PUBLIC MINUTES

GOVERNANCE AND PRIORITIES COMMITTEE

-
Council Chamber, City Hall
PRESENT:
  • Deputy Mayor B. Dubois, Chair
  • His Worship Mayor C. Clark
  • Councillor C. Block
  • Councillor T. Davies
  • Councillor R. Donauer
  • Councillor H. Gough
  • Councillor D. Hill
  • Councillor Z. Jeffries
  • Councillor D. Kirton
  • Councillor M. Loewen
ABSENT:
  • Councillor S. Gersher
ALSO PRESENT:
  • A/City Manager L. Lacroix
  • City Solicitor C. Yelland
  • City Clerk A. Tittemore
  • Deputy City Clerk S. Bryant

1.
CALL TO ORDER

 

The Chair called the meeting to order on Treaty 6 Territory and the Traditional Homeland of the Métis People and confirmed roll call.

2.
CONFIRMATION OF AGENDA

This item has attachments. 
1.8.3.1 - Speak - Henry Feldkamp_Redacted.pdf
2.8.3.1 - Comments - Sherry Tarasoff_Redacted.pdf
  • Moved By:Councillor Donauer
    1. That the following letters be added to Item 8.3.1:
      • Request to Speak:
        • Henry Feldkamp, dated March 8, 2024;
      • Submitting Comments:
        • Sherry Tarasoff, dated March 11, 2024;
    2. That the items with speakers be considered immediately following Adoption of Minutes:
      • 6.1 - Angela Kruk
      • 6.2 - Julia Adamson
      • 8.3.1 - Henry Feldkamp; and
    3. That the agenda be confirmed as amended.

    In Favour (9)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
    Absent (2)Councillor Loewen, and Councillor Gersher


    CARRIED UNANIMOUSLY

3.
DECLARATION OF CONFLICT OF INTEREST

 

There were no declarations of conflict of interest.

4.
ADOPTION OF MINUTES

This item has attachments. 
1.Post-Meeting Minutes - GOVERNANCE AND PRIORITIES COMMITTEE - PUBLIC_Feb14_2024 - English.pdf
  • Moved By:Councillor Gough

    That the minutes of meeting of the Governance and Priorities Committee dated February 14, 2024 be adopted. 


    In Favour (9)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
    Absent (2)Councillor Loewen, and Councillor Gersher


    CARRIED UNANIMOUSLY

5.
UNFINISHED BUSINESS

 

6.
REQUESTS TO SPEAK (new matters)

 

6.1
Integrity Commissioner - 2023 Annual Report [GPC2024-0301]

This item has attachments. 
1.2023 Integrity Commissioner Annual Report.pdf

The 2023 Annual Report of the Office of the Integrity Commissioner for the City of Saskatoon was provided.

City Clerk Tittemore provided a brief introduction of the matter.  

Angela Kruk, Integrity Commissioner, presented the report and responded to questions.

Councillor Loewen entered the meeting at 9:36 a.m. during the presentation.

  • Moved By:Councillor Donauer

    That the 2023 annual report of the Integrity Commissioner be received as information.


    In Favour (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
    Absent (1)Councillor Gersher


    CARRIED UNANIMOUSLY

6.2
Julia Adamson - Friends of the Saskatoon Afforestation Areas Inc. - Proclamations Limited to One Per Year for Organizations [GPC2024-0304]

This item has attachments. 
1.GPC2024-0304 - Request to Speak - Julia Adamson_Redacted.pdf

A request to speak from Julia Adamson, Friends of the Saskatoon Afforestation Areas Inc., dated February 21, 2024 was provided.

Julia Adamson addressed Committee requesting that there be flexibility to allow organizations to apply for more than one proclamation in a year.

City Solicitor Yelland responded to questions of Committee.

  • Moved By:Councillor Kirton

    That Administration review the policy and report back regarding increasing the number of proclamation requests an organization can apply for annually.


    In Favour (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
    Absent (1)Councillor Gersher


    CARRIED UNANIMOUSLY

    Item 8.3.1 was considered next. 


7.
COMMUNICATIONS (requiring the direction of the Committee)

 

8.
ADMINISTRATIVE AND LEGISLATIVE REPORTS

 

8.1
Decision Reports

 

8.1.1
Saskatoon Municipal Review Commission – Future Path [GPC2024-0302]

This item has attachments. 
1.Admin Report - Saskatoon Municipal Review Commission - Future Path.pdf
2.Appendix 1 - Email from SMRC dated September 14, 2023.pdf
3.Appendix 2 - Email of January 29, 2024.pdf
4.Appendix 3 - Jurisdictional Scan.pdf

A report of the City Solicitor's Office was provided.

City Solicitor Yelland presented the report and responded to questions along with City Clerk Tittemore.

  • Moved By:Councillor Donauer

    That the Governance and Priorities Committee recommend to City Council that:

    1. The Saskatoon Municipal Review Commission be disbanded, and a new Compensation Review Committee be struck on an eight-year cycle (option 2(b));
    2. The City Solicitor take the necessary steps to repeal Bylaw No. 9242, The Saskatoon Municipal Review Commission Bylaw, 2014; and
    3. The City Solicitor bring forward a new bylaw creating a Council Compensation Review Committee for City Council’s consideration.

    In Favour (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
    Absent (1)Councillor Gersher


    CARRIED UNANIMOUSLY

8.2
Approval Reports

 

8.2.1
Registration of City’s Coat of Arms and Flag [GPC2024-0303]

This item has attachments. 
1.Approval Report - City's Coat of Arms and Flag.pdf
2.Appendix 1 - Coat of Arms and Flag.pdf

A report of the City Solicitor's Office was provided.

City Solicitor Yelland presented the report and responded to questions.

  • Moved By:Councillor Kirton

    That the Governance and Priorities Committee recommend to City Council that:

    1. The City apply to the Canada Heraldic Authority to register the City’s coat of arms and flag; and

    2. The City Clerk’s Office lead the application process.


    In Favour (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
    Absent (1)Councillor Gersher


    CARRIED UNANIMOUSLY

8.2.2
Amendment to The Procedures and Committees Bylaw, 2014 [GPC2024-0304]

This item has attachments. 
1.Amendment to The Procedures and Committee Bylaw, 2014.pdf
2.Appendix 1 - Draft Schedule C.pdf

A report of the City Solicitor's Office was provided.

City Clerk Tittemore presented the report and responded to questions.

  • Moved By:Councillor Block

    That the Governance and Priorities Committee recommend to City Council that Schedule “C” of Bylaw No. 9170, The Procedures and Committees Bylaw, 2014 be amended as outlined in the March 13, 2024 report of the City Solicitor's Office.


    In Favour (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
    Absent (1)Councillor Gersher


    CARRIED UNANIMOUSLY

8.2.3
2024 Municipal and School Board Elections - Amendments to Bylaw No. 8191, The Election Bylaw, 2012 [GPC2023-0502]

This item has attachments. 
1.2024 Local Government Elections – Amendments to The Elections Bylaw.pdf
2.Append 1 - 2023, Chapter 32 - An Act to amend The LGEA, 2015.pdf
3.Append 2 - 120,23 - Saskatchewan Regulations.pdf

A report of the City Clerk's Office was provided.

City Clerk Tittemore presented the report and responded to questions.

  • Moved By:Councillor Gough

    That the Governance and Priorities Committee recommend to City Council that the City Solicitor be instructed to amend Bylaw No. 8191, The Election Bylaw, 2012, as outlined in the report of the City Clerk dated March 13, 2024.


    In Favour (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
    Absent (1)Councillor Gersher


    CARRIED UNANIMOUSLY

    Item 8.3.2 was considered next.


8.3
Information Reports

 

8.3.1
Downtown Event and Entertainment District - Updated Timing for Preliminary Funding Strategy [DEED2023-01]

This item has attachments. 
1.Admin Report - Downtown Event and Entertainment District - Updated Timing for Preliminary Funding Strategy.pdf
2.8.3.1 - Speak - Henry Feldkamp_Redacted(1).pdf
3.8.3.1 - Comments - Sherry Tarasoff_Redacted(1).pdf

A report of the Transportation and Construction Division was provided along with the following letters:


Request to Speak


Henry Feldkamp, dated March 8, 2024


Submitting Comments


Sherry Tarasoff, dated March 11, 2024

Director of Technical Services Willems presented the report.

It was noted that Henry Feldkamp was not present. 

  • Moved By:Councillor Donauer

    That the information be received.


    In Favour (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
    Absent (1)Councillor Gersher


    CARRIED UNANIMOUSLY

    Item 8.1.1 was considered next. 


8.3.2
City Council Strategic Priority and Leadership Initiative – 2024 Q1 Update [GPC2024-0306]

This item has attachments. 
1.Admin Report - City Council Strategic Priority and Leadership Initiative - 2024 Q1 Update.pdf
2.Append 1 - SPF Usage and Balance February 2024.pdf

A report of the City Clerk's Office was provided.

City Clerk Tittemore presented the report.

  • Moved By:Councillor Kirton

    That the information be received.


    In Favour (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
    Absent (1)Councillor Gersher


    CARRIED UNANIMOUSLY

9.
MOTIONS (notice previously given)

 

10.
URGENT BUSINESS

 

11.
GIVING NOTICE

 

12.
VERBAL UPDATES

 

12.1
Council Members - His Worship the Mayor, FCM/SUMA, Boards, Committees and Commissions

 

Verbal updates were provided as follows:

Councillor Loewen provided an update on her recent attendance at FCM meetings.

Mayor Clark provided an update on recent Big City Mayors Caucus meetings.

Councillor Davies expressed appreciation to everyone involved with planning the upcoming FIBA 3-by-3 event. 

12.2
Administration

 

A/City Manager Lacroix provided a verbal update on the City's response to the recent snow storm event and responded to questions along with Director of Roadways Saric and Director of Emergency Planning Goulden-McLeod.

13.
IN CAMERA SESSION

 
  • Moved By:Councillor Gough

    That the Committee move In Camera to consider the following items.


    In Favour (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
    Absent (1)Councillor Gersher


    CARRIED UNANIMOUSLY

    The public meeting recessed at 11:11 a.m.


13.1
Verbal Updates

 

13.1.1
Council Members - His Worship the Mayor; FCM/SUMA; Boards, Committees & Commissions; Personnel Subcommittee (if required)

 

13.1.2
Administration

 
13.1.2.1
City Manager Updates
 

[In Camera - Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19 and 20 LAFOIP]

13.2
Appointments - Boards, Commissions and Committees [CK 225-4-3]

 

In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 of LAFOIP]

13.2.1
Appointments - Diversity, Equity and Inclusion Advisory Committee

 

13.2.2
Appointments - Saskatoon Accessibility Advisory Committee

 

13.2.3
Appointments - Saskatoon Environmental Advisory Committee

 

13.2.4
Appointments - Albert Community Centre Management Committee

 

13.2.5
Appointments - Board of Revision

 

13.2.6
Appointments - Development Appeals Board

 

13.2.7
Appointments - The Art Gallery of Saskatchewan Inc. (Remai Modern) Board

 

14.
RISE AND REPORT

 

The Committee convened In Camera at 11:38 a.m. with the following in attendance as noted: 

  • All Committee members, with the exception of Councillor Gersher (Councillors Block and Hill were virtual)
  • A/City Manager Lacroix
  • City Solicitor Yelland
  • City Clerk Tittemore
  • Deputy City Clerk Bryant
  • Fire Chief Hackl
  • General Manager, Environment & Utilities Gardiner
  • General Manager, Transportation & Construction Schmidt
  • Chief Strategy and Transformation Officer Anger (virtual)

All administration were excused for item 13.2, with the exception of the A/City Manager, City Solicitor, City Clerk and Deputy City Clerk.

The Committee moved to rise and report. The In Camera portion of the meeting recessed at 12:47 p.m.    

Committee reconvened publicly, and reported as follows:

  • 13.1    Verbal Updates

    13.1.1 Council Members - His Worship the Mayor; FCM/SUMA; Boards, Committees & Commissions; Personnel Subcommittee

    Moved By:Councillor Donauer

    That the information and the discussion remain In Camera under Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19, 20 and 21 of LAFOIP.  


    In Favour (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
    Absent (1)Councillor Gersher


    CARRIED UNANIMOUSLY

  • 13.1.2.1        City Manager Updates

    [In Camera - Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19 and 20 LAFOIP]

    Moved By:Councillor Donauer

    That the information and discussion remain In Camera under Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19 and 20 of LAFOIP.


    In Favour (9)Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
    Against (1)Councillor Hill
    Absent (1)Councillor Gersher


    CARRIED

  •  

    13.2    Appointments - Boards, Commissions and Committees [CK 225-4-3]

    [In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 of LAFOIP]

    13.2.1      Appointments - Diversity, Equity and Inclusion Advisory Committee

    13.2.2      Appointments - Saskatoon Accessibility Advisory Committee  

    13.2.3      Appointments - Saskatoon Environmental Advisory Committee

    13.2.4      Appointments - Albert Community Centre Management Committee

    13.2.5      Appointments - Board of Revision (This item was withdrawn and not considered.)

    13.2.6      Appointments - Development Appeals Board

    13.2.7      Appointments - The Art Gallery of Saskatchewan Inc. (Remai Modern) Board

    Moved By:Councillor Donauer
    1. That the recommended appointments to Boards, Commissions and Committees and any further direction, as noted by the City Clerk, be reported to the March 27, 2024 Regular Business meeting; and
    2. That the information and discussion remain In Camera under Sections 16(1)(b) and (d) and 28 of LAFOIP.

    In Favour (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Loewen, Councillor Gough, Councillor Block, Councillor Dubois, and Councillor Kirton
    Absent (1)Councillor Gersher


    CARRIED UNANIMOUSLY

15.
ADJOURNMENT

 

The meeting adjourned at 12:50 p.m.

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