PUBLIC MINUTES

GOVERNANCE AND PRIORITIES COMMITTEE

-
via teleconference, hosted from Council Chamber, Saskatoon City Hall
PRESENT:
  • Councillor Z. Jeffries, Chair
  • His Worship Mayor C. Clark
  • Councillor C. Block
  • Councillor T. Davies
  • Councillor R. Donauer
  • Councillor B. Dubois
  • Councillor S. Gersher
  • Councillor H. Gough
  • Councillor D. Hill
  • Councillor D. Kirton
  • Councillor M. Loewen
ALSO PRESENT:
  • City Manager J. Jorgenson
  • City Solicitor C. Yelland, in the Chamber
  • City Clerk A. Tittemore, in the Chamber
  • Committee Assistant J. Hudson, in the Chamber

1.
CALL TO ORDER
 

The Chair called the meeting to order at 9:30 a.m. on Treaty 6 Territory and the Homeland of the Métis People.  Roll call was taken.

2.
CONFIRMATION OF AGENDA
 

City Manager Jorgenson and City Clerk Tittemore responded to questions of the Committee regarding a portion of In Camera Item 13.3.2.1. and its public exemption. 

  • Moved By:Councillor Dubois
    1. That an email from Austin LaFond dated December 12, 2021, requesting a motion to endorse a petition be added as Item 6.1; 
    2. That the matter of an appointment to the Municipal Heritage Advisory Committee be considered as In Camera Item 13.10; and
    3. That the agenda be confirmed as amended.

    In Favour (10)Councillor Jeffries, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Kirton, and Councillor Loewen
    Against (1)Councillor Hill


    CARRIED UNANIMOUSLY

3.
DECLARATION OF CONFLICT OF INTEREST
 

There were no declarations of conflict of interest; however, Councillor Gersher later declared a conflict with respect to an In Camera verbal update received under Item 13.3.2.1.

4.
ADOPTION OF MINUTES
This item has attachments. 

1.Post-Meeting Minutes - GOVERNANCE AND PRIORITIES COMMITTEE - PUBLIC_Dec13_2021 - English.pdf
  • Moved By:Councillor Gersher

    That the minutes of the Governance and Priorities Committee meeting held on December 13, 2021, be adopted.


    In Favour (11)Councillor Jeffries, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Kirton, and Councillor Loewen


    CARRIED UNANIMOUSLY

5.
UNFINISHED BUSINESS
 

6.
COMMUNICATIONS (requiring the direction of the Committee)
 

6.1
Request for Motion to Endorse Petition e-3636 (CK 150-1)
This item has attachments. 

1.Email - Austin LaFond - Larochelle Awarded the Canadian Victoria Cross_Redacted.pdf
2.motion_to_the_city_council.pdf

An email from Austin LaFond dated December 12, 2021, was provided.

City Clerk Tittemore spoke to the matter.

  • Moved By:Councillor Donauer

    That the information be received and included with the report back from the Administration regarding requests for resolutions of support.


    In Favour (11)Councillor Jeffries, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Kirton, and Councillor Loewen


    CARRIED UNANIMOUSLY

7.
REQUESTS TO SPEAK (new matters)
 

7.1
Introduction - Integrity Commissioner / External Head (CK 4510-1)
 

City Clerk Tittemore advised that at its November 22, 2021, Regular Business meeting, City Council appointed Angela Kruk the City's Integrity Commissioner effective January 1, 2022.

Ms. Kruk was in attendance to provide introductory remarks, speak to her experience and approach to the role.

  • Moved By:Councillor Dubois

    That the information be received.


    In Favour (11)Councillor Jeffries, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Kirton, and Councillor Loewen


    CARRIED UNANIMOUSLY

7.2
Presentation / Update - VIDO - CL4 Progress and Plans to Become Canada's Centre for Pandemic Research (CK 270-7)
This item has attachments. 

1.Email - Presentation - VIDO_Redacted.pdf

A request to speak from Dr. Volker Gerdts, CEO of VIDO, dated January 10, 2022, was provided.  

Dr. Gerdts was in attendance to provide an update on VIDO's work and containment level progress.  He answered questions of Committee with respect to community consultation and vaccine development.

  • Moved By:Councillor Gersher

    That the information be received.


    In Favour (11)Councillor Jeffries, Mayor Clark, Councillor Block, Councillor Donauer, Councillor Dubois, Councillor Davies, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Kirton, and Councillor Loewen


    CARRIED UNANIMOUSLY

8.
ADMINISTRATIVE AND LEGISLATIVE REPORTS
 

8.1
Information Reports
 

8.1.1
Referral List – Governance and Priorities Committee – January 2022 (CK 225-80)
This item has attachments. 

1.Admin Report - Referral List - Governance and Priorities Committee - January 2022.pdf
2.GPC Referrals January 2022.pdf

A report of the City Clerk was provided.

City Clerk Tittemore presented the report.

8.1.2
Inquiries and Notice of Motions – January 2022 (CK 255-6)
This item has attachments. 

1.Admin Report - Inquiries and NOMs - January 2022.pdf
2.Inquiries and NOMs January 2022.pdf

A report of the City Clerk was provided.

City Clerk Tittemore presented the report.  City Solicitor Yelland noted, in response to a question of Committee, that the Administration is working on a forthcoming protocol policy.

8.1.3
Return to the Workplace Plan and Resumption of In-Person Meetings (CK 270-7)
This item has attachments. 

1.Admin Report - Return to the Workplace Plan and Resumption of In-Person Meetings jan.pdf

A report of the City Clerk was provided.

City Clerk Tittemore presented the report.

  • Moved By:Councillor Kirton

    That the reports contained in Items 8.1.1 to 8.1.3 be received as information.


    In Favour (11)Councillor Jeffries, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Kirton, and Councillor Loewen


    CARRIED UNANIMOUSLY
  • Moved By:Councillor Dubois

    That Council and Committee meetings resume in-person on April 1, 2022.


    In Favour (11)Councillor Jeffries, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Kirton, and Councillor Loewen


    CARRIED UNANIMOUSLY

8.2
Approval Reports
 

8.2.1
Comprehensive COVID-19 Update (CK 270-7)
This item has attachments. 

1.Admin Report - COVID-19 Comprehensive Update.pdf
2.Append 1 Division additional measures to ensure business continuity.pdf
3.Append 2 Operational Updates.pdf

A report from the Administration was provided.

City Manager Jorgenson introduced the matter.  Pamela Goulden-McLeod, Director of Emergency Management Organization, presented the report.  

The Administration responded to questions of Committee regarding business continuity, communications, and future reporting. 

  • Moved By:Councillor Loewen

    That the Governance and Priorities committee recommend to City Council that it:

    1. suspend the Framework for Measures to Mitigate the Risk of COVID-19 Transmission in Saskatoon and
    2. direct the Administration to continue to comply with all Government of Saskatchewan Public Health Measures and regularly consult with the Saskatchewan Health Authority local Medical Health Officers on COVID-19 transmission mitigation measures.

    In Favour (11)Councillor Jeffries, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Kirton, and Councillor Loewen


    CARRIED UNANIMOUSLY

    The meeting recessed from 11:12 a.m. to 11:27 a.m.


8.2.2
City of Saskatoon 2022-2025 Strategic Plan (CK 116-1)
This item has attachments. 

1.Admin Report - City of Saskatoon - 2022-2025 Strategic Plan.pdf
2.Append 1 - 2022-2025 Strategic Plan_Jan18.pdf
3.Append 2 - Strategic Plan Revisions_Jan13.pdf

A report from the Administration was provided.

City Manager Jorgenson introduced the matter.  Chief Strategy & Transformation Officer Anger presented the report.  She responded to questions along with City Clerk Tittemore.

  • Moved By:Councillor Loewen

    That the Governance and Priorities Committee recommend to City Council that the 2022-2025 Strategic Plan be adopted.


    In Favour (11)Councillor Jeffries, Mayor Clark, Councillor Block, Councillor Donauer, Councillor Davies, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Kirton, and Councillor Loewen


    CARRIED UNANIMOUSLY

8.3
Decision Reports
 

9.
MOTIONS (notice previously given)
 

10.
GIVING NOTICE
 

11.
URGENT BUSINESS
 

12.
VERBAL UPDATES
 

12.1
Council Members - His Worship the Mayor, FCM/SUMA, Boards, Committees and Commissions
 

Councillor Donauer issued congratulations to the Saskatoon North Partnership for Growth (P4G) Planning District on receiving ministerial approval (replacing the former Corman Park-Saskatoon Planning District) - including the Official Community Plan and District Planning Commission.  He reported the current president of SUMA is stepping down and an interim will be elected at the next Board meeting to serve through to convention. 

Mayor Clark spoke to upcoming meetings of the Big City Mayors' Caucus and City Mayors' Caucus - topics to include Covid recovery, housing, homelessness, mental health and addictions (working group with SUMA), downtown revitalization, 2024 elections.

12.2
Administration
 

13.
IN CAMERA SESSION
 

  • Moved By:Councillor Gersher

    That the Committee move In Camera to consider the following items.


    In Favour (11)Councillor Jeffries, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Kirton, and Councillor Loewen


    CARRIED UNANIMOUSLY

    The public meeting recessed at 11:53 a.m.


13.1
Potential Funding Strategies Within the Investing in Canada Infrastructure Program (CK 1860-1 x 1702-1)
 

[In Camera - Information from Other Governments - Section 13 LAFOIP]

13.2
Strategic Considerations for Provincial Funding to the City’s Proposed Entertainment District Project (CK 4130-14 x 1860-1)
 

[In Camera - Information from Other Governments - Section 13 LAFOIP]

13.3
Verbal Updates
 

13.3.1
Council Members - His Worship the Mayor; FCM/SUMA; Boards, Committees & Commissions; Personnel Subcommittee (if required)
 

13.3.2
Administration
 

13.3.2.1
City Manager
 

[Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19 and 20 LAFOIP]

13.4
Appointments - Downtown Event and Entertainment District Advisory Group (CK 225-86)
 

[In Camera - Sections 16(1)(b) and (d) and 28 - LAFOIP]

13.5
Appointments - Remai Modern Art Gallery of Saskatchewan (The Art Gallery of Saskatchewan Inc.) and Saskatoon Gallery and Conservatory Corporation Board of Trustees (CK 175-27)
 

[In Camera - Sections 16(1)(b) and (d) and 28 - LAFOIP]

13.6
Appointment - Social Services Subcommittee - Assistance to Community Groups: Cash Grants Program (CK 225-2-4)
 

[In Camera - Sections 16(1)(b) and (d) and 28 - LAFOIP]

13.7
Resignation - Development Appeals Board (CK 175-21)
 

[In Camera - Sections 16(1)(b) and (d) and 28 - LAFOIP]

13.8
Municipal Planning Commission (CK 175-16)
 

[In Camera - Sections 16(1)(b) and (d) and 28 - LAFOIP]

13.9
Resignation and Appointment - Downtown Business Improvement District (Downtown Saskatoon) Board of Management (CK 175-48)
 

[In Camera - Sections 16(1)(b) and (d) and 28 - LAFOIP]

13.10
Resignation and Appointment - Municipal Heritage Advisory Committee (MHAC) (CK 225-18)
 

[In Camera - Sections 16(1)(b) and (d) and 28 - LAFOIP]

14.
RISE AND REPORT
This item has attachments. 

1.Downtown BID resignation.pdf
2.Downtown BID appointment.pdf

The Committee convened In Camera at 11:55 a.m. with the following in attendance via teleconference:

  • All Committee members
  • City Manager Jorgenson and members of the Executive Leadership Team
  • For Item 13.2 – Dan Willems, Director of Technical Services
  • For portions of Item 13.3.2.1 – Andrew Robert, Director of Recreation & Community Development and Frank Long, Director of Saskatoon Land

City Clerk Tittemore, City Solicitor Yelland, and Committee Assistant Hudson were in attendance in the Council Chamber.

The meeting recessed from 1:08 p.m. to 1:38 p.m. and from 3:36 p.m. to 3:51 p.m.

Councillor Gersher declared a conflict of interest with respect to a portion of Item 13.3.2.1 and recused herself from the related discussion.

The Committee moved to rise and report at 5:15 p.m. Councillor Loewen left the meeting.  The Committee reconvened publicly to reports as follows:

  • Agenda Item 13.1 - Potential Funding Strategies Within the Investing in Canada Infrastructure Program (CK 1860-1 x 1702-1)

    Moved By:Councillor Kirton

    That the information be received and the submitted report and discussion remain In Camera under Section 13 of LAFOIP.


    In Favour (10)Councillor Jeffries, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, and Councillor Kirton
    Absent (1)Councillor Loewen


    CARRIED UNANIMOUSLY

  • Agenda Item 13.2 - Strategic Considerations for Provincial Funding to the City’s Proposed Entertainment District Project (CK 4130-14 x 1860-1)
    Director of Technical Services Willems was in attendance for the In Camera discussion.

    Moved By:Councillor Kirton

    That the information be received and the submitted report and discussion remain In Camera under Section 13 of LAFOIP.


    In Favour (10)Councillor Jeffries, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, and Councillor Kirton
    Absent (1)Councillor Loewen


    CARRIED UNANIMOUSLY

  • Agenda Item 13.3. - Verbal Updates - 13.3.1 and 13.3.2 - Council Members and Administration

    Director of Recreation & Community Development Roberts and Director of Saskatoon Land Long were in attendance In Camera for portions of Item 13.3.2.1.

    Councillor Gersher declared a conflict of interest with respect to a portion of Item 13.3.2.1 and recused herself from the related In Camera discussion and public vote.

    Moved By:Councillor Kirton
    1. That the verbal updates of the members of Council and the City Manager be received as information; and
    2. That the discussion remain In Camera under Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19, 20, and 21 of LAFOIP.

    In Favour (9)Councillor Jeffries, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gough, Councillor Hill, and Councillor Kirton
    Absent (1)Councillor Loewen


    CARRIED UNANIMOUSLY

  • Agenda Item 13.4 – Appointments - Downtown Event and Entertainment District (DEED) Advisory Group (CK 225-86)

    Moved By:Councillor Kirton
    1. That a report be submitted to City Council recommending that Mayor Clark, Councillor Davies and Councillor Block be appointed to the DEED Advisory Group to the end of 2023; and that Councilors Davies and Block act as alternating Chair; and
    2. That the information be received and the submitted report and discussion remain In Camera under Sections 16(1)(b) and (d) and 28 of LAFOIP.

    In Favour (10)Councillor Jeffries, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, and Councillor Kirton
    Absent (1)Councillor Loewen


    CARRIED UNANIMOUSLY

  • Agenda Item 13.5 - Appointments - Remai Modern Art Gallery of Saskatchewan (The Art Gallery of Saskatchewan Inc.) and Saskatoon Gallery and Conservatory Corporation Board of Trustees (CK 175-27)

    Moved By:Councillor Kirton
    1. That the City Clerk be requested to readvertise for the vacancies on the Remai Modern Board of Trustees and consideration of (re)appointments be deferred to the March meeting; and
    2. That the submitted information and discussion remain In Camera under Sections 16(1)(b) and (d) and 28 of LAFOIP.

    In Favour (10)Councillor Jeffries, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, and Councillor Kirton
    Absent (1)Councillor Loewen


    CARRIED UNANIMOUSLY

  • Agenda Item 13.6 - Appointment - Social Services Subcommittee - Assistance to Community Groups: Cash Grants Program (CK 225-2-4)

    Moved By:Councillor Kirton
    1. That a report be submitted to City Council recommending that Jody Glines be appointed the Board of Education for Saskatoon Public Schools representative on the Social Service Subcommittee to the end of 2022; and
    2. That the submitted information and discussion remain In Camera under Sections 16(1)(b) and (d) and 28 of LAFOIP.

    In Favour (10)Councillor Jeffries, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, and Councillor Kirton
    Absent (1)Councillor Loewen


    CARRIED UNANIMOUSLY

  • Agenda Item 13.7 - Resignation - Development Appeals Board (DAB) (CK 175-21)

    Moved By:Councillor Kirton
    1. That the City Clerk be requested to readvertise for the vacancy on the DAB; and
    2. That the submitted information and discussion remain In Camera under Sections 16(1)(b) and (d) and 28 of LAFOIP.

    In Favour (10)Councillor Jeffries, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, and Councillor Kirton
    Absent (1)Councillor Loewen


    CARRIED UNANIMOUSLY

  • Agenda Item 13.8 – Appointment - Municipal Planning Commission (MPC) (CK 175-16)

    Moved By:Councillor Kirton
    1. That a report be submitted to City Council recommending that Rishi Patel be appointed to the MPC to the end of 2023; and
    2. That the submitted information remain In Camera under Sections 16(1)(b) and (d) and 28 of LAFOIP.

    In Favour (10)Councillor Jeffries, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, and Councillor Kirton
    Absent (1)Councillor Loewen


    CARRIED UNANIMOUSLY

  • Agenda Item 13.9 - Resignation and Appointment - Downtown Business Improvement District (Downtown Saskatoon) Board of Management (CK 175-48)

    Moved By:Councillor Kirton
    1. That a report be submitted to City Council recommending that the appointment of Tara Faris to the Downtown BID Board of Management be approved;
    2. That the letters from Brent Penner, Executive Director, dated December 17, 2021 and January 12, 2022, be appended to the public minutes; and
    3. That the discussion remain In Camera under Sections 16(1)(b) and (d) and 28 of LAFOIP.

    In Favour (10)Councillor Jeffries, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, and Councillor Kirton
    Absent (1)Councillor Loewen


    CARRIED UNANIMOUSLY

  • Agenda Item 13.10 - Resignation and Appointment - Municipal Heritage Advisory Committee (MHAC) (CK 225-18)

    Moved By:Councillor Kirton
    1. That a report be submitted to City Council recommending the appointment of Dan Matthews as the 33rd Street Business Improvement District Board of Management representative on  the MHAC to the end of 2022; and
    2. That the submitted correspondence and discussion remain In Camera under Sections 16(1)(b) and (d) and 28 of LAFOIP.

    In Favour (10)Councillor Jeffries, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Hill, Councillor Gough, Councillor Gersher, and Councillor Kirton
    Absent (1)Councillor Loewen


    CARRIED UNANIMOUSLY

15.
ADJOURNMENT
 

The  meeting adjourned at 5:28 p.m.

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