the Office of the Integrity Commissioner for the City of Saskatoon was provided.

Angela Kruk, Integrity Commissioner, presented her report outlining the recommendations and responded to questions along with City Solicitor Yelland and City Clerk Tittemore.

• Moved By: Councillor Gough
  1. That the 2022 annual report of the Integrity Commissioner be received as information; and
  2. That Governance and Priorities Committee recommend to City Council that the City Solicitor be directed to draft the appropriate bylaw amendments as per the 2022 annual report of the Integrity Commissioner.
  
  

  In Favour (10)	Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Hill

  
  
  
  CARRIED UNANIMOUSLY

8.

ADMINISTRATIVE AND LEGISLATIVE REPORTS

8.1

Decision Reports

8.1.1

2024 – 2035 Major Capital Project Prioritization [GPC2023-0307]

A report of the Corporate Financial Services was provided.

Chief Financial Officer Hack presented this matter with a PowerPoint and responded to questions along with other members of the Administration.

The meeting recessed at 11:45 a.m. and reconvened at 12:06 p.m. with all members of Committee in attendance with the exception of Councillor Hill.

• Moved By: Councillor Gough

  That the Governance and Priorities Committee recommend to City Council that Option 1 be approved which includes the approval of the presented 2024-2035 Major Capital Prioritization List to be used in the development of a future funding plan.

  
  

  In Favour (10)	Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Hill

  
  
  
  CARRIED UNANIMOUSLY

8.2

Approval Reports

8.2.1

Downtown Event and Entertainment District Plan – Vision Statement and Guiding Principles [GPC2023-0301]

A report of the Community Services Division was provided.

Senior Project Planning Williamson presented the report, displaying a slide of the project timelines.   He responded to questions of Committee.

• Moved By: Councillor Block

  That the Governance and Priorities Committee recommend to City Council that the vision statement and guiding principles for the Downtown Event and Entertainment District Plan, as contained in Appendix 2, be approved with accepted changes.

  
  

  In Favour (9)	Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, and Councillor Kirton
  Against (1)	Councillor Dubois
  Absent (1)	Councillor Hill

  
  
  
  CARRIED
• Moved By: Councillor Block

  That Administration report back on an option(s) to include language around Saskatoon as a winter city.

  
  

  In Favour (10)	Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Hill

  
  
  
  CARRIED UNANIMOUSLY
• Moved By: Councillor Gough

  That Administration report back on an option to include language about shared prosperity and success, seeking input from the Saskatoon Poverty Reduction Partnership.

  
  

  In Favour (10)	Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Hill

  
  
  
  CARRIED UNANIMOUSLY

8.3

Information Reports

1

• That the reports submitted as Items 8.3.1 and 8.3.2 be received as information.

  
  
  
  

8.3.1

City Council Strategic Priority and Leadership Initiative – 2023 Q1 Update [GPC2023-0302]

A report of the City Clerk's Office was provided.

City Clerk Tittemore presented the report noting this is one opportunity for Councillors to provide updates within their strategic priority area.

Councillor Block provided an update with respect to the Downtown Event and Entertainment district.

Councillor Dubois provided an update with respect to implementation of the Transportation Master Plan, Active Transportation and Saskatoon Freeway Project.

• Moved By: Councillor Donauer

  That the information be received.

  
  

  In Favour (10)	Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Hill

  
  
  
  CARRIED UNANIMOUSLY

8.3.2

2023 – 2025 Budgetary Pressures and Trends [GPC2023-0306]

A report of the Corporate Financial Services was provided.

Chief Financial Officer Hack presented the report and responded to questions along with City Manager Jorgenson.

• Moved By: Mayor Clark
  1. That the information be received; and

  2. That Administration report back on a potential special budget meeting process to address some of the budgetary challenges and pressures for the upcoming two-year budget cycle.  That this report include recommendations on using the existing Governance and Priorities Committee/Finance Committee meeting schedule vs. having special budget/Finance committee meetings and recommendations for organizing these special budget meetings based on departmental budgets or based on service lines or some combination. 

  
  

  In Favour (10)	Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Hill

  
  
  
  CARRIED UNANIMOUSLY

9.

MOTIONS (notice previously given)

10.

URGENT BUSINESS

11.

GIVING NOTICE

12.

VERBAL UPDATES

12.1

Council Members - His Worship the Mayor, FCM/SUMA, Boards, Committees and Commissions

Mayor Clark

- Attending the upcoming Provincial Budget announcement in Regina.

- Attending the Queen's Jubilee Medal Ceremony on March 24

 

Councillor Donauer

- SUMA updates and resolutions

12.2

Administration

13.

IN CAMERA SESSION

• Moved By: Councillor Donauer

  That the Committee move In Camera to consider the following items.

  
  

  In Favour (10)	Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Hill

  
  
  
  CARRIED UNANIMOUSLY

  The meeting recessed at 1:15 p.m.

  
  

13.1

Verbal Updates

13.1.1

Council Members - His Worship the Mayor; FCM/SUMA; Boards, Committees & Commissions; Personnel Subcommittee (if required)

13.1.2

Administration

13.1.2.1

City Manager Updates

[In Camera - Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19 and 20 of LAFOIP]

13.1.2.2

Negotiations Update [CK 4720-6]

[In Camera - Labour/Personnel Matter - Section 16(1)(c) and (d) of LAFOIP]

13.2

Capital Projects 1813 and 1814 Financial Closeout – Construction of the Art Gallery of Saskatchewan and Parkade [GPC2023-0303]

[In Camera - Economic/Financial and Other Interests, Section 17 of LAFOIP]

13.3

Update on BRT Funding and Brand Strategy [GPC2023-0309]

[In Camera - Information from Other Governments - Section 13 of LAFOIP]

13.4

Appointments - Boards, Commissions and Committees [CK 225-4-3]

In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 of LAFOIP]

13.4.1

Appointment - Board of Revision

13.4.2

Appointment - Municipal Heritage Advisory Committee

13.4.3

Appointment – Municipal Planning Commission

13.4.4

Appointment - Municipal Review Commission

13.4.5

Appointment - Public Art Advisory Committee

13.4.6

Resignation - Saskatoon Accessibility Advisory Committee

14.

RISE AND REPORT

The Committee convened In Camera at 1:48 p.m. with the following in attendance: 

• All Committee members (Councillor Davies via teleconference and Mayor Clark at 2:22 p.m.), with the exception of Councillor Hill 
• City Manager Jorgenson
• City Solicitor Yelland
• City Clerk Tittemore
• Deputy City Clerk Bryant
• Chief of Staff Beveridge
• General Manager, Community Services Lacroix
• Chief of Public Policy and Government Relations Jordan
• Chief Financial Officer Hack
• Director of Major Projects and Preservation Willems for Item 13.1.2.1
• General Manager Schmidt for Items 13.1.2.1 and 13.3
• Carla Blumers for item 13.3

All members of Administration were excused following item 13.3 with the exception of City Solicitor Yelland, City Manager Jorgenson, City Clerk Tittemore and Deputy City Clerk Bryant.

The Committee moved to rise and report. The In Camera portion of the meeting recessed at 3:39 p.m.

Committee reconvened publicly and reported as follows:

• 13.1.1 Council Members - His Worship the Mayor; FCM/SUMA; Boards, Committees & Commissions; Personnel Subcommittee

  Moved By: Councillor Gersher
  1. That the verbal updates be received as information; and
  2. That the discussion remain In Camera under Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19, 20 and 21 of LAFOIP.
  
  

  In Favour (10)	Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Hill

  
  
  
  CARRIED UNANIMOUSLY

• 13.1.2.1          City Manager Updates

  [In Camera - Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19 and 20 LAFOIP]

  Moved By: Councillor Gersher
  1. That the verbal updates be received as information; and
  2. That the discussion remain In Camera under Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19 and 20 of LAFOIP.
  
  

  In Favour (10)	Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Hill

  
  
  
  CARRIED UNANIMOUSLY

• 13.1.2.2          Negotiations Update [CK 4720-6]

  [In Camera - Labour/Personnel Matter - Section 16(1)(c) and (d) of LAFOIP]

  Moved By: Councillor Gersher
  1. That the verbal update be received as information; and
  2. That the discussion remain In Camera under Sections 16(1)(c) and (d) of LAFOIP.
  
  

  In Favour (10)	Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Hill

  
  
  
  CARRIED UNANIMOUSLY

• 13.2   Capital Projects 1813 and 1814 Financial Closeout – Construction of the Art Gallery of Saskatchewan and Parkade [GPC2023-0303]

  In Camera - Economic/Financial and Other Interests, Section 17 of LAFOIP]

  This matter was withdrawn.

  
  
  
  

• 13.3   Update on BRT Funding and Brand Strategy [GPC2023-0309]

  [In Camera - Information from Other Governments - Section 13 of LAFOIP]

  That the information and discussion remain In Camera under Section 13 of LAFOIP.

  
  

  In Favour (10)	Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Hill

  
  
  
  CARRIED UNANIMOUSLY

• 13.4   Appointments - Boards, Commissions and Committees [CK 225-1]

  [In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 of LAFOIP]

  13.4.1            Appointment - Board of Revision

  Moved By: Councillor Gersher

  I move:

  1. That Addy Ajayi be appointed to the Board of Revision to the end of 2024; and
  2. That the submitted information and discussion be received and remain In Camera under Sections 16(1)(b) and (d) and 28 of LAFOIP.
  
  

  In Favour (10)	Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Gersher

  
  
  
  CARRIED UNANIMOUSLY

• 13.4.2            Appointment - Municipal Heritage Advisory Committee

  Moved By: Councillor Gersher
  1. That Taylor Morrison, Saskatchewan Realtors Association be appointed to the Municipal Heritage Advisory Committee to the end of 2024; and
  2. That the submitted information and discussion remain In Camera under Sections 16(1)(b) and (d) and 28 of LAFOIP.
  
  

  In Favour (10)	Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Hill

  
  
  
  CARRIED UNANIMOUSLY

• 13.4.3            Appointment – Municipal Planning Commission

  1. That Mostofa Kamal be appointed to the Municipal Planning Commission to the end of 2025; and
  2. That the submitted information and discussion remain In Camera under Sections 16(1)(b) and (d) and 28 of LAFOIP.
  
  

  In Favour (10)	Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Hill

  
  
  
  CARRIED UNANIMOUSLY

• 13.4.4            Appointment - Municipal Review Commission

  Moved By: Councillor Gersher
  1. That Kerry McNamara be appointed to the Municipal Review Commission to the end of 2026; and
  2. That the submitted information and discussion remain In Camera under Sections 16(1)(b) and (d) and 28 of LAFOIP.
  
  

  In Favour (10)	Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Hill

  
  
  
  CARRIED UNANIMOUSLY

• 13.4.5            Appointment - Public Art Advisory Committee

  Moved By: Councillor Gersher
  1. That Muveddett Al-Katib be appointed as a civic representative to the Public Art Advisory Committee to the end of 2024; and
  2. That the submitted information and discussion remain In Camera under Sections 16(1)(b) and (d) and 28 of LAFOIP.
  
  

  In Favour (10)	Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Hill

  
  
  
  CARRIED UNANIMOUSLY

• 13.4.6            Resignation - Saskatoon Accessibility Advisory Committee

  1. That the City Clerk be instructed to advertise for the citizen vacancy on the Committee; and
  2. That the submitted information and discussion remain In Camera under Sections 16(1)(b) and (d) and 28 of LAFOIP.
  
  

  In Favour (10)	Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Hill

  
  
  
  CARRIED UNANIMOUSLY

15.

ADJOURNMENT

The meeting adjourned at 3:45 p.m.