MINUTES

REGULAR BUSINESS MEETING OF CITY COUNCIL

Monday, February 28, 2022 at 1:00 P.m. - 6:00 P.m.

Council Chamber, City Hall

PRESENT:

• His Worship, Mayor C. Clark, in the Chair
• Councillor C. Block
• Councillor T. Davies
• Councillor R. Donauer
• Councillor B. Dubois
• Councillor H. Gough
• Councillor D. Hill
• Councillor Z. Jeffries
• Councillor D. Kirton
• Councillor M. Loewen

ABSENT:

• Councillor S. Gersher

ALSO PRESENT:

• City Manager J. Jorgenson
• City Solicitor C. Yelland
• Chief Financial Officer C. Hack
• A/General Manager, Community Services L. Anderson
• General Manager, Transportation & Construction T. Schmidt
• General Manager, Utilities & Environment A. Gardiner
• City Clerk A. Tittemore
• Deputy City Clerk S. Bryant

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1.

NATIONAL ANTHEM AND CALL TO ORDER

Mayor Clark called the meeting to order on Treaty 6 Territory and the Traditional Homeland of the Métis People.  Roll call was taken and the national anthem was played.

2.

CONFIRMATION OF AGENDA

• Moved By: Councillor Hill
  Seconded By: Councillor Gough
  1. That the letter from Cary Tarasoff dated February 27, 2022, be added to Item 8.4.1;
  2. That the following letters be added to Item 9.5.1:
     • Submitting Comments:
       • Brian Pratt, dated February 25, 2022; and
       • Jamie Wehrens, dated February 28, 2022;
  3. ​That Urgent Business Item 16.1 COVID-19 - Verbal Update be added; and
  4. That the agenda be confirmed as amended.

  In Favour: (10)	Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent: (1)	Councillor Gersher

  CARRIED UNANIMOUSLY (10 to 0)

3.

DECLARATION OF CONFLICT OF INTEREST

There were no declarations of conflict of interest.

4.

ADOPTION OF MINUTES

• Moved By: Councillor Dubois
  Seconded By: Councillor Kirton

  That the following minutes be adopted:

  • Regular Business Meeting - January 31, 2022; and
  • Special Meeting of Council -  February 8, 2022

  In Favour: (10)	Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent: (1)	Councillor Gersher

  CARRIED UNANIMOUSLY (10 to 0)

5.

PUBLIC ACKNOWLEDGMENTS

5.1

In Remembrance of Larry Bear [File No. CK 150-1]

Mayor Clark expressed condolences on behalf of Council and the City of Saskatoon for the loss of Larry Bear, who was a seasonal labourer with the Utilities and Environment Division for the past 25 years.  Mayor Clark spoke to Larry's contributions, read messages from his colleagues and acknowledged family members in attendance.  A moment of silence followed.

5.2

Crisis in Ukraine [File No. CK 1501]

Mayor Clark acknowledged the crisis in Ukraine and the impact on our Community noting the event in Civic Square on Saturday, February 26, 2022, attended by himself and members of the community standing together showing support for Ukraine.

5.3

Local Olympians [File No. CK 150-1]

Mayor Clark congratulated the following local Olympians who won medals at the 2022 Beijing Winter Olympics:

- Emily Clark of Saskatoon - Gold Medal - Canada Women's Hockey
- Ben Coakwell of Saskatoon - Bronze Medal - Men's Four Man Bobsleigh
- Mark McMorris of Regina - Bronze Medal - Men's Slopestyle Snowboarding

5.4

Black History Month [File No. CK 150-1]

Councillor Loewen acknowledged the last day of Black History Month. 

Mayor Clark highlighted events attended in February.

6.

UNFINISHED BUSINESS

7.

QUESTION PERIOD

7.1

Councillor B. Dubois - Transit Operations - Service Disruptions [File No. CK 7310-1]

Councillor Dubois expressed concern with the reduced transit operations that have occurred over the winter months noting the effect on the users.  

General Manager, Transportation & Utilities Schmidt indicated that the service adjustments were mostly due to mechanical issues and provided an overview on the work that is done with respect to maintenance.  Director of Saskatoon Transit McDonald provided an update on services and planning measures that occurs throughout the year. 

In response to a clarification question of Councillor Dubois, Director of Transit McDonald indicated that the shortfall is in parts accessibility. 

7.2

Councillor D. Hill - Transit Operations - Vehicle Maintenance [File No. CK 6290-1]

Councillor Hill asked with respect to the recent route cancellations, what Saskatoon Transit is doing with fleet management and operations.  

Director of Saskatoon Transit McDonald indicated that the Department is working with Supply Chain Management to boost lists of maintenance providers. 

7.3

Councillor R. Donauer - Snow Clearing - Windrows on Priority 2 and 3 Streets [File No. CK 6290-1]

Councillor Donauer asked for an update with respect to removal of windrows on priority 2 and 3 streets. 

General Manager, Transportation & Utilities and Director of Roadways, Fleet and Support provided an update on progress.   

8.

CONSENT AGENDA

Item 8.2.1 was removed from the Consent Agenda.

• Moved By: Councillor Donauer
  Seconded By: Councillor Block

  ​That the Committee recommendations contained in Items 8.1.1 to 8.1.4; 8.2.2 to 8.2.4; 8.3.1 to 8.3.3; 8.4.1 to 8.4.3; and 8.5.1 to 8.5.10 be adopted as one motion.

  In Favour: (10)	Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent: (1)	Councillor Gersher

  CARRIED UNANIMOUSLY (10 to 0)

  Item 8.2.1 was considered next.

  
  

8.1

Standing Policy Committee on Environment, Utilities & Corporate Services

8.1.1

2022 Work Plan - Diversity, Equity and Inclusion Advisory Committee [File No. CK 225-83]

• That the report be received as information.

8.1.2

Waste Diversion Regulation for the Industrial, Commercial and Institutional Sector – Bylaw Compliance and Education [CK 7830-1]

• 1. That $159,400 from the Multi-Unit Organics project (P.10019) be directed to Waste Reduction Initiatives (P.01964) for implementation of the ICI compliances and education work plan outlined in Appendix 2, and the work scope for P.10019 is adjusted as outlined in the report of the General Manager, Utilities and Environment dated February 7, 2022;
  2. That Administration bring the following recommendation to the 2023 budget deliberations for approval: that $284,400 from Solid Waste Reduction & Diversion Plan Development and Plan Implementation (P.10016) be directed to Waste Reduction Initiatives (P.01964) for implementation of the ICI compliance and education work plan outlined in Appendix 2, and the work scope for P10016 is adjusted as outlined in the report of the General Manager, Utilities and Environment dated February 7, 2022;
  3. That the ICI recycling and organics regulation compliance and education work plan outlined in Appendix 2 be approved for 2022 and 2023 pending funding approval; and
  4. That Administration report back in 2023 with a service-level and program strategy for the sustained operation of the ICI waste diversion regulation program to commence in 2024.

8.1.3

Assisted Waste Collections Program [File No. CK 7830-3]

• That the Assisted Waste Collections Program be expanded as outlined in the report of the General Manager, Utilities and Environment dated February 7, 2022.

8.1.4

Federation of Canadian Municipalities Funding Decision for Home Energy Loan Program [File No. CK 752-2]

• 1. That the income-qualification cut-off for the HELP program be calculated at 2.5 times Statistics Canada Low Income Cut-Off;
  2. That option 2 Income-qualified households eligible for all base/free items, standard rebates, and additional rebates; and participants with homes built in 1990 or prior eligible for standard rebates; be approved for the HELP program;
  3. That table 3: Rebate categories and values per item be approved for application in the HELP program while rebate funding is available; and
  4. That Capital Project P1956 – Property Assessed Clean Energy Financing Program be increased by $3,666,600 for the grant portion and $7,333,200 for the loan portion (subject to an intent to borrow report and public notice) of FCM’s Community Efficiency Financing Program Funding.

8.2

Standing Policy Committee Transportation

8.2.1

Central Industrial Area Traffic Review Follow-Up [File No. CK. 6320-1]

This item was removed from the Consent Agenda.

Councillor Dubois presented the item as Chair of the Standing Policy Committee on Transportation.  Director of Transportation Magus and Senior Transportation Engineer Baudais addressed questions.

• Moved By: Councillor Dubois
  Seconded By: Councillor Donauer

  That the information be received.

  In Favour: (10)	Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent: (1)	Councillor Gersher

  CARRIED UNANIMOUSLY (10 to 0)

  Item 9.5.1 was considered next.

  
  

8.2.2

City of Saskatoon Impound Lot Business Model [File No. CK. 6120-6]

• 1. That Option #1 – Business as Usual (that the current Impound Lot operates business as usual with an increased focus on identifying operational efficiencies), be approved with further reporting to be provided after two full years of operation, post-pandemic; and
  2. That the Mayor write a letter to the Minister of Justice seeking an amendment to The Summary Offences Procedure Regulations to permit Cities to adopt by bylaw a late payment charge that may exceed the amount provided by section 14(2) of the regulations.

8.2.3

Councillor D. Kirton - Collision History on Circle Drive Between College Drive and Attridge Drive [File No. CK. 6001-1 x 6320-5]

• 1. That the detailed design of a median barrier on Circle Drive between College Drive and Attridge Drive be added as a project to the Transportation Infrastructure List for future prioritization (Option 3);
  2. That the installation of a median barrier on Circle Drive between College Drive and Attridge Drive be added as a project to the Transportation Infrastructure List for future prioritization (Option 3); and
  3. That a policy or guideline be developed for retrofitting median barriers on high-speed roadways (expressways and freeways) (Option 3).

8.2.4

Vehicle Noise Mitigation Study Final Report [File No. CK. 375-2]

• 1. That the vehicle noise information be reviewed and updated for the future 311 Customer Service System (Recommendation 3);
  2. That it pursue stronger legislative and regulatory penalties for street racing, stunt driving infractions (Recommendation 14); by advocating to the Minister responsible for SGI;
  3. That the Administration implement Option 2 and prioritize based on City Council providing a ranking of each recommendation; and
  4. That the Administration add the prioritized recommendations to the options portion be presented for 2023 budget consideration.

8.3

Standing Policy Committee on Planning, Development & Community Services

8.3.1

Development Appeals Board 2021 Annual Report [File No. CK 430-30]

• That the Development Appeals Board 2021 Annual Report be received as information.

8.3.2

Friends of the Bowl Foundation Inc. - Approval of Board of Directors for 2022 [File No. CK 175-62]

• 1. That the Board of Directors for Friends of the Bowl Foundation Inc., as noted in the February 14, 2022 report of the General Manager, Community Services, be approved;
  2. That the City of Saskatoon, being a member of the Board of Directors of Friends of the Bowl Foundation Inc., appoint Andrew Roberts, or his designate, as its proxy to vote on its behalf at the Annual General Meeting of the members of Friends of the Bowl Foundation Inc., to be held on June 15, 2022, or at any adjournment(s) thereof; and
  3. That His Worship the Mayor and the City Clerk be authorized to execute the appropriate documents under the Corporate Seal as prepared by the City Solicitor

8.4

Standing Policy Committee on Finance

8.4.1

 Request to Sell City-Owned Property – Marquis Phase 11 Industrial Area [File No. CK 4215-1 x 4110-24]

A letter from Cary Tarasoff dated February 27, 2022 was provided.

• That Administration report to the appropriate committee on what other municipalities are doing regarding public information and actions for Chemical Buffer Zones.

8.4.2

2022 Budget Approval – Business Improvement Districts [File No. CK 1905-5]

• 1. That the 2022 budget submissions from the Downtown Saskatoon Business Improvement District, Broadway Business Improvement District, Riversdale Business Improvement District, Sutherland Business Improvement District, and 33^rd Street Business Improvement District be approved; and
  2. That the City Solicitor be requested to prepare the 2022 Business Improvement District Levy Bylaws for submission to City Council for consideration at the same meeting that the Mill Rate Bylaws are presented.

8.4.3

Property Tax Liens 2021 [File No. CK 1920-3]

• That the City Solicitor be instructed to take the necessary actions under provisions of The Tax Enforcement Act with respect to properties with 2021 tax liens.

8.5

Governance and Priorities Committee

8.5.1

Saskatoon North Partnership for Growth (P4G) - 2021 Annual Report (CK 4250-1)

• That the Saskatoon North Partnership for Growth 2021 Annual Report be received as information.

8.5.2

Governance Review – Advisory Committees – Review of Terms of Reference (CK 225-1 x 255-2)

• 1. That amendments to the Advisory Committee Terms of Reference be approved to:
     a) Permit flexibility in the conduct of meetings to allow for virtual participation;
     b) Include a statement regarding the role of Agency Representatives;
     c) Update the Advisory Committee composition language contained in the Terms of Reference as provided in the report;
     d) Change the meeting schedule for the Saskatoon Environmental Advisory Committee from the second Thursday of the month to the third Wednesday of the month;
     e) Change the language in bullet 4 of the Terms of Reference for the Diversity, Equity and Inclusion Advisory Committee to reflect the Committee’s role to support the provision of education and training rather than provide it; and
     f) Remove the Ministry of Environment as an Agency Representative from the Saskatoon Environmental Advisory Committee Terms of Reference and make any other consequential amendments;
  2. That a recruitment committee be established, including representatives of the City Clerk’s Office and members of City Council to review applications for civic boards and committees and make appointment recommendations to the Governance and Priorities Committee; and
  3. That the City Solicitor’s Office prepare the appropriate amendments to The Procedures and Committees Bylaw, 2014 to reflect the changes identified in this report.

8.5.3

City Council Travel and Training Expenses - 2021 (CK 1970-1)

• That the report of the City Clerk dated February 22, 2022, be received as information.

8.5.4

City Councillors’ Travel and Training Policy – Inclusion of Strategic Priority Areas (CK 1970-0)

• 1. That Policy No. C01-023 be amended to include a provision for travel and training pertaining to the Councillors’ Strategic Priority Areas and any housekeeping amendments as outlined in this report; and
  2. That the City Clerk be instructed to update Policy No. C01-023 City Councillors’ Travel and Training Policy.

8.5.5

City Council Car Allowance - 2021 (CK 1970-1)

• That the report of the City Clerk dated February 22, 2022, be received as information.

8.5.6

Guidelines for Reviewing Requests for Resolutions (CK 1870-1)

An email dated February 22, 2022, from Mirko Petricevic, Co-ordinator, ink-stainedwretches.org, was provided.

• That Council Policy C01-028, The Flag and Proclamations Policy, be renamed the Protocol Policy and expanded in accordance with Option 4 as outlined in the report of the City Solicitor dated February 22, 2022.

8.5.7

Appointments - Sutherland Business Improvement District - 2022 Board of Management (CK 175-50)

• That the appointments to the Sutherland Business Improvement District Board of Management for 2022 be approved as submitted.

8.5.8

Appointment - Saskatoon Accessibility Advisory Committee (CK 225-70)

• That Paul Benson be appointed the Saskatoon Council on Aging representative on the Saskatoon Accessibility Advisory Committee to the end of 2022.

8.5.9

Appointment - Public Art Advisory Committee (CK 175-58)

• That Brandi Gartner be appointed to the Public Art Advisory Committee to the end of 2023.

8.5.10

Appointment - Riversdale Business Improvement District Board of Management (CK 175-49)

• That the appointment of James Frost to the Riversdale Business Improvement District Board of Management be approved.

9.

COMMITTEE REPORTS

9.1

Standing Policy Committee on Environment, Utilities & Corporate Services

9.2

Standing Policy Committee Transportation

9.3

Standing Policy Committee on Planning, Development & Community Services

9.4

Standing Policy Committee on Finance

9.5

Governance and Priorities Committee

9.5.1

Mask Enforcement on Saskatoon Transit (CK 270-7)

The following letters were provided:

- Brian Pratt, dated February 25, 2022; and
- Jamie Wehrens, dated February 28, 2022.

Deputy Mayor Hill presented the item.  

• Moved By: Councillor Hill
  Seconded By: Councillor Gough
  1. That mask enforcement be implemented per Option 4 as outlined in the report of the General Manager, Transportation and Construction Division dated February 22, 2022; and
  2. That operational updates regarding rates of compliance and negative interactions related to masking on Transit be provided to members of City Council weekly beginning in March until mandatory masking is lifted. That these updates be provided in whatever manner is most suitable to the Administration.

  In Favour: (7)	Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Loewen, Councillor Gough, Councillor Block, and Councillor Dubois
  Against: (3)	Councillor Davies, Councillor Donauer, and Councillor Kirton
  Absent: (1)	Councillor Gersher

  CARRIED UNANIMOUSLY (7 to 3)

10.

ADMINISTRATIVE REPORTS

10.1

Transportation & Construction

10.1.1

Budget Adjustment Request - Capital Project P.01460 - Land Development - Arterial Road - Neault Road [File No. CK 6000-1 x 1702-1]

General Manager, Transportation & Utilities Schmidt presented the report.  Director of Construction and Design Jurkiewicz responded to questions.

• Moved By: Councillor Kirton
  Seconded By: Councillor Dubois
  1. That City Council approve a budget adjustment in the amount of $5,549,000 to the 2022 budget year from 2023 Capital Project P.0146001 – Land Development – Arterial Road – Neault Road – 22^nd Street – Kensington Gate West; and
  2. That the budget adjustment be funded from the Arterial Road Reserve.

  In Favour: (10)	Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent: (1)	Councillor Gersher

  CARRIED UNANIMOUSLY (10 to 0)

10.2

Utilities & Environment

10.3

Community Services

10.4

Saskatoon Fire

10.5

Corporate Financial Services

10.6

Strategy & Transformation

10.7

Human Resources

10.8

Public Policy & Government Relations

11.

LEGISLATIVE REPORTS

11.1

Office of the City Clerk

11.2

Office of the City Solicitor

11.2.1

The Residential Parking Program Amendment Bylaw, 2022 [File No. CK 6120-4-2]

City Solicitor Yelland presented the report.  Director of Community Development Grazier responded to questions.

• Moved By: Councillor Kirton
  Seconded By: Councillor Dubois

  That permission be granted to introduce Bylaw No. 9813, The Residential Parking Program Amendment Bylaw, 2022, and give same its FIRST reading.

  In Favour: (10)	Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent: (1)	Councillor Gersher

  CARRIED UNANIMOUSLY (10 to 0)
• Moved By: Councillor Hill
  Seconded By: Councillor Dubois

  ​That Bylaw No. 9813 now be read a SECOND time.

  In Favour: (10)	Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent: (1)	Councillor Gersher

  CARRIED UNANIMOUSLY (10 to 0)
• Moved By: Councillor Hill
  Seconded By: Councillor Jeffries

  That permission be granted to have Bylaw No. 9813 read a third time at this meeting.

  In Favour: (10)	Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent: (1)	Councillor Gersher

  CARRIED UNANIMOUSLY (10 to 0)
• Moved By: Councillor Hill
  Seconded By: Councillor Block

  ​That Bylaw No. 9813 now be read a THIRD time, that the bylaw be passed and the Mayor and the City Clerk be authorized to sign same and attach the corporate seal thereto.

  In Favour: (10)	Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent: (1)	Councillor Gersher

  CARRIED UNANIMOUSLY (10 to 0)

11.2.2

The Sewer Use Amendment Bylaw, 2022 [File No. CK CK 1905-2]

City Solicitor Yelland presented the report. 

• Moved By: Councillor Hill
  Seconded By: Councillor Gough

  ​That permission be granted to introduce Bylaw No. 9812, The Sewer Use Amendment Bylaw, 2022, and give same its FIRST reading.

  In Favour: (10)	Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent: (1)	Councillor Gersher

  CARRIED UNANIMOUSLY (10 to 0)
• Moved By: Councillor Hill
  Seconded By: Councillor Donauer

  ​That Bylaw No. 9812 now be read a SECOND time.

  In Favour: (10)	Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent: (1)	Councillor Gersher

  CARRIED UNANIMOUSLY (10 to 0)
• Moved By: Councillor Hill
  Seconded By: Councillor Gough

  That permission be granted to have Bylaw No. 9812 read a third time at this meeting.

  In Favour: (10)	Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent: (1)	Councillor Gersher

  CARRIED UNANIMOUSLY (10 to 0)
• Moved By: Councillor Hill
  Seconded By: Councillor Dubois

  ​That Bylaw No. 9812 now be read a THIRD time, that the bylaw be passed and the Mayor and the City Clerk be authorized to sign same and attach the corporate seal thereto.

  In Favour: (10)	Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent: (1)	Councillor Gersher

  CARRIED UNANIMOUSLY (10 to 0)

12.

OTHER REPORTS

13.

INQUIRIES

14.

MOTIONS (NOTICE PREVIOUSLY GIVEN)

15.

GIVING NOTICE

16.

URGENT BUSINESS

16.1

COVID-19 - Verbal Update [File No. CK 270-7]

Director of Emergency Measures Goulden-McLeod provided a brief verbal update. 

• Moved By: Councillor Kirton
  Seconded By: Councillor Hill

  That the update be received as information.

  In Favour: (10)	Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
  Absent: (1)	Councillor Gersher

  CARRIED UNANIMOUSLY (10 to 0)

17.

IN CAMERA SESSION (OPTIONAL)

18.

ADJOURNMENT

The meeting adjourned at 2:22 p.m.