PUBLIC MINUTES

GOVERNANCE AND PRIORITIES COMMITTEE

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Council Chamber, City Hall
PRESENT:
  • Councillor S. Gersher, Chair
  • His Worship Mayor C. Clark
  • Councillor C. Block, via teleconference
  • Councillor R. Donauer
  • Councillor H. Gough
  • Councillor D. Hill
  • Councillor Z. Jeffries, via teleconference
  • Councillor D. Kirton
ABSENT:
  • Councillor T. Davies
  • Councillor B. Dubois
  • Councillor M. Loewen
ALSO PRESENT:
  • City Manager J. Jorgenson
  • City Solicitor C. Yelland
  • City Clerk A. Tittemore
  • Deputy City Clerk S. Bryant

1.
CALL TO ORDER

 

The Chair called the meeting to order on Treaty 6 Territory and the Traditional Homeland of the Métis People and confirmed roll call.

2.
CONFIRMATION OF AGENDA

 
  • Moved By:Councillor Hill

    That Committee move In Camera in order for the Administration to provide reasons for the City Manager Update to be considered In Camera.


    In Favour (8)Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Gough, Councillor Block, Councillor Gersher, and Councillor Kirton
    Absent (3)Councillor Davies, Councillor Loewen, and Councillor Dubois


    CARRIED UNANIMOUSLY

    Committee met In Camera at 9:35 a.m. and returned at 9:50 a.m. with all members in attendance (Councillors Jeffries and Block virtual).


  • Moved By:Councillor Donauer
    1. That Item 13.4 - Land Negotiations be added to the In Camera portion of the agenda as urgent business;
    2. That the agenda be confirmed as amended.

    In Favour (8)Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Gough, Councillor Block, Councillor Gersher, and Councillor Kirton
    Absent (3)Councillor Davies, Councillor Loewen, and Councillor Dubois


    CARRIED UNANIMOUSLY

3.
DECLARATION OF CONFLICT OF INTEREST

 

There were no declarations of conflict of interest.

4.
ADOPTION OF MINUTES

This item has attachments. 
1.Post-Meeting Minutes - GOVERNANCE AND PRIORITIES COMMITTEE - PUBLIC_Dec12_2023 - English.pdf
  • Moved By:Councillor Kirton

    That the minutes of meeting of the Governance and Priorities Committee dated December 12, 2023 be adopted. 


    In Favour (8)Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Gough, Councillor Block, Councillor Gersher, and Councillor Kirton
    Absent (3)Councillor Davies, Councillor Loewen, and Councillor Dubois


    CARRIED UNANIMOUSLY

5.
UNFINISHED BUSINESS

 

6.
REQUESTS TO SPEAK (new matters)

 

7.
COMMUNICATIONS (requiring the direction of the Committee)

 

8.
ADMINISTRATIVE AND LEGISLATIVE REPORTS

 

8.1
Decision Reports

 

8.2
Approval Reports

 

8.2.1
Downtown Event and Entertainment District – Private Partner Procurement Approach [DEED2023-01]

This item has attachments. 
1.Admin Report - Downtown Event and Entertainment District – Private Partner Procurement Approach.pdf

A report of the Transportation and Construction Division was provided.

City Manager Jorgenson provided a brief introduction of the matter.  Director of Technical Services Willems provided a PowerPoint and responded to questions. 

  • Moved By:Councillor Donauer

    That the Governance & Priorities Committee recommend to City Council that the procurement approach for a private partner for operations management of one or both of the anchor facilities for the Downtown Event and Entertainment District, as outlined in the January 17, 2024 report of the Transportation and Construction Division, be approved.


    In Favour (8)Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Gough, Councillor Block, Councillor Gersher, and Councillor Kirton
    Absent (3)Councillor Davies, Councillor Loewen, and Councillor Dubois


    CARRIED UNANIMOUSLY
  • Moved By:Councillor Gough

    That Administration report to City Council with potential wording for inclusion of a request for the bidder’s approach to creating good jobs for those working within the facility including wage livability considerations in the plan for community benefit outcome element list.


    In Favour (6)Councillor Jeffries, Mayor Clark, Councillor Gough, Councillor Block, Councillor Gersher, and Councillor Kirton
    Against (2)Councillor Hill, and Councillor Donauer
    Absent (3)Councillor Davies, Councillor Loewen, and Councillor Dubois


    CARRIED

8.3
Information Reports

 
  • Moved By:Councillor Hill

    That the reports submitted as Items 8.3.1 to 8.3.4 be received as information.


    In Favour (8)Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Gough, Councillor Block, Councillor Gersher, and Councillor Kirton
    Absent (3)Councillor Davies, Councillor Loewen, and Councillor Dubois


    CARRIED UNANIMOUSLY

8.3.1
Downtown Event and Entertainment District - Navigating the Path Forward Beyond the Preliminary Funding Strategy [DEED2023-01]

This item has attachments. 
1.Admin Report - Downtown Event District - Navigating the Path Forward Beyond the Preliminary Funding Strategy.pdf
2.Append 1 - Flowchart If Full Funding Before Proceeding.pdf
3.Append 2 - Flowchart If Funding Options Result in Anchor Facilities Proceeding Independently.pdf

A report of the Transportation and Construction Division was provided.

City Manager Jorgenson provided a brief introduction and Director of Technical Services presented the report.  Together they responded to questions.

The meeting recessed at 11:07 a.m. and reconvened at 11:15 a.m. with all members in attendance (Councillors Block and Jeffries virtual).

8.3.2
Referral List – Governance and Priorities Committee – January 2024 [GPC2024-0103]

This item has attachments. 
1.Admin Report - Referral List - Governance and Priorities Committee - January 2024.pdf
2.Append 1 - GPC Referrals as of January 17 2024.pdf

A report of the City Clerk's Office was provided.

City Clerk Tittemore presented the referral reports under Items 8.3.2, 8.3.3 and 8.3.4.

8.3.3
Referral List – City Council – January 2024 [GPC2024-0101]

This item has attachments. 
1.Admin Repoert - Referral List - City Council - January 2024.pdf
2.Append 1 - City Council Referrals as of January 17 2024.pdf

A report of the City Clerk's Office was provided and presented under Item 8.3.2.

  • Moved By:Councillor Gough

    That Item No. 1 - Civic Revenues - Trends and Analysis be removed from the City Council Referral List.


    In Favour (4)Mayor Clark, Councillor Gough, Councillor Block, and Councillor Gersher
    Against (4)Councillor Hill, Councillor Jeffries, Councillor Donauer, and Councillor Kirton
    Absent (3)Councillor Davies, Councillor Loewen, and Councillor Dubois


    DEFEATED ON A TIE VOTE

    The City Clerk indicated that a notification regarding the issue will be brought to the attention of the Board of Police Commissioners.


8.3.4
Inquiries and Notice of Motions – January 2024 [GPC2024-0102]

This item has attachments. 
1.Admin Report - Inquiries and NOMs - January 2024.pdf
2.Append 1 - Inquiries and Notice of Motions as of January 17 2024.pdf

A report of the City Clerk's Office was provided and presented under Item 8.3.2.

9.
MOTIONS (notice previously given)

 

10.
URGENT BUSINESS

 

11.
GIVING NOTICE

 

12.
VERBAL UPDATES

 

12.1
Council Members - His Worship the Mayor, FCM/SUMA, Boards, Committees and Commissions

 

Mayor Clark provided an update on his recent meeting and visit with Minister Francois-Philippe Champagne in Saskatoon. 

12.2
Administration

 

13.
IN CAMERA SESSION

 
  • Moved By:Councillor Donauer

    That the Committee move In Camera to consider the following items.


    In Favour (8)Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Gough, Councillor Block, Councillor Gersher, and Councillor Kirton
    Absent (3)Councillor Davies, Councillor Loewen, and Councillor Dubois


    CARRIED UNANIMOUSLY

13.1
Land Matter

 

[In Camera -  Economic/Financial - Land - Section 17(1)(d) and (e) of LAFOIP]

13.2
Verbal Updates

 

13.2.1
Council Members - His Worship the Mayor; FCM/SUMA; Boards, Committees & Commissions; Personnel Subcommittee (if required)

 

13.2.2
Administration

 
13.2.2.1
City Manager Updates
 

[In Camera - Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19 and 20 of LAFOIP]

13.3
Appointments - Boards, Commissions and Committees [CK 225-4-3]

 

[In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 of LAFOIP]

13.3.1
Appointment - Diversity, Equity and Inclusion Advisory Committee

 

13.3.2
Appointment - Pension Benefits Committee

 

13.3.3
Appointment - Saskatoon Public Library

 

13.3.4
Appointment - Centennial Auditorium and Convention Centre Corporation Board of Directors and Centennial Auditorium Foundation Board of Directors (TCU Place)

 

13.3.5
Resignation - Municipal Heritage Advisory Committee

 

13.3.6
Resignation - Public Art Advisory Committee

 

13.3.7
Resignation - Seasonal Pension Plan Board

 

13.3.8
Sutherland Business Improvement District

 

13.4
Land Negotiations

 

[In Camera - Negotiations - Section 16(1)(c) of LAFOIP]

14.
RISE AND REPORT

 

The Committee convened In Camera at 11:25 a.m. The following were in attendance as noted: 

  • All Committee members, with the exception of Councillors Loewen, Dubois and Davies (Councillors Jeffries and Block virtual)
  • City Manager Jorgenson
  • City Solicitor Yelland
  • City Clerk Tittemore
  • Deputy City Clerk Bryant
  • Chief Financial Officer Hack (portion virtual)
  • General Manager, Community Services Lacroix
  • General Manager, Environment & Utilities Gardiner (portion virtual)
  • General Manager, Transportation & Construction Schmidt
  • Chief of Public Policy and Government Relations Jordan (portion virtual)
  • Fire Chief Hackl for items 13.1 and 13.2.2.1
  • Director of Major Projects & Preservation Willems for item 13.1
  • Director of Planning & Development Anderson
  • Director of Saskatoon Land Long for items 13.1 and 13.2.2.1
  • Real Estate Manager McCaig for item 13.1
  • Chief of Staff Beveridge, for portion of item 13.1 and 13.4 (virtual)

The Committee recessed at 1:00 p.m. and reconvened at 1:48 p.m.  Councillor Block excused herself from meeting and was not present for consideration of Items 13.3 and 13.4.  Committee moved to consider Item 13.4 prior to 13.3.

All remainder of administration were excused for item 13.3, with the exception of the City Solicitor, City Clerk and Deputy City Clerk.

The Committee moved to rise and report. The In Camera portion of the meeting recessed at 2:37  p.m.     

Committee reconvened publicly, and reported as follows:

  • 13.1    Land Matter

    [In Camera - Economic/Financial - Land - Section 17(1)(d) and (e) of LAFOIP]

    Moved By:Councillor Gough

    That the information and discussion remain In Camera under Section 17(1)(d) and (e) of LAFOIP.


    In Favour (7)Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Gough, Councillor Gersher, and Councillor Kirton
    Absent (4)Councillor Davies, Councillor Loewen, Councillor Block, and Councillor Dubois


    CARRIED UNANIMOUSLY

  • 13.2    Verbal Updates

    13.2.1 Council Members - His Worship the Mayor; FCM/SUMA; Boards, Committees & Commissions; Personnel Subcommittee

    Moved By:Councillor Gough

    That the information and the discussion remain In Camera under Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19, 20 and 21 of LAFOIP.  


    In Favour (7)Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Gersher, and Councillor Kirton
    Against (1)Councillor Hill
    Absent (3)Councillor Davies, Councillor Block, and Councillor Dubois


    CARRIED UNANIMOUSLY

  • 13.2.2 Administration

    13.2.2.1  City Manager Updates

    [In Camera - Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19 and 20 LAFOIP]

    Moved By:Councillor Gough

    That the information and discussion remain In Camera under Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19 and 20 of LAFOIP.


    In Favour (7)Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Gough, Councillor Gersher, and Councillor Kirton
    Absent (4)Councillor Davies, Councillor Loewen, Councillor Block, and Councillor Dubois


    CARRIED

  •  

    13.3    Appointments - Boards, Commissions and Committees [CK 225-4-3]

    [In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 of LAFOIP]

    13.3.1       Appointment - Diversity, Equity and Inclusion Advisory Committee

    13.3.2       Appointment - Pension Benefits Committee

    13.3.3       Appointment - Saskatoon Public Library

    13.3.4       Appointment - Centennial Auditorium and Convention Centre Corporation Board of Directors and Centennial Auditorium Foundation Board of Directors (TCU Place)

    13.3.5       Resignation - Municipal Heritage Advisory Committee

    13.3.6       Resignation - Public Art Advisory Committee

    13.3.7       Resignation - Seasonal Pension Plan Board

    13.3.8       Sutherland Business Improvement District

    13.3.9       Appointment to Saskatoon Environmental Advisory Committee (added)

    Moved By:Councillor Gough
    1. That the recommended appointments to Boards, Commissions and Committees and any further direction, as noted by the City Clerk, be reported to the January 31, 2024 Regular Business meeting; and
    2. That the information and discussion remain In Camera under Sections 16(1)(b) and (d) and 28 of LAFOIP.

    In Favour (7)Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Gough, Councillor Gersher, and Councillor Kirton
    Absent (4)Councillor Davies, Councillor Loewen, Councillor Block, and Councillor Dubois


    CARRIED UNANIMOUSLY

  • 13.4   Land Negotiations

    [In Camera - Negotiations - Section 16(1)(c) of LAFOIP]

    Moved By:Councillor Gough
    1. That the Mayor, Councillors Donauer and Dubois be authorized to share and discuss applicable information with corresponding SUMA representatives in Regina, and that additional correspondence from the Mayor's Office be sent to the Minister; and
    2. That the information and discussion remain In Camera under Section 16(1)(c) of LAFOIP.

    In Favour (7)Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Gough, Councillor Gersher, and Councillor Kirton
    Absent (4)Councillor Davies, Councillor Loewen, Councillor Block, and Councillor Dubois


    CARRIED UNANIMOUSLY

15.
ADJOURNMENT

 

The meeting adjourned at 2:39 p.m.

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