PUBLIC MINUTES

GOVERNANCE AND PRIORITIES COMMITTEE

Wednesday, April 10, 2024 at 9:30 A.m. - 5:30 P.m.

Council Chamber, City Hall

PRESENT:

• Deputy Mayor C. Block
• His Worship Mayor C. Clark
• Councillor T. Davies
• Councillor R. Donauer
• Councillor B. Dubois
• Councillor H. Gough
• Councillor D. Hill
• Councillor Z. Jeffries, at 9:42 a.m.
• Councillor D. Kirton
• Councillor M. Loewen

ABSENT:

• Councillor S. Gersher

ALSO PRESENT:

• City Manager J. Jorgenson
• City Solicitor C. Yelland
• City Clerk A. Tittemore
• Deputy City Clerk S. Bryant

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1.

CALL TO ORDER

The Chair called the meeting to order on Treaty 6 Territory and the Traditional Homeland of the Métis People and confirmed roll call.

2.

CONFIRMATION OF AGENDA

• Moved By: Councillor Dubois
  1. That the following requests to speak be added to Item 7.1:
     • Tribal Chief Mark Arcand, Saskatoon Tribal Council;
     • Robert Pearce;
     • Riley Chouinard; and
  2. That the agenda be confirmed as amended.
  
  

  In Favour (9)	Councillor Davies, Councillor Hill, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent (2)	Councillor Jeffries, and Councillor Gersher

  
  
  
  CARRIED UNANIMOUSLY

3.

DECLARATION OF CONFLICT OF INTEREST

There were no declarations of conflict of interest.

4.

ADOPTION OF MINUTES

• Moved By: Councillor Hill

  That the minutes of meeting of the Governance and Priorities Committee dated March 13, 2024 be adopted. 

  
  

  In Favour (9)	Councillor Davies, Councillor Hill, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent (2)	Councillor Jeffries, and Councillor Gersher

  
  
  
  CARRIED UNANIMOUSLY

5.

UNFINISHED BUSINESS

6.

REQUESTS TO SPEAK (new matters)

7.

COMMUNICATIONS (requiring the direction of the Committee)

7.1

Community Changes and Response to Emergency Shelters [CC2024-0105]

A report of the Saskatoon Police Service was provided along with the following requests to speak:

• Tribal Chief Mark Arcand, Saskatoon Tribal Council;
• Robert Pearce; and
• Riley Chouinard.

A/Chief of Police, D. Haye and A/Chief of Saskatoon Fire, A. Tataryn presented the report.  A/Chief Haye responded to questions of Committee.

Councillor Jeffries entered the meeting at 9:42 a.m.

Saskatoon Tribal Chief Mark Arcand addressed committee and responded to questions of Committee. City Clerk Tittemore spoke to process for Chief Arcand to submit a document referenced.  

Robert Pearce addressed committee and responded to questions of Committee.

Ashley Shingoose spoke in place of Riley Chouinard and responded to questions of Committee. 

Discussion continued and the following administration responded to questions of Committee:

- City Clerk Tittemore
- City Manager Jorgenson
- A/Chief Haye
- Assistant Fire Chief Raymer
- A/Chief Tataryn
- Director of Public Relations & Strategic Communications Edwards (Saskatoon Police)

The Committee recessed at 11:20 a.m. and reconvened at 11:32 a.m. with all members in attendance with the exception of Councillors Gersher, Davies, Donauer, and Dubois.  Councillors Davies, Donauer, and Dubois entered the meeting respectively at 11:33 a.m., 11:34 a.m. and 11:35 a.m.

• Moved By: Councillor Hill

  That the information be received.

  
  

  In Favour (10)	Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Gersher

  
  
  
  CARRIED UNANIMOUSLY

8.

ADMINISTRATIVE AND LEGISLATIVE REPORTS

8.1

Decision Reports

8.1.1

Governance Review – Other Bodies – Development Appeals Board and Municipal Planning Commission [GPC2024-0402]

A report of the City Solicitor's Office is provided.  The report is being tabled at this meeting to be considered at the June 12, 2024 meeting of the Committee. 

• Moved By: Councillor Dubois

  That the report of the City Solicitor's Office dated April 10, 2024 entitled "Governance Review - Other Bodies - Development Appeals Board and Municipal Planning Commission", be tabled and considered at the June 12, 2024 meeting of the Governance and Priorities Committee.

  
  

  In Favour (10)	Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Gersher

  
  
  
  CARRIED UNANIMOUSLY

8.2

Approval Reports

8.2.1

Saskatoon Appeal Board Terms of Reference [GPC2023-0601]

A report of the City Solicitor's Office was provided.

City Solicitor Yelland presented the report and responded to questions of Committee.

• Moved By: Councillor Gough

  That the Governance and Priorities Committee recommend to City Council that the Terms of Reference for the new Saskatoon Appeal Board be approved.

  
  

  In Favour (10)	Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Gersher

  
  
  
  CARRIED UNANIMOUSLY

8.3

Information Reports

• Moved By: Councillor Dubois

  That the reports submitted as Items 8.3.1 to 8.3.3 be received as information.

  
  

  In Favour (10)	Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Gersher

  
  
  
  CARRIED UNANIMOUSLY

8.3.1

VIA Rail and CN Main Line Proposal – Perspectives from Discover Saskatoon and the Saskatoon Regional Economic Development Authority [GPC2023-1201]

A report of the City Manager's Office was provided.

City Manager Jorgenson presented the report.  

Stephanie Clovechok, CEO, Discover Saskatoon was in attendance via teleconference and responded to questions of Committee.

• Moved By: Mayor Clark

  That the report be forwarded to Mayors Aalbers (Lloydminster), Philipchuk (Warman), and Hippsley (Yorkton). 

  
  

  In Favour (10)	Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Gersher

  
  
  
  CARRIED UNANIMOUSLY

8.3.2

2024 Local Government Elections – Appointment of Returning Officer [GPC2023-0502]

A report of the City Clerk's Office was provided.

City Clerk Tittemore presented the report and responded to questions of Committee. 

8.3.3

Council Communications and Constituency Relations Allowance - Update January 1 to March 31, 2024 [GPC2024-0404]

A report of the City Clerk's Office was provided.

City Clerk Tittemore presented the report.

Councillor Gough provided an update on a chili night community event she hosted.

9.

MOTIONS (notice previously given)

10.

URGENT BUSINESS

11.

GIVING NOTICE

12.

VERBAL UPDATES

12.1

Council Members - His Worship the Mayor, FCM/SUMA, Boards, Committees and Commissions

Councillor Dubois provided an update regarding the upcoming SUMA conference to be held in Regina, SK beginning April 14, 2024.

Councillor Hill provided an update regarding the SAMA annual general meeting.

12.2

Administration

13.

IN CAMERA SESSION

• Moved By: Councillor Donauer

  That the Committee move In Camera to consider the following items.

  
  

  In Favour (10)	Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent (1)	Councillor Gersher

  
  
  
  CARRIED UNANIMOUSLY

  The public portion of the meeting recessed at 12:12 p.m.

  
  

13.1

Verbal Updates

13.1.1

Council Members - His Worship the Mayor; FCM/SUMA; Boards, Committees & Commissions; Personnel Subcommittee (if required)

13.1.2

Administration

13.1.2.1

City Manager Updates

[In Camera - Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19 and 20 LAFOIP]

13.2

Overdose Outreach Team – Service Level Change

This item was withdrawn.

13.3

Council Code of Conduct - Complaint

[In Camera - Solicitor/Client Privilege; Personal Information; Investigation - Sections 14,16(1)(b), 21 and 28 of LAFOIP]

13.4

Appointments - Boards, Commissions and Committees [CK 225-4-3]

In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(c) and (d) and 28 of LAFOIP]

13.4.1

Appointment - Diversity, Equity and Inclusion Advisory Committee

13.4.2

Appointment - Municipal Heritage Advisory Committee

13.4.3

Appointment - Saskatoon Accessibility Advisory Committee

13.4.4

Appointment - Municipal Planning Commission

13.4.5

Appointment - General Superannuation Plan - Trustee Appointed by City Council

13.4.6

Resignation - Public Art Advisory Committee

14.

RISE AND REPORT

The Committee convened In Camera at 12:12 p.m. with the following in attendance as noted: 

• All Committee members, with the exception of Councillor Gersher
• City Manager Jorgenson
• City Solicitor Yelland
• City Clerk Tittemore
• Deputy City Clerk Bryant
• Chief Financial Officer Hack (virtual)
• General Manager, Community Services Lacroix
• General Manager, Environment & Utilities Gardiner
• General Manager, Transportation & Construction Schmidt
• Chief Strategy and Transformation Officer Anger
• Chief Public Policy and Government Relations Jordan (virtual)
• Chief Human Resources Officer McInnes (virtual)
• Chief of Staff Beveridge (virtual)
• Director of Saskatoon Land Long, for portion of item 13.1.2.1
• Director of Communications and Public Engagement Blumers, for portion of item 13.1.2.1
• Media Relations Manager Rogstad, for portion of item 13.1.2.1
• Director of Planning and Development Anderson, for portion of item 13.1.2.1

The meeting recessed at 1:09 p.m. and reconvened at 2:00 p.m. with all members of Committee in attendance with the exception of Councillors Davies and Gersher.

All administration were excused for item 13.3, with the exception of the City Manager, City Solicitor, and City Clerk.  Integrity Commissioner A. Kruk was in attendance via teleconference.

All administration were excused for item 13.4, with the exception of the City Manager, City Solicitor, City Clerk and Deputy City Clerk.

Councillor Jeffries excused himself from the meeting at 3:54 p.m.  Councillor Davies re-entered the meeting virtually at 4:04 p.m.

The Committee moved to rise and report. The In Camera portion of the meeting recessed at 4:25 p.m.       

Committee reconvened publicly, and reported as follows:

• 13.1    Verbal Updates

  13.1.1 Council Members - His Worship the Mayor; FCM/SUMA; Boards, Committees & Commissions; Personnel Subcommittee

  Moved By: Councillor Dubois

  That the information and the discussion remain In Camera under Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19, 20 and 21 of LAFOIP.  

  
  

  In Favour (9)	Councillor Davies, Councillor Hill, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent (2)	Councillor Jeffries, and Councillor Gersher

  
  
  
  CARRIED UNANIMOUSLY

• 13.1.2 Administration

  13.1.2.1          City Manager Updates

  [In Camera - Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19 and 20 LAFOIP]

  That the information and discussion remain In Camera under Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19 and 20 of LAFOIP.

   LAFOIP.

  
  

  In Favour (8)	Councillor Davies, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
  Against (1)	Councillor Hill
  Absent (2)	Councillor Jeffries, and Councillor Gersher

  
  
  
  CARRIED UNANIMOUSLY

• 13.2    Overdose Outreach Team – Service Level Change

  This item was withdrawn.

  
  
  
  

• 13.3    Council Code of Conduct - Complaint

  [In Camera - Solicitor/Client Privilege; Personal Information; Investigation - Sections 14,16(1)(b), 21 and 28 of LAFOIP]

  Moved By: Councillor Dubois

  That the information and the discussion remain In Camera under Section 14, 16(1)(b), 21 and 28 of LAFOIP.  

  
  

  In Favour (9)	Councillor Davies, Councillor Hill, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent (2)	Councillor Jeffries, and Councillor Gersher

  
  
  
  CARRIED UNANIMOUSLY

• 13.4    Appointments - Boards, Commissions and Committees [CK 225-4-3]

  [In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(c) and (d) and 28 of LAFOIP]

  13.4.1 Appointment - Diversity, Equity and Inclusion Advisory Committee

  13.4.2 Appointment - Municipal Heritage Advisory Committee

  13.4.3 Appointment - Saskatoon Accessibility Advisory Committee

  13.4.4 Appointment - Municipal Planning Commission

  13.4.5 Appointment - General Superannuation Plan - Trustee Appointed by City Council

  13.4.6 Resignation - Public Art Advisory Committee

  Moved By: Councillor Dubois
  1. That the recommended appointments to Boards, Commissions and Committees and any further direction, as noted by the City Clerk, be reported to the April 24, 2024 Regular Business meeting; and
  2. That the information and discussion remain In Camera under Sections 16(1)(c) and (d) and 28 of LAFOIP.
  
  

  In Favour (9)	Councillor Davies, Councillor Hill, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent (2)	Councillor Jeffries, and Councillor Gersher

  
  
  
  CARRIED UNANIMOUSLY

  The meeting reconvened publicly at 4:25 p.m.

  
  

15.

ADJOURNMENT

The meeting adjourned at 4:29 p.m.