PUBLIC MINUTES

STANDING POLICY COMMITTEE ON FINANCE

Meeting #:
Date:	Monday, September 16, 2019 at 2:00 P.m. - 6:00 P.m.
Location:	Council Chamber, City Hall

PRESENT:

• Councillor C. Block, Vice Chair
• Councillor B. Dubois
• Councillor M. Loewen
• His Worship Mayor C. Clark (Ex-Officio)

ABSENT:

• Councillor A. Iwanchuk, Chair
• Councillor R. Donauer

ALSO PRESENT:

• Interim Chief Financial Officer C. Hack
• Solicitor B. Bleakney
• Deputy City Clerk S. Bryant
• Committee Assistant H. Thompson

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1.

CALL TO ORDER

The meeting was called to order at 2:00 p.m. on Treaty 6 Territory and the Homeland of the Métis people.

2.

CONFIRMATION OF AGENDA

• Moved By: Councillor Dubois
  1. That the letter submitting comments from Chris Guerette, Saskatoon & Region Home Builders' Association, dated September 15, 2019 be added to item 7.2.2;
  2. That the letter submitting comments from James Barr, KPMG LLP, dated September 15, 2019, be added to item 7.3.1; and  
  3. That the agenda be confirmed as amended.
  
  

  In Favour: (4)	Mayor C. Clark, Councillor Block, Councillor Dubois, and Councillor Loewen
  Absent (2)	Councillor Donauer, and Councillor Iwanchuk

  
  CARRIED UNANIMOUSLY

3.

DECLARATION OF CONFLICT OF INTEREST

There were no declarations of conflict of interest.

4.

ADOPTION OF MINUTES

• Moved By: Councillor Dubois

  That the minutes of Regular Meeting of the Standing Policy Committee on Finance held on August 12, 2019 be adopted.

  
  

  In Favour: (4)	Councillor Block, Councillor Dubois, Councillor Loewen, and Mayor C. Clark
  Absent (2)	Councillor Iwanchuk, and Councillor Donauer

  
  CARRIED UNANIMOUSLY

5.

UNFINISHED BUSINESS

6.

COMMUNICATIONS (requiring the direction of the Committee)

6.1

Delegated Authority Matters

Deputy City Clerk Bryant provided clarification regarding the Conferences - Attendance Criteria Policy (C01-013) and the delegated authority of the Standing Policy Committee on Finance. The Advisory Committees' request for conference attendance is in alignment with the Conference Policy.

• Moved By: Mayor C. Clark
  1. That the Committee recommendations contained in Items 6.1.1 to 6.1.3 be approved: and
  2. That the Administration review the Conferences - Attendance Criteria Policy (C01-013) regarding the approval of conference attendance requests.
  
  

  In Favour: (4)	Councillor Block, Councillor Dubois, Councillor Loewen, and Mayor C. Clark
  Absent (2)	Councillor Iwanchuk, and Councillor Donauer

  
  CARRIED UNANIMOUSLY

6.1.1

Municipal Heritage Advisory Committee - Request for 2019 Wïcihitowin Indigenous Engagement Conference Attendance Approval [File No. CK 1704-5]

• That the request for three members of the Municipal Heritage Advisory Committee to attend the 2019 Wîcihitowin Indigenous Engagement Conference, be approved.

  
  

6.1.2

Municipal Planning Commission - Conference Attendance Approval - Saskatchewan Professional Planners Institute Planning Conference - September 16 and 17, 2019 [File No. CK 175-16]

• That the request for three members from the Municipal Planning Commission to attend the Saskatchewan Professional Planners Institute Planning Conference - September 16 and 17, 2019, be approved.

  
  

6.1.3

Public Art Advisory Committee - Conference Attendance Approval - Creative City Summit - October 1-3, 2019 [File No. CK 175-58]

• That the request for up to three members from the Public Art Advisory Committee to attend the Creative City Summit - October 1-3, 2019, be approved.

  
  

6.2

Matters Requiring Direction

6.2.1

Downtown Saskatoon - Board Composition and Request for Temporary Exception [File No. CK. 6280-2]

A letter from Brent Penner, Executive Director, Downtown Saskatoon dated August 30, 2019, requesting a temporary amendment to Bylaw 6170 to permit a nominee of a business outside of the District to remain on the Downtown Business Improvement District Board of Management was provided.

• Moved By: Mayor C. Clark

  That the Standing Policy Committee on Finance recommend to City Council:

  1. That the Downtown BID be granted an exception to the Board composition requirements contained in Bylaw 6710 on a temporary basis to permit Shaunna Leyte, a nominee of a business outside of the District (within River Landing) to remain on the Board; and
  2. That the City Solicitor be instructed to make the appropriate Bylaw amendments.
  
  

  In Favour: (4)	Mayor C. Clark, Councillor Block, Councillor Dubois, and Councillor Loewen
  Absent (2)	Councillor Donauer, and Councillor Iwanchuk

  
  CARRIED UNANIMOUSLY

6.3

Requests to Speak (new matters)

7.

REPORTS FROM ADMINISTRATION

7.1

Information Reports

• Moved By: Councillor Dubois

  That the information reports contained in items 7.1.1 and 7.1.2 be received as information.

  
  

  In Favour: (4)	Mayor C. Clark, Councillor Block, Councillor Dubois, and Councillor Loewen
  Absent (2)	Councillor Donauer, and Councillor Iwanchuk

  
  CARRIED UNANIMOUSLY

7.1.1

Infrastructure Investment Evaluation Process Internal Audit Project [File No. CK. 1600-1]

The following reports were provided for the Committee’s information:

• Infrastructure Investment Evaluation Process Internal Audit Project, from Internal Auditors, PricewaterhouseCoopers LLP; and
• Administrative Response – Infrastructure Investment Evaluation Process Internal Audit Project

Ms. Erin Stephan, PricewaterhouseCoopers LLP, was in attendance and presented the submitted report.

7.1.2

Internal Audit Budget – August 2019 [File No. CK. 1600-3]

Interim Chief Financial Officer Hack presented the report.

7.2

Approval Reports

7.2.1

Acquisition of Land for the Relocation of the Saskatoon Fire Department Maintenance and Mechanical Shop [File No. CK. 4020-1]

• Moved By: Councillor Loewen

  That the Standing Policy Committee on Finance recommend to City Council:

  1. That the Administration be authorized to purchase 2011 1st Avenue North for a price of $740,000 to be funded from the Property Realized Reserve; and
  2. That the City Solicitor be requested to prepare the appropriate agreement and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.
  
  

  In Favour: (4)	Mayor C. Clark, Councillor Block, Councillor Dubois, and Councillor Loewen
  Absent (2)	Councillor Donauer, and Councillor Iwanchuk

  
  CARRIED UNANIMOUSLY

7.2.2

Development Levies Review – Request for Additional Funding [File No. CK. 4216-1]

A letter submitting comments from Chris Guerette, Saskatoon & Region Home Builders' Association, dated September 15, 2019 was provided.

Director of Planning and Development Anderson addressed questions related to the request for additional funding and advised the Committee that proposed change in scope will improve transparency, provide a third party viewpoint and understanding of this review.

• Moved By: Councillor Dubois
  1. That the proposed scope change for the City of Saskatoon’s Development Levy Review project that will extend the timeline and also see an increase to the maximum upset cost in the amount of $10,000 plus applicable taxes, be approved; and
  2. That the appropriate documentation be prepared by the Corporate Risk Manager and, following a review by the Office of the City Solicitor, the City Manager and City Clerk be authorized to execute the same on behalf of the City of Saskatoon.
  
  

  In Favour: (4)	Mayor C. Clark, Councillor Block, Councillor Dubois, and Councillor Loewen
  Absent (2)	Councillor Donauer, and Councillor Iwanchuk

  
  CARRIED UNANIMOUSLY

7.3

Decision Reports

7.3.1

Internal Audit Service Delivery Model [File No. CK. 1600-37]

A letter submitting comments from James Barr, KPMG LLP, dated September 15, 2019, was provided.

Interim Chief Financial Officer Hack addressed questions related to the past audit services delivery model and the advantages and disadvantages of the options provided for consideration.

• That the Administration undertake the necessary actions to implement Option 2 – Establish a Co-Sourced Internal Audit Function.

  
  
  
  

8.

URGENT BUSINESS

9.

MOTIONS (notice previously given)

10.

GIVING NOTICE

11.

IN CAMERA AGENDA ITEMS

12.

RISE AND REPORT

13.

ADJOURNMENT

The meeting adjourned at 2:39 p.m.