PUBLIC MINUTES

GOVERNANCE AND PRIORITIES COMMITTEE

-
Council Chamber, City Hall
PRESENT:
  • Councillor H. Gough, Chair
  • His Worship Mayor C. Clark, via teleconference
  • Councillor C. Block
  • Councillor T. Davies
  • Councillor R. Donauer
  • Councillor B. Dubois
  • Councillor S. Gersher, via teleconference
  • Councillor D. Hill
  • Councillor Z. Jeffries
  • Councillor D. Kirton
  • Councillor M. Loewen, via teleconference
ALSO PRESENT:
  • City Manager J. Jorgenson
  • City Solicitor C. Yelland
  • City Clerk A. Tittemore
  • Committee Assistant P. Walter

1.
CALL TO ORDER

 

The Chair called the meeting to order on Treaty 6 Territory and the Traditional Homeland of the Métis People and confirmed roll call.

2.
CONFIRMATION OF AGENDA

This item has attachments. 
1.8.2.1 - Comments - Sherry Tarasoff_Redacted(1).pdf
2.8.3.1 - Comments - Sherry Tarasoff_Redacted(1).pdf
  • Moved By:Councillor Donauer
    1. That the letter from Sherry Tarasoff, dated February 13, 2023 be added to Item 8.2.1;
    2. That the letter from Sherry Tarasoff, dated February 13, 2023 be added to Item 8.3.1; and
    3. That the agenda be confirmed as amended.

    In Favour (10)Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Against (1)Councillor Hill


    CARRIED UNANIMOUSLY

3.
DECLARATION OF CONFLICT OF INTEREST

 

There were no declarations of conflict of interest.

4.
ADOPTION OF MINUTES

This item has attachments. 
1.Post-Meeting Minutes - GOVERNANCE AND PRIORITIES COMMITTEE - PUBLIC_Jan17_2023 - English.pdf
  • Moved By:Councillor Davies

    That the minutes of meeting of the Governance and Priorities Committee dated January 17, 2023 be adopted. 


    In Favour (11)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton


    CARRIED UNANIMOUSLY

5.
UNFINISHED BUSINESS

 

6.
REQUESTS TO SPEAK (new matters)

 

7.
COMMUNICATIONS (requiring the direction of the Committee)

 

8.
ADMINISTRATIVE AND LEGISLATIVE REPORTS

 

8.1
Decision Reports

 

8.2
Approval Reports

 

8.2.1
City Council Travel and Training Expenses - 2022 [GPC2023-0202]

This item has attachments. 
1.Admin Report - City Council Travel and Training Expenses - 2022.pdf
2.Appendix 1 - 2022 Councillor Individual Travel and Training Reporting.pdf
3.Appendix 2 - 2022 Councillor Common Appointed Travel and Training Reporting.pdf
4.Appendix 3 - 2022 Councillor Other Travel and Training Reporting.pdf
5.Appendix 4 - 2022 Mayor Travel Reporting.pdf
6.8.2.1 - Comments - Sherry Tarasoff_Redacted.pdf

A report of the City Clerk's Office was provided along with a letter from Sherry Tarasoff, dated February 13, 2023.

City Clerk Tittemore presented the report.

  • Moved By:Councillor Dubois

    That the Governance and Priorities Committee:

    1. approve the allocation of travel and training expenditures for 2022; and
    2. forward the February 14, 2023 report of the City Clerk to City Council for information, in accordance with Council Policy No. C01-023, City Councillors' Travel and Training.

    In Favour (11)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton


    CARRIED UNANIMOUSLY

8.2.2
City Council Car Allowance - 2022 [GPC2023-0203]

This item has attachments. 
1.Admin Report - City Council Car Allowance - 2022.pdf

A report of the City Clerk's Office was provided and presented by City Clerk Tittemore.

  • Moved By:Councillor Block

    That the Governance and Priorities Committee:

    1. approve the allocation of car allowance expenditures for 2022; and
    2. forward the February 14, 2023 report of the City Clerk to City Council for information, in accordance with Council Policy No. C01-023, City Councillors' Travel and Training.

    In Favour (11)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton


    CARRIED UNANIMOUSLY

8.3
Information Reports

 
  • Moved By:Councillor Dubois

    That the reports submitted as Items 8.3.1 to 8.3.3 be received as information.


    In Favour (11)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton


    CARRIED UNANIMOUSLY

8.3.1
Council Communications and Constituency Relations Allowance - 2022 [GPC2023-0201]

This item has attachments. 
1.Admin Report - Council Communications and Constituency Relations Allowance - 2022.pdf
2.Appendix 1 Mayor's Office CCRA Summary 2022.pdf
3.Appendix 2 Councillors CCRA Summary 2022.pdf
4.8.3.1 - Comments - Sherry Tarasoff_Redacted.pdf

A report of the City Clerk's Office was provided along with a letter from Sherry Tarasoff, dated February 13, 2023.

City Clerk Tittemore presented the report.

8.3.2
Downtown Event and Entertainment District Plan [GPC2023-0204]

This item has attachments. 
1.Admin Report - Downtown Event and Entertainment District Plan .pdf
2.Append 1 - Downtown Event and Entertainment District Vision Statement and Guiding Principles.pdf
3.Append 2 - Downtown Event and Entertainment District Plan Study Area.pdf
4.Append 3 - Downtown Event and Entertainment District - District Plan Project Activities.pdf
5.Append 4 - Downtown Event and Entertainment District Engagement Strategy.pdf

A report of the Community Services Division was provided and presented by Senior Project Planner Williamson. He responded to questions of Committee together with City Manager Jorgenson, Director of Communications and Public Engagement Blumers, Director of Major Projects and Preservation Willems and Director of Planning and Development Anderson.

  • Moved By:Councillor Dubois

    That the Administration proceed with the Downtown Event and Entertainment District strategy as outlined in the report, noting that all final decisions are subject to approval of City Council.


    In Favour (11)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton


    CARRIED UNANIMOUSLY

8.3.3
Ward Boundary Variance Jurisdictional Review - Update [GPC2023-0205]

This item has attachments. 
1.Admin Report - Ward Boundary Variance Jurisdictional Review - Update.pdf
2.Append 1 - Letter to Minister Don McMorris, Minister of Government Relations dated January 11, 2023.pdf
3.Append 2- Response Letter to Mayor from Minister Don McMorris, Minister of Government Relations, February 2, 2023.pdf
4.Append 3 - Admin Report - Ward Boundary Variance Jurisdictional Review.pdf

A report of the City Clerk's Office was provided and presented by City Clerk Tittemore.

Chief Public Policy and Government Relations Officer Jordan responded to questions of the Committee.

9.
MOTIONS (notice previously given)

 

10.
URGENT BUSINESS

 

11.
GIVING NOTICE

 

12.
VERBAL UPDATES

 

13.
IN CAMERA SESSION

 
  • Moved By:Councillor Kirton

    That the Committee move In Camera to consider the following items.


    In Favour (11)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton


    CARRIED UNANIMOUSLY

13.1
Verbal Updates

 

13.1.1
Council Members - His Worship the Mayor; FCM/SUMA; Boards, Committees & Commissions; Personnel Subcommittee (if required)

 

13.1.2
Administration

 
13.1.2.1
City Manager Updates
 

[In Camera - Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19 and 20 LAFOIP]

13.2
Appointments - Boards, Commissions and Committees [CK 225-1]

 

In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 LAFOIP]

13.2.1
Reappointment - Municipal Heritage Advisory Committee - Randy Pshebylo, Riversdale Business Improvement District

 

13.2.2
Appointment - Saskatoon Accessibility Advisory Committee - Alanda McLeod, Saskatchewan Deaf and Hard of Hearing Services

 

13.2.3
Appointment - Municipal Heritage Advisory Committee - Saskatchewan Realtors Association

 

13.2.4
Resignation - Public Art Advisory Committee - Brandi Gartner

 

13.2.5
Appointment - Board of Revision

 

13.2.6
33rd Street Business Improvement District - 2023 Board of Management

 

14.
RISE AND REPORT

 

The Committee convened In Camera at 10:40 a.m. with the following in attendance: 

  • All Committee members (Mayor Clark, Councillors Gersher and Loewen via teleconference)
  • City Manager Jorgenson
  • City Solicitor Yelland
  • City Clerk Tittemore
  • General Manager, Transportation and Construction Schmidt
  • General Manager, Environment and Utilities Gardiner
  • Chief Human Resource Officer McInnes
  • Fire Chief Hackl
  • Chief Public Policy and Government Relations Officer Jordan (via teleconference)
  • Chief of Staff Beveridge (via teleconference)
  • Director of Client and Advisory Services Kaszas
  • Committee Assistant Walter

Corporate Security Manager Sutherland and Darcy Parker, City Hall Security were present for Item 13.1

Director of Water and Waste Stream Lemke was present for Item 13.1.2.1.

All administration, with the exception of City Solicitor Yelland, City Clerk Tittemore and Committee Assistant Walter were excused from the meeting for consideration of Item 13.2.

The Committee moved to rise and report. The In Camera portion of the meeting recessed at 12:00 noon.

Committee reconvened publicly and reported as follows:

  • 13.1    Verbal Updates

    13.1.1 Council Members - His Worship the Mayor; FCM/SUMA; Boards, Committees & Commissions; Personnel Subcommittee

    Moved By:Councillor Hill
    1. That the verbal updates be received as information; and
    2. That the discussion remain In Camera under Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19, 20 and 21 of LAFOIP.

    In Favour (11)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton


    CARRIED UNANIMOUSLY

  • 13.1.2      Administration

    13.1.2.1   City Manager Updates

    Moved By:Councillor Hill
    1. That the verbal updates be received as information; and
    2. That the discussion remain In Camera under Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19 and 20 of LAFOIP.

    In Favour (11)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton


    CARRIED UNANIMOUSLY

  • 13.2    2023 Annual Appointments - Boards, Commissions and Committees [CK 225-1]

    13.2.1 Reappointment - Municipal Heritage Advisory Committee - Randy Pshebylo, Riversdale Business Improvement District

    Moved By:Councillor Hill
    1. That the following be reappointed to the Municipal Heritage Advisory Committee to the end of 2024:
      • Randy Pshebylo, Riversdale Business Improvement District – Agency Representative
    2. That the submitted information remain In Camera under Sections 16(1)(b) and (d) and 28 of LAFOIP.

    In Favour (11)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton


    CARRIED UNANIMOUSLY

  • 13.2.2 Appointment - Saskatoon Accessibility Advisory Committee - Alanda McLeod, Saskatchewan Deaf and Hard of Hearing Services

    Moved By:Councillor Hill
    1. That the following be reappointed to the Saskatoon Accessibility Advisory Committee to the end of 2024:
      • Alanda McLeod, Saskatchewan Deaf and Hard of Hearing Services
    2. That the submitted information remain In Camera under Sections 16(1)(b) and (d) and 28 of LAFOIP.

    In Favour (11)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton


    CARRIED UNANIMOUSLY

  • 13.2.3 Appointment - Municipal Heritage Advisory Committee - Saskatchewan Realtors Association

    Moved By:Councillor Hill

    That the information be received and the submitted information remain In Camera under Sections 16(1)(b) and (d) and 28 of LAFOIP.


    In Favour (11)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton


    CARRIED UNANIMOUSLY

  • 13.2.4 Resignation - Public Art Advisory Committee - Brandi Gartner

    Moved By:Councillor Hill

    That the information be received and the submitted information remain In Camera under Sections 16(1)(b) and (d) and 28 of LAFOIP.


    In Favour (11)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton


    CARRIED UNANIMOUSLY

  • 13.2.5 Appointment - Board of Revision

    Moved By:Councillor Hill

    That the information be received and the submitted information remain In Camera under Sections 16(1)(b) and (d) and 28 of LAFOIP.


    In Favour (11)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton


    CARRIED UNANIMOUSLY

  • 13.2.6 33rd Street Business Improvement District - 2023 Board of Management

    Moved By:Councillor Hill

    That the appointments be approved as submitted and the information remain In Camera under Sections 16(1)(b) and (d) and 28 of LAFOIP.


    In Favour (11)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton


    CARRIED UNANIMOUSLY

15.
ADJOURNMENT

 

The meeting adjourned at 12:14 p.m.

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