PUBLIC AGENDA
MUNICIPAL HERITAGE ADVISORY COMMITTEE

Tuesday, January 21, 2025 at 11:30 A.m. - 1:30 P.m.

Committee Room E, Ground Floor, City Hall

Committee Members:

• Daniel Ash, Public
• Louis Aussant, Saskatchewan Association of Architects
• Anne-Marie Cey, Broadway Business Improvement District
• Stephanie Clovechok, Discover Saskatoon
• Stevie Horn, Saskatoon Public Library
• Michelle Loi, Public
• Sarah Marchildon, Downtown BID
• Lloyd Moker, Sutherland Business Improvement District
• Taylor Morrison, Saskatchewan REALTORS Association
• Randy Pshebylo - Riversdale BID
• Alyshia Reesor, Saskatoon Archaeological Society
• Magel Sutherland, Meewasin Valley Authority
• Lenore Swystun, Saskatoon Heritage Society
• John Waddington, Public

Other Attendees:

• City Councillor Scott Ford
• Heritage and Design Coordinator Kellie Grant
• City Archivist Jeff O'Brien

Submissions providing comments and/or requesting to speak will be accepted for public meetings using the online form at saskatoon.ca/writetocouncil. If your submission includes a request to speak, you will be contacted by a representative from the City Clerk’s Office with further information. Submissions will be accepted no later than 5:00 p.m. on the Monday the week of the meeting.

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1.

CALL TO ORDER

The Committee Assistant will call the meeting to order on Treaty 6 Territory and the Traditional Homeland of the Métis People and confirm roll call.

1.1

Committee Orientation [CK. 225-18]

The Committee Assistant will provide an overview of the committee process. 

• Recommendation

  That the information be received.

1.2

2025 Membership - Municipal Heritage Advisory Committee [CK. 225-18]

City Council, at its Regular Business meeting held December 18, 2024, adopted a recommendation of its Governance and Priorities Committee that the following be appointed and reappointed to the Municipal Heritage Advisory Committee for the terms indicated:

To the end of 2026:

• Louis Aussant, Saskatchewan Association of Architects
• Lloyd Moker, Sutherland Business Improvement District
• Taylor Morrison, Saskatchewan Realtors Association
• Lenore Swystun, Saskatoon Heritage Society
• John Waddington, Public Member

The following were previously appointed by City Council to the end of 2025:

• Daniel Ash, Public Member
• Anne-Marie Cey, Broadway Business Improvement District
• Stephanie Clovechok, Discover Saskatoon
• Michelle Loi, Public Member
• Randy Pshebylo, Riversdale Business Improvement District
• Alyshia Reesor, Saskatoon Archaeological Society
• Magel Sutherland, Meewasin Valley Authority
• Stevie Horn, Saskatoon Public Library
• Sarah Marchildon, Downtown Saskatoon

The resource members for 2025 are:

• Councillor Scott Ford
• Heritage and Design Coordinator Kellie Grant
• City Archivist Jeff O'Brien

• Recommendation

  That the information be received.

1.3

Appointment of Chair and Vice Chair [CK. 225-18]

The Committee is requested to appoint a Chair and Vice Chair for 2025.

Stevie Horn was Chair and Sarah Marchildon was Vice Chair for 2024.

• Recommendation

  That the Municipal Heritage Advisory Committee appoint a Chair and Vice-Chair for 2025.

1.3.1

2025 Meeting Dates [CK. 225-18]

The meeting dates for 2024 are as follows:

• January 21
• February 18
• March 18
• April 15
• May 20
• June 17
• September 16
• October 21
• November 17

• Recommendation

  That the information be received.

2.

CONFIRMATION OF AGENDA

• Recommendation

  That the agenda be confirmed as presented.

3.

DECLARATION OF CONFLICT OF INTEREST

4.

ADOPTION OF MINUTES

• Recommendation

  That the minutes of regular meeting held on November 19, 2024 of the Municipal Heritage Advisory Committee be adopted.

5.

UNFINISHED BUSINESS

6.

VERBAL UPDATES

6.1

REPORT OF THE CHAIR [CK. 225-18]

This is opportunity for the Chair to provide a verbal update on his/her activities since the last meeting.

• Recommendation

  That the information be received.

6.2

COMMITTEE OR RESOURCE MEMBER UPDATE [CK 225-18]

To provide an opportunity for a Committee or resource member to update on issues, trends, events, etc. that pertain to the Committee’s mandate. 

6.2.1

City Archivist J. O'Brien

A verbal update will be provided on the following:

• Archives move
• Acquisition of the Star Phoenix Collection
• City Archives Official Opening / Archives Week Event

• Recommendation

  That the information be received.

6.3

SUBCOMMITTEE UPDATES [CK. 225-18]

To provide an opportunity for a Subcommittee to report back on referred matters.

• Recommendation

  That the subcommittee updates received under Items 6.3.1 to 6.3.4 be received as information.

6.3.1

Events Subcommittee

This subcommittee was established to assist in the planning of the Municipal Heritage Awards and Doors Open Event.

6.3.2

Policy and Planning Subcommittee

This subcommittee was established to explore revisions to policy including, but not limited to The Heritage Property Act or the regulations thereunder and on Policy C10-020, Civic Heritage Policy.

6.3.3

Education and Awareness Subcommittee

This subcommittee was established to support heightened awareness of the value and issues regarding preservation of Saskatoon’s historic resources and promote and publicize the heritage of Saskatoon (both intangible and tangible) and provide support to partners who tell the Saskatoon story.

6.3.4

Intangible Heritage Subcommittee

This subcommittee was established to develop a scope of work to further investigate intangible heritage, and recommend an Intangible Cultural Heritage program for the City of Saskatoon.

7.

REFERRAL FROM COUNCIL OR COMMITTEE

8.

ANNUAL REPORT CONSIDERATION

In accordance with the Committee’s Terms of Reference, it shall submit an annual report outlining the previous year’s accomplishments.

As stated in the Terms of Reference, the Committee shall submit an annual report, in the prescribed form, outlining the previous year's accomplishments, to City Council through the Standing Policy Committee on Planning, Development and Community Services.

This report shall be submitted by March 31, 2024 and serve to demonstrate how the Committee remains relevant and current.

A draft copy of the 2024 Annual Report is provided for review.

• Recommendation

  That the Municipal Heritage Advisory Committee approve its 2024 Annual Report for submission to City Council through the Standing Policy Committee on Planning, Development and Community Services by March 31, 2024.

9.

WORK PLAN CONSIDERATION

In accordance with the Committee's Terms of Reference, it shall submit an annual report outlining the previous year’s accomplishments and a work plan for the upcoming year. 

As stated in the Terms of Reference, the Committee shall submit a work plan for the upcoming year to City Council, through the Standing Policy Committee on Planning, Development and Community Services.

The 2024 work plan and overview is provided for the Committee's information.

The 2025 work plan will be discussed at this meeting.

• Recommendation

  That the Municipal Heritage Advisory Committee draft its Work Plan for 2025, for submission to City Council through the Standing Policy Committee on Planning, Development and Community Services by March 31, 2025.

9.1

WORK PLAN AND REFERRALS TO STANDING POLICY  [CK. 225-18]

This is a standing item on the agenda for the Committee, and/or any subcommittees, to provide updates regarding items on its work plan and any matters being referred to the Standing Policy Committee for consideration.

• Recommendation

  That the Municipal Heritage Advisory Committee draft its Work Plan for 2025, for submission to City Council through the Standing Policy Committee on Planning, Development and Community Services by March 31, 2025.

9.1.1

Discussion - Heritage Plan and Policy [CK. 710-0]

The Standing Policy Committee on Planning, Development and Community Services, at its meeting held on February 14, 2022 considered the following item and resolved that the Administration meet with Municipal Heritage Advisory Committee to determine what portions of the Official Community Plan and Heritage Plan and Policy need addressing/prioritization.  These would be discussions only during regular Municipal Heritage Advisory Committee meetings.

This is a standing item to provide an opportunity to discuss the Heritage Plan and Policy.

The Heritage Plan and Policy can be found here.

• Recommendation

  That the information be received.

10.

REVIEW OF SUBCOMMITTEE MEMBERSHIP [CK. 225-18]

An Advisory Committee may form subcommittees and working groups within its membership as necessary to address specific issues within its mandate. Subcommittees shall draw upon voting members of the Committee.

The Committee currently has the following subcommittees:

• Events Subcommittee - Established to assist in the planning of the Municipal Heritage Awards and Doors Open Event.
• Policy and Planning Subcommittee - Established to explore revisions to policy including, but not limited to the The Heritage Property Act or the regulations thereunder and on Policy C10-020, Civic Heritage Policy; and
• Education and Awareness Subcommittee - Established to support heightened awareness of the value and issues regarding preservation of Saskatoon’s historic resources and promote and publicize the heritage of Saskatoon (both intangible and tangible) and provide support to partners who tell the Saskatoon story.
• Intangible Heritage Subcommittee - Established to to develop a scope of work to further investigate intangible heritage, and recommend an Intangible Cultural Heritage program for the City of Saskatoon.

The Committee is requested to determine if a subcommittee is required and to appoint members to the Subcommittees for 2025.

• Recommendation

  That the Committee provide direction.

11.

BUDGET - STATEMENT OF EXPENDITURES [CK. 1704-5]

Attached was the 2024 year end budget actuals. The 2025 approved budget is $17,900.

The 2024 budget allocation was as follows:

• Conferences, Education and Research - $5,700
• Heritage Awards Program - $9,200
• Doors Open Event - $2,500
• Heritage Festival - $300
• Memberships - $200

The Committee is requested to review the budget and provide their 2025 budget allocation. 

• Recommendation

  That the Committee provide direction.

12.

ADJOURNMENT