REVISED AGENDA
REGULAR BUSINESS MEETING OF CITY COUNCIL

Wednesday, August 28, 2024

9:30 A.m. - 5:30 P.m.

Council Chamber, City Hall

---

1.

NATIONAL ANTHEM AND CALL TO ORDER

The Chair will call the meeting to order on Treaty 6 Territory and the Traditional Homeland of the Métis People and confirm roll call. 

2.

CONFIRMATION OF AGENDA

• Recommendation
  1. That Item 10.1.1 be withdrawn; 
  2. The the following letters be added to Item 10.1.2;
     • Requesting to Speak
       • Frank Regier, dated August 22, 2024;
       • Jason Aebig, Greater Saskatoon Chamber of Commerce, dated August 23, 2024;
       • Sherry Tarasoff, dated August 25, 2024;
       • Renjith Vengalil, Delta Bessborough & Delta Saskatoon, dated August 25, 2024; 
       • Blair Chapman, Downtown Saskatoon, dated August 26, 2024; 
       • Paul Rosten, d3h Hotels Inc., dated August 24, 2024;
       • Adam Peterson, Saskatoon Destination Marketing Hotels Inc., dated August 26, 2024;
       • Keith Moen, Saskatoon's Business Association, dated August 26, 2024;
       • Stephanie Clovechok, Discover Saskatoon, dated August 26, 2024;
     • Submitting Comments
       • Jason Aebig, Greater Saskatoon Chamber of Commerce, dated August 26, 2024;
  3. That the items with speakers be considered immediately following consideration of the Consent Agenda; 
     • 10.1.2
       • Frank Regier;
       • Jason Aebig;
       • Sherry Tarasoff; 
       • Renjith Vengalil; 
       • Blair Chapman;
       • Paul Rosten; 
       • Adam Peterson;
       • Keith Moen;
       • Stephanie Clovechok; and 
  4. ​That the agenda be confirmed as amended.

3.

DECLARATION OF CONFLICT OF INTEREST

4.

ADOPTION OF MINUTES

• Recommendation

  ​That the minutes of the Regular Business Meeting of City Council held on July 31, 2024, be approved.

5.

PUBLIC ACKNOWLEDGMENTS

5.1

In Remembrance of Jerry Cox

5.2

Council Members

This is a standing item on the agenda in order to provide Council Members an opportunity to provide any public acknowledgements. 

6.

QUESTION PERIOD

7.

UNFINISHED BUSINESS

8.

CONSENT AGENDA

• Recommendation

  ​That the Committee recommendations contained in Items 8.1.1 to 8.1.2; 8.2.1 to 8.2.2; 8.3.1 to 8.3.3; 8.4.1 to 8.4.3; and 8.5.1 to 8.5.4 be adopted as one motion.

8.1

Standing Policy Committee on Environment, Utilities & Corporate Services

8.1.1

P.02197 Capital Project Green Loan Request - Civic Water Conservation [EUCS2024-0803]

• Recommendation

  That Capital Project P.02197 be increased by $1.65 million, funded through a Green Loan, subject to public notice and an intent to borrow report, to fund the Spray Pad Improvements Initiative.

8.1.2

Bylaw No. 2685, The Electric Light and Power Bylaw, 1940 - Schedule of Fees Review [EUCS2024-0801]

• Recommendation
  1. That the proposed schedule of fees be approved; and
  2. That the City Solicitor be requested to prepare the required amendments to Bylaw No. 2685, the Electric Light and Power Bylaw, 1940, as outlined in the August 6, 2024, report of the Utilities and Environment Division.

8.2

Standing Policy Committee Transportation

8.2.1

Assiniboine Drive CN Rail Pedestrian Crossing – Capital Budget Adjustment [CC2023-1103]

• Recommendation

  That City Council approve the reallocation of funds from the following 2024 Transportation Projects to fund the Assiniboine Drive CN Rail Pedestrian Crossing project:

  1. $250,000 from Capital Project 2288 Transportation Safety: Community Traffic Reviews – defer ‘Clancy Drive – Pendygrasse Road to Circle Drive’, and ‘18^th Street West – Vancouver Avenue to Avenue W South’;
  2. $50,000 from Capital Project 2288 Transportation Safety: Road Safety Program – defer ‘software and inventory’; and
  3. $500,000 from Capital Project 2468 Active Transportation Plan Implementation: Cycling Network – defer ‘improvements to existing cycling facilities and constructing new facilities to address gaps and barriers’.

8.2.2

Investigation of Service Disruptions in Saskatoon Transit – Status Update and Follow-up [TS2024-0806]

• Recommendation

  That the report be received as information.

8.3

Standing Policy Committee on Planning, Development & Community Services

8.3.1

Vacant Lot and Adaptive Reuse Incentive Program – 312 Avenue C South, 620 Webster Street and 2302 22nd Street West [PDCS2024-0806]

• Recommendation
  1. That a five-year tax abatement, equivalent to 57.5% of the incremental Municipal, Library and Education property taxes for the development of 312 Avenue C South, be approved, commencing in 2025;
  2. That a five-year tax abatement, equivalent to 100% of the incremental Municipal and Library taxes for the development of 620 Webster Street, be approved, commencing the earlier of 2028 or the next taxation year following completion of the project;
  3. That Corporate Revenue be requested to submit an application under the Provincial Government’s Education Property Tax Exemption/Abatement Program seeking approval for a five-year tax abatement, equivalent to 100% of the incremental Education taxes, for the development of 620 Webster Street;
  4. That the City Solicitor be requested to prepare the appropriate agreements, and that his Worship the Mayor and the City Clerk be authorized to execute the agreements under the Corporate Seal; and
  5. That City Council authorize payment of a onetime grant for the development of 2302 22^nd Street West, if the project is completed within three years from approval of this report. The grant shall not exceed the annual Municipal and Library taxes assessed to the property, following completion of the project.

8.3.2

Vacant Lot and Adaptive Reuse Incentive Program – 210 1st Avenue South – Midtown

A letter from Michael Mehak, Mehak, Kelly & Associates Inc., dated August 19, 2024, noting he is available to answer questions is provided. 

• Recommendation
  1. That the five-year tax abatement, equivalent to 100% of the incremental municipal and library taxes for the redevelopment of Midtown, be approved, to commence January 1, 2024;
  2. That Corporate Revenue be requested to resubmit an application under the Province of Saskatchewan’s Education Property Tax Exemption/Abatement Program seeking approval for a five-year tax abatement, equivalent to 100% of the incremental education taxes, for the redevelopment of Midtown;
  3. That the City Solicitor be requested to amend the existing agreement and that his Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal; and
  4. That the five-year tax abatement on the incremental taxes be applied to the subject property, commencing January 1, 2024.

8.3.3

Civic Naming Committee - Naming Riverbank Lands Donated by P.R. Developments Ltd. [FI2024-0510]

• Recommendation
  1. That Parcel C, in the University of Saskatchewan Lands North Management Area, be named Ellen Remai Natural Area, as an exception to Council Policy C09-008, Naming of Civic Property and Development Areas, as outlined in the June 20, 2024, report of the Community Services Division; and
  2. That the City, at its cost, install signage on site.

8.4

Standing Policy Committee on Finance

8.4.1

Proposed Amendments to the Corporate Investment Policy [FI2023-1103]

• Recommendation

  That the City Clerk’s Office be requested to amend City Council Policy No. C12-002, Investment Committee; City Council Policy No. C12-003, Securities Handling; and City Council Policy No. C12-009, Portfolio Management, in accordance with Appendices 1, 2 and 3, respectively.

8.4.2

Tentative Agreement with SaskTel for Lease of City Land and Road Right of Ways for Cell Towers [FI2024-0805]

• Recommendation
  1. That Administration be authorized to enter into a road right-of-way agreement with Sasktel for SaskTel’s use and installation of equipment on the City-managed road right-of-ways, as per the terms outlined in this report;
  2. That Administration be authorized to enter into a lease agreement with SaskTel for the installation of a cell tower in Aspen Ridge, niwāhkōmākanak Park, 105 Aspen Ridge Street, on ISC Surface Parcel No. 203746068, MR9 Plan No. 102294716 as per the terms outlined in this report;
  3. That Administration be authorized to enter into a lease agreement with SaskTel for cell tower in Lakewood Urban Centre at 418 Herold Court on ISC Surface Parcel No. 118517340, Lot 2, Block 434, Plan No. 01SA09948, as per the terms outlined in this report;
  4. That Administration be authorized to enter into a lease agreement with SaskTel for the cell tower in Silverwood Heights in WJL Harvey North Park, 290 Russel Road, on ISC Surface Parcel No. 135727083, MR4 Plan No. 79S45903, as per the terms outlined in this report;
  5. That Administration be authorized to enter into a lease agreement with SaskTel for the relocation of the Willowgrove cell tower in the Stensrud Road road right-of-way to the adjacent City-owned Wallace Park, 903 Stensrud Road, being ISC Surface Parcel No. 161523255, MR3 Plan No. 101877576, as per the terms outlined in this report; and
  6. That the City Solicitor be requested to have the appropriate agreements prepared and executed by His Worship the Mayor and the City Clerk under the Corporate Seal.

8.4.3

Nutrien Wonderhub Lease Renewal [FI2024-0806]

• Recommendation
  1. That an amendment to the Lease and Operating Agreement with Children’s Discovery Museum on the Saskatchewan Inc., such that the overholding provision requiring a 150% increase in base rent is suspended until a future decision report is considered by City Council at the 2025 Budget deliberations, be approved; and
  2. That the City Solicitor be requested to prepare the appropriate agreement and that his Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.

8.5

Governance and Priorities Committee

8.5.1

Downtown Event and Entertainment District – Private Partner Agreement Framework [DEED2023-01]

• Recommendation
  1. That the information be received; and
  2. That the report be forwarded to the August 28 Regular Business Meeting of City Council as an approval report or at such time OVG is able to be in attendance.

8.5.2

Security Renovations to Mayor’s Office Support Area [GPC2024-0804]

• Recommendation
  1. That the proposed scope of work for renovations to the Mayor’s Office Support Area, as outlined in the report, be approved;
  2. That a one-time expenditure of $15,000 from unspent funding within the Mayor’s Office operating budget be made to the Civic Building Comprehensive Maintenance Reserve;
  3. That existing funding of $40,000 within Capital Project P.10101, Facilities Corporate Accommodations, be used for this project; and
  4. That Capital Project P.10101, Facilities Corporate Accommodations be increased by $35,000 to be funded from the Civic Building Comprehensive Maintenance Reserve (CBCM) for use on this project.

8.5.3

Protocol Policy [GPC2023-0501 and GPC2024-0305]

• Recommendation

  That the City Clerk’s Office be instructed to amend Council Policy C01-028, Protocol Policy, as outlined in the August 14, 2024, report of the City Solicitor's Office.

8.5.4

Appointments – Diversity, Equity and Inclusion Advisory Committee [CK 225-4-3]

• Recommendation

  That Brenda Reynolds, Government of Saskatchewan, be appointed as an agency representative – Ministry of Corrections and Policing to the Diversity, Equity and Inclusion Advisory Committee.

9.

COMMITTEE REPORTS (not on Consent Agenda)

9.1

Standing Policy Committee on Environment, Utilities & Corporate Services

9.1.1

Natural Resources Canada Funding for Zero Emission Vehicle Awareness Initiative [EUCS2023-0903]

• Recommendation

  That Capital Project P.10015 EV Adoption Roadmap be increased by $112,500, funded from NRCan.

9.2

Standing Policy Committee Transportation

9.3

Standing Policy Committee on Planning, Development & Community Services

9.4

Standing Policy Committee on Finance

9.5

Governance and Priorities Committee

10.

ADMINISTRATIVE REPORTS

10.1

Transportation & Construction

10.1.1

Downtown Event and Entertainment District – Private Partner Agreement Framework [DEED2023-01]

This item has been withdrawn. 

10.1.2

Downtown Event and Entertainment District Funding Strategy [DEED2023-01]

The following letters are provided:

Requesting to Speak

• Frank Regier, dated August 22, 2024;
• Jason Aebig, Greater Saskatoon Chamber of Commerce, dated August 23, 2024;
• Sherry Tarasoff, dated August 25, 2024;
• Renjith Vengalil, Delta Bessborough & Delta Saskatoon, dated August 25, 2024; 
• Blair Chapman, Downtown Saskatoon, dated August 26, 2024; 
• Paul Rosten, d3h Hotels Inc., dated August 24, 2024; 
• Adam Peterson, Saskatoon Destination Marketing Hotels Inc., dated August 26, 2024; 
• Keith Moen, Saskatoon's Business Association, dated August 26, 2024; and 
• Stephanie Clovechok, Discover Saskatoon, dated August 26, 2024.

Submitting Comments

• Jason Aebig, Greater Saskatoon Chamber of Commerce, dated August 26, 2024.

• Recommendation

  That the Administration proceed with execution of the Funding Strategy, including:

  1. Advancement of the funding tools included in this report subject to further engagement with partners and future reporting to approve specific assumptions on rates, timing, and projections; and
  2. Working towards securing firm financial commitments from other orders of government consistent with cost sharing arrangements from previous major infrastructure programs.
  3. Continuing to seek additional revenue sources and project savings, with the intent to fortify the City’s ability to fund the project with no property tax increase and reduce the financial reliance on the accommodation industry and amusement tax revenue streams.

10.2

Utilities & Environment

10.3

Community Services

10.4

Saskatoon Fire

10.5

Corporate Financial Services

10.5.1

2023 Audited Financial Statements and Financial Reports [CC2024-0801]

• Recommendation

  That the information be received. 

10.6

Strategy & Transformation

10.7

Human Resources

10.8

Public Policy & Government Relations

11.

LEGISLATIVE REPORTS

11.1

Office of the City Clerk

11.2

Office of the City Solicitor

11.2.1

The Transit Fares Amendment Bylaw, 2024 - Proposed Bylaw No. 10033 [GPC2023-0703]

• Recommendation

  That City Council consider Bylaw No. 10033, The Transit Fares Amendment Bylaw, 2024.

12.

OTHER REPORTS

13.

INQUIRIES

14.

MOTIONS (NOTICE PREVIOUSLY GIVEN)

14.1

Councillor D. Hill - Community Grants Program Application Cycle [CC2024-0706]

Councillor Hill provided the following Notice of Motion at City Council's Regular Business Meeting held on July 31, 2024.

"TAKE NOTICE that at the next Regular Business Meeting of City Council, I will move:

Whereas the community grants programs administered by the City are issued on an annual basis,

Whereas the pressures on NGOs, Not-For-Profits, Charitable organizations, and other community organizations to apply for the annual grants demand tremendous internal resources for each group,

Whereas the City of Saskatoon's internal Administration requires a review process of each grant application,

Whereas the City of Saskatoon has realized the benefits of a multi-year budget cycle and understands how that can also benefit our community partners,

Therefore, be it resolved that the Administration report back on the possibility of changing the grant application cycle from an annual process to a two or three-year application process.

It is further resolved that the Administration report on what administrative procedures would be relaxed with a multi-year application process and where those resources could be allocated to benefit the community."

15.

URGENT BUSINESS

16.

GIVING NOTICE

17.

IN CAMERA SESSION (OPTIONAL)

18.

ADJOURNMENT