REVISED AGENDA

REGULAR BUSINESS MEETING OF CITY COUNCIL

Meeting #:
Date:
Time:
-
Location:
Council Chamber, City Hall

  • Recommendation
    1. That Councillors Hill and Jeffries be permitted to attend the Regular Business meeting via conference call;
    2. That the request to speak and comments from Angie Bugg, Saskatoon Environmental Advisory Committee, dated November 16, 2018 be added to Item 6.1.1;
    3. That the following letters and requests to speak be added to Item 9.3.1:
      1. Request to Speak - Paul Buitenhuis, Arbutus Properties, dated November 14, 2018;
      2. Request to Speak - Angie Bugg, Saskatoon Environmental Advisory Committee, dated November 16, 2018
    4. That the following letters and requests to speak be added to Item 9.4.1:
      1. Request to Speak - Robert Clipperton, Nutana Community Association, dated November 15, 2018;
      2. Submitting comments - Patrick Wolfe, dated November 16, 2018;
      3. Submitting comments and advising she will be present in the gallery for questions - Jian Liu, dated November 19, 2018;
    5. That the following requests to speak be added to Item 9.5.2:
      1. Andrew Shaw, NSBA, dated November 16, 2018;
      2. Peggy Sarjeant, Saskatoon Heritage Society, dated November 19, 2018;
    6. That the following requests to speak be added to Item 9.7.1:
      1. Malik Draz, President, USW Local 2014; dated November 16, 2018;
      2. Mark Gill, dated November 16, 2018
    7. That the speakers be heard and those items considered immediately following Unfinished Business in the following order:
      1. Item 6.1.1 - Angie Bugg
      2. Item 8.1.8 - Chris Guerette
      3. Item 9.3.1 - Paul Buitenhuis; Angie Bugg
      4. Item 9.4.1 - Robert Clipperton
      5. Item 9.5.2 - Andrew Shaw; Peggy Sarjeant
      6. Item 9.7.1 - Malik Draz; Mark Gill
    8. That the agenda be confirmed as amended.
  • Recommendation

    ​​That the minutes of the Regular Business Meeting and Special Meeting of City Council held on October 22, 2018, be adopted.

The A/General Manager, Corporate Performance has provided the attached report for additional information on the related matters under Unfinished Business.

  • Recommendation

    That the report of the Acting General Manager, Corporate Performance Department, dated November 19, 2018, be received as information.

6.1.1

As background, a report of the A/GM Corporate Performance, received as information by City Council on October 22, 2018 is included.

On October 22, 2018, City Council further DEFERRED the following motions of September 24, 2018 to the November 19, 2018 meeting:

  1. That curbside waste collection be funded as a utility;
  2. That curbside organics collection be funded as a utility;
    Pending further information from Administration regarding:
    • Clarification on contamination of organics when funded by the mill rate and waste as a utility;
    • Clarification on the projected amortization period for capital expenditures should organics be funded by the mill rate;
    • Additional communication materials
  3. That $13.6M in capital funding be approved to implement Option 1 and that funding be borrowed from the future utility.

As background, on October 22, 2018, City Council resolved:

  1. That a city-wide curbside organics program be established;
  2. That Option 1: year round, bi-weekly organics and waste collection be implemented as the new waste management service level for all curbside residential households;
  3. That the compost depots continue to operate with the existing level of service;
  4. That the Administration amend the draft RFP to reflect the City’s intent to implement an organics policy/program for the multi-unit residential sector by 2020; and
  5. That the Administration amend the draft RFP to reflect the City’s intent to implement an organics bylaw for the Industrial, Commercial and Institutional (ICI) sector within the next 2-4 years.

The following letters are provided:

Submitting Comments

  • Carol Schmidt, dated October 22, 2018; and
  • R. Doran Scott, RM of Blucher dated October 31, 2018.

Requesting to Speak - Angie Bugg, Saskatoon Environmental Advisory Committee, dated November 16, 2018

On October 22, 2018, City Council further DEFERRED consideration of the following motion of September 24, 2018, to the November 19, 2018 meeting of City Council.

  1. That the guiding principles outlined in the September 10, 2018 report of the A/General Manager, Corporate Performance set the framework and future rates of the Unified Waste Utility; and
  2. That the following collective benefit services remain funded by property taxes and not be funded by the new waste utility: Recovery Park, City-wide organics and recycling depots, Household Hazardous Waste programs, and administration, waste diversion planning, general education/enforcement, monitoring and reporting that benefits all programs.

On October 22,2018, City Council further DEFERRED consideration of the following motion of September 24, 2018, to the November 19, 2018 meeting of City Council.

  1. That Administration be directed to recommend initial utility rates that encourage diversion; and
  2. That Administration implement Option Three as the multi-year rate setting philosophy for the Unified Waste Utility, should it be approved

The Standing Policy Committee on Environment, Utilities and Corporate Services requested that this matter be considered alongside the other reports on the waste utility.

  • Recommendation

    That the report of the A/General Manager, Corporate Performance Department, dated November 6, 2018, be received as information.

The Standing Policy Committee on Environment, Utilities and Corporate Services considered this matter and resolved to provide recommendations to City Council's 2019 Business Plan and Budget deliberations.  Committee further requested that this matter be provided to this meeting for information and considered alongside the other waste utility reports.

 

  • Recommendation

    That the information be received.

  • Recommendation

    ​That the Committee recommendations contained in Items 8.1.1 to 8.1.8; 8.2.1 to 8.2.6; 8.3.1 to 8.3.2; 8.4.1 to 8.4.4; and 8.5.1 to 8.5.2 be adopted as one motion.

  • Recommendation
    1. That an adjustment be approved to the 2018 Prepaid Service Rates, as submitted under Attachment 1 of the November 5, 2018 report of the A/General Manager, Transportation & Utilities Department; and
    2. That the Preliminary 2019 rates be set at the 2018 rates, and adjusted in late 2019 based on actual 2019 contract costs.
  • Recommendation
    1. That adjustments to the 2018 Parks and Recreation Levy rate, as outlined in the November 5, 2018 report of the General Manager, Community Services Department, be approved; and
    2. That the 2018 Community Centre Levy rates for each developing neighbourhood, as outlined in the November 5, 2018 report of the General Manager, Community Services Department, be approved.
  • Recommendation
    1. That the request for a one-year extension of the current funding agreements with Stand-Alone Grant recipients, subject to 2019 budget, be approved; and
    2. That the City Solicitor prepare the appropriate funding agreements in accordance with the terms set out in the November 5, 2018 report of the General Manager, Community Services Department for 2019, and that the Mayor and City Clerk be authorized to execute the Agreement on behalf of the City of Saskatoon.
    1. That the extension to the lease agreement between the City of Saskatoon and the North Saskatchewan Rugby Union Inc., in accordance with the terms set out in the November 5, 2018 report of the General Manger, Community Services Department, be approved;
    2. That the City Solicitor be requested to prepare the appropriate agreement; and
    3. That His Worship the Mayor and the City Clerk be authorized to execute the appropriate agreement under the Corporate Seal.
  • That the key strategies and recommendations in the Montgomery Place Local Area Plan, as outlined in the November 5, 2018 report of the General Manager, Community Services Department, be approved.

  • Recommendation

    1.  That funds be transferred between the Public Transit Infrastructure Funding Capital Projects resulting in a net $0 increase as follows:

         a) 948 TU-New Sidewalks and Pathways be increased by $700,000

         b) 2448 TU-Intelligent Transportation System be increased by $450,000;

         c) 2541 CY-Growth Plan be decreased by $1.15M;

    2.  That Capital Project 537 TR-Terminals (subcomponents 03, 04 and 08) be closed with $390,704.99 to be returned to the Transit Capital Projects Reserve; 

    3.  That the Transit Capital Projects Reserve be amended to include transit-related infrastructure as an eligible expenditure;

    4. That the following Capital Projects be increased through funding from the Transit Capital Projects Reserve:

         a) 948 TU-New Sidewalks and Pathways $184,000;

         b) 1456 TU-Railway Crossing Safety Improvements $87,000;

         c) 1963 TU-Accessibility Implementation $30,000;

         d) 2448 TU-Intelligent Transportation System $89,000; and

    5.  That the City Solicitor be requested to prepare the necessary amendments to Bylaw No. 6774, The Capital Reserve Bylaw, to include other transit-related infrastructure as part of the approved list of capital expenditures under the Transit Capital Projects Reserve.

  • Recommendation
    1. That the proposal submitted by KPMG LLP for Financial Reporting Management Software be approved; and
    2. That the City Solicitor be requested to prepare the appropriate agreement and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.
    1. That an extension of services for Willms Engineering Ltd. to provide detailed design and contract administration of a back-up generator for City Hall and upgrade of the existing electrical systems at a cost of $120,000, plus applicable taxes, be approved; and
    2. That the City Solicitor be requested to prepare the appropriate agreement and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.
    1. That the Administration be authorized to purchase a portion of Surface Parcel No. 203411281 from Khalsa School Inc. and a portion of Surface Parcel No. 203179125 from Zhang Bros. Development Corp. for intersection upgrades to Neault Road at 33rd Street West, as per the terms noted in the report of the CFO/General Manager, Asset and Financial Management Department , dated November 5, 2018; and
    2. That the City Solicitor be requested to prepare the appropriate agreements and that His Worship the Mayor and the City Clerk be authorized to execute the agreements under the Corporate Seal.
    1. That the Saskatoon Airport Authority be granted a partial Tax Abatement Agreement for five years (2019 to 2023 inclusive); and
    2. That the City Solicitor be requested to prepare the appropriate agreement and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.
    1. That the Saskatoon Airport Authority be granted a property tax exemption for runways, taxiways, and aprons, based on the terms outlined in the report of the CFO/General Manager, Asset and Financial Management Department, for five years (2019 to 2023 inclusive);
    2. That the Administration contact the Minister of Education with respect to this request for a property tax exemption; and
    3. That the City Solicitor be requested to prepare the appropriate agreement and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.
  • 1.That a Storm Water Management Credit program for Industrial, Commercial, Institutional and Multi-Unit Residential properties be implemented to provide the following maximum credits in three categories up to a total maximum credit of 50%:

    a. 20% for water quality treatment;

    b. 30% for reducing storm water runoff peak flow through on-site detention;

    c. 50% for reducing storm water runoff volume through on-site retention; and

    2.That the City Solicitor be requested to amend the new Storm Water Management Utility Bylaw, 2019 to include the approved Storm Water Management Credit program for implementation effective January 1, 2019.

  • Recommendation

    That the City Solicitor be requested to consolidate Bylaw No. 8070, The Storm Water Management Utility Bylaw, 2001 and Bylaw No. 8987, The Storm Water Management Utility Bylaw, 2011 into a new bylaw, The Storm Water Management Utility Bylaw, 2019, and incorporate other recommended changes in the new bylaw as outlined in the report of the A/General Manager, Transportation & Utilities, dated November 6, 2018.

  • Recommendation

    1. That the current contracts be extended to the North Saskatchewan Division of the Canadian Corps of Commissionaires, until December 31, 2019, as a sole source, for the following services:

        a. Parking Enforcement and Document Services;

        b. Impound Lot Security and Administration;

        c. Impounding Bylaw Enforcement Services;

        d. Red Light Camera Services; and

    2. That the City Solicitor be requested to prepare the necessary agreement for execution by His Worship the Mayor and the City Clerk, under the corporate seal.

  • Recommendation
    1. That the proposal submitted by Martin & Levesque Inc. for the supply of Transit Operator Uniform apparel, for a total estimated cost over two years of $177,156 (including GST and PST) be approved; and
    2. That Purchasing Services issue the appropriate blanket purchase order contract.
  • Recommendation

    That a budget adjustment in the amount of $250,000 to Capital Project #1041 – Benchmark Rehabilitation funded from the Land Development - Prepaid Engineering Reserve in the amount of $80,000 and from the Infrastructure Replacement – Water and Wastewater Reserve in the amount of $170,000 be approved for the purchase of a Vehicle Mounted 3D Survey system, including associated software, and staff training.

  • Recommendation
    1. That the new corporate structure be approved as outlined in the report of the City Manager dated November 13, 2018;
    2. That the City Solicitor be instructed to bring back any necessary bylaw amendments resulting from the approval of the new corporate structure;
    3. That the City Manager proceed with implementing the new corporate structure and it be effective January 1, 2019; and
    4. That the Administration report back on the development of a strategy to incorporate sustainability-lens into all areas of the corporation.

The following letters are provided:

Request to Speak

  • Paul Buitenhuis, Arbutus Properties, dated November 14, 2018; and
  • Angie Bugg, Saskatoon Environmental Advisory Committee, dated November 16, 2018.
  • Recommendation
    1. That the proposal submitted by Sustainability Solutions Group for the Climate Change Mitigation Business Plan: Mapping and Modeling at an estimated cost of $100,000 be approved; and
    2. That His Worship the Mayor and the City Clerk be authorized to execute the contract documents as prepared by the City Solicitor under the Corporate Seal.

A letter submitting comments from Paula Lichtenwald, Chair, Municipal Heritage Advisory Committee, dated November 12, 2018 is provided.

Request to Speak - Robert Clipperton, Nutana Community Association, dated November 15, 2018

Submitting Comments
- Patrick Wolfe, dated November 16, 2018
- Jian Liu, dated November 19, 2018

  • Recommendation
    1. That Council Policy C07-016, Lease of City Boulevards be revised as outlined in the report of the A/General Manager, Transportation & Utilities Department dated November 6, 2018; and
    2. That the lease rates for existing commercial leases be revised to reflect fair market value.
  • Recommendation

    That the recommended appointments to Boards, Commissions and Committees and any further direction, as noted by the City Clerk and attached to this report, be approved.

Requests to Speak
- Andrew Shaw, NSBA, dated November 16, 2018;
- Peggy Sarjeant, Saskatoon Heritage Society, dated November 19, 2018

  • Recommendation

    1. That the Administration be directed to include a future Arena/convention centre when planning the future of Saskatoon’s Downtown;

    2. That the focus of the planning work include consideration of an entertainment district, not just an arena and/or convention facility;

    3. That the Administration report back on terms of reference for a process for identifying the best location for a future entertainment district and how it would fit into a wider vision for a strong downtown for the future and that this process include strategic stakeholder engagement with community partners including consideration of:

    -Demands on Infrastructure

    -Transit

    -Parking

    -Future residential growth

    -Optimal location in relation to other key destination in the downtown including:

        -River Landing

        -Midtown Plaza

        -North Downtown

        -All Business Improvement Districts

        -Adjacent residential neighbourhoods

        -Greater Saskatoon Chamber of Commerce

        -NSBA;

    4. That one of the overall principles be to seek approaches that minimize the reliance on Property taxes to pay for this arena; and

    5. That the approach also recognize that while the City of Saskatoon has a leadership role, it will take collaboration with stakeholders and the community as a whole to come up with the best solution.

Requests to Speak
- Malik Draz, President, USW Local 2014, dated November 16, 2018
- Mark Gill, dated November 16, 2018

  • Recommendation

    That the City Solicitor be instructed to amend Bylaw No. 9070, The Taxi Bylaw, 2014, to:

    1. extend 16 temporary wheelchair accessible taxi licences until January 17, 2019, and to include a new term from January 18, 2019, until September 2, 2020; and
    2. clarify that the allocation of temporary wheelchair accessible taxi licences be assigned proportionate to the number of permanent taxi licences in each brokerage’s fleet as of December 31, 2018.
  • Recommendation

    That City Council consider Bylaw No. 9496, The Business Improvement Districts Amendment Bylaw, 2018.

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