REVISED PUBLIC AGENDA - SPECIAL MEETING
GOVERNANCE AND PRIORITIES COMMITTEE

Thursday, August 31, 2023 at 9:30 A.m. - 5:30 P.m.

Council Chamber, City Hall

Committee Members:

• His Worship Mayor C. Clark
• Councillor C. Block
• Councillor T. Davies
• Councillor R. Donauer
• Councillor B. Dubois
• Councillor S. Gersher
• Councillor H. Gough
• Councillor D. Hill
• Councillor Z. Jeffries
• Councillor D. Kirton
• Councillor M. Loewen

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1.

CALL TO ORDER

The Chair called the meeting to order on Treaty 6 Territory and the Traditional Homeland of the Métis People and confirmed roll call.

2.

CONFIRMATION OF AGENDA

• Recommendation
  1. That the letter from Peter and Verna Gallen be added to Item 4.3.6;
  2. That the agenda be confirmed as amended.

3.

DECLARATION OF CONFLICT OF INTEREST

4.

ADMINISTRATIVE AND LEGISLATIVE REPORTS

4.1

2024/2025 Budget Information Update – August 31, 2023 [GPC2023-0815]

A report of the Corporate Financial Services Division is provided.

• Recommendation

  That the information be received.

4.2

Recommended Business Plan Options [GPC2023-0812]

A report of the Corporate Financial Services Division was provided.

• Recommendation

  Environmental Health – Option 1 Closure of East Compost Depot - $132,000 in 2024

• Recommendation

  With the closure of the east compost site there will be increased traffic to the west compost site.  Would the administration report on additional traffic safety measures for the intersection of 11^th Street and Highway 7.  

• Recommendation

  Environmental Health – Option 2 - Adjust Operating hours at the Landfill and MRC - $150,000 for 2024

• Recommendation

  Environmental Health – Option 3 – Eliminate Skunk Inspection, Trapping and Relocation Service for Private Residential Properties – $25,000 for 2024.

• Recommendation

  Environmental Health – Option 4 – Reduce Mosquito Control Treatment Area - $30,000 for 2024

• Recommendation

  That the Administration pursue conversations with regional partners about cost-sharing regional pest control strategies. 

• Recommendation

  Arts, Culture & Event Venues – Option 1 - Defer the Remai CBCM Phase-in - $41,000 for 2024

• Recommendation

  Taxation & General Revenues – Option 1 – Phase out of the $100,000 Interest Stabilization Support over two years - $50,000 for 2024 ($50,000) for 2025  

• Recommendation

  Taxation & General Revenues – Option 2 – An Increase of $5.00 for the Manual Tax Certificate Tax Search Fees and a $10 Increase for Online Tax Certificate/Tax Search Fees - $282,000 for 2024  

• Recommendation

  Taxation & General Revenues – Option 3 – A 0.25% Increase in the City’s Current and Arrears monthly Property Tax Penalty Rate - $424,000 for 2024 

• Recommendation

  That the increase be amended to 0.5%.

• Recommendation

  Taxation & Gen Revenues – Option 3 – A 0.5% Increase in the City’s Current and Arrears monthly Property Tax Penalty Rate - $424,000 for 2024 

• Recommendation

  Taxation & General Revenues – Option 4 – An Increase to Parking Ticket Penalty Amounts of $50 to $70 for late pay penalties.

• Recommendation

  Taxation & General Revenues - Option 4 - $30 to $35 for the reduced penalty rate for parking offences related to parking in a pay parking area where purchased time has expired.

• Recommendation

  Taxation & General Revenues – Option 4 – An Increase to Parking Ticket Penalty Amounts of $50 to $60 for late pay penalties.

• Recommendation

  That the amounts be amended to $50 to $65 for late pay penalties. 

• Recommendation
• Recommendation

  Land Development – Option 1 – Increased Lease Revenue - $200,000 for 2024

• Recommendation

  Recreation & Culture – Option 1 – Reduce Budget for Program Research and Design - $50,000 for 2024

• Recommendation

  Recreation & Culture – Option 2A – Defer Playground & Youth Centre Training FTE - $19,300 for 2024 and $14,200 for 2025  

• Recommendation

  Recreation & Culture – Option 2B – Defer Outdoor Special Event Organizer - $15,400 for 2024

• Recommendation

  That the Administration report back prior to budget deliberations on costs associated with mill rate funded outdoor special events.  

• Recommendation

  Recreation & Culture – Option 3 – Redirect one time Savings from HBAC Closure in 2024 and 2025 - $250,000 for 2024 $250,000 for 2025  

• Recommendation

  Urban Planning – Option 1 – Reduction to Corridor Planning Operations Funding - $40,000 for 2024 

• Recommendation

  Corporate Governance & Finance – Option 1 – Reduce the Payroll Expenses Estimate by $200,000 in 2024 and re-evaluate in future years

• Recommendation

  Corporate Governance & Finance – Option 2 – Reduce the Fusion Operating Phase-In by $250,000 in 2024 and 2025 and Continue to Rely on Reserves for the Fusion/SAP Program   

• Recommendation

  Corporate Government & Finance – Option 3 - $185,000 in 2024 and $90,000 in 2025 Deferral/Exemption for the City from the Storm Charge  

• Recommendation

  Corporate Government & Finance – Option 4 – 50% or $55,500 Deferral of Information Technology Reserve Increases 

• Recommendation

  Corporate Asset Management – Option 1 – Reduced Snow Removal at Civic Facilities 

• Recommendation

  That the Administration conduct a ranking of the remaining options via email and the full ranking come forward to the September 13 GPC meeting (most highly ranked/requested options to be dealt with first).

4.3

Business Line Reports

4.3.1

Environmental Health Business Line Information [GPC2023-0701]

The City Clerk reported that due to time constraints at the August 15, 2023 Governance and Priorities Committee Special meeting, this matter was deferred to the August 31, 2023 special meeting.

A report of the Corporate Financial Services Division was provided along with the following letters:

• Submitting Comments
  • Mackenzie Burnett and Ines Sanchez-Rodriguez, Saskatoon Climate Hub, dated July 24, 2023
  • Nancy Howse, dated August 10, 2023;
  • Tim Quigley, dated August 11, 2023;
  • Glen Wright, dated August 12, 2023;
  • Mark Bigland - Pritchard, dated August 12, 2023;
  • Mary Uzelman, dated August 12, 2023;
  • Carroll Chubb, dated August 13, 2023;
  • Julia Boughner, dated August 13, 2023;
  • Joanne Blythe, Chad Hammond and Candace Savage, Wild About Saskatoon, dated August 14, 2023;
  • Caylin Lee, dated August 14, 2023; and
  • Peter and Verna Gallen, dated August 14, 2023.
  • Ines Sanchez Rodriguez, dated August 14, 2023;
  • Jason Hanson, dated August 14, 2023;
  • Jody Busch, dated August 14, 2023;
  • Joel Van Impe, dated August 14, 2023;
  • John Krowina, dated August 14, 2023;
  • Justin Fisher, dated August 14, 2023;
  • Romualdo Zwolinski, dated August 14, 2023;
  • Margret Asmuss, Bob Halliday, Glenn Wright, Saskatchewan Environmental Society, dated August 14, 2023;
  • Gayvin Franson, dated August 14, 2023;
  • Steven Kaszab, dated August 15, 2023.

4.3.2

Taxation and General Revenues Business Line Budgetary Information [GPC2023-0615]

The City Clerk reported that due to time constraints at the July 25, 2023 Governance and Priorities Committee Special meeting, this matter was deferred to the August 15, 2023 special meeting.

A revised report of the Corporate Financial Services Division was provided along with a letter submitting comments from DeeAnn Mercier, Broadway Business Improvement District, Brent Penner, Downtown Saskatoon and Randy Pshebylo, Riversdale Business Improvement District, dated July 24, 2023.

4.3.3

Land Development Business Line Information [GPC2023-0702]

The City Clerk reported that due to time constraints at the August 15, 2023 Governance and Priorities Committee Special meeting, this matter was deferred to the August 31, 2023 special meeting.

A report of the Corporate Financial Services Division was provided.

4.3.4

Arts, Culture and Events Venues Business Line Budgetary Information [GPC2023-0614]

The City Clerk reported that due to time constraints at the August 15, 2023 Governance and Priorities Committee Special meeting, this matter was deferred to the August 31, 2023 special meeting.

A revised report of the Corporate Financial Services Division was provided.

4.3.5

Recreation and Culture Business Line Information [GPC2023-0807]

The City Clerk reported that due to time constraints at the August 15, 2023 Governance and Priorities Committee Special meeting, this matter was deferred to the August 31, 2023 special meeting.

A report of the Corporate Financial Services Division was provided.

4.3.6

Urban Planning and Development Business Line Information [GPC2023-0806]

The City Clerk reported that due to time constraints at the August 15, 2023 Governance and Priorities Committee Special meeting, this matter was deferred to the August 31, 2023 special meeting.

A report of the Corporate Financial Services Division was provided along with a letter from Peter and Verna Gallen, dated August 25, 2023.

4.3.7

Corporate Governance and Finance Business Line [GPC2023-0811]

A report of the Corporate Financial Services Division was provided.

4.3.8

Utilities Business Line Information [GPC2023-0813]

A report of the Corporate Financial Services Division was provided.

4.3.9

Corporate Asset Management Business Line Budgetary Information [GPC2023-0814]

A report of the Corporate Financial Services Division was provided.

4.4

Information Reports

• Recommendation

  That the reports contained in items 4.4.1 to 4.4.4 be received as information.

4.4.1

Full-Time Equivalent Municipal Comparison [GPC2023-0605]

The City Clerk reported that due to time constraints at the August 15, 2023 Governance and Priorities Committee Special meeting, this matter was deferred to the August 31, 2023 special meeting.

A report of the Corporate Financial Services Division was provided.

4.4.2

Impacts of Hiring Freeze or Not Adding Future Staff [GPC2023-0605]

The City Clerk reported that due to time constraints at the August 15, 2023 Governance and Priorities Committee Special meeting, this matter was deferred to the August 31, 2023 special meeting.

A report of the City Manager's Office was provided along with a letter submitting comments from Neil McDonald, dated August 18, 2023.

4.4.3

Temporary Workforce Report [GPC2023-0704]

The City Clerk reported that due to time constraints at the August 15, 2023 Governance and Priorities Committee Special meeting, this matter was deferred to the August 31, 2023 special meeting.

A report of the Human Resources Division was provided.

4.4.4

Comparing the Growth in Federal, Provincial, and Municipal Operating Budgetary Expenditures 2017 - 2023 [CC2023-0604]

The City Clerk reported that due to time constraints at the August 15, 2023 Governance and Priorities Committee Special meeting, this matter was deferred to the August 31, 2023 special meeting.

A report of the City Manager's Office was provided.

5.

IN CAMERA SESSION (If Required)

6.

ADJOURNMENT