PUBLIC MINUTES

STANDING POLICY COMMITTEE ON FINANCE

Wednesday, June 05, 2024 at 2:00 P.m. - 5:30 P.m.

Council Chamber, City Hall

PRESENT:

• Councillor C. Block, Vice Chair
• Councillor Z. Jeffries
• Councillor D. Kirton

ABSENT:

• Councillor R. Donauer, Chair
• Councillor B. Dubois
• His Worship Mayor C. Clark (Ex-Officio)

ALSO PRESENT:

• Chief Financial Officer C. Hack
• Deputy City Solicitor C. Bogad
• Deputy City Clerk S. Bryant
• Committee Assistant H. Janzen

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1.

CALL TO ORDER

The Vice Chair called the meeting to order on Treaty 6 Territory and the Traditional Homeland of the Métis People and confirmed roll call.

2.

CONFIRMATION OF AGENDA

• Moved By: Councillor Jeffries

  That the agenda be confirmed as presented.

  
  

  In Favour: (3)	Councillor Jeffries, Councillor Block, and Councillor Kirton
  Absent (3)	Mayor C. Clark, Councillor Donauer, and Councillor Dubois

  
  
  
  CARRIED UNANIMOUSLY

3.

DECLARATION OF CONFLICT OF INTEREST

There were no declarations of conflict of interest.

4.

ADOPTION OF MINUTES

• Moved By: Councillor Kirton

  That the minutes of regular meeting of the Standing Policy Committee on Finance held on May 8, 2024, be adopted.

  
  

  In Favour: (3)	Councillor Jeffries, Councillor Block, and Councillor Kirton
  Absent (3)	Mayor C. Clark, Councillor Donauer, and Councillor Dubois

  
  
  
  CARRIED UNANIMOUSLY

5.

UNFINISHED BUSINESS

6.

COMMUNICATIONS (requiring the direction of the Committee)

6.1

Delegated Authority Matters

6.2

Matters Requiring Direction

6.3

Requests to Speak (new matters)

7.

REPORTS FROM ADMINISTRATION

7.1

Decision Reports

7.2

Approval Reports

7.2.1

Proposed Amendments to City Council Policy C03-003, Reserves for Future Expenditures [FI2024-0601]

A report of the Corporate Financial Services was provided and presented by Chief Financial Officer Hack.  

• Moved By: Councillor Jeffries

  That the Standing Policy Committee on Finance recommend to City Council that the City Clerk’s Office be requested to amend City Council Policy No. C03-003, Reserves for Future Expenditures as shown in Appendix 1.

  
  

  In Favour: (3)	Councillor Jeffries, Councillor Block, and Councillor Kirton
  Absent (3)	Mayor C. Clark, Councillor Donauer, and Councillor Dubois

  
  
  
  CARRIED UNANIMOUSLY

7.2.2

Proposed Amendments to City Council Policy C03-027, Borrowing for Capital Projects [FI2024-0606]

A report of the Corporate Financial Services was provided and presented by Chief Financial Officer Hack, and he responded to questions of Committee.

• Moved By: Councillor Kirton

  That the Standing Policy Committee on Finance recommend to City Council that the City Clerk’s Office be requested to amend City Council Policy C03-027, Borrowing for Capital Projects as shown in Appendix 1.

  
  

  In Favour: (3)	Councillor Jeffries, Councillor Block, and Councillor Kirton
  Absent (3)	Mayor C. Clark, Councillor Donauer, and Councillor Dubois

  
  
  
  CARRIED UNANIMOUSLY

7.2.3

Commercial Utility Deposits [FI2024-0608]

A report of the Corporate Financial Services was provided and presented by Chief Financial Officer Hack, and he responded to questions of Committee.

• Moved By: Councillor Kirton

  That the Standing Policy Committee on Finance recommend to City Council:

  1. That the proposed amendments to Bylaw No. 7567, The Waterworks Bylaw, 1996, and Bylaw No. 2685, The Electric Light and Power Bylaw, as outlined in this report be approved; and
  2. That the City Solicitor be requested to make the necessary amendments to Bylaw No. 7567, The Waterworks Bylaw, 1996, and Bylaw No. 2685, The Electric Light and Power Bylaw.
  
  

  In Favour: (3)	Councillor Jeffries, Councillor Block, and Councillor Kirton
  Absent (3)	Mayor C. Clark, Councillor Donauer, and Councillor Dubois

  
  
  
  CARRIED UNANIMOUSLY

7.2.4

Request to Sell City-Owned Property – Aspen Ridge Multi-Unit Parcels CC, DD, EE, FF, GG, and W [FI2024-0607]

A report of the Corporate Financial Services was provided and presented by Chief Financial Officer Hack. 

• Moved By: Councillor Jeffries
  1. That the Administration be authorized to sell Parcels CC, DD, EE, FF, GG Plan No. 102415812 (ISC Parcel Nos. 204065647, 204065658, 204066525, 204066165, 204065940) and W Plan No.102291083 (ISC Parcel No. 203542534) in the Aspen Ridge neighbourhood through the open market (standard terms) sales approach;
  2. That the Administration be authorized to make minor adjustments to the approved list pricing that may be necessary to account for changes in servicing costs and parcels being returned;
  3. That the Administration be authorized to administer architectural controls on the subject properties; and
  4. That the City Solicitor be requested to prepare the appropriate agreements and that His Worship the Mayor and the City Clerk be authorized to execute the agreements under the Corporate Seal.
  
  

  In Favour: (3)	Councillor Jeffries, Councillor Block, and Councillor Kirton
  Absent (3)	Mayor C. Clark, Councillor Donauer, and Councillor Dubois

  
  
  
  CARRIED UNANIMOUSLY

7.2.5

Request to Receive Proposals for Sale of City-Owned Land – Housing Accelerator Fund [FI2024-0308]

A report of the Corporate Financial Services was provided and presented by Director of Saskatoon Land Long. Together with Chief Financial Officer Hack and Director of Planning and Development Anderson they responded to questions of Committee.

• Moved By: Councillor Jeffries
  1. That Administration be authorized to receive proposals to sell Lots 1 to 4, Plan G238, ISC Parcel Nos. 120091362, 1200900642, 120090631, 120090620 (2401 Broadway Avenue) through an open market (with criteria) sales approach;
  2. That the Administration be authorized to receive proposals to sell Parcel XX, Plan 102111253, ISC Parcel No. 202996918 (25 25^th Street East) through a non-market (with criteria) sales approach;
  3. That the Administration be authorized to receive proposals to sell Lot 35, Blk 150, Plan 99SA32572, ISC Parcel No. 120283062, and Lot 36, Blk 150, Plan 99SA32572, ISC Parcel No. 120283107 (231 23^rd Street East and 155 3^rd Avenue North through a non-market (with criteria) sales approach;
  4. That the Administration be authorized to prepare a Bylaw as necessary to remove the existing Municipal Reserve designation, and receive proposals to sell a 1.40 acre portion of Parcel MR1, Plan 89S08942, ISC Parcel No. 120222177 (portion of Lakewood Civic Centre site) through an open market (with criteria) sales approach with a nominal value list price and subject to offers as part of the proposal process;
  5. That the Administration be authorized to negotiate sales terms and conditions with the proponent that submits the highest-ranking affordable housing proposal for each site during the offer period;
  6. That if an acceptable proposal for any of the above sites is not received through the original offer period, proposals continue to be received on a first-come, first-served basis until an acceptable proposal consistent with the overall goal of selling City-owned land to support affordable housing units under the Housing Accelerator Program is received, and
  7. That the City Solicitor be requested to prepare the appropriate agreements and that His Worship the Mayor and the City Clerk be authorized to execute the agreements under the Corporate Seal.
  
  

  In Favour: (3)	Councillor Jeffries, Councillor Block, and Councillor Kirton
  Absent (3)	Mayor C. Clark, Councillor Donauer, and Councillor Dubois

  
  
  
  CARRIED UNANIMOUSLY

7.3

Information Reports

7.3.1

Committee Referrals – Standing Policy Committee on Finance 2024 [FI2024-0602]

A report of the Corporate Financial Services was provided and presented by Chief Financial Officer Hack.  

• Moved By: Councillor Kirton

  That the information be received.

  
  

  In Favour: (3)	Councillor Jeffries, Councillor Block, and Councillor Kirton
  Absent (3)	Mayor C. Clark, Councillor Donauer, and Councillor Dubois

  
  
  
  CARRIED UNANIMOUSLY

7.3.2

2023 Annual Financial Report – Saskatoon Land [FI2024-0603]

A report of the Corporate Financial Services was provided and presented by Director of Saskatoon Land Long, and he responded to questions of Committee.

• Moved By: Councillor Jeffries

  That the information be received.

  
  

  In Favour: (3)	Councillor Jeffries, Councillor Block, and Councillor Kirton
  Absent (3)	Mayor C. Clark, Councillor Donauer, and Councillor Dubois

  
  
  
  CARRIED UNANIMOUSLY

7.3.3

2023 Public Accounts [FI2024-0605]

A report of the Corporate Financial Services was provided and presented by Chief Financial Officer Hack, and he responded to questions of Committee. 

• Moved By: Councillor Jeffries

  That the information be received.

  
  

  In Favour: (3)	Councillor Jeffries, Councillor Block, and Councillor Kirton
  Absent (3)	Mayor C. Clark, Councillor Donauer, and Councillor Dubois

  
  
  
  CARRIED UNANIMOUSLY

8.

MOTIONS (notice previously given)

9.

URGENT BUSINESS

10.

GIVING NOTICE

11.

IN CAMERA SESSION

• Moved By: Councillor Jeffries

  ​That the following item be considered In Camera.

  
  

  In Favour: (3)	Councillor Jeffries, Councillor Block, and Councillor Kirton
  Absent (3)	Mayor C. Clark, Councillor Donauer, and Councillor Dubois

  
  
  
  CARRIED UNANIMOUSLY

11.1

Audit Matter

[In Camera - Audits and Tests, Section 19 of LAFOIP]

12.

RISE AND REPORT

The Standing Policy Committee on Finance convened In Camera at 2:53 p.m. in the Council Chamber with all members of Committee present with the exception of Councillor Donauer, Councillor Dubois and Mayor Clark.

Also present were:

- Deputy City Solicitor Bogad

- Chief Financial Officer Hack

- A/City Manager Yelland

- City Clerk Tittemore

- Deputy City Clerk Bryant

- Committee Assistant Janzen

The In Camera portion of the meeting concluded at 3:02 p.m.

The Committee reconvened publicly at 3:03 p.m. with all members of Committee present with the exception of Councillor Donauer, Councillor Dubois and Mayor Clark.

The Committee reported further as follows:

• 11.1 Audit Matter

  Moved By: Councillor Kirton

  That the information and discussion remain In Camera under Section 19 of LAFOIP.

  
  

  In Favour: (3)	Councillor Jeffries, Councillor Block, and Councillor Kirton
  Absent (3)	Mayor C. Clark, Councillor Donauer, and Councillor Dubois

  
  
  
  CARRIED UNANIMOUSLY

13.

ADJOURNMENT

The meeting adjourned at 3:04 p.m.