PUBLIC MINUTES

GOVERNANCE AND PRIORITIES COMMITTEE

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Via Teleconference Hosted in the Council Chamber, Saskatoon City Hall
PRESENT:
  • Councillor D. Kirton, Chair
  • His Worship Mayor C. Clark
  • Councillor C. Block
  • Councillor T. Davies
  • Councillor R. Donauer
  • Councillor B. Dubois
  • Councillor S. Gersher
  • Councillor H. Gough
  • Councillor D. Hill
  • Councillor Z. Jeffries
  • Councillor M. Loewen
ALSO PRESENT:
  • City Manager J. Jorgenson
  • City Solicitor C. Yelland
  • City Clerk A. Tittemore
  • Committee Assistant J. Hudson

1.
CALL TO ORDER
 

Due to technical difficulties, the Committee moved to begin with consideration of its In Camera items first, at 10:17 a.m.

The Chair called the public meeting to order at 12:10 p.m. on Treaty 6 Territory and the Homeland of the Métis People.  Roll call was taken. 

2.
CONFIRMATION OF AGENDA
 

  • Moved By:Councillor Dubois
    1. That an email submitting comments from Sherry Tarasoff dated December 11, 2021, be included with Item 8.1.1; 
    2. That a letter submitting comments from Stephanie Clovechok, CEO, Tourism Saskatoon dated December 13, 2021, be included with Item 8.3.1; and
    3. That the agenda be confirmed as amended.

    In Favour (10)Councillor Kirton, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, and Councillor Jeffries
    Absent (1)Councillor Loewen


    CARRIED UNANIMOUSLY

3.
DECLARATION OF CONFLICT OF INTEREST
 

Councillor Gersher declared a conflict of interest with respect to agenda Items 13.2 and 13.3 due to a potential conflict related to a family member’s business.

Councillor Loewen joined the meeting at 12:12 p.m.

4.
ADOPTION OF MINUTES
This item has attachments. 

1.Post-Meeting Minutes - GOVERNANCE AND PRIORITIES COMMITTEE - PUBLIC_Nov15_2021 - English.pdf
  • Moved By:Councillor Gersher

    That the minutes of the Governance and Priorities Committee meeting held on November 15, 2021, be adopted.


    In Favour (11)Councillor Kirton, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Jeffries, and Councillor Loewen


    CARRIED UNANIMOUSLY

5.
UNFINISHED BUSINESS
 

6.
COMMUNICATIONS (requiring the direction of the Committee)
 

7.
REQUESTS TO SPEAK (new matters)
 

8.
ADMINISTRATIVE AND LEGISLATIVE REPORTS
 

8.1
Information Reports
 

8.1.1
Return to the Workplace Plan and Resumption of In-Person Meetings (CK 270-7)
This item has attachments. 

1.Admin Report - Return to the Workplace Plan and Resumption of In-Person Meetings dec.pdf
2.Comments - Tarasoff_Redacted.pdf

A report of the City Clerk was provided, along with an email submitting comments from Sherry Tarasoff dated December 11, 2021.

City Clerk Tittemore presented the report and answered questions of Committee with Pamela Goulden-McLeod, Director of Emergency Management Organization.

  • Moved By:Councillor Dubois

    That in-person Council and Committee meetings resume February 1, 2022 and the City continue to follow the direction of the Provincial Government, as well as the Covid-19 Framework adopted by Council.


    In Favour (11)Councillor Kirton, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Jeffries, and Councillor Loewen


    CARRIED UNANIMOUSLY

8.2
Approval Reports
 

8.2.1
Governance Review – Advisory Committees – Review of Terms of Reference (CK 225-1 x 255-2)
This item has attachments. 

1.Admin Report - Governance Review - Terms of Reference - Advisory Committees.pdf
2.Appendix 1 - Letter from SEAC dated May 31, 2021.pdf
3.Appendix 2 - Letter from PAAC dated May31, 2021.pdf
4.Appendix 3 - Letter from DEIC dated May 31, 2021.pdf
5.Appendix 4a - Letter from SAAC dated June 3, 2021.pdf
6.Appendix 4b - Email from the Governance Subcommittee dated July 30, 2021 .pdf
7.Appendix 4c - Response from SAAC dated September 2, 2021.pdf
8.Appendix 5a - Letter from MHAC dated July 26, 2021.pdf
9.Appendix 5b - Email from the Governance Subcommittee dated July 30, 2021.pdf
10.Appendix 5c - Response from MHAC dated September 2, 2021.pdf
11.Appendix 6 - Advisory Committee Composition - History of Indigenous and Youth Member Representation.pdf

A report of the City Solicitor was provided.

  • Moved By:Councillor Donauer

    That the report of the City Solicitor dated December 13, 2021, be tabled for consideration at the February 22, 2022 meeting.


    In Favour (11)Councillor Kirton, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Jeffries, and Councillor Loewen


    CARRIED UNANIMOUSLY

8.3
Decision Reports
 

8.3.1
Downtown Event and Entertainment District Advisory Group Composition and Terms of Reference (CK 225-86)
This item has attachments. 

1.Admin Report - Downtown Event and Entertainment District Advisory Group Composition and Terms of Reference.pdf
2.Append 1 - Draft Terms of Reference Downtown Event and Entertainment District Advisory Group.pdf
3.Comments - Tourism.pdf

A report from the Administration was provided, along with a letter submitting comments from Stephanie Clovechok, CEO, Tourism Saskatoon dated December 13, 2021.

General Manager, Transportation & Construction Division Schmidt presented the report, along with a one-page visual of proposed organizational structure.

Dan Willems, Director of Technical Services responded to questions of Committee.

  • Moved By:Councillor Loewen

    That the Governance and Priority Committee recommend to City Council:

    1. That the composition of the Advisory Group outlined in Option 2 be approved;
    2. That City Council confirm the City Council representative(s) to serve on the Advisory Group;
    3. That City Council confirm the City Council representative to act as Chair of the Advisory Group;
    4. That the Administration coordinate with the City Council representatives to prepare and issue the open call and agency call for representatives on the Advisory Group; and
    5. That the proposed Terms of Reference for the Advisory Group be approved.

    In Favour (11)Councillor Kirton, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Jeffries, and Councillor Loewen


    CARRIED UNANIMOUSLY

9.
MOTIONS (notice previously given)
 

10.
GIVING NOTICE
 

11.
URGENT BUSINESS
 

12.
VERBAL UPDATES
 

12.1
Council Members - His Worship the Mayor, FCM/SUMA, Boards, Committees and Commissions
 

Mayor Clark advised of an upcoming meeting of the P4G with First Nations Chiefs and administration that have land holdings in the area.

12.2
Administration
 

City Manager Jorgenson advised formal reporting regarding Covid-19 will be submitted to Council going forward.

13.
IN CAMERA SESSION
 

  • Moved By:Councillor Gersher

    That the Committee move In Camera to consider the following items.


    In Favour (11)Councillor Kirton, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Jeffries, and Councillor Loewen


    CARRIED UNANIMOUSLY

    The public meeting recessed at 12:48 p.m.


13.1
Verbal Updates (if required)
 

13.1.1
Council Members - His Worship the Mayor; FCM/SUMA; Boards, Committees & Commissions; Personnel Subcommittee
 

13.1.2
Administration
 

13.2
Land Negotiations Update (CK 4020-1 x 4130-14)
 

[In Camera - Economic/Financial - Land - Section 17(1)(d) and (e) LAFOIP]

13.3
Land Negotiations Update (CK 4130-14 x 372-1)
 

[In Camera - Consultations/Deliberations - Sections 16(1)(b) LAFOIP]

13.4
2022 Annual Appointments - Boards, Commissions and Committees (CK 225-1 x 175-1)
 

[In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 LAFOIP]

13.4.1
Board of Police Commissioners (BPC) (CK 175-23)
 

13.4.2
Remai Modern Art Gallery of Saskatchewan and Saskatoon Gallery and Conservatory Corporation (Mendel Art Gallery) Board of Trustees (CK 175-27)
 

13.4.3
Saskatoon Public Library Board (CK 175-19)
 

13.4.4
SaskTel Centre Board of Directors (CK 175-31)
 

13.4.5
TCU Place (Centennial Auditorium & Convention Centre Corporation) Board of Directors (CK 175-28)
 

13.4.6
Saskatoon Airport Authority (CK 175-43)
 

13.4.7
Municipal Heritage Advisory Committee (MHAC) (CK 255-18)
 

13.4.8
Public Art Advisory Committee (PAAC) (CK 175-58)
 

14.
RISE AND REPORT
 

Due to technical difficulties, the Committee started the meeting with consideration of its In Camera items at 10:17 a.m. with the following in attendance via teleconference: 

  • All Committee members
  • City Manager Jorgenson, and members of the Executive Leadership Team; and
  • For a portion of Item 13.1.1 – Paul Jaspar

City Clerk Tittemore, City Solicitor Yelland, and Committee Assistant Hudson were in attendance in Committee Room E.

After consideration of Item 13.1, the Committee moved to recess at 11:57 a.m. and reconvened at 12:10 p.m. to return to its public agenda.

The Committee returned to its In Camera session at 12:49 p.m. with the following in attendance via teleconference: 

  • All Committee members
  • City Manager Jorgenson, and members of the Executive Leadership Team
  • For Item 13.2 – Frank Long, Director of Saskatoon Land; and Dan Willems, Director of Technical Services
  • For Item 13.3 – Director of Technical Services Willems; and Carla Blumers, Director of Communications and Public Engagement
  • For Item 13.4 – Shellie Bryant, Deputy City Clerk, Administrative Services

City Clerk Tittemore, City Solicitor Yelland, and Committee Assistant Hudson were in attendance in the Council Chamber.

Councillor Gersher declared a conflict of interest with respect to Items 13.2 and 13.3 and recused herself from the related discussion.

The Committee recessed from 1:20 p.m. to 1:50 p.m.

The Committee moved to rise and report at 3:15 p.m. and reconvened publicly immediately thereafter, without Councillor Davies, to reports as follows.

  • Agenda Item 13.1. - Verbal Updates - 13.1.1 Council Members

    Moved By:Councillor Loewen
    1. That the verbal updates of Council Members be received as information; and
    2. That the discussion remain In Camera under Section 16(1)(c) of LAFOIP.

    In Favour (10)Councillor Kirton, Mayor Clark, Councillor Block, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Jeffries, and Councillor Loewen
    Absent (1)Councillor Davies


    CARRIED UNANIMOUSLY

  • Agenda Item 13.2 - Land Negotiations Update (CK 4020-1 x 4130-14)

    Councillor Gersher declared a conflict of interest due to a potential conflict related to a family member’s business and left the meeting for voting on this item.

    Moved By:Councillor Loewen

    That the information be received and the submitted report and discussion remain In Camera under Section 17(1)(d) and (e) of LAFOIP.


    In Favour (9)Councillor Kirton, Mayor Clark, Councillor Block, Councillor Donauer, Councillor Dubois, Councillor Gough, Councillor Hill, Councillor Jeffries, and Councillor Loewen
    Absent (1)Councillor Davies


    CARRIED UNANIMOUSLY

  • Agenda Item 13.3 - Land Negotiations Update (CK 4130-14 x 372-1)

    Councillor Gersher declared a conflict of interest due to a potential conflict related to a family member’s business and left the meeting for voting on this item.

    Moved By:Councillor Loewen

    That the information be received and the submitted report and discussion remain In Camera under Section 16(1)(b) of LAFOIP.


    In Favour (9)Councillor Kirton, Mayor Clark, Councillor Block, Councillor Donauer, Councillor Dubois, Councillor Gough, Councillor Hill, Councillor Jeffries, and Councillor Loewen
    Absent (1)Councillor Davies


    CARRIED UNANIMOUSLY

  • Agenda Item 13.4 (13.4.1 – 13.4.8) - 2022 Annual Appointments - Boards, Commissions and Committees (CK 225-1 x 175-1)

    Moved By:Councillor Loewen
    1. That consideration of appointments to the Remai Modern Board of Trustees be deferred to the January 2022 meeting;
    2. That the recommended appointments and any further direction related to the Board of Police Commissioners, Saskatoon Public Library Board, SaskTel Centre Board of Directors, TCU Place Board of Directors, Saskatoon Airport Authority, Municipal Heritage Advisory Committee, and Public Art Advisory Committee, as noted by the City Clerk, be forwarded to City Council’s December regular business meeting for approval; and
    3. That the submitted information and discussion remain In Camera under Sections 16(1)(b) and (d) and 28 of LAFOIP.

    In Favour (10)Councillor Kirton, Mayor Clark, Councillor Block, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Jeffries, and Councillor Loewen
    Absent (1)Councillor Davies


    CARRIED UNANIMOUSLY

15.
ADJOURNMENT
 

The meeting adjourned at 3:22 p.m.

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