PUBLIC MINUTES

GOVERNANCE AND PRIORITIES COMMITTEE

Monday, May 17, 2021 at 9:30 A.m. - 5:30 P.m.

Via Teleconference Hosted in the Council Chamber, Saskatoon City Hall

ABSENT:

• Councillor H. Gough, Chair
• His Worship Mayor C. Clark
• Councillor C. Block
• Councillor T. Davies
• Councillor R. Donauer
• Councillor B. Dubois
• Councillor S. Gersher
• Councillor D. Hill
• Councillor Z. Jeffries
• Councillor D. Kirton
• Councillor M. Loewen

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1.

CALL TO ORDER

The Chair called the meeting to order at 9:33 a.m. on Treaty 6 Territory and the Homeland of the Métis People.  Roll call was taken.

2.

CONFIRMATION OF AGENDA

• Moved By: Councillor Donauer
  1. That the following communications be added to Item 8.2.1:
     • Email submitting comments - Mary Rapko, dated May 16, 2021
     • Email and letter submitting comments - Chelsea Wisser, Vice Chair, Saskatoon Accessibility Advisory Committee;
  2. That a resignation from the Public Art Advisory Committee be added as In Camera Item 13.8; and
  3. That the agenda be confirmed as amended.
  
  

  In Favour (9)	Councillor Gough, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Jeffries, and Councillor Kirton
  Absent (2)	Councillor Hill, and Councillor Loewen

  
  
  
  CARRIED UNANIMOUSLY

3.

DECLARATION OF CONFLICT OF INTEREST

There were no declarations of conflict of interest.

4.

ADOPTION OF MINUTES

• Moved By: Councillor Kirton

  That the minutes from the following Governance and Priorities Committee meetings be adopted:

  • regular meeting held April 19, 2021; and
  • special meeting held May 3, 2021 
  
  

  In Favour (9)	Councillor Gough, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Jeffries, and Councillor Kirton
  Absent (2)	Councillor Hill, and Councillor Loewen

  
  
  
  CARRIED UNANIMOUSLY

5.

UNFINISHED BUSINESS

6.

COMMUNICATIONS (requiring the direction of the Committee)

7.

REQUESTS TO SPEAK (new matters)

8.

ADMINISTRATIVE AND LEGISLATIVE REPORTS

8.1

Information Reports

8.1.1

Meewasin Update (CK 180-6)

A report from the Administration was provided, along with an email requesting to speak and letter from Andrea Lafond, CEO of Meewasin.

General Manager, Community Services Division Lacroix, presented the report.  Andrea Lafond presented her letter with respect to the capital campaign and funding request.  Both answered questions of Committee.

Councillor Loewen joined the meeting at 9:45 a.m.

• Moved By: Councillor Gersher

  That the Administration bring forward options to Council’s budget deliberations, including funding to support Meewasin, as part of the trail expansions and upgrades.

  
  

  In Favour (10)	Councillor Gough, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Jeffries, Councillor Kirton, and Councillor Loewen
  Absent (1)	Councillor Hill

  
  
  
  CARRIED UNANIMOUSLY

8.1.2

City Council Employee and Family Assistance Program (CK 4670-5)

A report from the Administration was provided. 

Chief Human Resource Officer Cameron presented the report and answered questions of Committee, along with Dustin Truscott, Total Rewards and Talent Acquisition Manager.

• Moved By: Councillor Loewen

  That the Governance and Priorities Committee recommend to City Council that all members of City Council be provided access to the Municipalities of Saskatchewan (SUMA) Employee and Family Assistance Program (EFAP) benefit, by payroll deduction from each member of City Council.

  
  

  In Favour (10)	Councillor Gough, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Jeffries, Councillor Kirton, and Councillor Loewen
  Absent (1)	Councillor Hill

  
  
  
  CARRIED UNANIMOUSLY

8.1.3

Fusion (ERP) Program Update (CK 261-22)

A report from the Administration was provided.

Chief Financial Officer Tarasoff presented the report with a complementary PowerPoint presentation. 

8.1.4

Curbside Organics Collection (CK 7830-7)

A report from the Administration was provided.

General Manager, Utilities & Environment Division Gardiner, presented the report and answered questions of Committee along with Brendan Lemke, Director of Water and Waste Operations.

• Moved By: Councillor Block

  That the Administration report back on options to include more items in the green bin program, their associated benefits, and associated costs, if any.

  
  

  In Favour (10)	Councillor Gough, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Jeffries, Councillor Kirton, and Councillor Loewen
  Absent (1)	Councillor Hill

  
  
  
  CARRIED UNANIMOUSLY
• Moved By: Councillor Dubois

  That the reports and submitted correspondence contained in Items 8.1.1 to 8.1.4 be received as information.

  
  

  In Favour (10)	Councillor Gough, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Jeffries, Councillor Kirton, and Councillor Loewen
  Absent (1)	Councillor Hill

  
  
  
  CARRIED UNANIMOUSLY

8.2

Approval Reports

8.2.1

Canada Healthy Communities Initiative Round Two Project Application (CK 1860-1 x 270-7)

A report from the Administration was provided, along with letters from the following submitting comments:

• Mary Rapko, dated May 16, 2021; and
• Chelsea Wisser, Vice Chair, SAAC, dated May 17, 2021

Chief Financial Officer Tarasoff presented the report and answered questions of Committee, along with other members of the Administration.

Councillor Hill joined the meeting at 11:21 a.m. 

• Moved By: Councillor Dubois

  That the Governance and Priorities Committee recommend to City Council that the Downtown Public Washroom Project be approved for application to the Canada Healthy Communities Initiative.

  
  

  In Favour (11)

  Councillor Gough, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Hill, Councillor Jeffries, Councillor Kirton, and Councillor Loewen

  
  
  
  CARRIED UNANIMOUSLY
• Moved By: Councillor Loewen

  That the Administration report back on options to improve access to public washrooms, including both physical and seasonal access and considering both existing washrooms and overall availability of public washrooms.

  
  

  In Favour (11)

  Councillor Gough, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Hill, Councillor Gersher, Councillor Jeffries, Councillor Kirton, and Councillor Loewen

  
  
  
  CARRIED UNANIMOUSLY

  The meeting recessed at 11:27 a.m. and reconvened at 11:37 a.m.

  
  

8.2.2

Motion – Councillor M. Loewen - Identifying and Addressing Systemic Barriers (CK 4500-1 x 100-26 x 372-1)

A report from the Administration was provided.

Chief Strategy & Transformation Officer Anger presented the report and answered questions of Committee.

• Moved By: Councillor Loewen

  That the Governance and Priorities Committee recommend to City Council that it endorse the “One-City” strategic approach as outlined in the report of the Chief Strategy & Transformation Officer dated May 17, 2021.

  
  

  In Favour (11)

  Councillor Gough, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Jeffries, Councillor Hill, Councillor Kirton, and Councillor Loewen

  
  
  
  CARRIED UNANIMOUSLY
• Moved By: Councillor Dubois

  That the report be shared with the Diversity, Equity, and Inclusion Advisory Committee and the Saskatoon Accessibility Advisory Committee.

  
  

  In Favour (11)

  Councillor Gough, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Hill, Councillor Jeffries, Councillor Kirton, and Councillor Loewen

  
  
  
  CARRIED UNANIMOUSLY

8.2.3

Appointment of Bylaw Enforcement Officers (CK 4510-1)

A report of the City Solicitor was provided.  

City Solicitor Yelland presented the report and answered questions of Committee.

• Moved By: Councillor Donauer

  That the Governance and Priorities Committee recommend to City Council:

  1. That Bylaw No. 7340, The Bylaw Enforcement Officers Bylaw, be repealed;
  2. That the City Solicitor be instructed to prepare a bylaw to repeal Bylaw No. 7340, The Bylaw Enforcement Officers Bylaw;
  3. That Bylaw No. 8174, The City Administration Bylaw, 2003, be amended to delegate authority to appoint bylaw enforcement officers to the City Manager; and
  4. That the City Solicitor be instructed to prepare the necessary amendments to Bylaw No. 8174, The City Administration Bylaw, 2003.
  
  

  In Favour (10)	Councillor Gough, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Jeffries, Councillor Kirton, and Councillor Loewen
  Against (1)	Councillor Hill

  
  
  
  CARRIED

8.3

Decision Reports

9.

MOTIONS (notice previously given)

9.1

Councillor M. Loewen - Requests for Resolutions of Support to GPC / Council (CK 255-1)

The City Clerk reported that Councillor Loewen provided the following notice of motion at the April 19, 2021, meeting:

"TAKE NOTICE that at the next regular meeting of the Governance and Priorities Committee, I will move the following motion:

'That the Administration report back regarding possible options or frameworks to consider requests for resolutions of support from the Governance and Priorities Committee/Council.'"

Councillor Loewen spoke to her motion.

• Moved By: Councillor Loewen

  That the Administration report back regarding possible options or frameworks to consider requests for resolutions of support from the Governance and Priorities Committee/Council.

  
  

  In Favour (11)

  Councillor Gough, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Hill, Councillor Jeffries, Councillor Kirton, and Councillor Loewen

  
  
  
  CARRIED UNANIMOUSLY

10.

GIVING NOTICE

11.

URGENT BUSINESS

12.

VERBAL UPDATES

12.1

Council Members - His Worship the Mayor, FCM/SUMA, Boards, Committees and Commissions

12.2

Administration

12.2.1

Covid-19 Update (CK 270-7)

Pamela Goulden-McLeod, Director of Emergency Management, provided an update on the City's response to Covid-19 - continue to follow the public health orders; Saskatchewan Health Authority vaccination clinic for City staff; new rapid testing strategy - Test to Protect; City and province's position within reopen roadmap; vaccine access; wastewater monitoring.

The Chair issued congratulations to Ms. Goulden-McLeod on her being a 2021 Nutrien’s YWCA Women of Distinction Award Recipient. 

12.2.2

2020 Local Government Election Update - Disclosure of Campaign Contributions and Expenses for Mayor and Councillor Candidates (CK 255-5-1)

City Solicitor Yelland provided an update respecting the April 26, 2021, resolution of Council requesting the City Solicitor’s Office to cause an application to be brought in the Court of Queen’s Bench to determine whether Councillor Darren Hill has ceased to be qualified to remain a member of Council.  She advised the application has been filed, and is scheduled to be considered on May 27, 2021, at 10:00 a.m.

13.

IN CAMERA SESSION

• Moved By: Councillor Block

  That the Committee move In Camera to consider the following items.

  
  

  In Favour (11)

  Councillor Gough, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Hill, Councillor Jeffries, Councillor Kirton, and Councillor Loewen

  
  
  
  CARRIED UNANIMOUSLY

  The public meeting recessed at 12:25 p.m.

  
  

13.1

Legal Update (CK 281-1)

[In Camera - Solicitor/Client Privilege - Section 21 LAFOIP]

13.2

Legal Advice (CK 175-1)

[In Camera - Solicitor/Client Privilege - Section 21 LAFOIP]

13.3

Appointment - Saskatoon Environmental Advisory Committee (CK 175-9)

[In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 LAFOIP]

13.4

Appointment - Board of Revision and License Appeals Board (CK 175-6 and 175-56)

[In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 LAFOIP]

13.5

Resignation - City Mortgage Appeal Board / Access Transit Appeal Board (CK 175-54 and 225-67)

[In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 LAFOIP]

13.6

Appointments - Riversdale Business Improvement District Board of Management (CK 175-49)

[In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b)and (d) and 28 LAFOIP]

13.7

Verbal Updates (if required)

13.7.1

Council Members - His Worship the Mayor; FCM/SUMA; Boards, Committees & Commissions; Personnel Subcommittee

13.7.2

Administration

13.8

Resignation - Public Art Advisory Committee (CK 175-58)

[In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b)and (d) and 28 LAFOIP]

14.

RISE AND REPORT

The Committee convened In Camera at 12:28 p.m. with the following in attendance via teleconference: 

• All Committee members
• City Manager Jorgenson
• Solicitor Tyson Bull, for Item 13.1

City Clerk Tittemore, City Solicitor Yelland, and Committee Assistant Hudson were in attendance in the Council Chamber.

The Committee moved to rise and report at 1:33 p.m. and reconvened publicly, without Councillor Hill, immediately thereafter to reports as follows:

Agenda Item 13.1 – Legal Update (CK 281-1)

Solicitor Bull was in attendance for the In Camera matter.

Moved By: Councillor Donauer

That the information be received, and the report remain In Camera under Section 21 of LAFOIP.

In Favour (10): Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Jeffries, Councillor Kirton, and Councillor Loewen
Absent (1): Councillor Hill

CARRIED UNANIMOUSLY

Agenda Item 13.2 – Legal Advice (CK 175-1)

Moved By: Councillor Donauer

That the information be received, and the discussion and report remain In Camera under Section 21 of LAFOIP.

In Favour (10): Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Jeffries, Councillor Kirton, and Councillor Loewen
Absent (1): Councillor Hill

CARRIED UNANIMOUSLY

Agenda Items 13.3 - 13.6 and 13.8 – Board and Committee Appointments (CK 225-1 x 175-1)

Moved By: Councillor Donauer

1. That the vacancy on City Mortgage Appeals Board / Access Transit Appeals Board remain until the fall appointment process;
2. That the City Clerk readvertise for the vacancy on the Public Art Advisory Committee; and 
3. That the recommended appointments, as noted by the City Clerk, with respect to the following boards and committees be forwarded to City Council for approval; and that the discussion and a portion of the submitted information remain In Camera under Sections 16(1)(b) and (d) and 28 of LAFOIP:

• • Saskatoon Environmental Advisory Committee
  • Board of Revision / License Appeals Board
  • Riversdale Business Improvement District Board of Management

In Favour (10): Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Jeffries, Councillor Kirton, and Councillor Loewen
Absent (1): Councillor Hill

CARRIED UNANIMOUSLY

Agenda Item 13.7.1 – Verbal Updates - Council Members

Moved By: Councillor Donauer

That the verbal updates of the Members of Council be received as information and that the discussion remain In Camera under Sections 13, 15, 16, 17, 18, 21 and 28 of LAFOIP.

In Favour (10): Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Jeffries, Councillor Kirton, and Councillor Loewen
Absent (1): Councillor Hill

CARRIED UNANIMOUSLY

15.

ADJOURNMENT

The meeting adjourned at 1:36 p.m.