REVISED AGENDA

CITY COUNCIL - 2019 PRELIMINARY CORPORATE BUSINESS PLAN AND BUDGET

November 26, 27, and 28, 2018 at 1:00 p.m. to 11:00 p.m.

 

[Recesses will be called at approximately 3:00 p.m., 5:00 p.m. to 6:00 p.m. and 8:00 p.m.]

Meeting #:
Date:	Monday, November 26, 2018 at 1:00 P.m. - 11:00 P.m.
	Monday, November 26, 2018 at 1:00 P.m. - 11:00 P.m.
Location:	Council Chamber, City Hall

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1.

NATIONAL ANTHEM AND CALL TO ORDER

2.

CONFIRMATION OF AGENDA

• Recommendation
  1. That the revised Attachment 1 be added to Item 6.6.1;
  2. That the request to speak from Robert Clipperton, Bus Riders of Saskatoon, dated November 21, 2018, be added as item 5.1.2;
  3. That the request to speak to Items 6.3.1, 6.7, 6.8 and 6.14.2.3 from Randy Pshebylo, Executive Director, Riversdale BID, dated November 26, 2018, be added as Item 5.1.3;
  4. That the following letters submitting comments be added to the items as stated:
     1. Darla Lindbjerg, President and CEO, The Chamber, dated November 23, 2018 - Item 5.2.4;
     2. Sara Harrison, Saskatoon Environmental Advisory Committee, dated November 25, 2018 - Item 5.2.5;
     3. Warrick Baijius, Walking Saskatoon, dated November 26, 2018 - Item 5.2.6;
     4. Jennifer Henshaw, Senior Policy Analyst, Prairie, CFIB, dated November 26, 2018 -Item 5.2.7;
  5. That the requests to speak be heard; and
  6. That the agenda be confirmed as amended.

3.

DECLARATION OF CONFLICT OF INTEREST

4.

BUDGET INTRODUCTION AND OVERVIEW

Mr. Jeff Jorgenson, City Manager, will provide opening remarks and Mr. Clae Hack, Director of Finance, will provide an introduction of the budget.

5.

COMMUNICATIONS

5.1

REQUESTS TO SPEAK

5.1.1

Ms. Andrea Lafond, CEO, Meewasin Valley Authority [File No. CK 1700-1 x430-20]

Requesting to speak to Council regarding Meewasin and the Operating Business Plan Prioritization Results.  There will be a PowerPoint.

• Recommendation

  That the information be received.

5.1.2

Mr. Robert Clipperton, Bus Riders of Saskatoon [File No. CK 1700-1 x7300-1]

Requesting to speak with specific comments on the budget for Transit.

• Recommendation

  That the information be received.

5.1.3

Mr. Randy Pshebylo, Executive Director, Riversdale BID [File No. CK 1700-1]

Requesting to speak to Items 6.3.1 - Policing; 6.7 Transportation; 6.8 - Urban Planning; and 6.14.2.3 - Graffiti Management.

• Recommendation

  That the information be received.

5.2

COMMUNICATIONS REQUIRING DIRECTION

5.2.1

Mr. Frank Regier [File No. CK. 1920-1]

Providing comments in regards to a property tax increase.

• Recommendation

  That the information be received.

5.2.2

Ms. Paula Lichtenwald, Chair, Municipal Heritage Advisory Committee [File No. CK 1870-1 x1700-1]

Providing comments regarding the Façade Improvement Grant.

• Recommendation

  That the information be received.

5.2.3

Mr. Andrew Shaw, Research and Policy Analyst, NSBA [File No. CK. 1700-1]

Providing comments regarding the 2019 Preliminary Civic Budget.

• Recommendation

  That the information be received.

5.2.4

Ms. Darla Lindbjerg, President and CEO, The Chamber [File No. CK. 1700-1]

Providing response to the 2019 Preliminary Corporate Business Plan and Budget.

• Recommendation

  That the information be received.

5.2.5

Ms. Sara Harrison, Saskatoon Environmental Advisory Committee [File No. 345-4 x375-5]

Providing comments regarding the low emissions community program.

• Recommendation

  That the information be received.

5.2.6

Mr. Warrick Baijius, Walking Saskatoon [File No. CK 1700-1]

Providing comments from Walking Saskatoon for inclusion in the 2019 budget deliberations.

• Recommendation

  That the information be received.

5.2.7

Ms. Jennifer Henshaw, Senior Policy Analyst, Prairie, CFIB [File No. CK 1700-1]

Providing comments regarding the 2019 Preliminary Operating Budget.

• Recommendation

  That the information be received.

6.

REPORTS (Sorted by Business Line)

6.1

GENERAL REPORTS

6.1.1

2019 Preliminary Business Plan and Budget FTE Overview [File No. CK 1704-1 x1700-1]

• That the report of the CFO/General Manager, Asset and Financial Management Department, dated November 26, 2018, be received as information.

6.1.2

Funding Plans Update [File No. CK 1701-1 x1700-1]

• That the updated Civic Facilities Funding Plan, Recreation Game Plan Funding Plan, Major Transportation Infrastructure Funding Plan and Federal Gas Tax Allocation Plan be approved.

6.2

ARTS, CULTURE AND EVENTS VENUES [Budget Book pages 9 - 18]

Business Line includes:  Remai Modern; SaskTel Centre; TCU Place.

Mr. Kerry Tarasoff, CFO/General Manager, Asset & Financial Management Department, will present the Business Line.

The following people will be in attendance to provide a presentation for the respective Service Lines:

- Mr. Gregory Burke, Executive Director, Remai Modern Art Gallery of Saskatchewan
- Mr. Will Lofdahl, Executive Director, SaskTel Centre
- Mr. Bob Korol, Executive Director, TCU Place

6.2.1

Arts, Culture and Events Venues 2019 Business Plan and Budget [File No. CK 1700-1]

• Recommendation
  1. That the Arts, Culture and Events Venues Business Line totalling $8,249,300 in expenditures ($522,200 increase over 2018) be approved, subject to adjustments under the Business Plan Options section of the agenda; and
  2. That the Capital Budget totaling $2,564,000 be approved, subject to adjustments under the Business Plan Options section of the agenda.

6.3

POLICING [Budget Book pages 19 - 26]

Business Line includes Service Line for Saskatoon Police Service.

Representatives from the Board of Police Commissioners will present the Saskatoon Police Service Budget estimates.

6.3.1

Policing 2019 Business Plan and Budget [File No. CK 1700-1]

• Recommendation
  1. That the Policing Business Line totalling $105,014,000 in expenditures ($4,655,400 increase over 2018) and $10,410,300 ($520,100 increase over 2018) in revenues be approved; and
  2. That the Capital Budget totaling $3,153,900 be approved.

6.4

SASKATOON PUBLIC LIBRARY [Budget Book pages 27 - 34]

Business Line includes these Service Lines:  Library Property Levy; Saskatoon Public Library.

Ms. Carol Cooley, Director of Libraries, will present the Service Line.

6.4.1

Saskatoon Public Library 2019 Business Plan and Budget [File No. CK 1700-1]

• Recommendation
  1. That the Saskatoon Public Library Business Line totalling $25,843,700 in expenditures ($1,774,300 increase over 2018) and $25,843,700 ($1,774,300 increase over 2018) in revenues be approved; and
  2. That the Capital Budget totalling $700,000 be approved.

6.5

ENVIRONMENTAL HEALTH [Budget Book pages 35 - 48]

Business Line includes these Service Lines:  Environmental Program; Urban Forestry; Waste Reduction & Resource Recovery; Waste Handling Service; Urban Biological Services.

Mr. Dan Willems, A/General Manager, Corporate Performance Department will present the Business Line.

6.5.1

Environmental Health 2019 Business Plan and Budget [File No. CK 1700-1]

• Recommendation
  1. That the Environmental Health Business Line totalling $19,636,800 in expenditures ($106,300 increase over 2018) and $5,182,000 ($4,000 decrease over 2018) in revenues be approved, subject to adjustments under the Business Plan Options section of the agenda;
  2. That the Capital Budget totalling $1,169,000 be approved, subject to adjustments under the Business Plan Options section of the agenda;
  3. That the Landfill entry fee, tipping fees (pro-rata weight charges), specific disposal fees, and discount for small loads remain unchanged for 2019;
  4. That the City Solicitor be instructed to amend Schedule A of Bylaw No. 8310, The Waste Bylaw, 2004, specifically to revise the commercial garbage collection rates listed within the report of the CFO/General Manager, Asset and Financial Management Department, dated November 26, 2018;
  5. That the 2019 Landfill Replacement Reserve provision be set at $29.50 per tonne for all waste landfilled (up from $23 in 2018);
  6. That the 2019 Green Cart program seasonal subscription fees remain unchanged from 2018, at $55 until April 30, 2019. Any renewals or new subscriptions paid after April 30, 2019 will cost $75;
  7. That the Compost Depot Commercial Hauler Seasonal Permit fee of $150 per vehicle remain unchanged for 2019; and
  8. That the City Solicitor be instructed to draft the appropriate bylaw amendments.

6.6

UTILITIES [Budget Book pages 49 - 68]

Business Line includes these Service Lines:  Saskatoon Light & Power; Storm Water Management; Wastewater Utility; Water Utility; Waste Services Utility.

Ms. Angela Gardiner, A/General Manager, Transportation & Utilities Department will present the Business Line.

6.6.1

Utilities 2019 Business Plan and Budget [File No. CK 1700-1]

• Recommendation
  1. That the Utilities Business Line totalling $362,057,500 in expenditures ($9,764,300 increase over 2018) and $362,057,500 ($9,764,300 increase over 2018) in revenues be approved, subject to adjustments under the Business Plan Options section of the agenda; and
  2. That the Capital Budget totalling $69,070,000 be approved, subject to adjustments under the Business Plan Options section of the agenda.

6.7

TRANSPORTATION [Budget Book pages 69 - 96]

Business Line includes these Service Lines:  Transit Operations; Access Transit; Transportation Services; Road Maintenance; Snow & Ice Management; Street Cleaning & Sweeping; Bridges, Subways, Overpasses; Street Lighting; Parking; Impound Lot; Engineering.

Ms. Angela Gardiner, A/General Manager, Transportation & Utilities Department will present the Business Line.

6.7.1

Transportation 2019 Business Plan and Budget [File No. CK 1700-1]

• Recommendation
  1. That the Transportation Business Line totalling $138,645,000 in expenditures ($6,001,000 increase over 2018) and $24,143,700 ($199,500 increase over 2018) in revenues be approved, subject to adjustments under the Business Plan Options section of the agenda; and
  2. That the Capital Budget totalling $60,709,000 be approved, subject to adjustments under the Business Plan Options section of the agenda.

6.8

URBAN PLANNING AND DEVELOPMENT [Budget Book pages 97 - 122]

Business Line includes these Service Lines:  Attainable Housing; Building and Plumbing Permits & Standards; Business Improvement Districts; Business Licenses; Development Review; Regional Planning; Bylaw Compliance; Long Range Planning; Neighbourhood Planning; Research & Mapping; Urban Design.

Ms. Lynne Lacroix, A/General Manager, Community Services Department, will present the Business Line.

6.8.1

Urban Planning and Development 2019 Business Plan and Budget [File No. CK 1700-1]

• Recommendation
  1. That the Urban Planning and Development Business Line totalling $14,232,300 in expenditures ($434,000 increase over 2018) and $7,937,900 ($167,900 increase over 2018) in revenues be approved, subject to adjustments under the Business Plan Options section of the agenda;
  2. That the Capital Budget totalling $16,582,000 be approved, subject to adjustments under the Business Plan Options section of the agenda;
  3. That the Building and Plumbing Permit Program fees for the period of January 1, 2019, to December 31, 2022, as included in the proposed 2019 Preliminary Business Plan and Budget be approved;
  4. That the City of Saskatoon’s Attainable Housing Program target of 200 units as included in the 2019 Preliminary Business Plan and Budget be approved; and
  5. That the City Solicitor be instructed to draft the appropriate bylaw amendments.

6.9

COMMUNITY SUPPPORT [Budget Book pages 123 - 136]

Business Line includes these Service Lines:  Animal Services; Community Development; Community Investments & Supports; Cemeteries.

Ms. Lynne Lacroix, A/General Manager, Community Services Department will present the Business Line.

6.9.1

Community Support 2019 Business Plan and Budget [File No. CK 1700-1]

• Recommendation
  1. That the Community Support Business Line totalling $18,530,900 in expenditures ($733,100 increase over 2018) and $2,597,200 ($82,300 increase over 2018) in revenues be approved, subject to adjustments under the Business Plan Options section of the agenda;
  2. That the Capital Budget totalling $155,000 be approved, subject to adjustments under the Business Plan Options section of the agenda;
  3. That the 2019 rates and fees for the Woodlawn Cemetery, effective January 1, 2019, as included in the proposed 2019 Operating Budget be approved;
  4. That the 2019 and 2020 Pet Licence rates, effective January 1, 2019, as included in the proposed 2019 Operating Budget be approved; and
  5. That the City Solicitor be instructed to draft the appropriate bylaw amendments.

6.10

RECREATION AND CULTURE [Budget Book pages 137 - 170]

Business Line includes these Service Lines:  Spectator Ballfields; Marketing Services; Community Partnerships; Forestry Farm Park & Zoo; Golf Courses; Gordon Howe Campground; Indoor Rinks, Nutrien Playland; Outdoor Pools; Outdoor Sport Fields; Parks Maintenance & Design; Playground & Recreation Areas; Program Research & Design; Leisure Centres - Program; Leisure Centres - Rentals; Targeted Programming; Albert Community Centre; Marr Residence; River Landing.

Ms. Lynne Lacroix, A/General Manager, Community Services Department will present the Business Line.

6.10.1

Recreation and Culture 2019 Business Plan and Budget [File No. CK 1700-1]

• 1. That the Recreation and Culture Business Line totalling $55,651,000 in expenditures ($1,992,700 increase over 2018) and $25,095,100 ($620,800 increase over 2018) in revenues be approved, subject to adjustments under the Business Plan Options section of the agenda;
  2. That the Capital Budget totalling $8,663,000 be approved, subject to adjustments under the Business Plan Options section of the agenda;
  3. That an exception to Council Policy No. C03-011, Parks and Recreation Levy, to allow this levy to fund Capital Project 1578 – Silverwood Industrial Park Area be approved;
  4. That the 2019 to 2021 rates and fees for the Saskatoon Forestry Farm Park and Zoo, effective April 1 of each year, as included in the proposed 2019 Operating Budget be approved;
  5. That the sport field rates and fees for 2019, effective January 1, 2019, as included in the proposed 2019 Operating Budget be approved;
  6. That the 2019 and 2020 green fees for Saskatoon municipal golf courses, effective April 1 of each year, as included in the proposed 2019 Operating Budget be approved;
  7. That rates for registered programs and admissions at indoor leisure centres and outdoor pools for the period of January 1, 2019 to December 31, 2021, be approved;
  8. That rental rates for indoor arenas for the period of October 1, 2019 to September 30, 2021, be approved; and
  9. That the special event application fees for 2019 and 2020, effective January 1 of each year, as included in the proposed 2019 Operating Budget be approved.

6.11

FIRE SERVICES [Budget Book pages 171 - 178]

Business Line includes these Service Lines:  Fire Services; Emergency Measures.

Fire Chief Morgan Hackl will present the Business Line.

6.11.1

Fire Services 2019 Business Plan and Budget [File No. CK 1700-1]

• Recommendation
  1. That the Fire Services Business Line totalling $50,872,700 in expenditures ($1,760,700 increase over 2018) and $995,900 ($32,500 increase over 2018) in revenues be approved, subject to adjustments under the Business Plan Options section of the agenda; and
  2. That the Capital Budget totaling $1,865,000 be approved, which includes $75,000, not currently included in the 2019 Preliminary Business Plan and Budget , for Capital Project 2423 Fire Station No. 9 Parking Lot to be funded by the Fire Capital Reserve, subject to adjustments under the Business Plan Options section of the agenda.

6.12

CORPORATE ASSET MANAGEMENT [Budget Book pages 179 - 188]

Business Line includes these Service Lines:  Facilities Management; Fleet Services; City-Owned Property-Land

Mr. Kerry Tarasoff, CFO/General Manager, Asset & Financial Management Department, will present the Business Line.

6.12.1

Corporate Asset Management 2019 Business Plan and Budget [File No. CK 1700-1]

• Recommendation
  1. That the Corporate Asset Management Business Line totalling $11,673,700 in expenditures ($1,212,600 increase over 2018) and $573,000 ($7,300 increase over 2018) in revenues be approved, subject to adjustments under the Business Plan Options section of the agenda; and
  2. That the Capital Budget totaling $22,200,000 be approved, subject to adjustments under the Business Plan Options section of the agenda.

6.13

CORPORATE GOVERNANCE AND FINANCE [Budget Book pages 189 - 214]

Business Line includes these Services Lines:  Legislative; City Manager's Office; City Clerk's Office; City Solicitor's Office; Corporate Support; General Services; Assessment & Taxation; Revenue Services; Financial Services; Debt Servicing; Service Saskatoon; Corporate Projects.

Mr. Dan Willems, A/General Manager, Corporate Performance Department will present the Business Line.

6.13.1

Corporate Governance and Finance 2019 Business Plan and Budget [File No. CK 1700-1]

• Recommendation
  1. That the Corporate Governance and Finance Business Line totalling
     $75,153,100 in expenditures ($1,140,000 increase over 2018) and $15,146,200 ($1,567,200 decrease over 2018) in revenues be approved, subject to adjustments under the Business Plan Options section of the agenda;
  2. $2,750,000 in Business Plan Options funding and contingency included in this Business Line under General Services be considered and potentially reallocated under the 2019 Business Plan and Budget Options report; and
  3. That the Capital Budget totaling $1,840,000 be approved, subject to adjustments under the Business Plan Options section of the agenda.

6.14

BUSINESS PLAN AND BUDGET OPTIONS

6.14.1

Multi-Material Stewardship Western Funding Update – Additional Information

• That the estimated $2,730,000 in funds received through Multi-Material Stewardship Western be allocated in 2019 to the following programs:

  1. $910,000 for the Multi-Unit Residential Recycling Program;
  2. $428,300 for Compost Management;
  3. $485,000 towards the repayment of the required debt on Recovery Park construction; and
  4. $906,700 towards the Waste Minimization Reserve in order to fund the following projects:
     1. $746,700 for Curbside Organics Program Implementation;
     2. $150,000 for Industrial, Commercial and Institutional Waste Diversion Planning; and
     3. $10,000 for Environmental Grants

6.14.1.1

Multi-Material Stewardship Western Funding Update and Recommendations [CK. 7830-5, 1860-1]

• Recommendation of Committee
  1. That funds received through Multi-Material Stewardship Western be allocated in 2019 to offset Multi-Unit Residential Recycling, the Compost Management Fee, and a transfer to the Waste Minimization Reserve to support Recovery Park, Waste Characterization, Industrial, Commercial, and Institutional waste diversion planning, expanding the environmental grant, and Curbside Organics (and potential Pay-as-You-Throw) as described in this report;
  2. That the Administration bring forward amendments to Council Policy C03-003 – Reserves for Future Expenditures as identified in this report; and
  3. That the City Solicitor be requested to prepare the appropriate agreement and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.

6.14.2

2019 Business Plan and Budget Options [File No. CK 1700-1]

• 1. That $2,549,000 in Business Plan and Budget options as outlined in Attachment 1 be allocated to the appropriate business and service lines;
  2. That the civic operating contingency be utilized in order to address:
     1. the $182,200 shortfall from changes to electricity utility assumptions;
     2. the $122,000 adjustment to City Council remuneration; and
     3. $147,000 for the shortfall in the assessment growth assumption;
  3. That the remaining Business Plan and Budget option funds of $51,000 and remaining contingency of $40,900 for a total of $91,900 be utilized to reduce the property tax; and
  4. That Saskatoon Light & Power’s presented budget be adjusted to reflect the $1,225,800 shortfall from changes to electricity rate assumptions.

6.14.2.1

Urban Forestry Cottony Ash Psyllid Response Plan - 2019 [CK. 4200-4, x 1700-1]

City Council, at its meeting held on October 22, 2018, considered a report of its Standing Policy Committee on Environment, Utilities and Corporate Services regarding this matter and resolved, in part, that the Capital Project and corresponding funding plan, as outlined in this report, be forwarded to City Council for consideration during the 2019 Business Plan and Budget deliberations.

• Recommendation of City Council

  That the Capital Project and corresponding funding plan, as outlined in the report of the General Manager, Community Services Department dated October 9, 2018, be considered.

6.14.2.2

Recommendations Report for a Low Emissions Community (Saskatoon’s Climate Change Mitigation Business Plan) [File CK 375-4 x 375-5]

The following Attachments are being provided electronically only:

• Executive Summary - Low Emissions Community
• Review of Saskatoon's Recommendations Report for a Low Emissions Community

• Recommendation of Committee

  As recommended as an option: That a request for $150,000 (including 1 FTE) for inclusion in the 2019 Business Plan and Budget Deliberations be included to allow work to develop more quickly on a low emissions community implementation plan.

6.14.2.3

Graffiti Management Program and Service Level Report [File No. CK 5000-3 x1700-1]

• Recommendation
  1. That the current service level for graffiti management, as identified in this report, be maintained and approved; and
  2. That the Administration report back in 2019 regarding the long term funding to support the current service level, including social enterprise options.

6.14.2.4

Establishment of an Urban Forest and Pest Management Capital Reserve

• Recommendation of Committee
  1. That the establishment of an Urban Forest and Pest Management Capital Reserve, as identified in the report of the General Manager, Community Services Department dated October 9, 2018, be approved;
  2. That the Pest Control Reserve be eliminated and the balance transferred to the newly established Urban Forest and Pest Management Capital Reserve;
  3. That a phased-in approach towards increasing the Urban Forest and Pest Management Capital Reserve to a base funding level of $1.0M annually be considered as part of the 2019 and future year Business Plan prioritization process; and
  4. That the City Solicitor be requested to amend Capital Reserve Bylaw No. 6774 to include an Urban Forest and Pest Management Capital Reserve.

6.15

TAXATION AND GENERAL REVENUES [Budget Book pages 215 - 226]

6.15.1

Taxation and General Revenues 2019 Business Plan and Budget [File No. CK 1700-1]

• That the Taxation and General Revenues Business Line totalling $4,436,800 in expenditures ($1,637,600 decrease over 2018) and $413,106,400 ($20,958,200 increase over 2018) in revenues be approved with the following amendment:

  1. That the Property Levy Service Line be adjusted to the appropriate amount to balance the budget after all City Council adjustments are completed at the 2019 Budget Deliberations.

6.16

LAND DEVELOPMENT [Budget Book pages 227 - 236]

Business Line includes these Services Lines:  Saskatoon Land; Land Development - Capital.

Mr. Kerry Tarasoff, CFO/General Manager, Asset & Financial Management Department will present the Business Line.

6.16.1

Land Development 2019 Business Plan and Budget [File No. CK 1700-1]

• Recommendation
  1. That the Land Development Business Line totalling $6,066,200 in expenditures ($390,700 decrease over 2018) and $6,066,200 ($390,700 decrease over 2018) in revenues be approved, subject to adjustments under the Business Plan Options section of the agenda; and
  2. That the Capital Budget totaling $71,059,000 be approved, subject to adjustments under the Business Plan Options section of the agenda.

7.

BUDGET SUMMARY - VERBAL REPORT

8.

INQUIRIES

9.

MOTIONS (NOTICE PREVIOUSLY GIVEN)

10.

GIVING NOTICE

11.

URGENT BUSINESS

12.

IN CAMERA SESSION (OPTIONAL)

13.

ADJOURNMENT