PUBLIC MINUTES

STANDING POLICY COMMITTEE ON PLANNING,

DEVELOPMENT AND COMMUNITY SERVICES

Meeting #:
Date:	Tuesday, January 14, 2020 at 9:00 A.m. - 1:00 P.m.
Location:	Council Chamber, City Hall

PRESENT:

• Councillor T. Davies, A/Chair
• Councillor H. Gough
• Councillor A. Iwanchuk, Vice-Chair
• His Worship, Mayor C. Clark (Ex-Officio)

ABSENT:

• Councillor D. Hill, Chair
• Councillor Z. Jeffries at 9:05 a.m.

ALSO PRESENT:

• General Manager, Community Services L. Lacroix
• Solicitor J. Manastyrski
• Deputy City Clerk S. Bryant
• Committee Assistant P. Walter

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1.

CALL TO ORDER

The Deputy City Clerk called the meeting to order.

2.

APPOINTMENT OF CHAIR AND VICE CHAIR

The Deputy City Clerk reported that City Council, at its Regular Business Meeting held on September 30, 2019 made the following appointments for 2020:

Standing Policy Committee on Planning, Development and Community Services

• Councillor T. Davies
• Councillor H. Gough
• Councillor D. Hill
• Councillor A. Iwanchuk
• Councillor Z. Jeffries

The Committee was requested to appoint a Chair and Vice-Chair for 2020.  It was noted that Councillor Hill was Chair and Councillor Iwanchuk was Vice-Chair for 2019.

The Deputy City Clerk noted that Councillor Hill was absent from the meeting and that he put his name forward for Chair.

• Moved By Councillor Iwanchuk

  That Councillor Hill be appointed Chair and Councillor Davies be appointed Vice-Chair of the Standing Policy Committee on Planning, Development and Community Services until November 16, 2020.

  Favour (4)	Councillor Davies, Councillor Gough, Councillor Iwanchuk, and Mayor C. Clark
  Absent (2)	Councillor Hill, and Councillor Jeffries

  CARRIED UNANIMOUSLY

  Councillor Davies took the Chair

  
  

3.

CONFIRMATION OF AGENDA

• Moved By Councillor Gough
  1. That Item 7.1.1 be withdrawn;
  2. That the following letters be added to Item 8.3.1;
     1. Submitting Comments:
        1. Ruth Engele, Renters of Saskatoon and Area (ROSA), dated January 14, 2020;
     2. Requesting to Speak:
        1. Cameron Choquette, Saskatchewan Landlord Association, dated January 9, 2020;
        2. Katelyn Siggelkow, dated January 12, 2020;
        3. Jennifer Altenberg, Pleasant Hill Community Association, dated January 12, 2020;
  3. That the following letters be added to Item 8.3.2;
     1. Submitting Comments:
        1. Michelle Miller, Westmount Community Association, dated January 13, 2020;
     2. Requesting to Speak:
        1. Cameron Choquette, Saskatchewan Landlord Association, dated January 9, 2020;
        2. Diane Bentley, Hudson Bay Park/Mayfair/Kelsey Woodlawn Community Association and Caswell Hill Community Association, dated January 9, 2020;
        3. David Fineday, dated January 12, 2020;
        4. Jennifer Altenberg, Pleasant Hill Community Association, dated January 12, 2020;
  4. That the letter submitting comments from Shane Patridge, Pleasant Hill Community Association, dated January 14, 2020 be added to Items 8.3.1 and 8.3.2;
  5. That the items with speakers be heard immediately following Unfinished Business:
     1. 8.3.1 - Cameron Choquette
     2. 8.3.1 - Katelyn Siggelkow
     3. 8.3.1 - Jennifer Altenberg
     4. 8.3.2 - Cameron Choquette
     5. 8.3.2 - Diane Bentley
     6. 8.3.2 - David Fineday
     7. 8.3.2 - Jennifer Altenberg
  6. That the agenda be approved as amended.

  Favour (4)	Councillor Davies, Mayor C. Clark, Councillor Iwanchuk, and Councillor Gough
  Absent (2)	Councillor Hill, and Councillor Jeffries

  CARRIED UNANIMOUSLY

4.

DECLARATION OF CONFLICT OF INTEREST

There were no declarations of conflict of interest.

Councillor Jeffries entered the meeting at 9:05 a.m.

5.

ADOPTION OF MINUTES

• Moved By Councillor Jeffries

  ​That the minutes of Regular Meeting of the Standing Policy Committee on Planning, Development and Community Services held on December 3, 2019 be approved.

  Favour (5)	Councillor Davies, Councillor Gough, Councillor Iwanchuk, Councillor Jeffries, and Mayor C. Clark
  Absent (1)	Councillor Hill

  CARRIED UNANIMOUSLY

  Item 8.3.1 was considered next.

  
  

6.

UNFINISHED BUSINESS

7.

COMMUNICATIONS (requiring the direction of the Committee)

7.1

Delegated Authority Matters

7.1.1

Municipal Heritage Advisory Committee - Frances Morrison Central Library - Building Heritage Status [File No. CK 710-1, x650-1]

This item was withdrawn.

7.2

Matters Requiring Direction

7.2.1

Marr Residence 2019 Annual Report [File No. CK 430-60]

The 2019 Annual Report for the Marr Residence was provided.

• Moved By Councillor Gough

  That the Standing Policy Committee on Planning, Development and Community Services recommend that the Marr Residence 2019 Annual Report be referred to Council for information.

  Favour (4)	Councillor Davies, Councillor Jeffries, Councillor Iwanchuk, and Councillor Gough
  Absent (2)	Councillor Hill, and Mayor C. Clark

  CARRIED UNANIMOUSLY

  Item 8.1.2 was considered next.

  
  

7.3

Requests to Speak (new matters)

8.

REPORTS FROM ADMINISTRATION

8.1

Information Reports

8.1.1

Optimist Hill Project Update [File No. CK 4205-39 and RCD 4206-DI]

A report of the General Manager, Community Services Department was provided.  The A/Chair noted members of the Optimist Club were present in the gallery.

Director of Recreation and Community Development Roberts responded to questions of the Committee.

• Moved By Councillor Gough

  That the information be received.

  Favour (4)	Councillor Davies, Councillor Gough, Councillor Iwanchuk, and Councillor Jeffries
  Absent (2)	Councillor Hill, and Mayor C. Clark

  CARRIED UNANIMOUSLY

  Item 8.2.1 was considered next.

  
  

8.1.2

Transit Villages Plans [File No. CK 4350-66 and PL 4131-46]

A report of the General Manager, Community Services Department was provided.

Special Projects Manager Schulz responded to questions of the Committee.

• Moved By Councillor Iwanchuk

  That the information be received.

  Favour (4)	Councillor Davies, Councillor Gough, Councillor Iwanchuk, and Councillor Jeffries
  Absent (2)	Councillor Hill, and Mayor C. Clark

  CARRIED UNANIMOUSLY

8.1.3

Referral List – Standing Policy on Planning, Development and Community Services [File No. CK 225-76 and PL 430-1]

A report of the General Manager, Community Services Department was provided.

• Moved By Councillor Gough

  That the information be received.

  Favour (4)	Councillor Davies, Councillor Gough, Councillor Iwanchuk, and Councillor Jeffries
  Absent (2)	Councillor Hill, and Mayor C. Clark

  CARRIED UNANIMOUSLY

  Item 10 was considered next.

  
  

8.2

Approval Reports

8.2.1

Acquisition of Artworks into Public Art Collection [File No. CK 4040-1 and RCD 1870-13]

A report of the General Manager, Community Services Department was provided.

• Moved By Councillor Iwanchuk

  That the Standing Policy Committee on Planning, Development and Community Services recommend to City Council:

  1. That the donation of the artworks Contrapuntal Jazz, Dream Walker, Cascadence and River and Sky be accepted as donations into the City of Saskatoon public art collection, as recommended by the Public Art Advisory Committee and Civic Administration;
  2. That the Office of the City Solicitor prepare the necessary agreements evidencing the donations for signing by the Artists, the Mayor and the City Clerk; and
  3. That the Office of the City Solicitor prepare the necessary agreement with the Saskatchewan Craft Council to allow for the display of the artwork River and Sky on the Craft Council building at 813 Broadway Avenue.

  Favour (4)	Councillor Davies, Councillor Gough, Councillor Iwanchuk, and Councillor Jeffries
  Absent (2)	Councillor Hill, and Mayor C. Clark

  CARRIED UNANIMOUSLY

  Item 8.2.2 was considered next.

  
  

8.2.2

Corridor Transformation Plan [File No. CK 4350-66 and PL 4110-78-1 (BF 044-18)]

A report of the General Manager, Community Services Department was provided.

Senior Planner Charlebois presented the report with a PowerPoint.

• Moved By Councillor Jeffries

  That the Standing Policy Committee on Planning, Development and Community Services recommend to City Council:

  1. That the Corridor Transformation Plan be endorsed to guide future corridor land use planning activities as the basis for implementing the Corridor Growth Portfolio of the Growth Plan to Half a Million; and
  2. That the Corridor Transformation Plan be forwarded to the Municipal Planning Commission for information.

  Favour (4)	Councillor Davies, Councillor Gough, Councillor Iwanchuk, and Councillor Jeffries
  Absent (2)	Councillor Hill, and Mayor C. Clark

  CARRIED UNANIMOUSLY

  Item 7.2.1 was considered next.

  
  

8.3

Decision Reports

8.3.1

Licensing Rental Properties and Regulation of Nuisance Calls for Emergency Services [File No. CK 750-1 and PL 4005-9-14]

A report of the General Manager, Community Services Department was provided along with the following letters requesting to speak:

• Cameron Choquette, CEO, Saskatchewan Landlord Association, dated January 9, 2020;
• Katelyn Siggelkow, dated January 12, 2020; and
• Jennifer Altenberg, Pleasant Hill Community Association, dated January 12, 2020.

The following letters submitting comments were also provided and will be joined to the file:

• Ruth Engele, Renters of Saskatoon and Area (ROSA), dated January 14, 2020; and
• Shane Patridge, Pleasant Hill Community Association, dated January 14, 2020.

Licensing and Permitting Manager Wilson presented the report with a PowerPoint and responded to questions of the Committee along with Assistant Chief Rodger, Saskatoon Fire Department and Inspector Nogier, Saskatoon Police Service.

Cameron Choquette, CEO, Saskatchewan Landlord Association addressed the Committee in favour of the Crime Free Multi-Housing program, highlighting the importance of continued education for both landlords and renters.

Katelyn Siggelkow addressed the Committee regarding concerns of the accountability for one-unit dwellings, noting the Crime Free Multi-Housing program only targets apartment buildings.

 

The Committee made a motion to have David Fineday and Ruth Engele speak to the matter.

David Fineday addressed the Committee regarding past experiences with rental properties and boarded buildings in the Riversdale District highlighting a volunteer program that was established in the 1990s to inspect residences.

Ruth Engele, Renters of Saskatoon and Area (ROSA) addressed the Committee regarding the lack of education in the housing handbook and communication process.  It was also noted that the program effectiveness has a barrier for addressing tenant safety.

It was noted Jennifer Altenberg, Pleasant Hill Community Association was not present.

Discussion followed.

• Moved By Councillor Gough

  That David Fineday and Ruth Engele be added to the speakers list for Item 8.3.1.

  Favour (5)	Councillor Davies, Councillor Gough, Councillor Iwanchuk, Councillor Jeffries, and Mayor C. Clark
  Absent (1)	Councillor Hill

  CARRIED UNANIMOUSLY
• Moved By Mayor C. Clark
  1. That the Standing Policy Committee on Planning, Development and Community Services recommend to City Council that Administration be directed to investigate further and report back on the financial implications of implementing Option 1,: increase staffing to facilitate pro-active property maintenance inspections, as outlined in the January 14, 2020 report of the General Manager, Community Services Department; and
  2. That the Administration report back on options to create a more coordinated system to building accountability and monitoring of both life safety and property maintenance and nuisance concerns of properties and buildings between Community Associations and residents, Community Services, Saskatoon Fire, Saskatoon Police, Landlord Associations, Business Improvement Districts, Housing providers and other associated agencies, and as part of that investigate options such as the success of the Flint Property Portal to use data, mapping and community engagement to support a more coordinated approach.

  Favour (5)	Councillor Davies, Councillor Gough, Councillor Iwanchuk, Councillor Jeffries, and Mayor C. Clark
  Absent (1)	Councillor Hill

  CARRIED UNANIMOUSLY
• Moved By Councillor Gough
  1. That the Administration report back on planned expanded public education and programming efforts outlining how these will balance and support both rights and responsibilities of all parties and promote tenant well-being, and therefore, community well-being. That appropriate collaboration be considered with partners engaged in programs and education relating to rental tenancies.
  2. That the Administration report back on opportunities to inform residences of their rights under Divisions 3, 4, and 5 of Bylaw 8175, and opportunities to engage in proactive enforcement of these provisions.

  Favour (5)	Councillor Davies, Councillor Gough, Councillor Iwanchuk, Councillor Jeffries, and Mayor C. Clark
  Absent (1)	Councillor Hill

  CARRIED UNANIMOUSLY

  The meeting recessed at 11:02 a.m. and reconvened at 11:14 a.m. with all members present with the exception of Councillor Hill.  Item 8.3.2 was considered next.

  
  

8.3.2

Saskatoon Fire Department – Boarded Buildings [File No. CK 4110-45]

A report of the Fire Chief was provided along with the following letters requesting to speak:

• Cameron Choquette, CEO, Saskatchewan Landlord Association, dated January 9, 2020;
• Diane Bentley, Hudson Bay Park/Mayfair/Kelsey Woodlawn Community Association and Caswell Hill Community Association, dated January 9, 2020;
• David Fineday, dated January 12, 2020; and
• Jennifer Altenberg, Pleasant Hill Community Association, dated January 12, 2020.

The following letters submitting comments were also provided and will be joined to the file:

• Michelle Miller, Westmount Community Association, dated January 13, 2020; and
• Shane Patridge, Pleasant Hill Community Association, dated January 14, 2020. 

Assistant Chief Rodger presented the report and responded to questions of the Committee.

Cameron Choquette, CEO, Saskatchewan Landlord Association addressed the Committee in favour Option 1 which gives the landlords an opportunity to work with Saskatoon Fire.

Diane Bentley, Hudson Bay Park/Mayfair/Kelsey Woodlawn Community Association and Caswell Hill Community Association addressed the Committee regarding the amount of boarded buildings in the neighbourhoods creating a safety risk for the residents.  Ms. Bentley also expressed concerns with adding more responsibilities to community associations to look after the boarded buildings and urged the Committee to take action.  Additional information was provided to the Committee and joined to the file. 

David Fineday addressed the Committee regarding the volunteer program established in the 1990s to inspected residences in the Riversdale area.

It was noted that Jennifer Altenberg, Pleasant Hill Community Association was not present.  Katelyn Siggelkow addressed the Committee on her behalf and highlighted that the Pleasant Hill Community spent much of 2018 and 2019 discussing and offering feedback around rental property licensing and the problematic around unsafe rental prosperity in Pleasant Hill.

Mayor Clark excused himself from the meeting at 11:55 a.m.

Discussion followed.

• Moved By Councillor Gough

  That the Standing Policy Committee on Planning, Development and Community Services endorse Option 1 outlined in the January 14, 2020 report of the Fire Chief and that the Department adjust the existing inspection model to designate boarded buildings a Priority 1 concern.

  Favour (4)	Councillor Davies, Councillor Gough, Councillor Iwanchuk, and Councillor Jeffries
  Absent (2)	Councillor Hill, and Mayor C. Clark

  CARRIED UNANIMOUSLY

  Item 8.1.1 was considered next.

  
  

9.

MOTIONS (notice previously given)

10.

GIVING NOTICE

10.1

Councillor Gough - Coordinated Rental Housing Plan

Councillor Gough gave the following Notice of Motion:

"TAKE NOTICE that at the next meeting of the Standing Policy Committee on Planning, Development and Community Services, I will move the following motion:

'That the administration report back on opportunities to develop a Coordinated Rental Housing Plan to situate the City as a leading agency in the sustainability and well-being of the rental housing landscape in our community.'"

• Moved By Councillor Iwanchuk

  That Notice be waived.

  Favour (4)	Councillor Davies, Councillor Gough, Councillor Iwanchuk, and Councillor Jeffries
  Absent (2)	Councillor Hill, and Mayor C. Clark

  CARRIED UNANIMOUSLY
• Moved By Councillor Gough

  That the administration report back on opportunities to develop a Coordinated Rental Housing Plan to situate the City as a leading agency in the sustainability and well-being of the rental housing landscape in our community.

  Favour (4)	Councillor Davies, Councillor Gough, Councillor Iwanchuk, and Councillor Jeffries
  Absent (2)	Councillor Hill, and Mayor C. Clark

  CARRIED UNANIMOUSLY

11.

URGENT BUSINESS

12.

IN CAMERA SESSION (If Required)

13.

ADJOURNMENT

The meeting adjourned at 12:40 p.m.