PUBLIC MINUTES

GOVERNANCE AND PRIORITIES COMMITTEE

Monday, October 24, 2022 at 9:30 A.m. - 5:00 P.m.

Council Chamber, City Hall

PRESENT:

• Councillor D. Kirton, Chair
• His Worship Mayor C. Clark
• Councillor C. Block
• Councillor T. Davies
• Councillor R. Donauer
• Councillor B. Dubois
• Councillor S. Gersher
• Councillor H. Gough
• Councillor D. Hill
• Councillor Z. Jeffries
• Councillor M. Loewen

ALSO PRESENT:

• City Manager J. Jorgenson
• City Solicitor C. Yelland
• City Clerk A. Tittemore
• Deputy City Clerk S. Bryant

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1.

CALL TO ORDER

The Chair called the meeting to order on Treaty 6 Territory and the Traditional Homeland of the Métis People and confirmed roll call.

2.

CONFIRMATION OF AGENDA

• Moved By: Councillor Dubois
  1. That the additional calendar option be added to item 8.2.2; and
  2. That the agenda be confirmed as amended.
  
  

  In Favour (11)

  Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton

  
  
  
  CARRIED UNANIMOUSLY

3.

DECLARATION OF CONFLICT OF INTEREST

3.1

Councillor Donauer - Mayor Clark - Governance Options - Conduct of Members of Council

4.

ADOPTION OF MINUTES

• Moved By: Councillor Hill

  That the minutes of meeting of the Governance and Priorities Committee dated September 19, 2022 be adopted. 

  
  

  In Favour (11)

  Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton

  
  
  
  CARRIED UNANIMOUSLY

5.

UNFINISHED BUSINESS

6.

COMMUNICATIONS (requiring the direction of the Committee)

7.

REQUESTS TO SPEAK (new matters)

8.

ADMINISTRATIVE AND LEGISLATIVE REPORTS

8.1

Information Reports

• Moved By: Councillor Dubois

  That the reports submitted as Items 8.1.1 to 8.1.3 be received as information.

  
  

  In Favour (11)

  Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton

  
  
  
  CARRIED UNANIMOUSLY

8.1.1

2023 Business Plan and Budget Pressures and Opportunities [CK 1700-1, x430-72]

A report from the Administration was provided.

Chief Financial Officer Hack presented the report and responded to questions of Committee.

8.1.2

Establishment of Ward Boundaries – Municipal Wards Commission [CK 265-2024]

A report of the City Clerk was provided.

City Clerk Tittemore presented the report and responded to questions of Committee regarding the ward population variation percentage.

• Moved By: Councillor Loewen

  That the Administration report back on population thresholds for variances used across the country. 

  
  

  In Favour (11)

  Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton

  
  
  
  CARRIED UNANIMOUSLY

8.1.3

Council Communications and Constituency Relations Allowance - Update (January 1 - September 30, 2022) [CK 230-4]

A report of the City Clerk was provided.

8.2

Approval Reports

8.2.1

Multi-Year Business Plan and Budget Policy C03-036 Amendments [CK 1700-0, x430-72]

A report from the Administration was provided.

Director of Finance Smith presented the report and responded to questions of Committee regarding temporary FTEs, controlled corporations and statutory boards.  City Solicitor Yelland provided a brief update on the governance review for controlled corporations and outstanding policies.  Strategy and Transformation Officer Anger responded to questions regarding Fusion.

• Moved By: Councillor Davies

  That the Governance and Priorities Committee recommend to City Council that the City Clerk update Multi-Year Business Plan and Budget Policy C03-036 as outlined in Appendix 1.

  
  

  In Favour (11)

  Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton

  
  
  
  CARRIED UNANIMOUSLY

8.2.2

2023 City Council and Committee Meeting Schedule [CK 255-1]

A report of the City Clerk and alternate calendar Option 4 was provided.

City Clerk Tittemore presented the report and responded to questions of Committee.

• IN DEFERRAL

  Moved By: Councillor Dubois

  That consideration of the matter be deferred and the Administration report back with more information including meeting times and public consultation. 

  
  

  In Favour (2)	Councillor Hill, and Councillor Dubois
  Against (9)	Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, and Councillor Kirton

  
  
  
  DEFEATED
• Moved By: Councillor Gough

  That the Governance and Priorities Committee recommend to City Council:

  1. That the 2023 Council and Committee meeting schedule as contained in Option 2 (a) in the October 24, 2022 report of the City Clerk be approved.
  
  

  In Favour (8)	Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Gersher, and Councillor Kirton
  Against (3)	Councillor Hill, Councillor Block, and Councillor Dubois

  
  
  
  CARRIED
• Moved By: Councillor Gough

  That the Governance and Priorities Committee recommend to City Council:

  2.  That the City Solicitor be instructed to make the appropriate amendments to Bylaw 9170, The Procedures and Committees Bylaw, 2014.

  
  

  In Favour (9)	Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, and Councillor Kirton
  Against (2)	Councillor Hill, and Councillor Dubois

  
  
  
  CARRIED
• Moved By: Councillor Gough

  That the Governance and Priorities Committee recommend to City Council that budget deliberations begin on Tuesday and commence at 9:30 a.m.

  
  

  In Favour (9)	Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, and Councillor Kirton
  Against (2)	Councillor Hill, and Councillor Dubois

  
  
  
  CARRIED
• Moved By: Councillor Gough

  That the Administration provide options and any recommended endings to meeting times at the time this matter is before Council.

  
  

  In Favour (9)	Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, and Councillor Kirton
  Against (2)	Councillor Hill, and Councillor Dubois

  
  
  
  CARRIED

  The meeting recessed at 12:06 p.m. and reconvened at 12:42 p.m. with all members of Council in attendance (Councillors Block, Jeffries, Gersher and Loewen via teleconference).

  
  

8.3

Decision Reports

8.3.1

Saskatoon Municipal Review Commission – 2022 Municipal Code of Conduct Committee Report [CK 255-17]

A report of the City Solicitor was provided.

City Solicitor Yelland presented the report and responded to questions of Committee.

• Moved By: Councillor Dubois

  That the Governance and Priorities Committee recommend to City Council that no further amendments be made to Clause 38(h) of Bylaw No. 9537, The Code of Ethical Conduct for Members of City Council Bylaw, 2019 other than what was already directed by City Council at its Regular Business Meeting of August 29, 2022 (Option 1: Status Quo).

  
  

  In Favour (11)

  Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton

  
  
  
  CARRIED UNANIMOUSLY

8.3.2

Term of Appointment – Board of Police Commissioners [CK 175-23]

A report of the City Clerk was provided.

City Clerk Tittemore presented the report and responded to questions of Committee. 

• Moved By: Councillor Gough
  1. That appointments made to the Board of Police Commissioners term be a two-year term confirmed annually, effective for January 2023;
  2. That the Terms of Reference for the Board of Police Commissioners be updated accordingly to reflect the change of term; and
  3. That the City Solicitor be instructed to bring forward the appropriate amendments to Bylaw No. 7531, The Saskatoon Board of Police Commissioners Bylaw.
  
  

  In Favour (11)

  Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton

  
  
  
  CARRIED UNANIMOUSLY

9.

MOTIONS (notice previously given)

9.1

Mayor Clark - Governance Options - Conduct of Members of Council

The City Clerk reported that Mayor Clark provided the following Notice of Motion in accordance with Section 129(1)(b) of Bylaw No. 9170, The Procedures and Committees Bylaw, 2014:

“In response to a number of communications I’ve received regarding the news articles concerning Councillor Donauer, I will move the following motion:

Would the Administration provide a report outlining what governance options are available to Council, including the legislative framework, when public concerns are raised regarding the conduct of members of Council.”

• Councillor Donauer declared a conflict on this item.

City Solicitor Yelland responded to questions of Committee.

• Moved By: Mayor Clark

  Would the Administration provide a report outlining what governance options are available to Council, including the legislative framework, when public concerns are raised regarding the conduct of members of Council.

  
  

  In Favour (9)	Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
  Against (1)	Councillor Hill
  Conflict (1)	Councillor Donauer

  
  
  
  CARRIED

10.

GIVING NOTICE

11.

URGENT BUSINESS

12.

VERBAL UPDATES

12.1

Council Members - His Worship the Mayor, FCM/SUMA, Boards, Committees and Commissions

12.2

Administration

13.

IN CAMERA SESSION

• Moved By: Councillor Hill

  That the Committee move In Camera to consider items 13.1 to 13.6. 

  
  

  In Favour (11)

  Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton

  
  
  
  CARRIED UNANIMOUSLY

13.1

Verbal Updates

13.1.1

Council Members - His Worship the Mayor; FCM/SUMA; Boards, Committees & Commissions; Personnel Subcommittee (if required)

13.1.2

Administration

13.1.3

City Clerk Update

[In Camera - Information From Other Governments - Section 13 of LAFOIP]

13.2

City Manager Updates

[In Camera - Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19 and 20 LAFOIP]

13.3

Downtown Event and Entertainment District Advisory Group - Strategic Considerations [CK 4130-14]

[In Camera - Consultations/Deliberations; Third Party Information - Sections 16(1)(b) and 18 LAFOIP]

 

13.4

Resignation - Downtown Business Improvement District - Shaunna Leyte [CK 225-4-3]

[In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 LAFOIP]

13.5

Resignation - City Mortgage Appeal Board / Access Transit Appeal Board - Bhavinkumar Patel [CK 175-54]

[In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 LAFOIP]

13.6

Resignation - Saskatoon Municipal Review Commission - Paul Jaspar [CK 225-4-3]

In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 LAFOIP]

14.

RISE AND REPORT

The Committee convened In Camera at 1:26 p.m. with the following in attendance: 

• All Committee members (Councillors Jeffries, Block, Loewen and Gersher via teleconference)
• City Manager Jorgenson
• City Clerk Tittemore
• Solicitor Yelland
• Deputy City Clerk Bryant
• CFO Hack
• General Manager, Transportation & Construction Schmidt
• General Manager, Community Services Lacroix
• General Manager, Environment & Utilities Gardiner
• Director of Major Projects & Preservation Willems
• Policy and Government Relations Officer Jordan
• Chief of Staff Beveridge

All administration were excused from the meeting following consideration item 13.6, with the exception of Solicitor Yelland.  

The Committee moved to rise and report.  The In Camera portion of the meeting recessed at 3:07 p.m.

Committee reconvened publicly and reported as follows:

• 13.1.1 Council Members - His Worship the Mayor; FCM/SUMA; Boards, Committees & Commissions; Personnel Subcommittee

  Moved By: Councillor Jeffries
  1. That the verbal updates be received as information; and
  2. That the discussion remain In Camera under Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19, 20 and 21 of LAFOIP.
  
  

  In Favour (11)

  Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton

  
  
  
  CARRIED UNANIMOUSLY

• 13.1.3 City Clerk Update

  Moved By: Councillor Jeffries
  1. That the verbal updates be received as information; and
  2. That the discussion remain In Camera under Section 13.
  
  

  In Favour (11)

  Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton

  
  
  
  CARRIED UNANIMOUSLY

• 13.2    City Manager Updates

  Moved By: Councillor Jeffries
  1. That the verbal updates of the City Manager be received as information; and
  2. That the information and discussion remain In Camera under Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19 and 20 of LAFOIP.
  
  

  In Favour (11)

  Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton

  
  
  
  CARRIED UNANIMOUSLY

• 13.3    Downtown Event and Entertainment District Advisory Group - Strategic Considerations [CK 4130-14]

  This matter was withdrawn.

  
  
  
  

• 13.4    Resignation - Downtown Business Improvement District - Shaunna Leyte [CK 225-4-3]

  Moved By: Councillor Jeffries

  That the submitted information and discussion remain In Camera under Sections 16(1)(b) and (d) and 28 LAFOIP.

  
  

  In Favour (11)

  Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton

  
  
  
  CARRIED UNANIMOUSLY

• 13.5    Resignation - City Mortgage Appeal Board / Access Transit Appeal Board - Bhavinkumar Patel [CK 175-54]

  Moved By: Councillor Jeffries

  That the submitted information and discussion remain In Camera under Sections 16(1)(b) and (d) and 28 LAFOIP.

  
  

  In Favour (11)

  Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton

  
  
  
  CARRIED UNANIMOUSLY

• 13.6    Resignation - Saskatoon Municipal Review Commission - Paul Jaspar [CK 225-4-3]

  Moved By: Councillor Jeffries

  That the submitted information and discussion remain In Camera under Sections 16(1)(b) and (d) and 28 LAFOIP.

   

  
  

  In Favour (11)

  Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton

  
  
  
  CARRIED UNANIMOUSLY

15.

ADJOURNMENT

The meeting adjourned at 3:11 p.m.