PUBLIC MINUTES

STANDING POLICY COMMITTEE ON PLANNING,

DEVELOPMENT AND COMMUNITY SERVICES

Meeting #:
Date:
-
Location:
Council Chamber, City Hall
PRESENT:
  • Councillor T. Davies, A/Chair
  • Councillor H. Gough
  • Councillor Z. Jeffries
  • His Worship, Mayor C. Clark (Ex-Officio)
ABSENT:
  • Councillor D. Hill, Chair
  • Councillor A. Iwanchuk, Vice-Chair
ALSO PRESENT:
  • General Manager, Community Services L. Lacroix
  • Solicitor J. Manastyrski
  • Deputy City Clerk S. Bryant
  • Committee Assistant P. Walter

1.
CALL TO ORDER
 

The Deputy City Clerk called the meeting to order.  The Committee was requested to elect an A/Chair for the meeting, due to the absence of the Chair and Vice-Chair.

  • Moved ByCouncillor Gough

    That Councillor Davies be A/Chair for the September 16, 2019 meeting of the Standing Policy Committee on Planning, Development and Community Services.

    Favour (4)Councillor Davies, Councillor Gough, Councillor Jeffries, and Mayor C. Clark
    Absent (2)Councillor Hill, and Councillor Iwanchuk
    CARRIED UNANIMOUSLY

    Councillor Davies assumed Chair.


2.
CONFIRMATION OF AGENDA
 

  • Moved ByCouncillor Jeffries
    1. That the request to speak from Lenore Swystun, Chair, Municipal Heritage Advisory Committee be added to Items 6.1.2, 6.1.3 and 6.1.4;
    2. That the request to speak from Andrea Lafond, Meewasin Valley Authority, dated September 13, 2019 be added to Item 6.1.4;
    3. That the email from Peggy Sarjeant, President, Saskatoon Historical Society, dated September 16, 2019 be added to Item 6.3.1;
    4. That the items with speakers be considered immediately following consideration of Unfinished Business; and
    5. That the agenda be confirmed as amended.
    Favour (4)Councillor Davies, Councillor Jeffries, Mayor C. Clark, and Councillor Gough
    Absent (2)Councillor Hill, and Councillor Iwanchuk
    CARRIED UNANIMOUSLY

3.
DECLARATION OF CONFLICT OF INTEREST
 

There were no declarations of conflict of interest.

4.
ADOPTION OF MINUTES
This item has attachments. 

1.Post-Meeting Minutes - PDCS_Aug12_2019 - English.pdf
  • Moved ByCouncillor Jeffries

    ​That the minutes of Regular Meeting of the Standing Policy Committee on Planning, Development and Community Services held on August 12, 2019 be approved.

    Favour (4)Councillor Davies, Councillor Gough, Mayor C. Clark, and Councillor Jeffries
    Absent (2)Councillor Hill, and Councillor Iwanchuk
    CARRIED UNANIMOUSLY

5.
UNFINISHED BUSINESS
 

6.
COMMUNICATIONS (requiring the direction of the Committee)
 

6.1
Delegated Authority Matters
 

6.1.1
Dr. Sudhir Suryavanshi - Residential Care Home Zoning Regulations [File No. CK 4355-1, x7830-3]
This item has attachments. 

1.Letter - Safal Suryavanshi_Redacted.pdf

A letter dated August 26, 2019, from Dr. Sudhir Suryavanski, Warm 'n' Cozy Care Inc., was provided.

  • Moved ByMayor C. Clark

    That the matter be referred to the Administration to follow up with the writer.

    Favour (4)Councillor Davies, Councillor Gough, Councillor Jeffries, and Mayor C. Clark
    Absent (2)Councillor Hill, and Councillor Iwanchuk
    CARRIED UNANIMOUSLY

6.1.2
Municipal Heritage Advisory Committee - Request for Letter - Survey of Historic Places in Saskatchewan Municipalities - 2018 [File No. CK. 225-18]
This item has attachments. 

1.Letter - MHAC - Letter of Thank You to MInistry 9-9-2019.pdf
2.Email - Summary Report for the 2018 Municipal Heritage Survey.pdf
3.Summary Report for the 2018 Municipal Heritage Survey.pdf
4.Speak - Lenore Swystun(1)_Redacted.pdf

A letter dated September 9, 2019 from Lenore Swystun, Chair, Municipal Heritage Advisory Committee, was provided, along with a request to speak.

Ms. Lenore Swystun, Chair, Municipal Heritage Advisory Committee addressed the Committee regarding the Survey of Historic Places in Saskatchewan Municipalities and that the Municipal Heritage Advisory Committee would like to send a letter of appreciation to the Ministry of Parks, Culture and Sport.

Committee confirmed with the Administration that the City's Heritage Coordinator completed the survey on behalf of the City of Saskatoon and that they will be following up with the Ministry.

  • Moved ByCouncillor Gough

    That the matter be referred to the Administration for follow-up with the Ministry of Parks, Culture and Sport.

    CARRIED UNANIMOUSLY

6.1.3
Municipal Heritage Advisory Committee – Request for Approval of Elder Engagement and Guidance [File No. CK 225-18]
This item has attachments. 

1.Letter - MHAC - Request for Approval of Elder Engagement and Guidance.pdf
2.6.1.2 , 6.1.3 and 6.1.4- Speak - Lenore Swystun(1)_Redacted.pdf

A letter dated September 9, 2019 from Lenore Swystun, Chair, Municipal Heritage Advisory Committee, was provided, along with a request to speak.

Ms. Lenore Swystun, Chair, Municipal Heritage Advisory Committee asked for the Committee’s approval for the Education and Awareness Subcommittee of the Municipal Heritage Advisory Committee to work with City Administration  to involve Community Elders to help guide the work of the Municipal Heritage Advisory Committee in the areas of Indigenous history and heritage.

  • Moved ByCouncillor Gough

    That the Municipal Heritage Advisory Committee work with Administration to invite Community Elders to provide guidance to the Committee and Subcommittee.

    Favour (4)Councillor Davies, Councillor Gough, Councillor Jeffries, and Mayor C. Clark
    Absent (2)Councillor Hill, and Councillor Iwanchuk
    CARRIED UNANIMOUSLY

6.1.4
Municipal Heritage Advisory Committee - Renaming Request - Traffic Bridge – Information to Tell the Story of the Traffic Bridge [File No. CK. 6310-1 x 6050-8]
This item has attachments. 

1.Letter - MHAC - Renaming Request - Traffic Bridge Information to Tell 9-9-2019.pdf
2.Admin Report - Renaming Request - Information to Tell the Story of the Traffic Bridge.pdf
3.Appendix 1 - Traffic Bridge Signage.pdf
4.Speak - Andrea Lafond(1).pdf
5.6.1.2 , 6.1.3 and 6.1.4- Speak - Lenore Swystun(1)_Redacted(1).pdf

An information report and a letter dated September 9, 2019, from Lenore Swystun, Chair, Municipal Heritage Advisory Committee, were provided, along with  a request to speak.

Ms. Andrea Lafond, Meewasin Valley Authority, also provided a request to speak.

Ms. Andrea Lafond, Meewasin Valley Authority provided the Committee with background of the panel process.

Ms. Lenore Swystun, Chair, Municipal Heritage Advisory Committee requested an additional lens to have Municipal Heritage Advisory Committee review the panels to ensure there is balance.

Mr. Alan Otterbein, Design and Development, Meewasin Valley Authority, was in attendance and responded to questions of Committee regarding background of the contract. He indicated Meewasin would be approaching the City to look at the contract value and adding an additional $5,000 to proceed with the additional panel (from eight to nine).

  • Moved ByCouncillor Gough

    That the Standing Policy Committee on Planning, Development and Community Services recommend to City Council that the Administration be directed to engage with Meewasin Valley Authority to incorporate the additional panel and consultation in the contract as funded by the traffic bridge contingency.

    Favour (4)Councillor Davies, Councillor Gough, Councillor Jeffries, and Mayor C. Clark
    Absent (2)Councillor Hill, and Councillor Iwanchuk
    CARRIED UNANIMOUSLY

6.2
Matters Requiring Direction
 

6.3
Requests to Speak (new matters)
 

6.3.1
Peggy Sarjeant - Saskatoon Heritage Society - Capitol Theatre Artifacts [File No. CK 4040-1]
This item has attachments. 

1.Letter - Peggy Sarjeant.pdf
2.6.3.1 - Email - Peggy Sarjeant(1)_Redacted.pdf

A letter dated September 4, 2019 and an email dated September 16, 2019, from Peggy Sarjeant, President, Saskatoon Heritage Society was provided, along with a request to speak.

Ms. Peggy Sarjeant, President, Saskatoon Heritage Society, spoke regarding the possible relocation of the Capitol Theatre artifacts to the downtown.

It was noted that the Destination Downtown Steering committee has this matter for consideration.

  • Moved ByMayor C. Clark

    That the information be attached to the overall project of the development of the downtown “destination downtown”.

    Favour (4)Councillor Davies, Mayor C. Clark, Councillor Jeffries, and Councillor Gough
    Absent (2)Councillor Hill, and Councillor Iwanchuk
    CARRIED UNANIMOUSLY

7.
REPORTS FROM ADMINISTRATION
 

7.1
Information Reports
 

7.1.1
Central Avenue Streetscaping Project – Update and Request for Capital Budget Funding [File No. CK 4125-15, x1700-1 and PL 0217-71-14 (BF 055-18)]
This item has attachments. 

1.Admin Report - Central Ave Streetscaping Update and Request.pdf

An information report was provided.

  • Moved ByCouncillor Gough

    That the information be received and referred to budget deliberations.

    Favour (4)Councillor Davies, Councillor Gough, Councillor Jeffries, and Mayor C. Clark
    Absent (2)Councillor Iwanchuk, and Councillor Hill
    CARRIED UNANIMOUSLY

7.2
Approved Reports
 

7.3
Decision Reports
 

8.
MOTIONS (notice previously given)
 

9.
GIVING NOTICE
 

10.
URGENT BUSINESS
 

11.
IN CAMERA SESSION (If Required)
 

12.
ADJOURNMENT
 

The meeting adjourned at 9:52 a.m.

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