PUBLIC MINUTES

STANDING POLICY COMMITTEE ON PLANNING,

DEVELOPMENT AND COMMUNITY SERVICES

-
Council Chamber, City Hall
PRESENT:
  • Councillor T. Davies, Chair
  • Councillor M. Loewen, Vice-Chair
  • Councillor C. Block, via teleconference
  • Councillor S. Gersher, via teleconference
  • Councillor H. Gough
ABSENT:
  • His Worship, Mayor C. Clark (Ex-Officio)
ALSO PRESENT:
  • General Manager, Community Services L. Lacroix
  • Solicitor J. Manastyrski, via teleconference
  • Deputy City Clerk S. Bryant
  • Committee Assistant P. Walter

1.
CALL TO ORDER
 

The Chair called the meeting to order on Treaty Six Territory and the Traditional Homeland of the Métis people. Roll call was taken.

2.
CONFIRMATION OF AGENDA
 

  • Moved By:Councillor Loewen

    That the agenda be confirmed as presented.


    In Favour: (5)Councillor Davies, Councillor Loewen, Councillor Block, Councillor Gersher, and Councillor Gough
    Absent: (1)Mayor C. Clark


    CARRIED UNANIMOUSLY

3.
DECLARATION OF CONFLICT OF INTEREST
 

There were no declarations of conflict of interest.

4.
ADOPTION OF MINUTES
This item has attachments. 

1.Post-Meeting Minutes - PDCS_Apr12_2022 - English.pdf
  • Moved By:Councillor Gough

    ​That the minutes of Regular Meeting of the Standing Policy Committee on Planning, Development and Community Services held on April 12, 2022 be approved.


    In Favour: (5)Councillor Davies, Councillor Loewen, Councillor Block, Councillor Gersher, and Councillor Gough
    Absent: (1)Mayor C. Clark


    CARRIED UNANIMOUSLY

5.
UNFINISHED BUSINESS
 

5.1
Community Support Program 2021 Annual Report [File No. CK 5605-3]
This item has attachments. 

1.Letter to Street Activity Subcommittee with 2021 Activity Report, March 9, 2022.pdf
2.2021 Annual Report.pdf

Deputy City Clerk Bryant reported that due to time constraints at its meeting on April 12, 2022, the Standing Policy Committee on Planning, Development and Community Services deferred the matter to the May 9, 2022 meeting. The 2021 Annual Report of the Community Support Program was provided.

General Manager, Community Services Lacroix introduced the item.

Rob Garrison, Community Support Program Supervisor presented the 2021 Annual Report for the Community Support Program and responded to questions of the Committee.

General Manager, Community Services Lacroix responded to questions of the Committee.

  • Moved By:Councillor Gough

    That the Street Activity Subcommittee 2021 Annual Report of the Community Support Program be received as information.


    In Favour: (5)Councillor Davies, Councillor Loewen, Councillor Gough, Councillor Block, and Councillor Gersher
    Absent: (1)Mayor C. Clark


    CARRIED UNANIMOUSLY

5.2
Public Art Advisory Committee - 2021 Annual Report and 2022 Work Plan [File No. CK 175-58]
This item has attachments. 

1.PAAC 2021 Annual Report and 2022 Work Plan.pdf

Deputy City Clerk Bryant reported that due to time constraints at its meeting on April 12, 2022, the Standing Policy Committee on Planning, Development and Community Services deferred the matter to the May 9, 2022 meeting. The 2021 Annual Report and 2022 Work Plan of the Public Art Advisory Committee was provided.

General Manager, Community Services Lacroix introduced the matter.

  • Moved By:Councillor Gersher

    That the Standing Policy Committee on Planning, Development and Community Services recommend that the Public Art Advisory Committee 2021 Annual Report and 2022 Work Plan be referred to City Council for information.


    In Favour: (5)Councillor Davies, Councillor Loewen, Councillor Gough, Councillor Block, and Councillor Gersher
    Absent: (1)Mayor C. Clark


    CARRIED UNANIMOUSLY

5.3
2021 Year-End Report – Community Standards Department [File No. CK 430-34]
This item has attachments. 

1.Admin Report - 2021 Year-End Report - Community Standards .pdf
2.Append 1 - Community Standards 2021 Annual Report.pdf

Deputy City Clerk Bryant reported that due to time constraints at its meeting on April 12, 2022, the Standing Policy Committee on Planning, Development and Community Services deferred the matter to the May 9, 2022 meeting. A report from the Administration was provided.

Director of Community Standards Grazier presented the report and responded to questions of the Committee along with General Manager, Community Services Lacroix and Deputy City Clerk Bryant.

  • Moved By:Councillor Gough
    1. That the information be received; and
    2. That the administration report back on the implementation and early evaluation of the body worn camera program in the Parking Services operations, including privacy considerations and program costs.

    In Favour: (5)Councillor Davies, Councillor Loewen, Councillor Block, Councillor Gersher, and Councillor Gough
    Absent: (1)Mayor C. Clark


    CARRIED UNANIMOUSLY

5.4
2021 Year-End Report – Planning and Development Department [File No. CK 430-41]
This item has attachments. 

1.Admin Report - 2021 Year-End Report - Planning and Development Department .pdf
2.Append 1 - Planning and Development Year-End Report.pdf
3.7.1.2 - Comments - Sherry Tarasoff_Redacted(1).pdf

Deputy City Clerk Bryant reported that due to time constraints at its meeting on April 12, 2022, the Standing Policy Committee on Planning, Development and Community Services deferred the matter to the May 9, 2022 meeting. A report from the Administration was provided along with a letter from Sherry Tarasoff, dated April 12, 2022.

General Manager, Community Services Lacroix presented the report.

  • Moved By:Councillor Loewen

    That the information be received.


    In Favour: (5)Councillor Davies, Councillor Loewen, Councillor Gough, Councillor Block, and Councillor Gersher
    Absent: (1)Mayor C. Clark


    CARRIED UNANIMOUSLY

5.5
Recovery Park Public Art Scope Change [File No. CK 4040-4]
This item has attachments. 

1.Admin Report - Recovery Park Public Art Scope Change .pdf

Deputy City Clerk Bryant reported that due to time constraints at its meeting on April 12, 2022, the Standing Policy Committee on Planning, Development and Community Services deferred the matter to the May 9, 2022 meeting. A report from the Administration was provided.

General Manager, Community Services Lacroix presented the report. Community Development Manager Kitchen responded to questions of the Committee.

  • Moved By:Councillor Gersher

    That the information be received.


    In Favour: (5)Councillor Davies, Councillor Loewen, Councillor Gough, Councillor Block, and Councillor Gersher
    Absent: (1)Mayor C. Clark


    CARRIED UNANIMOUSLY

5.6
2022 Assistance to Community Groups – Cash Grant – Environmental Category [File No. CK 1871-10]
This item has attachments. 

1.Admin Report - 2022 Assistance to Community Groups - Cash Grant - Environmental Component.pdf
2.Append 1 - Summary of 2021 Funded Projects.pdf
3.Append 2 - Summary of 2022 Grant Applications.pdf

Deputy City Clerk Bryant reported that due to time constraints at its meeting on April 12, 2022, the Standing Policy Committee on Planning, Development and Community Services deferred the matter to the May 9, 2022 meeting. A report from the Administration was provided.

Director of Sustainability South presented the report.

  • Moved By:Councillor Gough

    That the Standing Policy Committee on Planning, Development and Community Services that the funding allocations for the 2022 Assistance to Community Groups – Cash Grant – Environment Category, be approved.


    In Favour: (5)Councillor Davies, Councillor Loewen, Councillor Block, Councillor Gersher, and Councillor Gough
    Absent: (1)Mayor C. Clark


    CARRIED UNANIMOUSLY

5.7
Temporary Pause of Civic Naming Program [File No. CK 6310-0]
This item has attachments. 

1.Admin Report - Temporary Pause of Civic Naming Program.pdf

Deputy City Clerk Bryant reported that due to time constraints at its meeting on April 12, 2022, the Standing Policy Committee on Planning, Development and Community Services deferred the matter to the May 9, 2022 meeting. A report from the Administration was provided.

General Manager, Community Services Lacroix presented the report and responded to questions of the Committee along with Director of Planning and Development Anderson.

  • Moved By:Councillor Loewen

    That the Standing Policy Committee on Planning, Development and Community Services recommend to City Council that a temporary pause of the Civic Naming Program, with respect to receiving and processing new submissions for names to be added to the Names Master List, until such time as a new or amended Naming of City Property and Development Areas Policy, or related policy is developed, be approved.


    In Favour: (5)Councillor Davies, Councillor Loewen, Councillor Gough, Councillor Block, and Councillor Gersher
    Absent: (1)Mayor C. Clark


    CARRIED UNANIMOUSLY

5.8
Victoria Park Recreation Facility [File No. CK 610-12]
This item has attachments. 

1.Admin Report - Victoria Park Recreation Facility.pdf

Deputy City Clerk Bryant reported that due to time constraints at its meeting on April 12, 2022, the Standing Policy Committee on Planning, Development and Community Services deferred the matter to the May 9, 2022 meeting. A report from the Administration was provided.

General Manager, Community Services Lacroix presented the report.

  • Moved By:Councillor Gough

    That the Standing Policy Committee on Planning, Development and Community Services recommend to City Council:

    1. That the City enter into a funding agreement with the Rotary Club of Saskatoon for their commitment of $40,000 towards the Victoria Park Recreation Facility;
    2. That the City enter into a lease agreement with the Core Community Collective Saskatoon to operate the new Victoria Park Recreation Facility and the adjacent open space in Victoria Park; and
    3. That the City Solicitor be requested to prepare the appropriate agreements and that His Worship the Mayor and the City Clerk be authorized to execute the agreements under the Corporate Seal.

    In Favour: (5)Councillor Davies, Councillor Loewen, Councillor Gough, Councillor Block, and Councillor Gersher
    Absent: (1)Mayor C. Clark


    CARRIED UNANIMOUSLY

5.9
East Side Leisure Centre – YMCA Partnership and Operating Models [File No. CK 606-5]
This item has attachments. 

1.Admin Report - East Side Leisure Centre- YMCA Partnership Operating Models.pdf

Deputy City Clerk Bryant reported that due to time constraints at its meeting on April 12, 2022, the Standing Policy Committee on Planning, Development and Community Services deferred the matter to the May 9, 2022 meeting. A report from the Administration was provided.


Dean Dodge, Chief Executive Officer, Saskatoon YMCA was in attendance to respond to questions.

General Manager, Community Services Lacroix presented the report. Director of Recreation and Community Development Roberts responded to questions of the Committee.

  • Moved By:Councillor Block

    That the Standing Policy Committee on Planning, Development and Community Services recommend to City Council:   

    1. That Option 2 - YMCA Operates Facility as a New Joint Saskatoon YMCA/Leisure Centre be approved in principle as the proposed operating model for the new East Side Leisure Centre, in partnership with the Saskatoon YMCA; and
    2. That the Administration be authorized to enter into discussions with Saskatoon YMCA to develop an Agreement in Principle for the development and operation of the new East Side Leisure Centre. 

    In Favour: (5)Councillor Davies, Councillor Loewen, Councillor Block, Councillor Gersher, and Councillor Gough
    Absent: (1)Mayor C. Clark


    CARRIED UNANIMOUSLY

    The meeting recessed at 11:08 a.m. and reconvened at 11:18 a.m. with all members of the Committee in attendance with the exception of Mayor Clark.


6.
COMMUNICATIONS (requiring the direction of the Committee)
 

6.1
Delegated Authority Matters
 

6.2
Matters Requiring Direction
 

6.2.1
Application for Funding – Heritage Conservation Program – Little Stone Schoolhouse [File No. CK. 710-2]
This item has attachments. 

1.Letter - MHAC to PDCS - Feedback - Little Stone Schoolhouse.pdf
2.Admin Report - Application for Funding under the Heritage Conservation Program - Little Stone Schoolhouse.pdf
3.Append 1 - Statement of Significance - Little Stone Schoolhouse.pdf
4.Append 2 - Photographs of the Little Stone Schoolhouse.pdf
5.Append 3 - Bylaw 6209, Municipal Heritage Bylaw.pdf

A letter from the Municipal Heritage Advisory Committee dated April 6, 2022 was provided.

General Manager, Community Services Lacroix introduced the item and responded to questions of the Committee.

  • Moved By:Councillor Loewen

    That the Standing Policy Committee on Planning, Development and Community Services approve funding, up to a maximum of $20,000 over a three-year term, for the Little Stone Schoolhouse conservation project, and that the General Manager, Community Services Department, be authorized to remit payment of the grant following completion of the project.


    In Favour: (5)Councillor Davies, Councillor Loewen, Councillor Block, Councillor Gersher, and Councillor Gough
    Absent: (1)Mayor C. Clark


    CARRIED UNANIMOUSLY

6.3
Requests to Speak (new matters)
 

7.
REPORTS FROM ADMINISTRATION
 

7.1
Information Reports
 

7.1.1
Inquiry - Land South of Highway 11 and West of Highway 12 [File No. CK 4250-2]
This item has attachments. 

1.Admin Report - Inquiry - Land South of Highway 11 and West of Highway 12.pdf
2.Append 1 - NW Access Management Approved Plan.pdf
3.Append 2 - Figure 4 - Land Use Plan - Riel Industrial Sector Plan.pdf
4.Append 3 - Saskatoon North Partnership for Growth - Schedule B - District Land Use.pdf

A report from the Administration was provided.

Director of Planning and Development Anderson presented the report.

  • Moved By:Councillor Gough

    That the Standing Policy Committee on Planning, Development and Community Services forward the May 9, 2022 report of the General Manager, Community Services to City Council for information.


    In Favour: (5)Councillor Davies, Councillor Loewen, Councillor Block, Councillor Gersher, and Councillor Gough
    Absent: (1)Mayor C. Clark


    CARRIED UNANIMOUSLY

7.1.2
2021 Annual Report – Building Standards [File No. CK 430-32]
This item has attachments. 

1.Admin Report - 2021 Annual Report - Building Standards.pdf
2.Append 2 - Customer Experience Survey Findings.pdf
3.2021 Building Standards Year-End Annual Report .pdf

A report from the Administration was provided.

General Manager, Community Services Lacroix presented the report. Director of Building Standards Fagnou responded to questions of the Committee.

  • Moved By:Councillor Gough

    That the information be received.


    In Favour: (5)Councillor Loewen, Councillor Block, Councillor Gersher, Councillor Gough, and Councillor Davies
    Absent: (1)Mayor C. Clark


    CARRIED UNANIMOUSLY

7.1.3
Remembering When Program Update – April 2022 [File No. CK 2500-1, x5600-1]
This item has attachments. 

1.Admin Report - Remembering When Program Update - April 2022.pdf
2.Append 1 - Lift Assists (yearly) 2008-2021.pdf
3.Append 2 - Population Data Compared to Lift Assists 2017-2020.pdf
4.Append 3 - Lift Assist Heat Map 2019-2021.pdf
5.Append 4 - Age of People SFD Lifted 2020-2021.pdf

A report from the Administration was provided.

Community Relations Coordinator Krahn presented the report and responded to questions of the Committee along with Fire Chief Hackl.

  • Moved By:Councillor Gough

    That the information be received.


    In Favour: (5)Councillor Davies, Councillor Loewen, Councillor Block, Councillor Gersher, and Councillor Gough
    Absent: (1)Mayor C. Clark


    CARRIED UNANIMOUSLY

7.1.4
River Use Boating Safety Program - Update [File No. CK 5520-1]
This item has attachments. 

1.Admin Report - River Use Boating Safety Program - Update.pdf
2.Append 1 - River VORR Map.pdf
3.Append 2 - Feedback Letters - Boat Safe Report.pdf

A report from the Administration was provided.

Assistant Fire Chief Tataryn presented the report and responded to questions of the Committee.

  • Moved By:Councillor Gough

    That the information be received.


    In Favour: (5)Councillor Davies, Councillor Loewen, Councillor Block, Councillor Gersher, and Councillor Gough
    Absent: (1)Mayor C. Clark


    CARRIED UNANIMOUSLY

7.2
Approval Reports
 

7.2.1
2022 Assistance to Community Groups – Cash Awards [File No. CK 1871-3]
This item has attachments. 

1.Admin Report - 2022 Assistance to Community Groups Grant - Cash Awards.pdf
2.Append 1 - 2022 Assistance to Community Groups - Cash Awards.pdf
3.Append 2 - 2022 Assistance to Community Groups Grant Program.pdf

A report from the Administration was provided.

General Manager, Community Services Lacroix presented the report.

Andrea Howe, Chairperson, United Way of Saskatoon and Area was in attendance to respond to questions.

  • Moved By:Councillor Gough
    1. That recommended cash grants totaling $563,800, under the Social Services Category, Assistance to Community Groups Grant Program, be approved; and
    2. That Administration approves new two-year funding agreements with Flagship Organizations, through to 2023, at the same funding levels as the previous three-year funding agreement.

    In Favour: (5)Councillor Davies, Councillor Loewen, Councillor Block, Councillor Gersher, and Councillor Gough
    Absent: (1)Mayor C. Clark


    CARRIED UNANIMOUSLY

7.2.2
2022 Recreation and Community Development Tax Abatements [File No. CK 1965-1]
This item has attachments. 

1.Admin Report - 2022 Tax Abatements in Recreation and Community Development Grant Programs.pdf
2.Append 1 - 2022 Recreation and Community Development Tax Abatement Recommendations.pdf

A report from the Administration was provided.

General Manager, Community Services Lacroix presented the report.

  • Moved By:Councillor Block

    That the Standing Policy Committee on Planning Development and Community Services recommend to City Council that tax abatements, totaling $1,002,891.40, for the various groups deemed eligible under the Recreation and Sport Tax Abatement Program, Assistance to Community Groups Social Services Program and the Culture Grant Program, be approved as outlined in the May 9, 2022 report of the General Manager, Community Services.


    In Favour: (5)Councillor Davies, Councillor Loewen, Councillor Gersher, Councillor Block, and Councillor Gough
    Absent: (1)Mayor C. Clark


    CARRIED UNANIMOUSLY

7.3
Decision Reports
 

8.
MOTIONS (notice previously given)
 

9.
GIVING NOTICE
 

10.
URGENT BUSINESS
 

11.
IN CAMERA SESSION (If Required)
 

12.
ADJOURNMENT
 

The meeting adjourned at 12:07 p.m.

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