REVISED AGENDA

REGULAR BUSINESS MEETING OF CITY COUNCIL

Meeting #:
Date:	Monday, March 25, 2019
Time:	1:00 P.m. - 6:00 P.m.
Location:	Council Chamber, City Hall

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1.

NATIONAL ANTHEM AND CALL TO ORDER

2.

CONFIRMATION OF AGENDA

• Recommendation
  1. ​That the following letters be added to item 8.1.6:
  1. Submitting Comments:
     1. Candace Savage, Wild about Saskatoon, dated March 20, 2019;
     2. Brian Gibbs, dated March 24, 2019;
     3. Dawn Loewen, dated March 24, 2019;
     4. James Blakley, dated March 24, 2019;
     5. Joanne Blythe, dated March 24, 2019;
     6. Kira Penney, dated March 23, 2019;
     7. Michelle Day, dated March 24, 2019;
     8. Morgan Reschny, dated March 24, 2019;
     9. Penny McKinlay, dated March 24, 2019;
     10. Sanae Ko, dated March 24, 2019;
  2. That the report Workplace Transformation be added to item 9.5.1;
     1. That a request to speak and information referred to therein from the City Solicitor for item 9.5.1 be considered In Camera under sections 16(1)(b)(c) and (d) of LAFOIPP.
  3. That the letter requesting to speak and comments from Sara Harrison, Chair, Saskatoon , be added to item 10.6.1;
  4. That items with speakers be considered immediately following consideration of the Consent Agenda; and
  5. That the agenda be confirmed as amended.

3.

DECLARATION OF CONFLICT OF INTEREST

4.

ADOPTION OF MINUTES

• Recommendation

  ​That the minutes of the Regular Business Meeting of City Council held on February 25, 2019, be adopted.

5.

PUBLIC ACKNOWLEDGMENTS

5.1

Acknowledgment - Tiffany Paulsen

5.2

Award - Exceptional Engineering/Geoscience Project - Neighbourhood Traffic Review program [File CK. 150-5]

Recipient - Transportation Engineering Team, Transportation & Construction

5.3

Council Members

This is a standing item on the agenda in order to provide Council Members an opportunity to provide any public acknowledgements.

6.

UNFINISHED BUSINESS

7.

QUESTION PERIOD

8.

CONSENT AGENDA

• Recommendation

  ​That the Committee recommendations contained in Items 8.1.1 to 8.1.6; 8.2.1 to 8.2.4; 8.3.1; 8.4.1; and 8.5.1 to 8.5.5 be adopted as one motion.

8.1

Standing Policy Committee on Planning, Development & Community Services

8.1.1

2018 Annual Report and 2019 Work Plan - Municipal Heritage Advisory Committee [File CK. 430-27]

• That the 2018 Annual Report and 2019 Work Plan of the Municipal Heritage Advisory Committee be received as information.

8.1.2

Bees on Roof of City Hall – Inquiry Councillor D. Hill [Files CK. 7550-1 and PK. 150-1]

• That the information be received.

8.1.3

Licence Agreement Renewal – Saskatoon Water Ski Club [Files CK. 8355-1 and RS. 291-1]

• 1. That the extension to the lease agreement between the City of Saskatoon and the Saskatoon Water Ski Club, in accordance with the terms set out in the March 11, 2019 report of the Acting General Manager, Community Services Department, be approved; and
  2. That the City Solicitor be requested to prepare the appropriate agreement and that His Worship the Mayor and the City Clerk be authorized to execute the appropriate agreement under the Corporate Seal.

8.1.4

Agreement – Saskatoon Forestry Farm Park and Zoo and Saskatoon Zoo Society [File CK. 4205-8]

• 1. That the City of Saskatoon and The Saskatoon Zoo Society enter into a five-year agreement for programming services and a two-year agreement for the Buckeye Café and Kinsmen Express Train services at the Saskatoon Forestry Farm Park and Zoo starting January 1, 2019, in accordance with the terms set out in the report of the Acting General Manager, Community Services Department dated March 11, 2019; and
  2. That the City Solicitor be requested to prepare the appropriate agreement and that His Worship the Mayor and the City Clerk be authorized to execute the appropriate agreement under the Corporate Seal.

8.1.5

Saskatoon SPCA – Building Renovation and Expansion Project [Files CK. 600-20 and RS. 151-3]

• 1. That the request by the Saskatoon SPCA to renovate and expand the existing pound services building be approved, subject to Administrative conditions outlined in the report of the Acting General Manager, Community Services Department dated March 11, 2019;
  2. That the Saskatoon SPCA be designated as the pound service provider for an additional five years, effective January 1, 2019;
  3. That the lease and pound services agreements be renewed for five years and provide for an additional four, five-year renewals, subject to the terms and conditions set out in the report of the Acting General Manager, Community Services Department dated March 11, 2019, and that these agreements be combined; and
  4. That the City Solicitor be requested to prepare the appropriate agreements and that His Worship the Mayor and the City Clerk be authorized to execute the appropriate agreements under the Corporate Seal.

8.1.6

Development of the Swale – Northeast Swale Working Group Update [Files CK. 4205-40 and PL. 4131-47]

• That the information be received.

8.2

Standing Policy Committee on Finance

8.2.1

Notice of Annual General Meeting - Saskatoon Centennial Auditorium and Convention Centre Corporation and Saskatoon Centennial Auditorium Foundation [File CK. 175-28]

• Recommendation

  That the City of Saskatoon, being a member of both the Saskatoon Centennial Auditorium Convention Centre Corporation Board of Directors and the Saskatoon Centennial Auditorium Foundation Board of Directors appoint Mayor Charlie Clark, or in his absence, Councillor Bev Dubois or Councillor Zach Jeffries of the City of Saskatoon, in the Province of Saskatchewan, as its proxy to vote for it on its behalf at the Annual General Meetings of the members of the Saskatoon Centennial Auditorium Convention Centre Corporation and the Saskatoon Centennial Auditorium Foundation, to be held on the 25th day of April, 2019, or at any adjournment or adjournments thereof.

8.2.2

North Central Transportation Planning Committee - 2019 Membership Fee [File CK. 155-10]

• Recommendation

  That the annual membership fee for April 1, 2019 to March 31, 2020 for the North Central Transportation Planning Committee in the amount of $600.00 be paid.

8.2.3

Repaid Productivity Improvement Loans 2018 [File CK. 1750-1 x 1700-1]

• That the information be received.

8.2.4

Preliminary Year-End Financial Results – December 31, 2018 [File CK. 1704-1]

• 1. That a transfer of $970,600, equivalent to the 2018 fuel deficit, be transferred from the Fuel Stabilization Reserve to the 2018 year-end results in order to balance the budget;
  2. That a reduction of $488,500 in the budgeted contribution to the Snow & Ice Management Reserve be approved;
  3. That the Snow & Ice surplus of $788,389 not be transferred to the Snow & Ice Management Reserve;
  4. That a reduction of $800,000 to the budgeted contribution to the Civic Buildings Comprehensive Maintenance Reserve be approved;
  5. That a reduction of $352,810 to the Golf Course Capital Reserve be approved; and
  6. That a $760,466 withdrawal from the Fiscal Stabilization Reserve be applied to the 2018 year-end results in order to balance the budget.

8.3

Standing Policy Committee on Environment, Utilities & Corporate Services

8.3.1

Absence Management and Disability Assistance Services Update [File CK. 4655-1]

• Recommendation

  That the report of the Chief Human Resources Officer dated March 4, 2019, be received as information.

8.4

Standing Policy Committee Transportation

8.4.1

Photo Speed Enforcement and Provincial Traffic Safety Fund [Files CK. 5300-8 and x 1860-1]

• Recommendation
  1. That the expansion strategy of Photo Speed Enforcement be endorsed; and
  2. That the projects submitted to the Provincial Traffic Safety Fund be endorsed.

8.5

Governance and Priorities Committee

8.5.1

2020/2021 Multi-Year Business Plan and Budget [File CK. 430-72 x 421-1]

• Recommendation
  1. That a two-year Business Plan and Budget process be approved;
  2. That the new Multi-Year Business Plan and Budget Policy with an effective date of April 1, 2019, be approved;
  3. That Council Policy No. C03-001, The Budget Process, be rescinded; and
  4. That Council Policy No. C04-003, Staffing, be rescinded.

8.5.2

Election Agreement with Saskatoon’s School Divisions [File CK. 265-1]

• Recommendation
  1. That the City enter into a formalized, tri-partite election cost-sharing and responsibility agreement with Saskatoon Public Schools and Greater Saskatoon Catholic Schools, including the cost-sharing formula passed by Council on November 15, 1982;
  2. That the City Solicitor be requested to prepare the necessary agreement as outlined within the report of the City Clerk dated March 18, 2019; and
  3. That the Mayor and City Clerk be authorized to execute the agreement on behalf of the City of Saskatoon.

8.5.3

Governance Review – Civic Naming Committee [File CK. 225-85]

• Recommendation
  1. That City Council delegate to The Civic Naming Committee the responsibility to organize the Names Master List by theme and priority of names;
  2. That the Administration be responsible for assigning the names from the Names Master List to City streets and other municipally-owned or controlled facilities as prioritized by The Civic Naming Committee; and
  3. That the required amendments to Policy No. C09-008, Naming of Civic Property and Development Areas Policy be made.

8.5.4

2019 Annual Appointments – Civic Naming Committee [File CK. 225-85]

• Recommendation

  That Councillors Davies, Dubois and Iwanchuk be appointed to the Civic Naming Committee for 2019.

8.5.5

City Council Endorsement – Councillor D. Hill – Candidacy for FCM Board of Directors’ Third Vice-President [File CK. 155-2]

• Recommendation

  That Saskatoon City Council endorse Councillor Darren Hill in his candidacy for Third Vice President of the Federation of Canadian Municipalities at the upcoming annual convention.

9.

COMMITTEE REPORTS

9.1

Standing Policy Committee on Planning, Development & Community Services

9.2

Standing Policy Committee on Finance

9.3

Standing Policy Committee on Environment, Utilities & Corporate Services

9.4

Standing Policy Committee Transportation

9.4.1

Active Transportation Implementation Plan [Files CK. 6000-5 and PL. 4110-12-7]

A letter from Dr. Jasmine Hasselback, Saskatchewan Health Authority, dated March 18, 2019 is provided.

• Recommendation

  That the Active Transportation Implementation Plan be endorsed.

9.5

Governance and Priorities Committee

9.5.1

Workplace Transformation [File CK. 115-12]

• Recommendation

  The Governance and Priorities Committee recommends that:

  1. City Council transfer its existing reporting responsibilities for the City Solicitor to the City Manager;
  2. The Office of the City Solicitor become a department of the City of Saskatoon, reporting directly to the City Manager;
  3. City Council request that the City Solicitor prepare the appropriate amendments to Bylaw No 8174, The City Administration Bylaw, 2003 to reflect the revised reporting relationship, and return the amended Bylaw to the April 29,2019 meeting of City Council.
  4. City Council direct the Administration to prepare a Council Policy that incorporates the protocols outlined in the body of this report.

10.

ADMINISTRATIVE REPORTS

10.1

Transportation & Construction

10.2

Utilities & Environment

10.2.1

April 2019 Electrical Rate Change – Carbon Tax Charge [File CK. 1905-3]

• Recommendation
  1. That the proposed April 1, 2019 rate changes be approved for Saskatoon Light & Power’s rates, as outlined in this report; and
  2. That City Council consider Bylaw No. 9573, The Electric Light and Power Amendment Bylaw, 2019.

10.3

Community Services

10.4

Saskatoon Fire

10.5

Corporate Financial Services

10.6

Strategy & Transformation

10.6.1

Curbside Organics and Waste Funding Options [File CK. 7830-4-2]

• Recommendation

  That the Administration be directed to pursue Option 2 as outlined in the report of the Acting Chief Strategy & Transformation Officer dated March 25, 2019.

10.7

Human Resources

10.7.1

2017 - 2018 Contract Negotiations – Saskatoon Civic Middle Management Association, Local No. 222 [File CK.4720-8]

• 1. That the proposed changes set out in the revision to the 2017 – 2018 Collective Agreement with Saskatoon Civic Middle Management Association, Local 222 be approved; and
  2. That His Worship the Mayor and the City Clerk be authorized to execute the revised contract under the Corporate Seal.

10.8

Public Policy & Government Relations

11.

LEGISLATIVE REPORTS

11.1

Office of the City Clerk

11.1.1

Notice of Annual General Meetings – The Saskatoon Gallery and Conservatory Corporation and The Art Gallery of Saskatchewan Inc. [File CK. 175-27]

• Recommendation

  That the City of Saskatoon, being a member of both The Saskatoon Gallery and Conservatory Corporation and The Art Gallery of Saskatchewan Inc., appoint Charlie Clark, or in his absence, Mairin Loewen or Cynthia Block of the City of Saskatoon, in the Province of Saskatchewan, as its proxy to vote for it on its behalf at the Annual General Meetings of the members of The Saskatoon Gallery and Conservatory Corporation and The Art Gallery of Saskatchewan Inc. to be held on the 26^th day of March, 2019 or at any adjournment or adjournments thereof.

11.2

Office of the City Solicitor

12.

OTHER REPORTS

13.

INQUIRIES

14.

MOTIONS (NOTICE PREVIOUSLY GIVEN)

14.1

Councillor S. Gersher - Special Needs Garbage Collection Service [File CK. 7830-3]

Councillor Gersher provided the following notice of motion at the Regular Business Meeting of City Council held on February 25, 2019.

“That the Administration report back with options and implications of special-needs collection services (waste, recycling and organics). As previously directed, Administration should engage with relevant stakeholders such as senior and disability services organizations as well as the Saskatoon Accessibility Advisory Committee to address accessibility needs as well as any updates required to the Special Needs Garbage Collection Service."

14.2

Councillor R. Donauer - Safe Consumption Site in Saskatoon [File CK. 255-6]

Councillor R. Donauer provided the following Notice of Motion in accordance with section 65(1)(b) of Bylaw No. 9170, The Procedures and Committee Bylaw, 2014:

"Whereas the City of Saskatoon has been advised that there is currently an application underway for a Safe Consumption Site in Saskatoon; and

Whereas the City has been anecdotally advised that the City of Saskatoon has no role to play in such application; and

Whereas the Administration is yet to report on this process and any such role that the City of Saskatoon may or may not have;

I move that:

That the Administration report expeditiously on the impending application for a Safe Consumption Site in Saskatoon, and whether the City of Saskatoon has any role to play in the decision making process".

 

15.

GIVING NOTICE

16.

URGENT BUSINESS

17.

IN CAMERA SESSION (OPTIONAL)

18.

ADJOURNMENT